RULES AND REGULATIONS OF THE

PREAMBLE

PHILIPPINE ORGANIZATION OF MEDICAL PHYSICISTS (POMP)

We, the Medical Physicists of the Republic of the Philippines, dedicated to uphold the honor and dignity of our profession and guided by ethical principles while using our training, experience, skills and talents for the benefit of our people and our country, do bind ourselves together into a body, the Philippine Organization of Medical Physicists, and do hereby promulgate and ordain these Rules and Regulations. ARTICLE I: NOMENCLATURE, LOGO AND DOMICILE Section 1. Name -The name of the organization shall be the Philippine Organization of Medical Physicists, which may be referred to in abbreviated form as POMP, and shall hereunder be referred to as the Organization. The Organization shall be non-profit, non-stock, non-sectarian and non-partisan. Section 2. Logo The logo of the organization shall consist of the green encircled map of the Philippines, the atomic symbol and the abbreviated name of the Organization.

Section 3. Domicile The principal office of the Organization shall be in the Center for Device Regulation, Radiation Health, and Research located in the Department of Health, San Lazaro Compound, Sta. Cruz, Manila, Philippines or where the Executive Committee (EC) sees fit. ARTICLE II: PURPOSES AND OBJECTIVES

Section 1. Purposes The purposes of the Organization are as follows: a. To advance the profession of Medical Physics in all its aspects; b. To promote cooperation and understanding among medical physicists and workers in the medical allied professions; and c. To promote the welfare and professional development of medical physicists of the Philippines. Section 2. Objectives The Organization shall undertake the following activities to achieve its primary goal. a. To organize and sponsor conventions, scientific meetings, clinical residency training, training courses, workshops, and seminars in medical physics. b. To encourage and support research, training and educational opportunities in medical physics. c. To develop and disseminate technical information in medical physics and related fields. d. To promote and support participation of members in international meetings, conferences, congresses and other similar assemblies or gatherings. e. To collaborate or affiliate with other scientific organizations. f. To set-up bodies for specific purposes which will further the objectives of the organization. g. To develop any other activity in support of the objectives of the organization. ARTICLE III: ADMINISTRATION AND OFFICERS Section 1. Board of Trustees The affairs of the Organization shall be administered by the nine (9) members of the Board of Trustees (BOT) which is composed of six (6) members of the EC and three (3) Advisers. With the exception of the President, they shall be duly elected during the Annual General Meeting for a duration as provided in Article IV Section 4. Section 2. Functions of the Board of Trustees The BOT shall: a. Approve or reject any application for membership in the organization. b. Perform the legislative duties and responsibilities of the organization. c. Delegate from time to time any of its powers to any standing and special committees or to any officer, on such terms it may deem fit. d. Nominate qualified medical physicists to be a member of the Board of Radiologic Technology of the Professional Regulations Commission.

Section 3. Executive Committee - The six (6) members of the EC are as follows: a. President b. Vice President c. Secretary d. Treasurer e. Auditor f. Public Relations Officer ** It is understood that the Vice-President shall concurrently be the Convention Chairperson and automatically become the next President. Section 4. Committee Each of the (6) EC members shall automatically head one of the Standing Committees. The Standing Committees are: a. b. c. d. e. f. Membership Committee Ethics Committee Accreditation and Awards Committee Continuing Education and Training Committee Scientific Program Committee Publications Committee/Ways and Means Committee.

**The EC can also create additional Standing Committees as the need arises. ARTICLE IV: NOMINATION AND ELECTION OF OFFICERS Section 1. Qualifications - Any regular member in good standing of the Organization for the past five (5) years may be nominated, elected or appointed to the BOT. A regular member shall be disqualified from being appointed, nominated and elected if convicted with finality in a criminal case. However, starting 2015, a regular member must be in good standing of the Organization for the past five (5) years and must be board certified to be appointed, nominated and elected to the BOT. Section 2. Nomination Process - The nomination shall be done one (1) month before the Annual General Meeting through an electronic announcement or during any Special Meeting conducted before the Annual General Meeting. Nominated members shall have one (1) week after being nominated to accept the nomination. The final set of nominees shall be announced at the start of the Meeting.

