SupervisionandQualityControlConsultancy For ConstructionofDifferentBuildinginDifferentofPartsofState MinutesoftheMeeting

A Pre bid meeting, under the Chairmanship of the Executive Director, EPCO held at EPCOConferencehallat3.00PMondated05/10/11.Followingmemberswerepresent inthemeeting: 1. 2. 3. 4. 5. ShriAkhileshAgrawal,EnC,PWD,Bhopal ShriT.L.Sharma,VicePresident,IPA,Bhopal Shri RPAgrawal,Member,IPA,Bhopal ShriAmbarishShrivastava,Director(Training),EPCO,Bhopal Shri AnoopShrivastava,Incharge,PMCCell,EPCO,Bhopal

ThemeetingwasattendedbyrepresentativesoffollowingFirms: 1. 2. 3. 4. 5. 6. 7. 8. Mr.Dharmesh,M/sMehta&Associates,Indore Mr.P.D.Karkhanis,M/sWAPCOSLtd.,NewDelhi Mr.RajeshGehani,M/sWAPCOSLtd.,NewDelhi Mr.Somani,AKAConsultant,Indore Mr.AshutoshMalviya,SCAPESAssociates,Bhopal Mr.K.K.Shrivastava,ShrikhandeConsultancyPvt.Ltd.,Mumbai Mr.M.R. Anandjiwala,M/sAnandjiwalaTechnicalConsultancy, Ahemadabad Mr.AshutoshShrivastava,M/sBSAConsultant,Mumbai

Followingdecisionweretakeninthemeeting : 1. Aspertheclause1.3.5ofRFPdocument,itismentionedthatincaseofnon availability of suitable bidder, a bidder can be considered for award of consultancyformorethanonecluster. Itwasdecidedinthemeetingthatonebidderwillbeconsideredtoawardthe workforoneclusteronly. Itwasdecidedthatrateswillbequotedexclusiveof ServiceTax.ServiceTax willbepaidasperprevailingratesatthetimeofpayment. Biddersweresuggestedtoensuretheavailabilityofcoreteammembersatthe timeof bidding.If it is foundthatCV(s)ofanyteam member is included in thedocumentsofanyotherFirm,bothFirmswillbeawardedzeromarksfor thatposition. With referencetoclause16.1,itwasagreedthatonlyonesetofapparatusmay beprocuredwhichwillremainwithMaterialEngineer. Itwasmadeclearthatlistofcoreteamrequiredforparticularclusterasgiven inclause4.1.2in tableonpage4,willbetreatedasfinal.

2. 3.

4. 5.

Revised evaluation criteria of key staff (Page8 & 9 of RFP document & financial bid (Annexure4.B) are annexed at AnnexureP & AnnexureQ respectivelyfordifferentclusters. Apart from above, following clarification was made by EPCO during the discussion: a. b. Joint Venture: Status of the firm at a time of empanelment will only be considered. Provision of team leader/coordinator: As per clause 4.1.2 of RFP document (Noteii) Number of personnel given in the table is only for technicalevaluationofthetechnical bid.Consultantsare free to deploystaff asperrequirementoftheproject. Turnover:ThebiddershouldhaveminimumannualturnoverofSupervision and Quality Control / Project Management Consultancy fee amounting to Rs.2.00Crore(Rs.TwoCrore)ormoreduringeachofthelastthreefinancial years. Experience:Experienceofkeypersonnelasselfemployedprofessionalmay beconsiderediftheprincipleclientisaGovernmentBody. WorkOrder:BeforeissuingtheworkordertoSQC,theclientshallconfirm with the PMU that the land required for execution has been allotted to PIU and it is ready for execution. EPCO shall also ensure thatthe workorderto commencetheexecutionhasbeenissuedtoContractor. Payment: Paymenttothe SQC shall be made only on recommendation of PIUwithrespecttoPhysicalProgressofwork,Progressof SQC,Presentneed ofSQCandamounttobepaid. Progressalert:TheConsultantshall prepareand submit monthly progress report duly certified by PIU. This report will include the progress as per approvedpertchart,causeofdelay(ifany)andrevisedtarget.

c.

d. e.

f.

g.

Apartfromaboveclarificationsomefrequentlyaskedquestionswerealsodiscussed whichareasfollows: Q.1 Shalllaboratorychargesbequotedseparately?

Ans. AspertheClause4.2.2&Note1ofAnnexure5,ithasbeenmadeclearthatthe biddermayincludetheotherexpensesbyquotingtherateforthesame. Q.2 FordifferentpackagesseparateTechnicalbidistobesubmitted?

Ans. Yes Q.3 BiddocumentalsoneedstobeenclosedinTechnicalbid?

