OneNote Basics

Table of Contents
Introduction to OneNote ........................................................................................... 2 OneNotes Organization ............................................................................................ 3 Creating a Notebook ................................................................................................. 4 Creating a New Page ............................................................................................. 6 Creating a New Section .......................................................................................... 7 Reorganizing Your Notes ........................................................................................ 8 Taking Unfiled Notes ............................................................................................ 10 Taking Notes ......................................................................................................... 11 Making More Space for Notes ................................................................................ 12 Adding More Space at the Bottom of the Page ......................................................... 12 Hyperlinking Notes ................................................................................................. 13 Creating a Hyperlink ............................................................................................ 14 Creating Linked Pages.......................................................................................... 14 Inserting Documents .............................................................................................. 16 Attaching Files ....................................................................................................... 17 Sending my OneNote Data to Word .......................................................................... 18 Publish a OneNote Page to PDF ................................................................................ 19 Searching OneNote ................................................................................................ 20 Copying Text from a Picture .................................................................................... 21 Gathering Info from the Web and Computer Applications ............................................. 22 Sending Information to OneNote ........................................................................... 22 Inserting a Screen Clipping from the Web ............................................................... 23 Inserting a Screen Clipping on the Current Page ...................................................... 23 Gathering Notes Outside of OneNote ......................................................................... 24 Creating a Side Note ............................................................................................ 24 Ink Notes.............................................................................................................. 26 Drawing Tips ...................................................................................................... 26 Handwriting Tips ................................................................................................. 27 Writing Tools ...................................................................................................... 27

OneNote Basics User Guide

Introduction to OneNote
OneNote is an idea processor, a notebook, and an information organizer. OneNote helps you: Make sure you don't lose important information Organize scraps of information Gather and refer back to notes from lectures Collect research from the Web or other sources and annotate it Keep track of what you need to do next and not miss anything

Captureideasandgatherinformation
You can capture class notes, brainstorming notes, ideas and thoughts, diagrams, and so on using the keyboard, pen, or the recording capabilities in OneNote. You can gather clippings from the Web, e-mail, and other resources for your and classes.

Keepthingsorganized
OneNote uses the familiar concept of notebooks divided into sections with pages. All your information stays in one place. It is easy to organize it and then search and find it again.

Beprepared
Having all this information at your fingertips keeps you prepared for writing assignments. OneNote is fully customizable so you can adapt it to your work style.

OneNote Basics User Guide

OneNotes Organization
OneNote is a place for gathering, organizing, searching, and sharing notes, clippings, thoughts, reference materials, and other information. All your notes will be visible here organized by notebooks, sections, and pages. Notebooks: Start with one or two. Sections in the current notebook: Sections let you organize notes by activities, topics, or people in your life. Start with a few in each notebook. Pages in the current section: Create as many note pages in each section as you want.

OneNote Basics User Guide

Step 1

Action Click File > New.

Select the Notebook option.

3 4

Enter the Name of the new notebook. Click the Next > button.

Creating a Notebook

OneNote Basics User Guide

5 6

Select I will use it on this computer. Click the Next > button.

7 8

Confirm the notebooks location. Click the Create button.

OneNote Basics User Guide

Creating a New Page

Step 1 Action Click File > New.

2 3 4

Select the Page option. A new Page displays. Enter the Page Title in the Title Box.

OneNote Basics User Guide

Creating a New Section

Step 1 Action Click File > New.

2 3 4

Select the Section option. A new Section tab displays. Enter the Section Title in the Section tab.

Press the Enter key. Note: To change the Section Title, you can right-click and select Rename. Type the new name, and press Enter. Note: If you accumulate too many notebooks with too many sections inside each notebook, you can use Section Groups (File > New > Section Group) to nest a multi-level hierarchy of sections within one notebook.

OneNote Basics User Guide

Reorganizing Your Notes

You can drag and drop pages, sections, and notebooks to quickly reorganize notes.

If you find yourself creating a lot of pages for a topic, try dragging them into a new section If you find yourself creating many sections in one notebook, try putting some of them into a separate notebook Make navigation between notes more convenient by creating several notebooks at the top level, rather than putting everything inside one notebook

Note: When you need to reorganize your notes, you may find it convenient to expand the Navigation Bar:

Reorder section tabs to bring frequently used sections close together.

Or you can drag sections to a different notebook.

OneNote Basics User Guide

Reorder page tabs or drag a page into another section

Reorder notebooks on the Navigation Bar (on the left-hand side)

You can expand the Navigation Bar when you want to reorganize many items at once. You can then drag the items within the navigation pane.

Note: Press ESC if you want to cancel dragging an item. Note: You cannot drag page content to other pages, but you can still cut and paste items where you want them.

OneNote Basics User Guide

Taking Unfiled Notes

When you don't have time to think about where your notes should go, you can use the Unfiled Notes section. Step 1 Action Click Windows logo key + N to immediately launch OneNote and creates a new page in the Unfiled Notes section.