Section 3. Commission on Elections (COMELEC) - The EC members who are not nominated for any position shall compose the COMELEC. The outgoing President shall be the Chairman of the COMELEC. Section 4. Conduct of Election of the Board of Trustees The election of the six (6) members of the Executive Committee shall be held at the Annual General Meeting in even numbered years. On the other hand, the election of the three (3) Advisers shall be held at the Annual General Meeting in odd numbered years. Section 5. Voting Process - Elections shall be held at any specified time during the same Meeting. All regular members of the Organization may vote during elections. Voting may be either through written or electronic ballot. Section 6. Term of Office The election of the BOT shall be held every two years to coincide with the Annual General Meeting of the Organization. The term of office of both the BOT shall begin after the oath of office following the Annual General during which the election results are announced, and shall continue until his/her successor takes office. Section 7. Re-election An elected officer may serve for two consecutive terms, whether or not for the same position. After the two consecutive terms, he/she can again run for any position after a lapse of one term. Section 8. Vacancy - In the event that a vacancy occurs in any position other than the President and the Vice-President during their term of office, the incumbent President shall appoint a replacement from any of the regular members to the vacated position with the concurrence of the majority of the EC. Section 9. Proxy voting - Proxy voting shall be allowed provided that the written consent, signed by the member who wished to be substituted, is submitted to the COMELEC prior to the voting. Section 10. Declaration -The names of the elected officers shall be announced by the Chairman of the COMELEC during the Annual General Meeting and through an electronic announcement. ARTICLE V: DUTIES AND RESPONSIBILITIES OF OFFICERS Section 1. President The President shall be the Chief Executive Officer of the Organization. He/she shall: a. preside at all meetings of the BOT, EC and those of the general membership of the Organization;

b. execute all resolutions and/or decisions of the BOT, EC and decisions reached during the general membership meeting; c. be in-charge of directing and overseeing the activities of the Organization; d. review and approve expense vouchers; e. together with the Treasurer of the Organization, present to the EC and the members an annual budget and, from time to time as may be necessary, supplemental budgets; f. submit to the EC as soon as possible, after the close of each calendar year, and to the members during the Annual General Meeting, a complete report of the activities and operation of the Organization for the calendar year under his/her term; and g. in case of a deadlock on decisions, be able to exercise his/her prerogative in breaking the tie; Section 2. Vice President The Vice President shall: a. exercise all powers and perform all duties of the President during the absence or incapacity of the latter and perform duties that are assigned by the BOT and/or the EC; b. assist the President in arranging and implementing the programs of the Organization; c. be the Convention Chairperson, and Chairperson of Scientific Committee; and d. be the President-elect of the Organization e. assume other tasks that may be assigned by the EC Section 3. Secretary The Secretary shall: a. issue all the notices of meetings required by these Rules and Regulations and keep the minutes of all meetings in a book kept for that purpose; b. endorse to the BOT the approval of membership application for the Organization; c. be responsible in the preparation of reports of the EC, duly accomplished for dissemination to the members of the Organization; d. prepare relevant correspondences and other documents needed in the transaction of business of the Organization; and e. assume the responsibilities of the Treasurer in the absence of the latter. f. safe keep all records of the organization; g. assume other tasks that may be assigned by the EC. Section 4. Treasurer The Treasurer shall: a. be the custodian of all funds and finances of the Organization; b. manage the financial affairs of the Organization and keep a running account of receipts and expenditures of the funds of the Organization;

c. together with the President of the Organization, prepare an annual budget to be approved by the EC; d. during the Annual General Meeting, shall present an Audited Financial Report of the last calendar year and an approved budget plan for the next calendar year; and e. be authorized to sign and issue checks countersigned by the President for payment of written statement of indebtedness or anticipated expenses duly approved by the EC. f. assume other tasks that may be assigned by the EC Section 5. Auditor The Auditor shall: a. examine the books of the Organization as kept by the Treasurer at least twice a year and report his/her findings to the EC; and b. assume the responsibilities of the Treasurer in the absence of the Treasurer and the Secretary. c. assume other tasks that may be assigned by the EC Section 6. Public Relations Officer The Public Relations Officer shall: a. responsible for the promotional activities of the Organization; and b. responsible for issuing press releases as may be necessary in the interest of the Organization; c. assume other tasks that may be assigned by the EC. ARTICLE V: MEMBERS Section 1. All members of the organization are committed to the objectives of POMP. Section 2. The following classes of membership shall be recognized by the Organization: a. Regular persons practicing medical physics, persons certified by the Philippine Board of Medical Physics (PBMP), persons who are regular members of POMP prior to ratification of these Rules and Regulation and medical physicists who have retired but still participate actively in POMP activities . b. Associate graduate students or trainees in medical physics; graduates of related fields whom have interest in the field of medical physics. c. Honorary persons who have been given an award by the POMP or other prestigious organization for outstanding service in the field of Medical Physics subject to the approval of the BOT.

