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USER MANUAL
DOCUMENT CONTROL SHEET GENERAL INFORMATION Project name Implementation Document name Materials Management Document location DOCUMENT INFORMATION Version Filename Date V 1.0 Author Reviewed by Changes from previous version
1.2
1.3
1.3.1 1.3.2
1.4
1.5
1.6
1.7 1.8.
1.7.1
1.9
1.11Message Output__________________________________________________87
1.11.1 Use _____________________________________________________________________________ 87 1.11.2 Procedure ______________________________________________________________________ 87
1.20.1 1.20.2 1.20.3 1.20.4 1.20.5 1.21.1 1.21.2 1.21.3 1.21.4 1.21.5
Purpose _______________________________________________________________________ Prerequisites ___________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________ Purpose _______________________________________________________________________ Prerequisites ___________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________
140 140 140 144 144 145 145 145 150 150
2.3 2.4
2.5
2.6
2.7
3.2
3.2.1 3.2.2
Procedure _____________________________________________________________________ 192 Result ________________________________________________________________________ 196 Example_______________________________________________________________________ 196 Use __________________________________________________________________________ 197 Procedure _____________________________________________________________________ 197 Use __________________________________________________________________________ Prerequisites ___________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________ Use __________________________________________________________________________ Prerequisites ___________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________ 199 199 199 201 201 202 202 202 204 204
3.3
3.3.1 3.3.2
3.4
3.5
3.7
3.8
3.9
5.
5.1
5.2
5.2.1 5.2.2
5.2.3
Result ________________________________________________________________________ 230 Use __________________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________ 231 231 235 235
5.3
5.4
5.7 5.8
For Releasing Purchase Order Refer User Manual of Stock Procurement 243 Message Output _______________________________________________243
Use __________________________________________________________________________ 243 Procedure _____________________________________________________________________ 243 Use __________________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________ Use __________________________________________________________________________ Procedure _____________________________________________________________________ Result ________________________________________________________________________ Example_______________________________________________________________________ 245 246 256 256 257 257 261 261
5.8.1 5.8.2
5.9
6.2 6.3
6.4
6.5
6.5.1 6.5.2
6.5.3
7.2
7.3
7.4
7.5
8.
8.1
8.2
9.2
Inventory _____________________________________________________307
Material Document List (MB51)_____________________________________________________ 307 Diplay Warehouse Stock (MB52) ___________________________________________________ 309
9.2.1 9.2.2
9.3.3 Stock on Posting Date (MB5B) ________________________________________________________ 9.3.4 Stock Overview (MMBE)_____________________________________________________________ 9.3.5 Stock in Transit (MB5T) _____________________________________________________________ 9.3.6 Slow Moving Items (MC46)___________________________________________________________
Abbreviations R Required entry field (used in the end-user procedures) Optional entry field (used in the end-user procedures) Conditional field (used in the end-user procedures)
1.1.1 Purpose
This process describes the procurement process of raw materials from indigenous source of supply with Country Version India (CIN) relevant process like processing of Excise Duty (ED) and Sales Tax (ST) process.
1.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block. 1. 2. 3. 4. 5. 6. Material Master Record Vendor Master Record Purchase Info Record (Optional) Source List (Optional) CIN Master Data Excise Condition Record (if Tax applicable for the Vendor-Material Combination)
T Code
Internal Number assignment . Enter the Industry Sector Enter the Material Type
Select the required views and press Enter to input the organizational levels.
1.1.3.1
Enter the Material Description Enter the Unit of Measure and material Group Enter the division if Stock Transfer will happen for this material Blocking for Procurement or BOM enter here Enter the Gross and Net Weight for the Finished Goods
Enter here if the material is returnable packing as VERP and non returnable packing as LEIH
Press Additional Data to maintain the Alternate Unit of Measures (for e.g. 1000G= 20Nos for the Semi finished goods)
1.1.3.2
Purchasing Views
Enter the Purchasing Group Person/Group responsible to procure this material If the Ordering Unit is other than the Base UoM, enter the Unit and make VAR. OUn as 1
Enter the Purchasing Value Key as G1 (5% Delivery Tolerance) or G2 (10% Delivery Tolerance) Select if QM is not active and want to post to Inspection Stock (Mainly used for Spares) Source list should be maintained for this material select the box. Enter the No. of Days required for GR Processing once the material is arrived at factory.
1.1.3.3
MRP Views
1.1.3.4
1.1.3.5
Accounting Views
Enter the appropriate Valuation Class (Various Valuation Classes given below) Enter the Price Control as V-Moving Average and S-Standard If Price Control is V enter the Moving Average price, S enter the Standard Price
1.1.3.6
Costing Views
Vendor Number to be put manually Enter Company Code Enter Purchasing Organisation Enter Account Group (Various Group given below)
Press Enter to input the details of the vendor. Vendor Account Groups: VDOM Domestic Vendors VIMP Import Vendors VSRV Service Vendors
1.1.4.1
General Data
Click on the CIN Details to enter the Vendor Excise and Sales Tax details
1.1.4.2
Accounting Data
Reconciliation Accounts:
Enter the appropriate Payment Terms and Select the Chk double inv Enter the appropriate Payment Methods C Cheque, E Cash Payment, T Bank Transfer
1.1.4.3
Purchasing Data
Enter the appropriate Schema group, Vendor (Various groups given below)
1. Select GR-based Inv. Verf if Invoice verification is done after GR 2.. Select the Srv-based Inv. Verf if Invoice Verification is done after Service Entry sheet.
Press
Menu Path
SAP Easy Access Logistics Data Info Record Create ME11 Create ME12 Change ME13 - Display
Materials Management
Purchasing
Master
T Code
You use this component if you wish to store information on a vendor and a material as master data at purchasing organization or plant level. You can create purchasing info records for different procurement types (standard, subcontracting, pipeline, consignment).
Enter the Info Category as 1. Standard For normal Procurement (Domestic, Import, etc) 2. Sub-Contracting For Sub-Contracting
If the message is displayed like this, intimate the Quality Person to maintain the QM Info Record (TCode: QI01)
No need to enter anything in the below screen as it copies all the data from the Vendor Master.
It is defaulted from the Material Master but change for this Vendor-Material combination if different. Enter the Standard Quantity Enter the appropriate Tax Code It is defaulted from the Material Master but change for this Vendor-Material combination if different. Enter the Net Price
It is defaulted from the Material Master but change for this Vendor-Material combination if different.
1.1.5.1
Result
Purchasing Info Record is created
1.1.5.2
Example
Purchasing Info Record 5300000384 is created.
T Code
Select if the Vendor is blocked for Procurement for this particular material alone
Enter 1 to be included in MRP Run Maintain the Validity Period till until which you will procure this material from this vendor Enter the Vendor and Purchasing Organisation
1.1.7.1
Chapter IDs
Press
1.1.7.2
Press
1.1.7.3
Press
1.1.7.4
Press
1.1.8.2
Procedure
No Menu path available for this transaction FV11
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
2. Enter the appropriate Condition type (various condition types given in next page) and maintain the respective values.
For Raw Material / Packing Material maintain the Plant/Vendor/Material Combination. For Service Tax /Assets maintain the Plant/Material Group Combination. .
3. Press Ctrl+S or 4.
1.1.8.3
Result
Condition records saved.
1.2
1.2.1 Use
Request for Quotation is used to float enquiries in market to obtain quotations from prospective vendors. This transaction is optional for the process.