Ans. Yes

Q.4

Can same Project Team of experts be mentioned in the bid documents of other clusters?

Ans. Yes. Q.5 WhatpercentagewillbeconsideredforTechnical&Financialevaluation?

Ans. As mentioned clause 12 of RFP document 80% weightage will be given to Technicalscore&20%toFinancialscore. Q.6 Whatshallbethevalueofstamppaperforaffidavitasperclause6.2ofRFP document?

Ans. TheaffidavitshouldbesubmittedonstamppaperofRs.100/ Q.7 Howabiddercanvisitthesite?

Ans. Bidder may contact the A K Pandey, Project Director, Project Monitoring Unit, Public Works Department, Satpura Bhawan, Bhopal to visit different Project Implementation Unit (PIU). His phone no is 07552551570 and mobile no is 09425330222. Q.8 Can maximum age of the Field Engineers be relaxed so as to have the servicesofRetiredEngineers?

Ans. No. Q.9 IsitmandatoryforthekeyprofessionaltosigntheCV?

Ans. Yes.TheCVsshouldbesignedbothby theemployeeandtheemployer. Q.10 Shall Consultanthavetoestablishlaboratoryatsite? Ans. Asperclause16.3,theConsultantshallhavetoestablish amobilelaboratory. ThemeetingendedwithavoteofthanksbyExecutiveDirector,EPCO.

ANNEXUREP CLUSTER1 INDORE,UJJAIN,KHANDWA

REVISED EVALUATIONOFKEYSTAFFFORTHEASSIGNMENT S. No. I 1. NameofPosition Number ofeach position III 1 Pointsfor each position IV 50 Total Points V Particulars Percentage

II ResidentEngineer

50

VI Qualification B.E. M.E. HigherQualification Experience 15Yearsormore 20Yearsormore 25Yearsormore Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore

VII 80 90 100 80 90 100

2.

Total Assistant Engineer

Resident

1 7

100 15

100

80 90 100 80 90 100

15

3.

Total MaterialEngineer

7 1

30 15

210 Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore 30 Qualification Diploma B.E. HigherQualification Experience 5Yearsormore 6Yearsormore 7YearsorMore 60 400 80 90 100 80 90 100 80 90 100 80 90 100

15

4.

Total QuantitySurveyor

1 3

30 10

10

Total GrandTotal

20

CLUSTER2 BHOPAL,HOSHANGABAD
REVISED EVALUATIONOFKEYSTAFFFORTHEASSIGNMENT S. No. I 1. NameofPosition Number ofeach position III 1 Pointsfor each position IV 50 Total Points V Particulars Percentage

II ResidentEngineer

50

VI Qualification B.E. M.E. HigherQualification Experience 15Yearsormore 20Yearsormore 25Yearsormore Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore

VII 80 90 100 80 90 100

2.

Total Assistant Engineer

Resident

1 7

100 15

100

80 90 100 80 90 100

15

3.

Total MaterialEngineer

7 1

30 22.50

210 Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore 45 Qualification Diploma B.E. HigherQualification Experience 5Yearsormore 6Yearsormore 7YearsorMore 45 400 80 90 100 80 90 100 80 90 100 80 90 100

22.50

4.

Total QuantitySurveyor

1 1

45 22.50

22.50

Total GrandTotal

45

CLUSTER3 GWALIOR,SAGAR,GUNA
REVISED EVALUATIONOFKEYSTAFFFORTHEASSIGNMENT S. No. I 1. NameofPosition Number ofeach position III 1 Pointsfor each position IV 50 Total Points V Particulars Percentage

II ResidentEngineer

50

VI Qualification B.E. M.E. HigherQualification Experience 15Yearsormore 20Yearsormore 25Yearsormore Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore

VII 80 90 100 80 90 100

2.

Total Assistant Engineer

Resident

1 8

100 15

100

80 90 100 80 90 100

15

3.

Total MaterialEngineer

8 1

30 15

240 Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore 30 Qualification Diploma B.E. HigherQualification Experience 5Yearsormore 6Yearsormore 7YearsorMore 30 400 80 90 100 80 90 100 80 90 100 80 90 100

15

4.

Total QuantitySurveyor

1 1

30 15

15

Total GrandTotal

30

CLUSTER4 CHHINDWARA,BALAGHAT,JABALPUR
REVISED EVALUATIONOFKEYSTAFFFORTHEASSIGNMENT S. No. I 1. NameofPosition Number ofeach position III 1 Pointsfor each position IV 50 Total Points V Particulars Percentage

II ResidentEngineer

50

VI Qualification B.E. M.E. HigherQualification Experience 15Yearsormore 20Yearsormore 25Yearsormore Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore

VII 80 90 100 80 90 100

2.