Click the button at the bottom of the Navigation Bar to jump to it later. Note: It's okay if this section gets big. You can drag the pages to other sections later, or just use search to find them in this section.

OneNote Basics User Guide

10

Taking Notes
You can take notes from top to bottom like in a word processor, or you can use the whole page to arrange things as they make sense to you. Just click and type anywhere on the page!! When you take notes all over the page, they end up in separate note containers that you can move around. You can move the note containers as desired. Click and drag the note containers using the handle at the top of each container. Press SHIFT while dragging if you want to merge the containers.

Fun Fact: Don't worry about saving your data, because OneNote saves all your notes automatically! Note: You can modify text the same way you would in Microsoft Word. Use the toolbar at the top of the OneNote application to Bold, Italicize, change font and font size, created numbered and bulleted lists, etc.

OneNote Basics User Guide

11

Making More Space for Notes

Expand the OneNote page to full screen if you need more space for taking your notes. Step 1 Action Click the Full Page View icon or press F11.

The menu bar, navigation bar, section tabs, and page tabs disappear.

Adding More Space at the Bottom of the Page

Step 1 Action Click the button right below the vertical scrollbar.

Result: The page displays more space for note-taking.

OneNote Basics User Guide

12

Hyperlinking Notes
In addition to creating regular hyperlinks that point to the Web, you can create hyperlinks to any part of your notes (a notebook, a section, a page, or even a specific paragraph). Use such OneNote hyperlinks to create: A table of contents A favorites list A definition or reference link

OneNote Basics User Guide

13

Creating a Hyperlink
Step 1 2 Action Right-click the tab or note you wish to link to. Click Copy Hyperlink to this Page

Click Paste to place the link where you want it to appear

Result: The hyperlink displays.

Creating Linked Pages

Step 1 2 Action High-light any word or phrase on the note page. Right-click it, and select Create Linked Page Result: A page with that title will be created at the end of the current section and

OneNote Basics User Guide

14

the selected word or phrase will be linked to it.

OneNote Basics User Guide

15

Inserting Documents
You can insert full-color, searchable printouts of any file type that your computer can print, including PowerPoint slides. You can then type, draw, or write on top of the printout picture. There are two ways to insert a document: Step 1 2 Action Place your cursor where you would like to insert a file printout. Click Insert > Files as Printouts in OneNote.

3 4

Select the file you wish to Insert. Click the Insert button. OR

1 2

Click File > Print command in another program and Select Send to OneNote 2007 as your virtual printer.

Click the OK button. Tip: You can search for text inside the file printout picture just like you can search regular notes as well as images, audio, and video. Tip: Your annotations are not stored in (or synchronized with) the original file.

OneNote Basics User Guide

16

Attaching Files
You can store documents and other files directly on a OneNote page, which comes in very handy if you are trying to keep project files and project notes all in one place. Step 1 Action Drag and drop any file from Windows Explorer onto a page in OneNote. Result: An icon for the file displays on the note page. OR 1 2 3 Click Insert > Files on the OneNote Menu. Select the file you wish to Insert. Click the Insert button. Result: An icon for the file displays on the note page.

Remember: You can open and edit an attached file by double-clicking its file icon!!

OneNote Basics User Guide

17

Sending my OneNote Data to Word

OneNote is great for gathering your thoughts before you are ready to create a final or formal document. Collect your ideas and flesh out your thoughts by using the flexible and unrestricted page layout in OneNote. When you are ready to put the finishing touches on the final document: Step 1 Action Click File > Send To > Microsoft Office Word (Office Word 2003 or 2007 required).

Result: The OneNote page is automatically transferred to a new Word document.

OneNote Basics User Guide

18

Publish a OneNote Page to PDF

You can save your notes in formats like PDF of XPS, for distributing to people who do not have OneNote or posting your notes on a Web page. You can publish selected page(s) or a whole section. Note: You can save as a PDF or XPS file only after you install an add-in. For more information, see Install and use a PDF or XPS add-in. Step 1 Action Click File > Publish as PDF or XPS.

Select PDF or XPS Document from the Save as type menu.

Click the Publish button. Result: A new PDF or XPS is created.

OneNote Basics User Guide

19

Searching OneNote
OneNote can find keywords in typed text, handwritten notes, printouts of documents, audio, video, and even text inside pictures. This lets you search for any information in your notebook. Step 1 Action Enter a search term in the search box in the top right side of the OneNote window.

Press the Enter key or click the Search button. Result: The search results display in yellow. Note: You can also press CTRL + F to jump to the search box.

