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School Form 1 (SF 1) School Register

(This replaced Form 1, Master List & STS Form 2-Family Background and Profile)

School ID School Name

Region

Division School Year

District
Grade Level

Section
NAME OF PARENTS GUARDIAN (If not Parent) Contact Number (Parent /Guardian) Name Relationship

LRN

NAME (Last Name, First Name, Middle Name)

BIRTH Sex DATE (mm/ (M/F) dd/yy)

AGE as of 1st Friday of June (nos. of years as per last birthday)

ADDRESS BIRTH PLACE (Province) MOTHER TONGUE IP (Specify Ethnic Group) RELIGION House # / Street/Sitio/ Purok Barangay Municipality/ City Province

Father (1st name only if family name identical to learner)

Mother (Maiden: 1st Name, Middle & Last Name)

LRN

NAME (Last Name, First Name, Middle Name)

BIRTH Sex DATE (mm/ (M/F) dd/yy)

AGE as of 1st Friday of June (nos. of years as per last birthday)

ADDRESS BIRTH PLACE (Province) MOTHER TONGUE IP (Specify Ethnic Group) RELIGION House # / Street/Sitio/ Purok Barangay Municipality/ City Province

NAME OF PARENTS

GUARDIAN (If not Parent) Contact Number (Parent /Guardian) Name Relationship

Father (1st name only if family name identical to learner)

Mother (Maiden: 1st Name, Middle & Last Name)

List and code of Indicators under REMARK column


Indicator Code Required Information Indicator Code Required Information
BoSY EoSY

Prepared by:

Certified Correct:

LRN

NAME (Last Name, First Name, Middle Name)

BIRTH Sex DATE (mm/ (M/F) dd/yy)

AGE as of 1st Friday of June (nos. of years as per last birthday)

ADDRESS BIRTH PLACE (Province) MOTHER TONGUE IP (Specify Ethnic Group) RELIGION House # / Street/Sitio/ Purok Barangay Municipality/ City Province

NAME OF PARENTS

GUARDIAN (If not Parent) Contact Number (Parent /Guardian) Name Relationship

Father (1st name only if family name identical to learner)

Mother (Maiden: 1st Name, Middle & Last Name)

Transferred Out T/O Transferred IN T/I Dropped DRP Late Enrollment LE

Name of Public (P) Private (PR) School & Effectivity Date CCT Recipient Name of Public (P) Private (PR) School & Effectivity Date Balik-Aral Reason and Effectivity Date Learner With Dissability Reason (Enrollment beyond 1st Friday of June) Accelarated

CCT B/A LWD ACL

CCT Control/reference number & Effectivity Date Name of school last attended & Year Specify Specify Level & Effectivity Data

MALE FEMALE TOTAL (Signature of Adviser over Printed Name)

(Signature of School Head over Printed Name)

BoSY Date:

EoSYDate:

BoSY Date:

EoSYDate:

REMARK/S

(Please refer to the legend on last page)

REMARK/S

(Please refer to the legend on last page)

Certified Correct:

REMARK/S

(Please refer to the legend on last page)

(Signature of School Head over Printed Name)

BoSY Date:

EoSYDate:

School Form 2 (SF2) Daily Attendance Report of Learners


(This replaced Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID Name of School LEARNER'S NAME (Last Name, First Name, Middle Name)

School Year

Report for the Month of Grade Level


(1st row for date, 2nd row for Day: M,T,W,TH,F)

Section
Total for the Month ABSENT TARDY REMARK/S (If DROPPED OUT, state reason, please refer to legend number 2. If TRANSFERRED IN/OUT, write the name of School.)

MALE | TOTAL Per Day

LEARNER'S NAME (Last Name, First Name, Middle Name)

(1st row for date, 2nd row for Day: M,T,W,TH,F)

Total for the Month ABSENT TARDY

REMARK/S (If DROPPED OUT, state reason, please refer to legend number 2. If TRANSFERRED IN/OUT, write the name of School.)

FEMALE | TOTAL Per Day

Combined TOTAL PER DAY


GUIDELINES: 1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. 2. Dates shall be written in the preceding columns beside Learner's Name. 3. To compute the following: Registered Learner as of End of the Month a. Percentage of Enrolment = Enrolment as of 1st Friday of June Total Daily Attendance b. Average Daily Attendance = Number of School Days in reporting month Average daily attendance c. Percentage of Attendance for the month = Registered Learner as of End of the month
1. CODES FOR CHECKING ATTENDANCE blank- Present; (x)- Absent; Tardy (half shaded= Upper for Late Commer, Lower for Cutting Classes) Month: No. of Days of Classes:

Summary for the Month


M F TOTAL

* Enrolment as of (1st Friday of June) Late Enrollment during the month (beyond cut-off) Registered Learner as of end of the month Percentage of Enrolment as of end of the month Average Daily Attendance Percentage of Attendance for the month Number of students with 5 consecutive days of absences:
Drop out Transferred out Transferred in I certify that this is a true and correct report.

