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Sure Track 2.0 User Manual

Sure Track 2.0 User Manual

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Publicado porZac Gustafson

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Published by: Zac Gustafson on Sep 15, 2009
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The activity code length is the maximum number of characters you can use for any value
of a particular activity code—not the maximum number of characters in the code’s name.
As you add activity code values, SureTrak sorts them alphanumerically. However, you can
control the order of the values, both in this listing and in the project window, by assigning
each value a number from 1 to 999 in the Order column. SureTrak uses this order when
you organize or sort activities by activity code. For example, in a Department code with
ENGRG and R&D code values, use Order 1 for the R&D code and 2 for ENGRG to place
R&D activities before ENGRG activities.

To add code values Choose Define, Activity Codes.

Select the activity code to which
you will be adding values.

Click to insert a row. Type a code
value in the edit bar and click to
confirm the entry. The length of the
value cannot exceed the length
specified for this code.

Type a description for
the new code value.

Specify the position
of this code value in
the sequence of all
the values.

Creating Activity Codes 225

Changing activity code lengths You may need to change the length of a code after it
has been established. For example, suppose you originally specified four characters as
the code length for the System code, and you now want to decrease that length to two
characters. When you decrease the code length, SureTrak truncates all values for that
code and asks you to confirm each of the revised values. Each truncated value must be
unique.

To print activity codes You can print activity codes or a list of Activity ID codes using
the PRNCODES Basic script provided with SureTrak. This script enables you to keep
printed copies of the contents of the Activity Code Dictionary. Choose Tools, Basic
Scripts. Select the PRNCODES script so that PRNCODES.SBX appears in the File Name
field. Click Run to open the Print Dictionary dialog box.

By default, SureTrak creates the output file using Microsoft Write. You can specify
any other word processor; SureTrak uses it by default the next time you print
dictionaries.

Mark this checkbox and
clear all the others.

Accept or edit, then click OK.

Creating Activity Codes 226

To transfer activity codes If you use the same codes in several projects, transfer the
Activity Code Dictionary from one project to another. Transferring another project’s
Activity Code Dictionary to a project overwrites the existing activity codes and values in
the current project. Choose Define, Activity Codes and click Transfer to open the Transfer
Activity Codes dialog box.

If the project you want does
not appear in the list, make
sure the drive and directory
are correct and that you have
specified the correct type of
project in the Type field.

Specify the drive and
directory of the project
from which you want to
transfer activity codes.

Right-click and
select the type of
projects to display.

Select the name of the
project from which you
want to transfer
activity codes.

Creating Activity Codes 227

Creating Activity Code Templates

If you work with essentially the same activity codes in
each project, establish your own set of template
codes so that you do not have to redefine or transfer
them each time you create a new project. When you
create your own code template, existing projects are
not affected.

To create an activity code template

1Choose File, New and enter a name for the new
project.

2Choose Define, Activity Codes. Define the activity
codes you want to use in the template and close
the dialog box.

3Choose File, Save to save the project using the
SureTrak format; then exit SureTrak.

4Use Windows File Manager or Explorer to locate
the file with the extension .TTL for the newly
created project. For example, if you named the
new project DICTIONARIES, look for the file
named DICTIONARIES.TTL among your
SureTrak project files. SureTrak stores activity
codes in this file.

5Using File Manager or Explorer, copy this file to
TEMPLATE.TTL, and store it in the STWIN
directory or move it to the same directory as
STW.EXE.

6If an existing project already contains the activity
codes you want to use as defaults, copy the .TTL
file for that project to the SureTrak program
directory, then rename the copy TEMPLATE.TTL.

If you create a project named TEMPLATE,
place it in a directory other than the one that
contains SureTrak. If you create a project
called TEMPLATE in the SureTrak directory
(usually the STWIN directory), you may
overwrite all the existing SureTrak template
files.

Creating Activity Codes 228

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