Global Count Process

Objective To get a accurate information of the book inventory vs. physical inventory on a continuous / daily basis.

SOP training module - CCA Version 2.0

Process
A categorization of department along with frequency for doing global count is centrally mailed to the stores. In case of any new departments added/changes in department, the frequency for doing the global count is to be decided by the Unit Accounts Head in consultation with the DM/ROM. A copy of the updated global count schedule should be pasted in the notice board in the back office. Separate global count registers should be maintained DM wise.

The global count should be completed by 11.00am by the CCA as per the schedule for the day. The DM should update the global count figures provided by the CCA in the Global Count register.
SOP training module - CCA Version 2.0 2

Process
The DM should generate the Inventory report from MMS using option 06-29-03 for the Departments where global count is being done.

Then the DM should note the quantity variance between physical stock count and system count in the Global count register.
In case of major variance between the global count and the book count, DM should take the necessary action immediately. Recounting to be done on the same day. After updating the register on a daily basis, DM should get it counter verified by the ROM & Accounts Head and sign in the Global Count register.

SOP training module - CCA Version 2.0

Global Count Register

Date Dept No. Dept. Name System Count Phy. Count Variance Reason/Remarks Sign of DM Sign of ROM

SOP training module - CCA Version 2.0

Thank You

SOP training module - CCA Version 2.0