x 100

2. REASONS/CAUSES OF DROP-OUTS a. Domestic-Related Factors a.1. Had to take care of siblings a.2. Early marriage/pregnancy a.3. Parents' attitude toward schooling a.4. Family problems b. Individual-Related Factors

x 100

4. Every End of the month, the class adviser will submit this form to the office of the principal for recording of summary table into the School Form 4. Once signed by the principal, this form should be returned to the adviser. 5. The adviser will extend neccessary intervention including but not limited to home visitation to learner/s that committed 5 consecutive days of absences or those with potentials of dropping out 6. Attendance performance of learner is expected to reflect in Form 137 and Form 138 every grading period * Beginning of School Year cut-off report is every 1st Friday of School Calendar Days

b.1. Illness b.2. Overage b.3. Death b.4. Drug Abuse b.5. Poor academic performance b.6. Lack of interest/Distractions b.7. Hunger/Malnutrition c. School-Related Factors c.1. Teacher Factor c.2. Physical condition of classroom c.3. Peer influence d. Geographic/Environmental d.1. Distance between home and school d.2. Armed conflict (incl. Tribal wars & clanfeuds) d.3. Calamities/Disasters e. Financial-Related e.1. Child labor, work f. Others

(Signature of Teacher over Printed Name) Attested by: (Signature of School Head over Printed Name)

School Form 2: Page 2 of ________

School Form 3 (SF3) Books Issued and Returned


(This replaced Form 1 & Inventory of Text Book)

School ID School Name


Subject Area & Title NO. LEARNER'S NAME (Last Name, First Name, Middle Name) Issued Subject Area & Title

School Year Grade Level


Subject Area & Title Subject Area & Title

Section
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title REMARK/ACTION TAKEN (Please refer to the legend on last page)

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned

TOTAL FOR MALE | TOTAL COPIES

Subject Area & Title NO. LEARNER'S NAME (Last Name, First Name, Middle Name) Issued

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title REMARK/ACTION TAKEN (Please refer to the legend on last page)

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned

TOTAL FOR FEMALE | TOTAL COPIES TOTAL LEARNERS | TOTAL COPIES GUIDELINES: 1. Title of Books Issued to each learner must be recorded by the class adviser. 2. The Date of Issuance and the Date of Return shall be reflected in the form. 3. The Total Number of Copies issued at BoSY shall be reflected in the form. 4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form. 5. All textbooks being used must be included. Additional copy/ies of this form may use if needed. In case of losses/unreturned, please provide information with the following code: A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=Negligence B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012. Prepared By:

(Signature over printed name) Date BoSY:____________ Date EoSY: ___________ School Form 3: Page 2 of ________

School Form 4 (SF4) Monthly Learner's Movement and Attendance


(This replaced Form 3 & STS Form 4-Absenteeism and Dropout Profile)

Region School ID School Name


REGISTERED LEARNER (As of End of the Month) M F T ATTENDANCE

Division

District

School Year
DROPPED OUT TRANSFERRED OUT

Report for the Month of


TRANSFERRED IN

NAME OF ADVISER

GRADE/ YEAR LEVEL

SECTION

Daily Average
M F T

Percentage for (A) Cumulative as (B) For the Month of Previous Month the Month
M F T M F T M F T

(A+B) Cumulative (A+B) Cumulative (A+B) (A) Cumulative as (A) Cumulative as as of End of the (B) For the Month as of End of the (B) For the Month Cumulative as of of Previous Month of Previous Month Month Month End of the Month M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY: KINDER GRADE 1/GRADE 7 GRADE 2/GRADE 8 GRADE 3/GRADE 9 GRADE 4/GRADE 10 GRADE 5/GRADE 11 GRADE 6/GRADE 12 TOTAL FOR NON-GRADED TOTAL GUIDELINES: 1. This forms shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month. 2. Furnish copy to Division Office: a week after June 30, October 30 & March 31 3. Only teachers who are handling advisory class shall be reported. May use additional copy/ies of this form if needed. 4. Small school that has one section per grade/year level is not required to fill the columns "Name of Adviser, Grade/Year Level & Section". Instead, they will only accomplish the summary column per grade/year level. Prepared and Submitted by:

(Signature of School Head over Printed Name)

School Form 5 (SF 5) Report on Promotion & Level of Proficiency


(This replaced Forms 18-E1, 18-E2, 18A and List of Graduates)

Region School ID School Name

Division School Year

District Curriculum Grade Level


GENERAL AVERAGE (Numerical Value in 3 decimal places for honor learner, 2 for non-honor & Descriptive Letter)

Section

LRN

LEARNER'S NAME (Last Name, First Name, Middle Name)

ACTION TAKEN: PROMOTED, *IRREGULAR or RETAINED

INCOMPLETE SUBJECT/S (This column is for K to 12 Curriculum and remaining RBEC in High School. Elementary grades level that still implementing RBEC need not to fill up this column) Completed as of end of current SY as of End of the current SY
SUMMARY TABLE STATUS
PROMOTED
MALE FEMALE TOTAL

