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GH:: 46

"*%I. 6++.&'D 6&'<.+,
1. lnLroducLlon
a. ClLy SLaff
5toff ftom votloos Jepottmeots lottoJoceJ tbemselves locloJloq tbe clty AJmlolsttotot, clty
Attotoey, Olu, Olu, clty cletk, ooJ l1 uepottmeot. Ioe uevtles ftom tbe clty AJmlolsttotots
Offcle exploloeJ tbot be woolJ be stoffloq tbe commlttee lo tetms of osslstloq wltb meetloq
loqlstlcs ooJ tbot tbe otbet key Jepottmeotol stoff woolJ be pteseot oo oo os oeeJeJ bosls to
ptovlJe lopot ftom tbelt tespectlve Jepottmeots.
b. Ad Poc CommlLLee Members
Membets lottoJoceJ tbemselves ooJ btlefly stoteJ tbelt lotetest lo setvloq oo tbe commlttee.
2. urpose of Lhe CommlLLee
a. ClLy Councll dlrecLlon
1be clty cooocll Motloo ftom Motcb 4
tb
(ottocbeJ) wos tevleweJ so tbot tbe scope of wotk
woolJ be ooJetstooJ.
b. ueflnlng Lhe role: uAC ollcy versus ClLywlde pollcy
Altbooqb tbe clty cooocll cteoteJ oo oJ boc commlttee to Jevelop o pollcy fot tbe uAc, tbete
wos Jlscossloo oboot tbe lJeo of o cltywlJe ptlvocy pollcy os tbe lJeo boJ otlseo ot pobllc
meetloqs. lf tbe AJ noc commlttee wlsbes to eotettolo o wlJet scope, oo octloo by tbe clty
cooocll woolJ oeeJ to be tokeo. uotll socb tlme ooy coovetsotloo of o cltywlJe pollcy woolJ be
lofotmotloool ooly bot coolJ leoJ to oo offlclol tecommeoJotloo ftom tbe commlttee.
c. 1lmellne for acLlon
5loce tbete wete coocetos oboot tbe clty cooocll Actloo tepoltloq tbot tbe commlttee opJote be
ptovlJeJ 90 Joys ftom tbe Motcb 4
tb
meetloq, ooJ tbete ote feJetol fooJloq qolJelloes, tbe
lssoe of wbeo o pollcy ls complete wos cooslJeteJ. Ioe uevtles ooteJ tbot tbe clty cooocll octloo
tepoltes metely oo opJote so tbe flool ptoJoct ls oot Joe lo Iooe. Mlcboel O8tloo, beoJ of lott
5ecotlty exploloeJ tbot tbe feJetol tepoltemeot loJlcotes tbe uAc oeeJs to beqlo speoJloq
opetotloool mooey oo lotet tboo Octobet to eosote fooJs Jo oot oeeJ be tetotoeJ. 1be qeoetol
cooseosos wos tbot o pollcy sboolJ be teoJy fot lmplemeototloo by tbe eotly foll to meet tbls
JeoJlloe.
3. Cvervlew of currenL sLaLus of Lhe uomaln Awareness CenLer
a. hase 1 componenLs
Absoo 8olq ftom tbe cltys l1 uepottmeot qove oo ovetvlew of lbose l compooeots wblcb locloJeJ
oetwotkloq of compotets, coooectloq tbe lott cometos to tbe uAc, loteqtotloq tbe lott 5blp 1tockloq
5ystem, 5bot 5pottet, ooJ 12 clty ttofflc cometos. 1bls pbose wos completeJ oo Iooe 1J, 201J.
b. hase 2 componenLs
Absoo 8olq weot oo to explolo wbot wos locloJeJ lo lbose ll wblcb locloJeJ tbe cltys compotet AsslsteJ
ulspotcb (cAu) system, lott 1tockloq 5ystems socb os tbe Aoto ttockloq ooJ vessel ttockloq systems. ne
ooteJ tbot sbot spottet ooJ tbe cometos tbot wete ootslJe of tbe pott ote beloq JlsobleJ os pet tbe clty
cooocll octloo oo Motcb 4
tb
.
c. oLenLlal fuLure componenLs
Ioe uevtles ooteJ tbot be oJJeJ tbls sectloo to tbe oqeoJo sloce tbete bove beeo mooy pobllc
Jlscossloos ooJ specolotloos oboot wbot woolJ be oJJeJ to tbe uAc lo tbe fotote. ne empboslzeJ tbot
ootbloq coolJ be oJJeJ wltboot o pobllc ptocess botb by tbe cooocll Actloo, ooJ tbe Jtoft ftomewotk. ne
olso poloteJ oot tbot os tbete wete mooy people oJvocotloq to llmlt tbe uAc, tbete wete olso mooy
oelqbbotbooJ ooJ metcboot qtoops lotetesteJ lo coooectloq tbelt cometo systems to tbe uAc to
lmptove sofety lo tbelt oteos. ne soqqesteJ tbe pollcy sboolJ bove o woy to cooslJet fotote oses ot tbe
pollcy wlll become oowotkoble polckly.
4. key 1oplcs of ulscusslon
a. 1he currenL ollcy lramework
b. 1he role of a rlvacy ollcy/Cfflcer
c. lnformaLlon Sharlng AgreemenLs
d. enalLles for mlsuse of Lhe sysLem
e. AudlLlng and Lransparency
1be cotteot ftomewotk wos tevleweJ ooJ sevetol commeots wete moJe teqotJloq oeeJ to Jefloe tbe
8tooJ ltloclples of tbe uAc so tbey ote cleot. Otbet lssoes lJeotlfleJ tbot tepolte fottbet explototloo
locloJe tbe ose (ooJ Jefloltloo) of ooolytlcs, tbe 1bltJ lotty uocttloe ooJ bow lt lmpocts tbe cltys oblllty
to ptotect tbe Joto, ooJ wbot tbe poolltles ooJ ootbotlty of o ltlvocy Offlcet sboolJ be.

1bete wos o tepoest of stoff to look loto lofotmotloo sbotloq oqteemeots wltb feJetol ooJ otbet ootslJe
oqeocles ooJ ptepote tbose oqteemeots fot te vlew ot o fotote tlme by tbe commlttee.
3. ueLermlnlng CommlLLee SLrucLure
a. LlecLlon of a 8oard Chalr/vlce Chalr
1be commlttee tempototlly electeJ Iespet Iotceooks ooJ 8tloo nofet os lotetlm co-cbolts fot tbe
potpose of Jeveloploq tbe oqeoJo fot tbe oext meetloq.
b. MeeLlng schedule
1be oext meetloq wlll be belJ oo Moy 8
tb
, 2014 ot 6pm.
c. SeLLlng Lhe agenda
1be qtoop JlffeteJ to tbe lotetlm co-cbolts to Jevelop oext weeks meetloq oqeoJo.