Cancel Check Payment

Purpose

FCH8

Use this procedure to void a check and reverse the accounting entries for a check that was issued in Accounts Payable ONLY. Last Update March 17, 2007 Prerequisites Obtain the check number you wish to void.

Training Available None Helpful Hints and Related Reports This procedure will reverse the payment and re-establish the original payable. ONLY process this procedure after correction of the error has been made by the appropriate agency in ISIS HR Payroll, and journal entries have been transferred to Accounting. Otherwise, the payable will be re-established and paid again the following day. Example: A garnishment deduction was more than it should have been. The garnishment vendor is a one-time vendor that we do not expect to remit anymore payments to. The garnishment record should be corrected in ISIS HR Payroll. Appropriate entries will be transferred to FI. ONLY after this is done should this transaction be executed.

Procedure

1.

Start the transaction using the transaction code FCH8. The Cancel Check Payment screen appears. As required, complete/review the following fields: Field Name Paying company code House bank Account ID Bank Key (cancel) Bank Account Number (cancel) Check Number (cancel) R/O/C R R R R R R Enter 0010. Enter Bank1. Enter CHECK for type of account. LEAVE BLANK. LEAVE BLANK. Enter check number to void. Description

2.

Field Name Void reason code Reversal reason

R/O/C R R

Description Enter the reason the check is being voided. Select option 01 "Reversal in current period. For Travel: Enter one of the following reversal reasons: 09 - EFT overpaid/reversal by OSUP 10 - EFT wrong account/reversal by OSUP 11 - EFT return by bank

3.

As required, verify/complete the following fields: Field Name Posting Date Posting Period R/O/C R R Description Must always be the current date. Enter the fiscal month.

4.

Click to verify data. The information message Reversal of check payment is possible appears.

5.

Click . The information message Payment for check XXXXXX was cancelled, reverse document XXXXXX appears.

6.

Click

until the SAP Easy Access screen appears.

Comments None