1.2.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Material Management Purchasing RFQ/quotation Request for Quotation Create ME41
2. RFQ can be created with reference to Purchase Requisition, Outline Agreement (Contract) and another RFQ. 3. On the Create RFQ: Initial Screen, make the following entries:
1. Enter the RFQ type as AN 2. Enter the Quotation Deadline 3. Enter Purch. Organisation as 1101 4. Enter the respective Purchasing group
1. Enter the Material No 2. Enter the RFQ Quantity 3. Enter the Deliv. Date 4. Enter the Plant if it is Plant specific
4. Choose (header details icon) on the toolbar, then on screen Create RFQ: Header Data, enter information in the fields as specified in the table below:
Press this button to enter the vendor code for which it has to be sent?
Enter the Collective No to have a track of all RFQs related to particular instance
(vendor address button) on the toolbar, then on screen Create RFQ: Vendor Address, enter 5. Choose information in the fields as specified below:
After entering the vendor code and pressing enter the details of vendor will be displayed automatically.
6. Press to Save the RFQ. This will refresh the Create RFQ: Vendor Address screen to allow creation of the same RFQ data to a new vendor by following the steps outlined above.
1.2.3 Result
RFQ created Similarly create for other vendor in the same screen and various RFQ Nos will be generated
1.2.4 Example
RFQ created under the number 6000000000.
1.3
1.3.1 Use
A RFQ needs to be printed for transmitting to vendor. This transaction is optional for the process.
1.3.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu
Logistics Materials Management Purchasing RFQ/Quotation Request for Quotation Messages Print/Transmit ME9A
Transaction code
Enter the RFQ Nos to be printed and Execute (F8) Press this button to Execute
For Printout click this button which will create Spool Request.
1.4
Maintaining Quotation
1.4.1 Use
This transaction is used to maintain the quotation, which is submitted by vendors. Vendor communicates price for material and as a result the RFQ (Request for Quotation) needs to be updated. This transaction is optional for the process.
1.4.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing RFQ/quotation Quotation Maintain ME47
green Enter icon to proceed. 3. Choose the Enter key, or choose 4. View the screen Maintain Quotation: Header Data by Choosing on the Header data icon in the toolbar.
5. Enter information in the fields as specified in the table below. Some fields will not be available for input, as they are reference fields only.
6. Once all necessary header data has been maintained, the user can then enter the price information in one of two fashions:
a. Enter the price in the Net Price field on the Maintain Quotation: Item Overview screen by Choosing overview icon on toolbar. b. To enter more detailed information in addition to the net price, select the line item and choose the Item Details icon. Choose the green Back arrow to return to the Overview screen once data has been maintained. i. A vendors quoted price can be entered in one of two ways.
ii. Enter the net price per unit in the Net price field. This price includes the vendor's normal discounts and surcharges only. Cash discounts (for prompt payment) and taxes are calculated separately. iii. Enter the gross price in the Net price field, and maintain the conditions for the item. Then the system automatically replaces the entered gross price with the calculated net price. If the net price for an item is entered for which pricing conditions have been maintained, the system always replaces the price entered with the calculated net price. iv. Enter the Tax Code for any relevant taxes (for example, Excise Duty, Sales Taxes etc.) in the Tax code field. If a purchase order is created by referencing an RFQ, this code facilitates the determination of the tax amount when the invoice is entered in the system. v. After entering tax code, after choosing this system may give an information message showing the effective price, Choose Enter to continue.
7. Once all quotation information has been successfully entered, save the data by Choosing on the Save button, or Choose the <Ctrl + S> keys. A message will be displayed that the data has been saved.
1.4.3 Result
Quotation is maintained.
1.4.4 Example
Quotation for RFQ 6000000000 maintained.
1.5
Price Comparison
1.5.1 Use
Required to compare prices from all quotations received as a result of a competitive bidding process. This transaction is optional for the process.
1.5.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing RFQ/Quotation Quotation Price Comparison ME49
a. Choose the comparison values to be used: i. Reference quotation: You can compare the quotations within the list with a sample quotation. The system displays the percentage deviation between each quotation in the list and the sample quotation. ii. Mean/minimum value quotation: The price comparison list can also display a "fictitious" quotation reflecting the average or minimum value of all quotations. Select either the "Mean value" or "Minimum value" quotation field to choose the type of fictitious quotation. iii. Percentage basis: The price comparison list displays the percentage of each item in relation to the maximum, minimum, or average price. To determine the display type, enter one of the following: +: The highest value for each item is the 100% value -: The lowest value for each item is the 100% value _: The mean value for each item is the 100% value b. Select the desired price computations:
i. Select the appropriate field to determine which of the following should be included in the determination of the comparison price: i. Include cash discounts ii. Include delivery costs iii. Determine effective price 3. Once all entries have been made, Choose the Execute. 4. On screen Price Comparison List in Currency INR, view the Price Comparison list.
5. To view any of the following information for a particular quote included in the comparison, Choose the RFQ number with the mouse to select it, then Choose the appropriate icon/button on the menu toolbar: 6. Display Material: Allows the user to view the purchasing data in the material master record. 7. Display Vendor: Allows the user to view the vendor master record. 8. Additional Info: Allows the user to view payment terms, bid dates, currency information for all the vendor quotations in the list. 9. If any information has been modified through the comparison list, save the RFQ before exiting. If changes have been made and the user attempts to exit without saving, the system will return a message to verify action. 10. To exit the transaction, choose the green Back arrow, the yellow Exit arrow, or Choose the F3 button.
1.5.3 Result
Price Comparison List in Currency INR is displayed on the screen.
1.6
1.6.1 Use
1.6.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Requisition Create ME51N Purchasing Purchase
Enter the Desired Vendor if Vendor is known to the person who is creating PR
Press
1.7
1.7.1 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Requisition Release Individual Release Purchase
Transaction code
ME51N
Enter PR No.
1.8.
1.8.1 Use
a) This section explains the functions provided by the SAP System for converting requisitions into external purchasing documents (purchase orders, contract release orders, scheduling agreement delivery schedules, RFQs), and the processing options thereby available to you: o Assigning means defining the desired source for each purchase requisition item Further processing involves generating lists of requisitions that have been assigned or flagged as outlined above, and the subsequent creation of RFQs, purchase orders, or lines of delivery schedules under scheduling agreements.
Procedure
2. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Requisition Follow-On Functions ME57 Purchasing Purchase Assign and Process
3. The assignment of sources to and further processing of purchase requisitions are two distinct functions. You can choose whether you wish to perform the functions in two separate steps or in just one. 4. Below are the Selection Parameters to restrict the process of PO from PR
1. Enter the appropriate Purchasing Group 2. Enter the Scope of List as B1 for PR generated through MRP Run and A for remaining PR 3. Enter the appropriate Plant
1. Select the Assigned Purchase Requisition (For Spares PR normally the End User may have entered the Vendor in the PR) 2. Select the appropriate Check boxes for Processing the PR
5. Press
After assigning the source click on to this button to process the PO or else save for the assignment of source
1. Since only one source is assigned in Source list system assigns the source automatically or else if more than one source available a Pop-up window will be coming where one vendor has to be selected.
1.8.3 Result
The source is assigned to PR and can be processed for PO.
Please ensure that Purchase Order Value does not exceed specified value and if the purchase order value crosses this limit a release procedure is applied on this purchase order. To release the Purchase Order go to ME28 for collective release and ME29N for individual release.
