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Microsoft Outlook 2016/2019/365 User Guide

Microsoft Outlook 2016/2019/365 User Guide

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Microsoft Outlook 2016/2019/365 User Guide

Comprimento:
201 página
1 hora
Editora:
Lançado em:
Aug 9, 2019
ISBN:
9780463938461
Formato:
Livro

Descrição

This is a book that can be used in a classroom or by an individual working at home or at their workstation. You require Microsoft Outlook 2016 or 2019 or 365 in order to work with this book.

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.

Some of the topics covered will include Favorites, Recurrence, Folders & Subfolders, Rules, Quick Parts, Search Folders, Meetings, Categories, Sharing, Signature, Quick Steps Templates, Flag, Contact Group/Distribution List, Assign a Task and Message Options.

Outlook can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and/or calendars, Exchange public folders, SharePoint lists, and meeting schedules. Also, Microsoft has mobile applications for most mobile platforms, including iOS (Apple) and Android.

You can use this book if you have earlier versions of Outlook including versions 2013 and 2010. There will be a few differences but most features will be found in the book.

Editora:
Lançado em:
Aug 9, 2019
ISBN:
9780463938461
Formato:
Livro

Sobre o autor

Dave has been teaching for about 28 years now and has been teaching online for about 23. (his first online course was teaching Windows 3.1 on a DOS based system; how primitive)He mostly works out of Loyalist College in Belleville.He is a certified MOS instructor. This is where you are certified by Microsoft to teach Word, Excel, Access, PowerPoint and Outlook. He also does consultation work and belongs to the local Chamber of Commerce. As well he is certified to teach ICDL (International Computer Driving License) and IC3 courseware (Digital Literacy suite of products).He is a course developer (for Ontario Learn which is the collective for all the colleges in Ontario) for the following; Word Specialist, Access Specialist, Windows (10), Office 365 for Business and Microsoft Office (2013 and 2016)He has experience in developing and evaluating training programs for the classroom and online.


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Microsoft Outlook 2016/2019/365 User Guide - Dave Tosh

Microsoft Outlook 2016/2019/365 User Guide

By Dave Tosh

Copyright 2019

Thank you for downloading this eBook. This book remains the copyrighted property of the author and may not be redistributed to others for commercial or non-commercial purposes. If you enjoyed this book, please encourage your friends to download their own copy from their favorite authorized retailer. Thank you for your support.

Overview

This is a book that can be used in a classroom or by an individual working at home or at their workstation. You require Microsoft Outlook 2016 or 2019 or 365 in order to work with this book.

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, journal, and web browsing.

It can be used as a stand-alone application or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists, and meeting schedules.

Microsoft has also released mobile applications for most mobile platforms, including iOS and Android.

You can use this book if you use earlier versions of Outlook including versions 2013 and 2010. There will be a few differences, but most features will be found in the book.

Note: This book is best viewed on a computer or laptop or larger screen tablet. There are images that won’t work easily on a small screen.

Contact the author at: toshdave@gmail.com

Published: December 2019

Table of Contents

Lesson 1 - Acquiring the Basics

Getting Started

Ribbon

Inbox

Display Options

Getting Help

Lesson 2 - Communicating with Mail

Reading, Replying, And Forwarding A Message

Creating A Message

Received Attachments

Reply and Forward

Formatting the Message

Creating Stationery

Auto Spell Check

Selecting A Message Format

Deleting Messages

Using the Address Book

Creating A Signature

Out of Office Assistant

Mail Folders

Creating A Subfolder

Layout

Sorting and Grouping Mail

Finding A Message

Filter

Lesson 3 – Managing Contacts

Navigate the Information Viewer

Change View

Favorites

Adding New Contacts

Creating New Contacts from Existing Contacts

Link Contacts

Locating Contacts

Sending Messages to Contacts

Editing Contacts

Forward A Contact

Lesson 4 – Working with The Calendar

Calendar Environment

New Appointment

Peak View

Scheduling Events

Editing Appointments

Printing Your Calendar

Create A New Calendar

Lesson 5 – Utilizing Tasks

Ribbon Bar for Tasks

Creating and Updating Tasks

Lesson 6 – Notes and Journal

Notes

Journal

Lesson 7 – Mail Level 2

Desktop Alerts

Creating A Personal Contact Group/Distribution List

Voting Buttons How to Track

Quick Parts

OneDrive

Quick Steps

Advanced Find

Search Folders

Change Views

Flagging A Message

Categorize

Conditional Formatting

Cleaning Up Your Mailbox

Junk or Spam

Tracking A Message

Message Handling Options

Creating Mail Templates

Rules

Recalling Sent Messages

Creating Personal Folders

Add Email Accounts

Close A Data File

Lesson 8 –Contacts Level 2

Grouping Contacts into Categories

Flagging A Contact for Follow-Up

Make A Contact Private

Create Folders to Organize Contacts

Share Contacts

Customizing the Contact Environment

Lesson 9 –Calendar Level 2

Recurring Appointments

Planning A Meeting

Changing Calendar Options

Share Calendar

Lesson 10 –Tasks Level 2

Adding A Recurring Task

Assigning A Task to Someone Else

Sharing Your Tasks Folder and Granting Permissions

Lesson 11 – Customizing Outlook and Backup Level 2

Change Your Preferred Font for Mail

Data Files

Back Up or Export Folders

Delegate Access

Giving Others Access to Your Mailbox

Turn on The AutoArchive Feature

Level 1 – Introduction

Lesson 1 - Acquiring the Basics

Getting Started

Microsoft Outlook is a Desktop Information Management (DIM) program. DIMs provide the tools needed to send and receive e-mail, organize schedules, and maintain contact lists, to-do lists and notes. With Outlook you can share information with other users and integrate data to and from the other applications in the Microsoft Office suite.

Ribbon

The Ribbon in Outlook is a bit different from what you see in most every other Office program where on the Home tab you would have things like a Font group. You initially are in your Inbox and that is the Home ribbon you see below. The Inbox, Calendar, Contacts and other folders all have their own Tabs and Groups with specific commands which allow you to carry out actions based on that folder.

Inbox

When you start Outlook, you will be in the Inbox. Below is an example of a Mailbox. At the top of the folder list on the left-hand side is Favorites and in that area are any folders you have chosen to add. Below that will be any email accounts you have, and you can have more than one such as your internet provider or work account or Gmail, etc. The Active Mailbox folder is in the middle Pane (called the Information Viewer) and will be initially sorted by Date and this is where you will see the list of messages you have received. The Reading Pane is in the right Pane and from there you can read an email and you see options such as Reply and Forward.

Display Options

Status Bar

At the bottom of the Screen you see a Status bar which shows how many items are in a folder, if the folder is up to date, what connection type you a have and a zoom option:

You can customize this bar by Right clicking an empty area of the bar.

Folder Pane

You can hide the Folder pane by clicking the Minimize Folder Pane and then Pin to Folder Pane

You can also use the Reading View which will hide the Folder Pane and then Normal View

Zoom

When viewing a Message,

Navigation Area

You can control the Navigation area to access Mail, Calendar, People etc. by right clicking More . Here you can control how many items appear in Navigation and the order they appear in. One other thing you can change is switching off Compact view which means you see the words for each item and takes up more space.

Peak Feature

Using the Peak feature allows you to get a quick look at items on Navigation (except for Mail). If you use it on People for instance you can point at a Favorite and then click on the Mail This allows you quickly generate an email with that person’s address filled in. See the section called Favorites in the next chapter on how to add Contacts to

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