d. Corporate companies that believe in the objectives of the POMP and are willing to assist in the achievement of these objectives. All application for membership to the organization regardless of the class of membership must be endorsed by a regular member. Section 2. Lifetime Membership - Regular members of good standing for the last three consecutive years are qualified to apply for lifetime membership through the Treasurer and/or Secretary. He/she should have actively participated in the activities of the Organization. The Treasurer and/or Secretary shall endorse for the approval of such application to the BOT. Section 3. Membership Fees The following fees are decided upon by the EC: a. Regular and Associate Members -fees are payable on an annual basis. b. Lifetime Membership fees are paid upon approval of the application. c. Surcharges/penalties for late payment of membership fees. Section 4. Definition of a Member in Good Standing A member of good standing is one who assumed the following responsibilities: a. Obeys and complies with the Rules and Regulations that may be promulgated by the Organization from time to time; b. Participates in the activities of the Organization; c. Attends training courses, seminars and lectures sponsored by the Organization; d. Pay membership dues and other assessments of the Organization. Section 5. Benefits of Members in Good Standing a. All regular members have the right to vote during the nomination and/or election of the BOT members and on any other matters where a resolution is called for; b. All members have the right to register in the official POMP website or similar facility; c. All regular members have the right to request support/assistance from the Organization. A written request must be submitted to the EC and the latter shall decide on it; d. Honorary members and past Presidents are exempted from payment of annual membership dues but any donations from them shall be accepted by the Organization. ARTICLE VI: ETHICS Section 1. Ethical Principles

a. Members shall uphold the dignity and honor of the profession and their specialty; b. Members shall strive to provide the best quality patient care with competent and compassionate professional service; c. Members shall be honest in their work and professional interactions; d. Members shall strive to improve their knowledge and skills relevant to their work and be willing to share this knowledge and expertise with colleagues; e. Members shall participate in appropriate continuing professional development activities; f. Members must recognize their limitations of knowledge, skill or time and seek consultations and assistance when needed; g. Members shall respect regulatory requirements for the safe and effective practice of their profession; h. Members shall foster a relationship that is open, cordial and based on mutual respect among members of the Organization and other professionals; i. Members shall not motivate or encourage actions detrimental to the Organization; Section 2. Ethics Committee The Ethics Committee shall have a chairperson who is a member of the BOT. He/she and the members of the Ethics Committee shall be appointed by the BOT. The Ethics Committee shall have the following functions: a. Undertake an investigation on any complaint filed against a member or officer of the organization. b. Undertake an investigation about any complaint filed against the PBMP. c. Make the appropriate recommendations regarding decisions to be made or sanctions to be imposed on any member or officer of the organization as a result of their investigation.

ARTICLE VII: SUSPENSION, EXPULSION AND TERMINATION OF MEMBERSHIP Section 1. Procedure - appoint the members of the Ethics Committee for the purpose. The BOT shall impose the appropriate sanctions. Any member of the Organization may file charges against another member for violation of the Organizations Rules and Regulations or any of its Ethical Principles, as found in the previous Article, by filing a written complaint with the Secretary of the Organization. The BOT shall then act based on the recommendations of the Ethics Committee.

Section 2. Motion for Reconsideration of Sanctions If the member who has been charged is not satisfied with the sanctions imposed, he/she may file a Motion for Reconsideration. The BOT shall call a special meeting of the regular members to review the decision. The number of regular members present during the meeting shall not be less than 50% of the total number of regular members. The affirmative vote of 2/3 of all the regular members present during the meeting shall be necessary to suspend or expel a member. ARTICLE VIII: MEETINGS Section 1. Annual General Meeting The Annual General Meeting of the members shall be held every last quarter of the year at a place and time to be designated by the BOT of the Organization. It shall include, among others, the following activities: report of the President on the previous years activities and the future plans of the Organization, report of the treasurer on the las t financial years accounts of the Organization, appropriate election of the new BOT, and any other matters as may be appropriate for such a meeting. Section 2. Executive Committee Meeting The EC Meetings shall be held regularly, and as the need arises at a time and place to be determined by the EC. It shall discuss matters that require the decision of the EC. Section 3. Scientific Meeting The Organization shall hold a Scientific Meeting at least every quarter per year. It shall focus on the presentation of research papers, latest technologies and other topics related to the field of Medical Physics. Section 4. Special Meetings Special Meetings of the members shall be called by the President of the Organization as the need arises. ARTICLE IX: FUNDS Section 1. Assets and Earnings All assets and earnings shall be used exclusively for the purposes of the Organization. No part of the assets or earnings of the Organization shall be used for the personal benefit of, or be distributable to, its members, officers, or other private persons, except to pay reasonable compensation for services rendered and to make payments and distributions in the furtherance of the purposes set forth herein. Section 2. Funds The funds of the Organization shall be derived from membership fees, annual dues, special assessments of members, gifts, donations, legacies or benefits, subsidies and grants, and any other resource and revenue which may result from the Organizations activities and investments.