1.9.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Create Vendor/Supplying Plant Known ME21N Purchase
2. If you want create purchase order with reference to the purchase requisition, on item details screen enter the purchase requisition number and item number at Purch. Req. field. System will automatically adopt all the data from requisition.
1.9.3 Result
Purchase Order is created.
1.9.4 Example
Standard PO created under the number 210000000.
Enter PO No.
Procedure
2. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Messages Print/Transmit ME9F Purchase
4. Choose
to Execute.
5. On screen Message Output select the appropriate Document number and perform the following:
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
1.12.2 Prerequisites
Purchase Order
1.12.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Goods Movement Goods Receipt PO Number Known MIGO Inventory Management For Purchase Order
Transaction code 2.
On the Goods Receipt Purchase Order screen, make the following entries: Check for correct movement type whenever doing goods movement
3.
After pressing Enter system will fetch all the data from the Purchase Order as shown below:
Whichever material is in Blue those detail will be seen in the Item detail
4.
System defaults the balance quantity in PO, change the quantity to the received quantity:
Select Item Ok and Press Enter and the Excise tab will appear both in Header and Item Level
R/O /C R R
User action and values Select from drop down list for action input the PO number which generated above 4500000277
Comment
101 Enter
Document Date Delivery Note Vendor Posting Date Bill of lading Header text
Document Date in Header Vendor Posting date Bill of lading Header text
R O R R O O
Enter document date Delivery Number from Vendor Defaulted from purchase order Enter posting date Enter bill of lading Enter header text Grayed out
Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Purchase Order Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Quantity in unit of entry R Enter the quantity you have received from vendor. As a default system will give purchase order quantity Enter the quantity as per vendor delivery challan Quantity defaulted from Purchase Order
Select Where tab in Detail data. Movement type Stock type Plant Movement type Stock type Plant R R R Defaulted from header screen Defaulted from material master or purchase order Defaulted from purchase order 1000 Defaulted from purchase order if entered 1010 Enter the name of person who received goods
Storage location
Goods Recipient
Select Purchase Order tab in Detail data. Purchase Order Del. completed ind. Purchase Order Delivery completion indicator R O Defaulted from header data Defaulted by system if PO Qty = GR Qty Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
For this material batch management is not active. Just for reference purpose the following data is given. Select Batch tab in Detail data.
This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Batch Batch number R Enter batch number as date for batch managed materials Enter vendor batch number for reference
Vendor batch
Vendor batch
5. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I and Part II.
6. On the Excise Invoice tab at Header Data make the following entries.
System defaults the Excise Duty (BED & ECS) and in case
Field name Capture & Post Excise invoice Excise Group Excise Invoice
Description Capture & Post Excise Invoice on Excise Action Excise Group Excise invoice
R/O/C R
User action and values Choose Capture & Post Excise Invoice from drop down list Defaulted by the system Enter the vendor Excise Invoice number For example: D013 Enter the excise invoice date of vendor Defaulted from purchase order Defaulted form purchase order Defaulted from purchase order Defaulted from purchase order Defaulted from purchase order
Comment Defaulted
R R
Excise Invoice Date Basic Excise Duty Additional Excise Duty Special Excise Duty NCCD Education Cess
R R R R R R
Grayed out Grayed out Grayed out Grayed out Grayed out
MRP Indicator
MRP Indicator
Tick the check box Note: If the Base Price in PO is the inclusive of both the Material Cost and Excise Value choose the check box
Close Header Detail data to enlarge the Detail data. Select Excise Item tab at Detailed Data (at the last). Chapter ID EI Quantity Chapter ID of material Excise Invoice Quantity Base value of material Basic Excise Duty Additional Excise Duty NCCD Special Excise Duty Education Cess R R Defaulted by the system No action required Defaulted by the system from Goods Receipt quantity Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system
R R O O O O
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.
6. Choose Check at the top of screen. 7. Choose Post to post the document.
1.13.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
If Part II entry is not done then system will not allow you to POST Invoice
Unless and until you post part2 system will not allow invoice verification
Field name
Description
R/O /C
Comment
Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R R R R O
Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 299,960.20 Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order INR Check this tick box, system will calculate tax amount Select the tax code from drop down list V1 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process System will give current date as default Amount mentioned is only an example
Posting date
Posting Date
Amount
Invoice Amount
Currency
Calculate tax
O R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on
Payment due on
Discount
Cash discount
Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter 4. Choose Enter to complete the document feeding part. 5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed. Defaulted Defaulted for user
Layout
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
1.13.3 Result
Logistics Invoice verification document is posted.
1.13.4 Example
Document no. 5105600102 created
This transaction is used basically when purchased material is needs to be sent back to vendor because of various reasons like poor quality, incomplete items, damaged etc. b) Bore proceeding with return delivery to vendor please ensure that sufficient stock is available in storage location and if batch managed in particular batch stocks also. Other wise system will give error message.
Before doing Return Delivery to vendor, check if you have already done Invoice Verification to that Goods Receipt. If you have already done invoice verification please raise Credit Memo to the extent of Returns quantity and then proceed with this process. Other wise system will give an error message. How to create Credit Memo transaction is explained in the chapter mentioned 1.17 below.
1.14.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Goods Movement Goods Receipt PO Number Known MIGO Inventory Management For Purchase Order
Transaction code
2. Select Return Delivery from drop down list to make Return Delivery to vendor.
3. On the Return Delivery Material Document screen, make the following entries:
R/O /C R R
User action and values You have already selected in above step 2 Select from drop down list 5000000189 Enter the material document number which you have made at the time of Goods Receipt for purchase order
Comment
Enter Document Date Delivery Note Document Date in Header R O Enter document date Delivery Number. Will be defaulted if you have already entered in original document Enter posting date
Posting Date
Posting date
O O R
Enter bill of lading. Enter header text Tick the check box
Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Purchase Order Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Quantity in unit of entry R Enter the quantity you want to return to vendor. As a default system will give original Goods Receipt quantity 5000 Enter the quantity 100000 You can not return more than what you have in stock
Qty in delivery note Select Where tab in Detail data. Movement type Stock type Plant
R R R
Defaulted by the system with 122 movement Enter stock type from drop down list Defaulted from original Goods Receipt 1000 Enter the store location from which you want to return to vendor Enter the name of person who received goods
Grayed out
Storage location
O O R
Text
Text
Select from the drop down list the reason for this movement of material 0001 Enter the text if required
Select Purchase Order tab in Detail data. Purchase Order Purchase Order R Defaulted from header data Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
Select Batch tab in Detail data. This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Batch Batch number R Enter batch number if externally maintained by you or system will allocate batch number Enter vendor batch number for reference
Vendor batch
Vendor batch
Field name Select Create Excise Invoice Excise Group Series Group Removal time BED AED SED
Description Select Create Excise Invoice Excise Group Excise Series group Removal time of goods Basic Excise Duty Additional Excise Duty Special Excise Duty
R/O /C R
User action and values Choose Create Excise Invoice from drop down list Defaulted by the system Defaulted by the system System defaults current time, change if required Defaulted from purchase order Defaulted form purchase order Defaulted from purchase order
R R R R R R
Close Header Detail data to enlarge the Detail data. Select Excise Item tab at Detailed Data (at the last). Chapter ID Chapter ID of material R Defaulted by the system No action required
EI Quantity
Defaulted by the system from return delivery document 2 Defaulted by the system Defaulted by the system Select from drop down list IPD for this process
R R R
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user. 4. Choose Check at the top of screen. 5. Choose Post to post the document.