*IRREGULAR

RETAINED

LEVEL OF PROFICIENCY
MALE FEMALE TOTAL

BEGINNNING (B: 74% and below) DEVELOPING (D: 75%-79%) APPROACHING PROFICIENCY (AP: 80%-84%) PROFICIENT (P: 85% -89%) ADVANCED (A: 90% and above)

TOTAL MALE

LRN

LEARNER'S NAME (Last Name, First Name, Middle Name)

GENERAL AVERAGE (Numerical Value in 3 decimal places for honor learner, 2 for non-honor & Descriptive Letter)

ACTION TAKEN: PROMOTED, *IRREGULAR or RETAINED

INCOMPLETE SUBJECT/S (This column is for K to 12 Curriculum and remaining RBEC in High School. Elementary grades level that still implementing RBEC need not to fill up this column) Completed as of end of current SY as of End of the current SY

PREPARED BY:

Class Adviser (Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head (Name and Signature)

REVIEWED BY:

(Name and Signature) Division Representative GUIDELINES: 1. For All Grade/Year Levels 2. To be prepared by the Adviser. Final rating per subject area should be taken from the record of subject teacher. The class adviser should make the computation of General Average. 3. On the summary table, reflect the total number of learners promoted, retained and irregular ( *for grade 7 onwards only) and the level of proficiency according to the individual general average

4. Must tallied with the total enrollment report as of End of School Year GESP /GSSP (BEIS) 5. Protocols of validation & submission will remain under the discretion of the Schools Division Superintendent School Form 5: Page 2 of ________

TOTAL FEMALE COMBINED

School Form 6 (SF6) Summarized Report on Promotion and Level of Proficiency


(This replaced Form 20)

School ID School Name

Region

Division District School Year

SUMMARY TABLE MALE PROMOTED IRREGULAR RETAINED LEVEL OF PROFICIENCY MALE

GRADE 1 /GRADE 7

GRADE 2 / GRADE 8

GRADE 3 / GRADE 9

GRADE 4 / GRADE 10

GRADE 5 / GRADE 11

GRADE 6 / GRADE 12

TOTAL

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

Nos. of BEGINNNING (B: 74% and below) Nos. of DEVELOPING (D: 75%-79%) Nos. of APPROACHING PROFICIENCY (AP: 80%-84%) Nos. of PROFICIENT (P: 85% -89%) Nos. of ADVANCED (A: 90% and above)
TOTAL

Prepared and Submitted by: SCHOOL HEAD

Reviewed & Validated by: DIVISION REPRESENTATIVE

Noted by:

SCHOOLS DIVISION SUPERINTENDENT GUIDELINES: 1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the Total for Grade Level in order to reflect the result in each data field. 2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year. 3. The Report on Promotion per Grade Level is reflected in the End of School Year Report of GESP/GSSP 4. Protocols of validation & submission will remain under the discretion of the Schools Division Superintendent

School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaced Form 12-Monthly Status Report for Teachers, Form 19-Assignment List, Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID School Name


(A) Nationally-Funded Teaching & Teaching Related Items Title of Plantilla Position (as appeared in the appointment document/PSIPOP) Number of Incumbent

Region

Division District School Year


(C ) Other Appointments and Funding Sources Title of Designation (Designation as appeared in the contract/document: Teacher, Clerk, Security Guard, Driver etc.)
Appointment: (Contractual, Substitute, Volunteer, others specify)

(B) Nationally-Funded Non Teaching Items Title of Plantilla Position (as appeared in the appointment document/PSIPOP) Number of Incumbent

Fund Source (SEF, PTA, NGO's etc.)

Number of Incumbent NonTeaching Teaching

EDUCATIONAL QUALIFICATION Employee No. (or Tax


Identification Number T.I.N.)

Name of School Personnel Sex (Arrange by Position, Descending)

Fund Source

Position/ Designation

Nature of Appointment/ Employment Status

Degree / Post Graduate

Major/ Specialization

Minor

* Daily Program (time duration) Subject Taught (include Grade & Total Actual Section), Advisory Class DAY Teaching From To & Other Ancillary (M/T/W/ Minutes (00:00) (00:00) Assignment TH/F) Assignment per Week

Remark/s (For Detailed Items, Indicate name of school/office, For IP's -Ethnicity)

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

EDUCATIONAL QUALIFICATION Employee No. (or Tax


Identification Number T.I.N.)

Name of School Personnel Sex (Arrange by Position, Descending)

Fund Source

Position/ Designation

Nature of Appointment/ Employment Status

Degree / Post Graduate

Major/ Specialization

Minor

* Daily Program (time duration) Subject Taught (include Grade & Total Actual Section), Advisory Class DAY Teaching From To & Other Ancillary (M/T/W/ Minutes (00:00) (00:00) Assignment TH/F) Assignment per Week

Remark/s (For Detailed Items, Indicate name of school/office, For IP's -Ethnicity)

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day GUIDELINES: 1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during SY, updated Form 19 must submit to the Division Office . 2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. This form shall also serve as inventory list of school personnel. 3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported. 4. * Daily Program Column is for teaching personnel only. Submitted by:

(Signature of School Head over Printed Name) Updated as of: ___________________________ School Form 7, Page 2 of ________