Note: When the search results appear, you can view each search result individually, or click View List to see a complete list of the pages that contain your search term. Tip: Click the red X button when you want to clear the yellow highlighting. Tip: If you get poor results when searching for audio and video, you may be searching for a sound that occurs in too many words. Here are some workarounds that might help you: Longer words Try to recall one of the longer words mentioned in the recording. You will get best results with words of three or more syllables. If you can only think of short words, try to recall an exact phrase that may have been mentioned. If you are looking for an acronym or an unusually spelled word, spell out how it is pronounced

More words

Spell out the sound of unusual words

OneNote Basics User Guide

20

Copying Text from a Picture

You can also copy text from a picture. Step 1 Action Right-click each picture.

Select Copy Text from Picture. Note: If the Copy Text from Picture command is not available, right-click the image and click Make Text in Image Searchable.

Paste the text next to the picture.

OneNote Basics User Guide

21

Gathering Info from the Web and Computer Applications

You can capture screenshots of what you see on the Web or in other applications for your notes. Copy and paste information from the Web so you: Will not lose this information even if the Web sites disappear or change Can organize the pages the way you want Can make your own notes on the pages you keep.

Sending Information to OneNote

You can send some or all of the information on a Web page to OneNote with just the click of a button. Step 1 Action Highlight the information you would like to send to OneNote.

Click the Send to OneNote button in Internet Explorer. Result: These notes will appear in the Unfiled Notes section.

Note: If you do a lot of research on different topics, you can control where the notes you captured will appear in OneNote by clicking Tools > Options > Send to OneNote.

OneNote Basics User Guide

22

Inserting a Screen Clipping from the Web

Step 1 Action Press the Window Logo key + S while in any program or browser.

Select an area of your screen. Result: A separate OneNote window will open showing the Unfiled Notes section where the screen clipping is inserted.

Inserting a Screen Clipping on the Current Page

Step 1 2 3 Action Switch to the OneNote window where you wish to insert the clipping. Place the cursor where you want the clipping. Click Insert > Screen Clipping or click the Clip button on the toolbar.

Note: You can customize options for screen clippings by right-clicking the OneNote icon in the Windows taskbar.

OneNote Basics User Guide

23

Gathering Notes Outside of OneNote

You can use the Side Note feature when you are working in a different program but want to capture your thoughts or copy some information into OneNote. You can select and drag text or images into a Side Note from other programs. Side Notes are great for: slides Collecting information while browsing the Web Making quick notes thoughts while reading a document Copying reference data into OneNote while looking through presentation

Creating a Side Note

Step 1 Action Press Windows logo key + N while in any program, OR or click the OneNote icon in the Windows taskbar.

2 3

Highlight the text and images you want to save. Drag the highlighted area into the Side Note.

OneNote Basics User Guide

24

Remember: Side Notes are added as pages to the Unfiled Notes section at the bottom of the notebook Navigation Bar.

OneNote Basics User Guide

25

Ink Notes
If you are using a Tablet PC, you can draw or handwrite your notes.

Drawing Tips
Drawn shapes are created as ink strokes, so you can easily erase any part of them, select them with the Lasso Select tool, change their color, and so on. You can use drawing tools to make simple diagrams and annotations over pictures. Many of the tools on the Drawing Toolbar are the same as those on the Writing Toolbar. To display the drawing tools, click View > Drawing Toolbar.

Tool

Function Lines and Arrows: Click these icons to draw lines and arrows on the page. Shapes: Click the shape you wish to draw on the page. 2 Dimensions: Click to draw the X and Y axes of a chart. Rotate: Click to rotate your shapes. Duplicates: You can draw the same shape over and over without switching to Type/Selection mode. You can even create a shape with one click in this mode.

OneNote Basics User Guide

26

Handwriting Tips
o o o o Write numbers and bullets before your paragraphs for better paragraph break detection. Write straight lines for better text recognition. Scratch-out to quickly erase ink while you are writing. The Lasso Select tool is the easiest way to select and move ink.

Writing Tools
Use the Writing Tools to fine-tune your writing as needed. You can turn the Writing Tools toolbar on and off in View > Toolbars > Writing Tools. Tool Function Pen: Click the drop-down arrow to select one of pens. Also check out the available highlighter pens. Ink color: Click the drop-down arrow to select your ink color. Line Thickness: Click the drop-down arrow to select your line thickness. Lasso Select: Select ink strokes and handwriting or other objects by circling them. When you are manipulating drawn shapes or handwriting, use the Lasso Select tool to select just the part of the ink strokes that you care about. Tip: Hold ALT when you move or manipulate shapes if you don't want them to snap to the invisible page grid or to each other. Eraser: Click the drop-down arrow to BLANK. Typing/selection: Click this button to type text, or to use your Tablet PC pen as a regular mouse (for example, to move note containers or click hyperlinks). Delete Insert more space: Shift everything below the cursor up or down, or sideways if you are on the right or left edges of the page. Rule lines: Turn them on and off. Note: To select the style of rule lines, click Format > Rule Lines. Convert handwriting to text

OneNote Basics User Guide

27