1.15.1 Procedure
1. Access the activity choosing one of the following navigation options: SAP CIN R/3 User menu Transaction Code Indirect taxes Sales / Outbound Movements Excise Invoice For Other Movements Excise Invoice for Other Movements J1IS
2. On the Excise Invoice Other Movements Main Menu screen, make the following entries: 3. Choose Display Excise Invoice icon to start the transaction Enter the Sub type as PR for Vendor Returns
R/O/C R
User action and values Enter the return delivery document number which you have created in above step 0000000126 Enter the year of document created Example: 2006
Comment
Doc Year
Document year
Enter
1.15.2 Result
Excise invoice generated is displayed.
1.15.3 Example
Excise invoice 0000000014 generated and displayed.
1.16.2 Prerequisites
Excise Invoice Document is generated and posted.
1.16.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP CIN R/3 User menu Transaction code Indirect taxes Sales / Outbound Movements For Other Movements Post and Print J1IV Excise Invoice
2. On the SAP screen, make the following entries: 3. If the document is not posted in step mentioned above, Choose Release to Accounting to post Financial Accounting document.
This transaction is used to just printing of excise invoice. 4. Follow the steps mentioned below for taking print of Excise Invoice. Field name Excise internal reference Select internal excise invoice number from drop down list, you can find it with reference to the Excise Invoice number generated in above step 1100400070 for example with the combination of Excise Group 10 and vendor code 10006. Document No. Document Number R Enter the Excise Invoice Document Number generated in above step For example: 127 Enter the document year 2006 Description R/O /C User action and values Comment
Document year
Document Year
5. To take printout, select Goto from the top main menu and select Print Document from the list. Or Choose Control + P to get the access of Excise Invoice Printing screen.
7. From the list select the excise invoice number by choosing the check box left side of number. 8. To take printout on printer Choose the Printer icon or Choose F8.
9. To display excise invoice on screen Choose Display icon or Choose F9. 10. System will give popup asking for pre-printed invoice serial number, Enter pre-printed excise invoice number. In this process Choose 99 for testing purpose (since it is not expected to have pre-printed invoice for testing purpose). 11. Select printer from the drop down list. Check box for Print Immediately and New spool request. 12. Choose Print Preview or Print icons to display on screen or to print on printer mentioned above. 13. If printer is connected system will print the document on printer.
1.16.4 Result
Excise Invoice is printed.
1.17.2 Prerequisites
Logistic Invoice Verification is already made
1.17.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction.
3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Field name
Description
R/O /C
Comment
Transaction Header Data Basic tab Invoice Date Reference Posting date
Credit memo Header data of Invoice Basic information tab Invoice Date Invoice reference Posting Date
R R R R O R
Select Credit memo from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference Enter the posting date of document Enter invoice (credit memo) gross amount including taxes and duties Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order Check this tick box, system will calculate tax amount Select the tax code from drop down list Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process System will give current date as default
Amount
Currency
Calculate tax
O R R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on Discount
O O
Hide Header data for getting full screen of items if required. Purchase order / R Select Purchase order / Defaulted for
Schedule Agreement
Schedule Agreement in the reference document category from drop down list R R Enter the purchase order number Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter
user
Defaulted
Layout
4. Choose Enter to complete the document feeding part. 5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
1.17.4 Result
Logistics Invoice verification document is posted.
1.17.5 Example
Document no. 5105600791 created
If an invoice is cancelled, the system automatically creates a credit memo. If a credit memo is cancelled, the system automatically creates an invoice.
The system takes the amount and quantity for the credit memo or invoice from the invoice or credit memo to be cancelled, thus avoiding any differences between the invoice and the credit memo or the credit memo and the invoice.
1.18.2 Prerequisites
An invoice document can only be cancelled if: it was posted in Logistics Invoice Verification It has not already been cancelled It is not a cancellation document for another document
When you cancel documents in Logistics Invoice Verification, the document line items are not automatically cleared in Financial Accounting. We recommend that you periodically clear such items (using daily background jobs, for example).
1.18.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Logistics invoice Verification Further Processing Cancel Invoice Document MR8M
3. In the fields Invoice doc. number and Fiscal year, enter the data for the invoice document you want to cancel. 4. In the Reversal reason field, select the reason for cancelling the invoice. This allows you to differentiate between different types of cancellations.
5. You can display the document to check. Choose Display document to do this. You can look at the items of the document to be cancelled. Return to the initial screen by choosing Back.
1.18.4 Result
Document Reversed and Clear FI Documents Manually.
1.18.5 Example
Document Reversed with no. 5105600114.
1.19.2 Prerequisites
A GR can only be cancelled if: Invoice Verification posted if any should be reversed.
1.19.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Goods Movement Goods Receipt PO Number Known MIGO Inventory Management For Purchase Order
Transaction code
2. Choose Cancellation and enter the respective Material Document No. (GR No.)
3. Press enter so that all the data will be captured automatically by the system. If any comment is there to mention it can be mentioned in the Head Text and Text which is available at the Item level.
5. Select the Check box Item OK, after entering all the data. You will get Excise Invoice tab at Header Data and Item Details.
7. Press Ctrl+S or
1.19.4 Result
Material document posted, please note the document number.
1.19.5 Example
Material document 5000000020 posted
1.20.2 Prerequisites
Material Document (GR) should be reversed.
1.20.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture / Change / Cancel / Display / Post J1IEX
Transaction code
2. 3. 4.
Select Post CENVAT. Select Vendor Excise Invoice. Enter the excise invoice number.
5.
6. 7.
Choose Simulate CENVAT A dialog box appears, showing which postings the system will make to reverse the CENVAT.
8.
1.20.4 Result
CENVAT Posting Reversed.
1.20.5 Example
CENVAT Posting Reversed with document no. 0000000008.
1.21.2 Prerequisites
Material Document (GR) should be reversed. CENVAT Posting should be Reversed.
1.21.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture / Change / Cancel / Display / Post J1IEX
Transaction code
1.21.4 Result
Excise Invoice has been successfully cancelled.
1.21.5 Example
Excise Invoice 0000000008 / 2008 ( 1234 ) has been successfully cancelled.
Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks. Material Master record
Ensure that GR based IV is not selected in Purchasing Data. (Refer User Manual Procurement of Stock Materials (Domestic)
CIN Master Data
2.2.2 Prerequisites
Before starting the process, please ensure the following information: Commissioner of Customs is created as domestic vendor, for example: vendor code 600000 - RBI Commissioner in this process. In master record of main imported vendor GR-based invoice verification tick should not be there on Purchasing Data screen of vendor master. And Schema group, Vendor is filled with schema group ZI. For example vendor code 200000 in this process. These are basic master data changes with respect to this process only.
2.2.3 Procedure
5. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Create Vendor/Supplying Plant Known ME21N Purchase
Select Each Condition Type related to Customs and click this Details Button
. 8. To change the vendor for condition type select JCDB condition type and Choose on Condition detail icon located at left bottom side of your screen.
9. System will take to new Item Conditions Detail: screen. In this screen at right bottom of screen you can find the vendor code 60000 the main imported vendor is defaulted here. You have to replace this vendor code with respective vendors and Choose enter and green arrow to come back (F3) to condition tab of purchase order.
10. Repeat the same for other condition types such as JCV1, JECV, JADC, and JEDB etc.
2.2.4
Result
A message will be displayed stating that the purchase order was saved, with the purchase order number, please note the purchase order number.
2.2.5
Example
Standard PO created under the number 3100000000.
2.4.2
Procedure
8. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Messages Print/Transmit ME9F Purchase
10. Choose
to Execute.