Section 3. Additional Fees and Dues Every member of the Organization shall pay, in addition to the membership fee, dues and/or assessments that may be imposed by the Organization from time to time. Section 4. Bank Accounts Any bank account opened for the Organization shall be in the name of the Organization. Section 5. Disbursements Withdrawal from the funds of the Organization, whether by check or by any other instrument shall be signed by the Treasurer and countersigned by the President. If necessary, the EC may designate other signatories. ARTICLE X: PHILIPPINE BOARD OF MEDICAL PHYSICS Section 1. The Philippine Board of Medical Physics In order to advance the practice of Medical Physics in the country, the Philippine Board of Medical Physics (PBMP) is hereby created. The PBMP Section of Radiation Oncology Medical Physics (ROMP) created by POMP Resolution dated August 10, 2010 shall continue to exist. Other sections for the other specialties of medical physics such as a) diagnostic radiology medical physics (DRMP); b) nuclear medicine medical physics (NMMP); c) medical health physics (MHP); and others shall be created, in accordance with the qualification criteria and guidelines set forth in this Article and/or other criteria and guidelines to be established by the respective Section of the PBMP. The PBMP members shall have the power to issue guidelines and policies regarding the certification of Medical Physicists in the Republic of the Philippines. Section 2. Qualification Criteria for Members of the Philippine Board of Medical Physics - Each of the first members of a PBMP Section to be created after approval of these Rules should have successfully passed an examination process approved by the POMP BOT. Future members of the different sections of the PBMB shall be medical physicists who have been certified by the appropriate Section of the PBMP. By 2016, no member of the BOT can be a member of the PBMP at the same time. By 2016, no supervisor for residency training in medical physics can be a member of the PBMP at the same time. Section 3. Selection of the Members of the Philippine Board of Medical Physics

The new members of each Section of the PBMP shall be nominated at large but shall be appointed by the BOT. The appointed members shall choose among themselves their Overall Chairperson. Section 4. Duties and Responsibilities of the Different Sections of the Philippine Board of Medical Physics - Each Section of the PBMP shall act as a collegial body. Each section shall have a Chairperson and Vice Chairperson. The duties and responsibilities of the members of the PBMP Sections shall be as follows: a. administer the certification process of medical physics for the specialty; b. prepare the examination questions and serve as examiners for the certification process; c. develop specific requirements for any medical physicist to be certified, recertified, and/or decertified; d. ensure that the certification process is periodically reviewed ; e. submit a report to the BOT at least twice a year on their activities, accomplishments and other related matters. f. maintain the safety, security, and confidentiality of examination questions and ratings of individual examinees; g. Chairperson shall break any ties in any matter affecting the PBMP Sections or requiring the decision of each respective section; h. Vice-Chairperson shall safe-keep the records of the PBMP Section and also serves as the Secretary of the PBMP Section. Section 5. Term of Office The members of the respective Sections of the PBMP shall serve for a term of three (3) years. However, for members of the original PBMP Section of Radiation Oncology Medical Physics, this term limit shall not apply. Section 6. Allowance The BOT shall decide on the appropriate allowance for the members of the PBMP. ARTICLE XI: AMENDMENTS Any amendment to these Rules and Regulations shall be effective once discussed and approved during an Annual General Meeting or a Special Meeting specifically called for that purpose. ARTICLE XII: DISSOLUTION

In the event of dissolution of the Organization, whether voluntary, involuntary or by operation of law, disposition of the assets shall be done by returning them to their providers, or by transferring them to another group with similar purposes and objectives. ARTICLE XIII: EFFECTIVITY These by-laws shall take effect immediately after approval of the members constituting a quorum during the Annual General Meeting or special meeting called for the purpose. Approved: October 3, 2012