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DAC committee Privacy Officer and Citywide Privacy policy

Recommendation

=========================1stDRAFTJune23,2014========================

TheDACCommitteerecommendationoftheProposedPrivacypolicyisconditionedonthe
creationofaPrivacyOfficerfunctionANDacitywideprivacypolicy.

Specifically:
Privacy Officer Function
ThecitymustcreateaPrivacyOfficerFunctiontobetheadvocatefortheprivacyrightsofthe
citizens.

DefineandconstantlyenhancethecitysdefinitionofPrivacy
DefineandimprovethecitywidePrivacyPolicyframework
Evaluatetheprivacyimplicationsofnewtechnologiesandpoliciesintroducedintothecity
andenhanceexistingprivacypoliciesaccordingly.
Arbitrateprivacydisputes
PromotepublicawarenessandunderstandingofPrivacyissues
Investigatecomplaints
ConductingauditsintocitycomplianceofPrivacyrights
Pursuingcourtactiontoenforceprivacypolicy

TheDACcommitteefeelsthatsuchafunctionshouldnotbeafinancialburdenonthecitynor
shoulditbeatime/resourceburdenonelectedofficials.

TheDACcommitteerecommendsthatthecityappointsastandingcommitteethatistomeet
onceamonthtoperformthePrivacyOfficerFunction.

Citywide Privacy Policy


ThecitymustimplementacitywidePrivacyPolicyFrameworkthatcoversallaspectsofthe
citysuseofPersonallyIdentifiableInformation(PII)

ThePrivacypolicyframeworkshouldbemadebythePrivacyOfficerFunction.Initialareatobe
coveredbythenewPrivacyPolicyframeworkareallthesystemssharingdataandinformation
withtheDAC(bothinputandoutput)includingbutnotlimitedto:
CityGIS
PortSecurityCameras
PortGIS
PortVesselTracking
IntrusionDetectionSystem(IDS)System
PortTruckManagement
PoliceandFireCAD(ComputerAidedDispatch)
WebEOCNotifications
PoliceandFireVehicleLocation

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