11. On screen Message Output select the appropriate Document number and perform the following:
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
In this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.
2.5.2
Procedure
Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
7. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
8. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 9. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Enter the Amounts of the Customs Duties Manually in the Amount Column with referring to PO.
Field name
Description
R/O /C
Comment
Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R R R R O
Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 39.80 Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order USD Check this tick box, system will calculate tax amount Select the tax code from drop down list V0 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process System will give current date as default Amount mentioned is only an example
Posting date
Posting Date
Amount
Invoice Amount
Currency
Calculate tax
O R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on
Payment due on
Discount
O R
Enter if cash discount is offered by vendor Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Defaulted for user
10. Choose Enter to complete the document feeding part. 11. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 12. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
13. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.
2.5.3
Result
Logistics Invoice verification document is posted.
2.5.4
Example
Document no. 5105600121created
2.6.2
Procedure
Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known MIGO
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu
Transaction code
2. On the Goods Receipt Purchase Order screen, make the following entries: Field name Goods Receipt Inbound Delivery Movement Type Description Goods Receipt Purchase Order R/O /C R R User action and values Select from drop down list for action Enter the Purchase Order No.generated above 3100000000 Comment
101 Enter
Since this is imported purchase order and you have already done invoice verification for planned delivery cost. System will give a new popup Excise Invoice item number screen (which is not there in normal other process) asking for Commercial invoice number and year. Please enter the invoice verification document number which you have done in above 5105600792 and year 2006.
3. Choose Enter where a small pop-up window will prompt to enter the Commercial Invoice No. and Year (i.e.,
4. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
Whichever material is in Blue those detail will be seen in the Item detail
Select Item Ok and Press Enter and the Excise tab will appear both in Header and Item Level
R/O /C R R
User action and values Select from drop down list for action input the Purchase Order number which generated above 4500000059
Comment
Movement Type
101 Enter
R O R R O
Enter document date Delivery Number from Vendor Defaulted from purchase order Enter posting date Enter bill of lading Grayed out
Header text
Header text
Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Inbound Delivery Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Quantity in unit of entry R Enter the quantity you have received from vendor. As a default system will give purchase order quantity Enter the quantity as per vendor delivery challan Quantity defaulted from Purchase Order
Select Where tab in Detail data. Movement type Stock type Plant Movement type Stock type Plant R R R Defaulted from header screen Defaulted from material master or purchase order Defaulted from purchase order 1000 Defaulted from Inbound delivery if entered 1010 Enter the name of person who received goods
Storage location
O O O
Select Purchase Order tab in Detail data. Purchase Order Del. completed ind. Purchase Order Delivery completion indicator R O Defaulted from header data Defaulted by system if PO Qty = GR Qty Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
For this material batch management is not active. Just for reference purpose the following data is given. Select Batch tab in Detail data.
This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Batch Batch number R Enter batch number as date for batch managed materials Enter vendor batch number for reference
Vendor batch
Vendor batch
7. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I and Part II. 8. On the Excise Invoice tab at Header Data make the following entries.
Field name Capture & Post Excise invoice Excise Group Excise Invoice
Description Capture & Post Excise Invoice on Excise Action Excise Group Excise invoice
R/O/C R
User action and values Choose Capture & Post Excise Invoice from drop down list Defaulted by the system Enter the vendor Excise Invoice number For example: 4500000059 Enter the excise invoice date of vendor Defaulted from purchase order Defaulted form purchase order Defaulted from purchase order Defaulted from purchase order Defaulted from purchase order
Comment Defaulted
R R
Excise Invoice Date Basic Excise Duty Additional Excise Duty Special Excise Duty NCCD Education Cess
R R R R R R
Grayed out Grayed out Grayed out Grayed out Grayed out
Close Header Detail data to enlarge the Detail data. Select Excise Item tab at Detailed Data (at the last). Chapter ID EI Quantity Chapter ID of material Excise Invoice Quantity Base value of material Basic Excise Duty Additional Excise Duty NCCD Special Excise Duty Education Cess R R Defaulted by the system No action required Defaulted by the system from Goods Receipt quantity Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system
R R O O O O
Please cross check the BED, ECS (CVD in this case) amount of item as per the bill of lading, legally you can not avail more than what mentioned in Vendor Excise Invoice. In case of imported purchase order in normal case system will default CVD and ECess (invoice verification made on commissioner of customs) amount as BED and ECS i.e. CENVAT amount.
12. Choose Check at the top of screen. 13. Choose Post to post the document.
2.6.3
Result
Material document posted.
2.6.4
Example
Material document 5000000021 posted
2.7.2
Procedure
Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Field name Transaction Header Data Basic tab Invoice Date Reference
Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R/O /C R R R R O
User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example 1000 Enter the posting date of document Enter invoice gross amount
Comment
Posting date
Posting Date
Amount
Invoice Amount
including taxes and duties 100 Currency R Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order USD Check this tick box, system will calculate tax amount Select the tax code from drop down list V0 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor
Calculate tax
O R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on Discount
O O
Grayed out
Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Select All information from drop down list Defaulted Defaulted for user
Layout
Choose Enter 4. Choose Enter to complete the document feeding part. 5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
7. Choose Display Currency which will lead to small pop-up window having the company code currency and Document Currency, position the cursor on the INR to convert to Document Currency and press the details button.
2.7.3
Result
Logistics Invoice verification document is posted.
2.7.4
Example
Document no. 5105600122 created
3.1.2
Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks.
Material Master record (Refer User Manual Procurement of Stock Materials (Domestic)) Vendor Master record (Refer User Manual Procurement of Stock Materials (Domestic)) Purchasing Info Record (Optional) Ensure that Sub-Contracting as Info Category. (Refer User Manual Procurement of Stock Materials (Domestic))
CIN Master Data (Refer User Manual Procurement of Stock Materials (Domestic)) o o o o o o o Chapter IDs Material ID and chapter ID combination (Ensure Sub-Contract check box is selected for
A purchase order is a legal document used to record an individual purchase with the vendor. It also provides the vendor with a reference document to link to goods receipt and invoice verification processes. The purchase order is a commitment to a vendor for a given subcontracting activity, in a specified quantity at a predetermined price and delivery date.
3.2.2
Prerequisites
Components stock should be available for providing to subcontracting vendor.
3.2.3
Procedure
Logistics Materials Management Purchasing Order Create Vendor/Supplying Plant Known ME21N Purchase
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
2. On the Create Purchase Order screen, make the following entries: Select ZSC Document Type for Subcontracting Order
After filling the above data, choose on Material Data tab at item Details screen. There you will find a new icon called Components, you have to choose on that icon to give the components list which you are likely to transfer post to vendors and give the flowing inputs.
3. Click on the Components or Explode BOM and enter the materials that had to be sent:
5. Ensure appropriate tax code have been entered for both the line items (V0 Nil Tax for Sub-Contracting Item)
Ensure Taxcode V0 for Sub-Contracting Item and click on the Taxes to view the tax calculation
3.2.4
Result
A message will be displayed stating that the purchase order was saved, with the purchase order number.
3.2.5
Example
Standard PO created under the number 2400000000
3.3.2
Procedure
Logistics Materials Management Purchasing Order Messages Print/Transmit ME9F Purchase
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
3. Choose
to Execute.
4. On screen Message Output select the appropriate Document number and perform the following:
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
3.4.2
Prerequisites
Sufficient stocks of components should be available for making transfer posting.