Total Assistant Engineer

Resident

1 6

100 15

100

80 90 100 80 90 100

15

3.

Total MaterialEngineer

6 1

30 30

180 Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore 60 Qualification Diploma B.E. HigherQualification Experience 5Yearsormore 6Yearsormore 7YearsorMore 60 400 80 90 100 80 90 100 80 90 100 80 90 100

30

4.

Total QuantitySurveyor

1 1

60 30

30

Total GrandTotal

60

CLUSTER5 REWA,SHAHDOL,SIDHI
REVISED EVALUATIONOFKEYSTAFFFORTHEASSIGNMENT S. No. I 1. NameofPosition Number ofeach position III 1 Pointsfor each position IV 50 Total Points V Particulars Percentage

II ResidentEngineer

50

VI Qualification B.E. M.E. HigherQualification Experience 15Yearsormore 20Yearsormore 25Yearsormore Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore

VII 80 90 100 80 90 100

2.

Total Assistant Engineer

Resident

1 5

100 20

100

80 90 100 80 90 100

20

3.

Total MaterialEngineer

5 1

40 25

200 Qualification B.E. M.E. HigherQualification Experience 8Yearsormore 9Yearsormore 10YearsorMore 50 Qualification Diploma B.E. HigherQualification Experience 5Yearsormore 6Yearsormore 7YearsorMore 50 400 80 90 100 80 90 100 80 90 100 80 90 100

25

4.

Total QuantitySurveyor

1 1

50 25

25

Total GrandTotal

50

ANNEXUREQ CLUSTER1 INDORE,UJJAIN,KHANDWA

B. S. No. I 1. 2. 3. 4. 5. 6. 7.

REVISED PERSONNELINPUTSANDPROFESSIONALFEE Position III ResidentEngineer QuantitySurveyor MaterialEngineer AssistantResident Engineer FieldEngineer LabTechnician a. b. c. d. OfficeManager /Accountant Computer Operator Number IV 1 3 1 2 5 2 13 2 10 1 2 Input Rate Months (PerMonth) V VI 14 14 14 14 8 14 8 14 8 14 14 14 14 Total Amount (IVVVI) VII

Name II

CLUSTER2 BHOPAL,HOSHANGABAD

B. S. No. I 8. 9. 10. 11. 12. 13. 14.

REVISED PERSONNELINPUTSANDPROFESSIONALFEE Name II Position III ResidentEngineer QuantitySurveyor MaterialEngineer AssistantResident Engineer FieldEngineer LabTechnician a. b. c. d. OfficeManager /Accountant Computer Operator Number IV 1 1 1 4 3 5 9 4 4 1 2 Input Rate Months (PerMonth) V VI 14 14 14 14 8 14 8 14 8 14 14 14 14 Total Amount (IVVVI) VII

CLUSTER3 GWALIOR,SAGAR,GUNA
B. S. No. I 15. 16. 17. 18. 19. 20. 21. Name II REVISED PERSONNELINPUTSANDPROFESSIONALFEE Position III ResidentEngineer QuantitySurveyor MaterialEngineer AssistantResident Engineer FieldEngineer LabTechnician a. b. c. d. OfficeManager /Accountant Computer Operator Number IV 1 1 1 4 4 4 8 3 5 1 2 Input Rate Months (PerMonth) V VI 14 14 14 14 8 14 8 14 8 14 14 14 14 Total Amount (IVVVI) VII

CLUSTER4 CHHINDWARA,BALAGHAT,JABALPUR
B.REVISEDPERSONNELINPUTSANDPROFESSIONALFEE S. No. I 22. 23. 24. 25. 26. 27. 28. Name II Position III ResidentEngineer QuantitySurveyor MaterialEngineer AssistantResident Engineer FieldEngineer LabTechnician a. b. c. d. OfficeManager /Accountant Computer Operator Number IV 1 1 1 2 4 3 10 2 4 1 2 Input Rate Months (PerMonth) V VI 14 14 14 14 8 14 8 14 8 14 14 14 14 Total Amount (IVVVI) VII

CLUSTER5 REWA,SHAHDOL,SIDHI
B.REVISED PERSONNELINPUTSANDPROFESSIONALFEE S. No. I 29. 30. 31. 32. 33. 34. 35. OfficeSupport Staff Name II Position III ResidentEngineer QuantitySurveyor MaterialEngineer AssistantResident Engineer FieldEngineer LabTechnician a. b. c. d. OfficeManager /Accountant Computer Operator Number IV 1 1 1 2 3 2 13 1 7 1 2 Input Rate Months (PerMonth) V VI 14 14 14 14 8 14 8 14 8 14 14 14 14 Total Amount (IVVVI) VII