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    Quick Outlook
    Quick Outlook
    Quick Outlook
    Ebook294 pages2 hours

    Quick Outlook

    By Mufaddal Khandwala

    ()

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    About this ebook

    Learn how to leverage the power of Microsoft Outlook with Quick Outlook to stay on top of all the important connections. In this book, author Mufaddal Khandwala introduces to navigating email messages, calendar, and contacts in Outlook 2013. The book, Quick Outlook, begins with a tour of the interface and shows how to connect to a wide variety of mail, social media, and cloud computing accounts, including IMAP and POP accounts, Facebook, LinkedIn, and even RSS feeds.

    It also shows how to quickly create, send, and read email and reduce your inbox clutter; organize, group, and share contacts; and stay on schedule with calendars and tasks.

    To further help with the learning the book contains screenshots of almost all the topics in discussion to help in quickly recognize the options on the interface.

    Topics include:
    Exploring the Ribbon
    Adding an IMAP, Exchange, or POP account automatically
    Connecting to iCloud or OneDrive
    Saving attachments
    Searching mail
    Flagging messages
    Using mail rules to process messages
    Replying to and forwarding a message
    Adding signatures
    Creating new contacts
    Creating and responding to meeting invitations
    Setting up advanced options

    LanguageEnglish
    PublisherMufaddal Khandwala
    Release dateSep 1, 2014
    ISBN9789351742609
    Quick Outlook
    Author

    Mufaddal Khandwala

    Mufaddal Khandwala, an IT Consultant and corporate trainer holds a PG Certificate in Management from Indian Institute of Management, Kozhikode, one of Asia’s top B-Schools, and a Bachelor’s degree in Computer Science. He has over 13 years of experience in large corporations and start-ups in Asia, U.S.A and Europe across industry verticals of airlines, FMCG, Real Estate, Finance, Media & Advertising as well as IT Consulting Companies.Mufaddal has worked in the capacity of Project Manager, Solution Architect and is passionate about writing on technology and management subjects. While mentoring managers, management students and technology professionals, he realized the need for a series of management books based on quick self-learning. His technology background gives him a good understanding of the management learning needs of non-M.B.A. graduates.Mufaddal conducts corporate trainings in management & IT subjects and also works as an IT & management consultant.

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      Book preview

      Quick Outlook - Mufaddal Khandwala

      Development, Technical & Production Editing done at: RAJ Technologies & Trade.

      Designing & Quality Assurance: RAJ Technologies & Trade.

      Copyright Mufaddal Khandwala 2014 Published by RAJ Technologies & Trade at Smashwords.

      All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning without written permission of the publisher

      ISBN (electronic): 978-93-5174-260-9

      Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose. No warranty may be created or extended by sales or promotional materials. The advice and strategies contained herein may not be suitable for every situation. This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If professional assistance is required, the services of a competent professional person should be sought. Neither the publisher nor the author shall be liable for damages arising here from. The fact that an organization or Web site is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Web site may provide or recommendations it may make. Further, readers should be aware that Internet Web sites listed in this work may have changed or disappeared between when this work was written and when it is read.

      TRADEMARKS: RAJ and the RAJ logo are trademarks or registered trademarks of RAJ Technologies and Trade and may not be used without written permission.

      Microsoft and Outlook are registered trademarks of Microsoft Corporation. RAJ Technologies and Trade is not associated with any product or vendor mentioned in this book.

      Dear Reader,

      Thank you for choosing Quick Outlook.

      In this book we will learn how to fully navigate mail, calendar and contacts in Outlook. We will look at how to customize Outlook client by connecting to other mail, social media and cloud accounts. We will also go over ways to quickly and efficiently read, organize and send mail. Then we will cover ways we can mange contacts inside of Outlook.

      Finally, we will explore how to work with calendar and tasks. We will cover all of these tools and techniques plus many more. Now let's begin with Outlook 2013.

      This book is a step towards providing you with quality reading material which would help you ramp up your technical skills with ease and satisfaction.

      With each of our titles we’re working hard to set a new standard for the industry.

      We hope you see that reflected in these pages. We would be very interested to hear your kind comments and get your feedback on how we are doing. Feel free to let me know what you think about this by sending us an email at books@rajtech.in or if you think you have found a technical error in this book, please visit http://www.rajtech.in.

      Customer feedback is critical to our efforts at RAJ.

      Happy educative reading.

      Thanks,

      Mufaddal

      Dedicated to His Holiness for his never ending guidance, love and affection.

      To my parents, my love and lovely children.

      Quick Outlook

      About the Author

      Mufaddal Khandwala, an IT Consultant and corporate trainer holds a PG Certificate in Management from Indian Institute of Management, Kozhikode, one of Asia’s top B-Schools and a Bachelor’s degree in Computer Science.

      He has over 13 years of experience in large corporations and start-ups in Asia, U.S.A and Europe across industry verticals of airlines, FMCG, Real Estate, Finance, Media & Advertising as well as IT Consulting Companies.

      Mufaddal has worked in the capacity of Project Manager, Solution Architect and is passionate about writing on technology and management subjects. While mentoring managers, management students and technology professionals, he realized the need for a series of management and technology books based on quick self-learning.