3.4.3
Procedure
Logistics Materials Management Inventory Management Goods Movement Transfer posting MB1B
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
2. On the Enter Transfer Posting: Initial Screen, make the following entries: Field name Document Date Posting Date Movement Type Plant Storage Location Description Document Date Posting Date Movement Type Plant Storage location R/O /C R R R R R User action and values Input date Input date 541 1000 1010 Comment
3. Choose on To Purchase Order icon on the top of the screen or choose F9 on key board. System will give new popup screen asking for purchase order number. Give the 45000000## purchase order number and choose enter to continue.
4. System will display components from purchase order with quantities 5. Choose only the Material that you are sending and enter the Storage Location from which it has to be issued.
6.
7. Choose Enter if required the quantity of components can be changed. 8. Choose Save icon or Control + S to post the document.
3.4.4
Result
A message will be displayed stating that the document posted.
3.4.5 Example
3.5.2 Prerequisites
Select the Sub-Contracting Material in Material and Chapter ID Combination of the Excise Master (J1ID) for the sending Material. Ensure that the details of the receiving Material maintained in the Excise Master (J1ID). CENVAT Determination of the Excise Master (J1ID) Maintained for the both sending and receiving Material. Ensure that the Assessable value for the sending material is maintained in the Excise Master (J1ID)
3.5.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP User menu CIN Menu Transaction code Indirect Taxes Procurement Subcontracting Challans Create J1IF01 Subcontracting
2. On the Subcontracting Challan - Create, make the following entries: Field name Material Doc. Mat. Doc. Year Excise Group Series Group Description Material document number Material document year Excise Group Series Group R/O /C R R R R User action and values 4900000039 2006 10 W3 Comment Appropriate Appropriate Appropriate
3. Choose Enter to continue, system will take new Subcontracting Challan Create screen, make the following entries: Field name Select Posting tab Posting date & time Print Immediately Select Overview Tab Preprinted no Description Posting date and time Print Immediately R/O /C R O User action and values Input date and time of material removal Check this box if you want challan printout immediately. Enter pre-printed number if you have Comment
Preprinted number
3.5.4 Result
A message will be displayed stating that the document posted.
3.5.5 Example
Subcontracting Challan 000010001 2008; Series Group B1 successfully created.
3.6
3.6.2 Procedure
Access the transaction choosing one of the following navigation options: SAP User menu CIN Menu Transaction code Indirect Taxes Procurement Subcontracting Challans Change J1IF11 Subcontracting
Press Enter
3.7.2 Prerequisites
Purchase Order
3.7.3 Procedure
9. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Goods Movement Goods Receipt PO Number Known MIGO Inventory Management For Purchase Order
Transaction code
10. On the Goods Receipt Purchase Order screen, make the following entries:
11. After pressing Enter system will fetch all the data from the Purchase Order as shown below: 12. First do the posting for the Sub-Contracting Material.
Whichever material is in Blue those detail will be seen in the Item detail
13. System defaults the balance quantity in PO, change the quantity to the received quantity if it is different from defaulted quantity:
R/O /C R R
User action and values Select from drop down list for action input the PO number which generated above 4500000054
Comment
101 Enter
Document Date Delivery Note Vendor Posting Date Bill of lading Header text
Document Date in Header Vendor Posting date Bill of lading Header text
R O R R O O
Enter document date Delivery Number from Vendor Defaulted from purchase order Enter posting date Enter bill of lading Enter header text Grayed out
Select Material tab at Detailed Data. Material Material tab R Defaulted from Purchase Order Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Quantity in unit of entry R Enter the quantity you have received from vendor. As a default system will give purchase order quantity Enter the quantity as per vendor delivery challan Quantity defaulted from Purchase Order
Select Where tab in Detail data. Movement type Stock type Plant Movement type Stock type Plant R R R Defaulted from header screen Defaulted from material master or purchase order Defaulted from purchase order 1000 Enter the name of person who received goods
O O O
Select Purchase Order tab in Detail data. Purchase Order Del. completed ind. Purchase Order Delivery completion indicator R O Defaulted from header data Defaulted by system if PO Qty = GR Qty Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
For this material batch management is not active. Just for reference purpose the following data is given. Select Batch tab in Detail data.
This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Batch Batch number R Enter batch number as date for batch managed
Vendor batch
Vendor batch
15. Select the Check box Item OK, after entering all the data.
O O O
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.
5. Choose Check at the top of screen. 6. Choose Post to post the document.
3.7.4 Result
Material document posted.
3.7.5 Example
Material document 5000000028 posted, You can see accounting Entries
3.8.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP User menu CIN Menu Transaction code Indirect Taxes Procurement Subcontracting Subcontracting Challans Reconcile Quantity J1IFQ
As we have refered challan During Goods receipt here we are getting following message, If you have not refred challan during Gr following is the Process
2. On the Quantity reconciliation for Subcontracting Challan screen, make the following entriees.
Description Goods Receipt number Year of document Subcontacting challan year Subcontacting challan No document
R/O /C R R R R
and
Comment
Choose on Reconcile icon or F8 to go reconciliation screen. 3. System will take you to new Quantity reconciliation for Subcontracting Challans. 4. Here on this you can see system display items from Goods Receipt at top and items from challan at bottom of screen.
5. Here you need to allocate the components consumed in GR stage are reconciled with challan to do this, choose on Allocate based on FIFO icon in the middle of screen with calculator icon. 6. Or you can do allocation by entering manually also in respective line items at bottom, where Assigned quantity filed is located in white color.
7. After assignment save the document by choosing Save icon or choose Control + S
3.8.3 Result
Material document was successfully reconciled.
3.8.4 Example
Material Document 5000000028, 2008 was successfully reconciled.
This transaction is basically used to complete the challan if you have reconciled as stated above step. There may be cases subcontractor may not able to supply within stipulated 180 days limit then in this case also same transaction is used for reversal of challan or re-crediting the amount.
3.9.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP User menu CIN Menu Transaction code Indirect Taxes Procurement Subcontracting Subcontracting Challans Complete/Reverse/Recredit J1IF13
2. On the Subcontracting Challan Complete/Reverse/Recredit screen, make the following entries: Field name Chalan No Excise year Description Subcontacting challan No Document year R/O /C R R User action and values 0000000031 2006 Comment
4. Select the radio button Complete Challan and. 5. Save the document by choosing Save icon or choose Control + S.
3.9.3 Result
Subcontracting challan successfully completed.
3.9.4 Example
Subcontracting Challan 0000001 2008; Series Group B1 successfully completed.
3.10.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries: 4. Choose only the Subcontracting material to post the document:
Field name Transaction Header Data Basic tab Invoice Date Reference
Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R/O /C R R R R O
User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 19.50 Enter the currency in which the bill is presented by vendor, if not entered by
Comment
Posting date
Posting Date
System will give current date as default Amount mentioned is only an example
Amount
Invoice Amount
Currency
user system will default the document currency from purchase order INR Calculate tax Check box calculate tax Tax code O R Check this tick box, system will calculate tax amount Select the tax code from drop down list V0 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on Discount
O O
Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter 5. Choose Enter to complete the document feeding part. Defaulted Defaulted for user
Layout
6. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 7. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
3.10.3 Result
Logistics Invoice verification document is posted.
3.10.4 Example
Document no. 5105600132 created, Account postings are following
Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks. o Service Master record AMC Charges for Testing Machine Vendor Master record
Procedure
8. Access the transaction choosing one of the following navigation options: SAP R/3 Menu Transaction code Logistics Materials Management Service Master AC03 Service Master Service
10. Click on Create new service icon or press F5 (white paper icon) to create new service master. 11. Then you will get Create Service Master Record screen, make the following entries:
No Need to Enter as Internal No will be generated and Enter the Short Text only
R/O /C R
User action and values You can see %_1 will be displayed on this field, leave it as blank. System will assign internal service number Annual Mait. Contract for Testing M/C. Service:ALL complete AU for Activity Unit
Service description Service Category Base unit of Measurement Basic Data Mat/srv.grp Division Valuation class Long Text Material Group or Service Group Division Valuation class Service Category Base unit of Measurement
R R R
R O R
91
3200
This is free input place. You can fully input the service specification.
12. Press enter to complete the entries. 13. Press Save icon or Control + S to save the entries.
Result
Service Master Record is created.
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Requisition Create ME51N Purchasing Purchase
Enter the A/c Assignment Category as K for Cost center and Item Category D for Services
When Item Category D is enterer one new tab in the Item Detail Services is generated to enter the Service No.
Enter the Service No, Quantity and Gross Price and press Enter
4. After pressing enter system shows a small pop-up window where respective G/L Account and Cost Center to be entered.
Enter the Desired Vendor if Vendor is known to the person who is creating PR
5. Press
Result
Purchase Requisition is created,
Example
Purchase requisition number 0010000180 created.
Procedure
6. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Requisition Follow-On Functions ME57 Purchasing Purchase Assign and Process
7. The assignment of sources to and further processing of purchase requisitions are two distinct functions. You can choose whether you wish to perform the functions in two separate steps or in just one.
1. Enter the appropriate Purchasing Group 2. Enter the Scope of List as B1 for PR generated through MRP Run and A for remaining PR 3. Enter the appropriate Plant 4. Enter the Item category as D
1. Select the Assigned Purchase Requisition (For Spares PR normally the End User may have entered the Vendor in the PR) 2. Select the appropriate Check boxes for Processing the PR
9. Press
Click SAVE Icon. Source has been assigned for this Requisition
Result
The source is assigned to PR and can be processed for PO.
5.5. For Releasing Purchase Requisition Refer User Manual for Stock Procurement
Please ensure that Purchase Order Value does not exceed specified value and if the purchase order value crosses this limit a release procedure is applied on this purchase order. To release the Purchase Order go to ME28 for collective release and ME29N for individual release.
Prerequisites
1. Before creating purchase order if this vendor is subject to Tax Deduction at Source (TDS) or with holding tax please ensures that necessary entries in vendor master is updated.
Procedure
6. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Create Vendor/Supplying Plant Known ME21N Purchase
7. If you want create purchase order with reference to the purchase requisition, on item details screen enter the purchase requisition number and item number at Purch. Req. field. System will automatically adopt all the data from requisition.
Select this check box if Invoice Verification is done after Service Entry Sheet
Condition Record for JSVD and JEC4 should be Maintained in FV11 with Material Group/Plant Combination.
S1
Since the procurement services covered with service tax of 10% (for example only, check for legal requirement), it is advised to select V1 tax code. Jurisdiction Jurisdiction code R Will be defaulted from plant code parameters
Depending on for which plant you are procuring the services system will select Jurisdiction code. In system the following Jurisdiction codes were configured IN00 Central GR-based IV Goods Receipt based O Tick this check box invoice verification Srv.-based IV Service based invoice O Tick this check box If Invoice verification Verification will be done after the Service Entry sheet
8. The Purchase Order may be posted by Choosing on the Save button or Choose Control + S for saving.
Result
Purchase Order is created.
Example
Standard PO created under the number 4500000062.
5.8.2
Procedure
14. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Messages Print/Transmit ME9F Purchase
16. Choose
to Execute.
17. On screen Message Output select the appropriate Document number and perform the following:
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
The services actually performed (work actually done) by a service vendor are recorded in a Service Entry Sheet with reference to the purchase order.
5.9.2
Procedure
Logistics Maintain ML81N Materials Management Service Entry Sheet
1. Access the transaction choosing one of the following navigation options: SAP R/3 Menu Transaction code
3. Click on Other Purch. Orders icon or Shift + F5, system will popup new screen.
4. In this screen against Purchase Order field give the purchase order number which is created in above steps and press enter to continue.
5. You will get new Service Entry Against Purchase Order 6. Here on this screen click Create Entry Sheet (white paper icon) or Shift + F1 to get new entry sheet. 7. System allocates service entry sheet number internally and you will get the number on screen.
8. System will give a popup screen with purchase order number on that, press enter to continue.
9. Select the line item 10 and click on Services or F9 (Adopt services) icon on top of screen.
11. You can observe the system copied the service line item from purchase order with open item quantity i.e. 1 AU.
13. With this the basic information of service entry sheet is fully completed. As per the requirement you can fill other fields also if required. 14. To accept the service click on Accept icon or Control + F1 (Green flag icon).
15. You can see the traffic light is become Yellow color. That means it is ready to save the service entry sheet.
16. Press
5.9.3
Result
A message indicates that the service entry sheet saved, acceptance document posted.
5.9.4
Example
Service entry sheet saved, acceptance document 5000000134 posted.
5.10 5.10.1
5.10.2
Procedure
Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
Field name Transaction Header Data Basic tab Invoice Date Reference
Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference
R/O /C R R R R O
User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 1122.40
Comment
Posting date
Posting Date
System will give current date as default Amount mentioned is only an example
Amount
Invoice Amount
Currency
Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order INR Check this tick box, system will calculate tax amount Select the tax code from drop down list S1 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process
Calculate tax
O R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on Discount
O O
Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter Defaulted Defaulted for user
Layout
4. Choose Enter to complete the document feeding part. 5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
5.10.3
Result
Logistics Invoice verification document is posted.
5.10.4
Example
Document no. 5105600795 created
Prerequisites
1. Before creating purchase order if this vendor is subject to Tax Deduction at Source (TDS) or with holding tax please ensures that necessary entries in vendor master is updated. 2. Asset Management Module Active.
Procedure
7. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Purchasing Order Create Vendor/Supplying Plant Known ME21N Purchase
Enter Code V1
3. Click Taxes Tab to View the Tax Details IIN FV11 maintain Condition record for respective Tax Conditions with Material Group/Plant combination.
Result
Purchase Order Created with No. 230000000.
Prerequisites
Purchase Order
Procedure
16. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Goods Movement Goods Receipt PO Number Known MIGO Inventory Management For Purchase Order
Transaction code
Result
Material Document 500000029 Posted.
Click Continue
6.4.2 Result
Excise Invoice Posted.
6.5.2 Procedure
4. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice MIRO
Click Simulate
Click Save.
6.5.3 Result
Invoice Document 5105600133 Posted.
Prerequisites
Before execute business scenarios, you need to post the business processes transactions from other scenarios. As part of the integrated scenario, this scenario needs several User Manuals as prerequisites to demonstrate these include: Production Planning and Discrete Manufacturing Procurement of Stock Materials Sales and Distribution
Prerequisites
User must be assigned the Indian Localization menu.