      His technology background gives him a good understanding of the management learning needs of non-M.B.A. graduates.

      Mufaddal conducts corporate trainings in management & IT subjects and also works as an IT & management consultant.

      TABLE OF CONTENTS

      Getting Started

      Touring the Outlook Interface

      Exploring the Ribbon

      Exploring the Navigation and Status Bars

      Adding and Connecting Accounts

      Adding an IMAP, Exchange or POP Account Automatically

      Adding an IMAP, Exchange or POP Account Manually

      Adding a Facebook and Linkedin Account Using the Social Connector

      Adding a RSS Feed

      Connecting to an iCloud Account

      Connecting with OneDrive

      Reading Mail

      Customizing the Inbox

      Saving Attachments from a Message

      Searching Mail

      Finding Messages Quickly

      Flagging Messages as Junk Mail

      Organizing Mail

      Using Conditional Formatting to Change Font and Color

      Creating Follow-Up Flags and Color Categories

      Organizing Mail into Folders

      Using Quick Steps to Process Messages

      Using Mail Rules to Process Messages

      Cleaning Up Your Mailbox

      Creating and Sending Mail

      Creating a New Message

      Replying to and Forwarding a Message

      Formatting a Message

      Creating Voting Buttons In a Message

      Adding Signatures

      Sending an Out-Of-Office Or Autoreply Email

      Exploring Delivery Options

      Creating Personal Stationery

      Exploring Other Mail Settings

      Creating and Working with Contacts

      Introducing the Address Book

      Creating a New Contact

      Creating a New Contact Group

      Assigning a Category to a Contact

      Searching For Contacts Quickly

      Moving and Copying Contacts into Folders

      Sharing Contact Data with Others

      Getting Driving Directions to a Contact's Address

      Working with the Calendar

      Creating an Appointment and a Reminder

      Creating a Meeting

      Chairing a Meeting

      Responding to a Meeting Invitation

      Opening Other Calendars

      Printing, Emailing and Sharing the Calendar

      Setting Calendar Preferences

      Creating Tasks and Notes

      Creating and Assigning Tasks

      Creating Notes

      Working with Outlook Data

      Exporting PST and OST Data Files

      Reusing Text By Creating Quick Parts

      Inserting Pictures, Charts and Screenshots into Messages and Calendar Entries

      Setting Language Preferences

      Setting Advanced General Outlook Options

      Next Steps

      Getting Started

      Welcome to Outlook 2013! We're going to start right at the beginning so that we know exactly how to launch Outlook and start working right away. Now there are a few different ways that we can launch it, we will see a few things. So the first way to launch it is to actually just get to the Apps menu from the Windows 8 Start menu; we can do that by right-clicking and choosing All Apps.

      So here we see a list of everything on the computer and Outlook 2013.

      At any time we can just click and launch it, but we will right-click, because there are a couple of things that are useful to do first.

      The first one is down here at the bottom, to pin to Start menu. Nothing will be visible right away, in fact, we will come back up here and right-click again and this time we will choose Pin to Taskbar.

      So with those selected, now let's go see what's changed.

      We can see a new tile here on the Start menu that says Outlook 2013. We can take that tile, hold it down and drag it to move it wherever we want, so that it's in a much more accessible place.

      Now if we remember we pinned Outlook to the task bar? That's over here, if we come down here to Desktop and we get back to the traditional Widows Desktop, we can see that we've also got a new icon for Outlook 2013 right here.

      We go ahead and launch it from here.

      We get the following screens on our way forward.

      We click next here and move to the next screen.

      Here we select No and Click Next as we would be looking into setting up accounts later on.

      It gives a kind of a warning, but we go ahead and select Use Outlook without an email account and Click Finish.

      Okay, so now that we've got Outlook 2013 up and running, there's one more thing we should see. This is letting our computer know that Outlook is going to be used as our default Mail, Contact and Calendar application.

      That means, any links that we click on to launch a new email, it will take us right into Outlook.

      To do that, we're going to go to File>Options,

      and when the Option screen launches, go over to the General tab and make sure there is a check mark beside your Start up options to make Outlook the default program for Email, Contacts and Calendar.

      When we're all done, click OK and we'll be brought back to Outlook. So now that we've launched Outlook, we can move on to actually start working with it.

      1.1Touring the Outlook interface

      It can be a bit overwhelming to see all the features of Outlook all at once. So right now, we will break down clockwise into all the individual pieces that make up the application. It's also great to know what the right terminology is for each piece, so if we need more help, we can look it up in the Help file quickly, because we will know what we are looking for. So let's start right at the very top, up here we have what's called the Quick Access toolbar

      and it's called that because it's always visible and it never changes. So if we have items that are needed quickly, we can put them up there and they'll always be there.

      Immediately under that we have what's called the Ribbon;

      now this feature is located in all the Microsoft Office products. What this is, is a tabbed list of menu options that changes according to what we are in, so that we can find the right tool for the right job. For example, if we are in mail, we will have a different list of menu options, when we are in calendar and again, when we are in contacts.

      On the right we have what's called the to-do bar, this contains a calendar date picker and a list of to-do items and action items that we have on our calendar.

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