Procedure
9. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Registers Excise Tax CENVAT Register J2I9
Transaction code
10. On the Proforma for Monthly Return Under Rule 57AE of the Central Excise Rule screen, make the following entries:
Select the Radio Button for Capital Goods / Inputs to display Annexure / Abstract
Description Company code Excise Group for which ID for which CENVAT Register is being generated Posting date range
R/O /C R R
Comment
Posting Date
The date from the beginning of the month to end of the month Select this radio button if the out put is being generated for Annexure Select this radio button if the out put is being generated for Abstract Select this radio button if the out put Annexure is being generated for Input Materials At time you can generate an Annexure or Abstract At time you can generate an Annexure or Abstract At time you can generate an Annexure for Input materials or Capital Goods At time you can generate an Annexure for Input materials or Capital Goods
Annexure
Output to be generated Annexure or Abstract Output to be generated Annexure or Abstract Annexure to be generated for Input materials or Capital Goods
Abstract
Inputs
Capital Goods
Select this radio button if the out put Annexure is being generated for Capital Goods
11. The out put can be saved into a local file or printed by using the print options.
Result
You are able to generate Proforma for Monthly Return Under Rule 57AE of the Central Excise Rule.
Prerequisites
To extract the data to RG1 Register, Material numbers has to be maintained in the table J_2IRG1BAL - Opening/Closing balance table for RG1.
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Registers Excise Tax Update RG23A/C Issues and RG1 J1I5
Transaction code
2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
Select the Radio Button for RG1 / RG23A Part 1 / RG23C Part 1 Updation
Field name
Description
R/O /C
Comment
Company Code Plant for which RG1 Register is being maintained Excise Group for which RG1 register is being maintained Material document number Material document year Date of Material document Posted Movement Type used for posting the materials Storage location used for posting the material movements Material number to update the RG1 Register Document date of the material document Batch number of the materials Stock Type declared Excise Classification Rule Pre-defined Classifications
R R
1000 1000
Excise Group
10
Based on the updation criteria enter values Material document year Enter the Material Document Posting Date
O R
O O O O R IIM For updating of goods receipts from Manufacturing plant use RMA For updating of Goods issue, i.e. Removal from factory on payment of duty for home use IDH Receipts RMA- Receipt from manufacture ROP-Receipt from outside under any other provision Issues IDH-Removal from factory on payment of duty for Home use IDE-Removal on payment of duty for export under no bond IWE-Removal without
payment of duty for export under bond IWT-Removal without payment of duty for transfers IWO-Removal without payment of duty for other purpose RG23/ RG1 RG23 / RG1 updation date R Select the appropriate radio button to update the RG1 Register. Please select the document entry date radio button Select the RG23A radio button to update the RG1 Register, Date to be considered by the system for updation of RG1 Register Document Entry date Document posting date System date By using this Transaction you can update the following Registers RG23A Part1 RG23C Pat1 RG1
Registers
Register to update
Please press enter and ignore any messages. Update the Receipts to RG1 Register and then update the issue to RG1 Registers. Follow the sequence of transactions. You can update the RG1 Register by selecting material document header values or Material document line item level details or both together. The following Classification codes need to be used while updating the Excise Registers: Register Type Goods issues Goods receipts RG 23A IIM IPD IWD RG23C IIM IPD IWD RG1 IDH IDE IWE IWT RMA ROP ROP ROP
IWO
3. System will display the Update of Registers RG1 and RG23 (Part1) screen: Displays all the line items to meet the selection criteria to update the RG1 Register.
4. Select the line items which needs to be updated to RG1 Register by selecting the check box at the beginning of the each line item
Press Simulate
5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the selection
6. System will display the selection Green or Red Traffic lights. The line items which can be updated will be displayed with Green Traffic Lights and the line items which can not be updated will be displayed with Red Traffic Lights.
7. After selecting the right documents select the line item and use the Create button to update the RG1 Register or use CTRL+Shit+F11 to make register entry.
Result
Processing over for <number of records selected> records
Prerequisites
You have to complete the update of RG1 Register before performing this step.
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Registers Excise Tax Extract J2I5
Transaction code
Choose Execute
Description Excise group for which RG1 Register being generated Starting date of Extraction Ending date of Extraction Mass extraction of data to all registers
R/O /C R
Comment
R R R
Starting date of data to be extracted for RG1 registers Ending date of data to be extracted for RG1 registers Select the radio button Select Any Register option User can generate all the registers together or individual register wise
Selection of individual register Displays the previously upto what date the register has been extracted for information
Execute
4. If the RG1 Register is being generated for the Period First Time, system will execute the report and display the pop-screen with Register name and Green Tick mark, if it is successfully extracted, otherwise it will show the Red Cross.
Result
RG1 data has been extracted Using this activity, you can also extract the following Excise Registers in addition to RG1. RG23A Part I RG23A Part II RG23C Part I RG23C Part II PLA In the Registers select option, if you select All registers, the system will create an extract for all registers. If you only want to create an extract for specific registers, select Select any register and then the registers that you want to extract.
Prerequisites
The data must be extracted to the RG1 Register for the period to which RG1 Register need to be printed.
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Transaction code Country India User Menu Indirect Taxes Registers Excise Tax Print Utility program J2I6
2. On the Print Excise Registers screen, select the RG1 Radio button to print the RG1 Register.
Choose
3. Click on Execute icon or Press F8 or Program Execute 4. On the Print RG1 Register screen, make the following entries:
Choose
Description Excise group for which RG1 Register is being generated Starting date of the period for which currently RG1Register is being generated Ending date of the period for which currently RG1Register is being generated
R/O /C R
Start Date
End Date
Ending Date
Execute
6. System will display the Print parameters maintenance screen assign the out put device name and select the Print Preview option. System will display the output on the screen.
7. See the output on the screen and based on the requirement print the output using Ctrl + P option or through menu Text Print.
Result
RG1 Register ready to print or you can see on the screen. Using this activity, you can also view or print the following Excise Registers in addition to RG1 RG23A Part I RG23A Part II RG23C Part I RG23C Part II PLA You have to print or see the registers one after another.
Prerequisites
The following process has been executed, if any transactions took place during the period of PLA register extraction for payment of CENVAT and Sale of goods TR6 Challan Updation Utilization of CENVAT
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Registers Excise Tax Extract J2I5
Transaction code
Choose
Description Excise group for which PLA Register being generated Starting date of Extraction Ending date of Extraction Mass extraction of data to all registers
R/O /C R
Comment
R R R
Starting date of data to be extracted for PLA registers Ending date of data to be extracted for PLA registers Select the radio button Select Any Register option User can generate all the registers together or individual register wise
Selection of individual register Displays the previously upto what date the
Activate the PLA Check box to extract the PLA Register System will display the last extraction date
on the screen
Execute
4. If the PLA Register is being extract for the Period First Time, system will execute the report and display the popscreen with Register name and Green Tick mark, if it is successfully extracted, otherwise it will show the Red Cross.
Result
PLA data has been extracted
Prerequisites
The data must be extracted to the PLA Register for the period to which PLA Register need to be printed.
Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Registers Excise Tax Print Utility program J2I6
Transaction code
2. On the Print Excise Registers screen, select the PLA Radio button to print the PLA Register.
Choose
Execute
Choose
Description Excise group for which PLA Register is being generated Starting date of the period for which currently PLA Register is being generated Ending date of the period for which currently PLA Register is being generated
R/O /C R
Start Date
End Date
Ending Date
Execute
6. System will display the Print parameters maintenance screen assign the out put device name and select the Print Preview option. System will display the output on the screen.
7. See the output on the screen and based on the requirement print the output using Ctrl + P option or through menu Text Print.
Result
PLA register displayed on screen or printed.
9. Reports
Purchasing Purchasing Documents per Vendor (ME2L)
Choose Execute
Purchasing Values(MC$G)
Choose Execute
9.2
Inventory
Choose Execute