Fallwood Meeting Minutes

Date: 10/16/2014
Meeting called to order @ 7:10 pm
Attendance:
Board members - Amy, Ron, Troy & Yvonne
Managers: Andrew w/ AIO
New Business:
September financials: Reviewed financials. Troy motioned to accept financials, all approved.
Budget reviewed budget. Troy motioned to accept budget subject to minor revisions. All
agree. Andrew to revise budget and Troy will review. Andrew will send out the approved
budget along with the dues notice.
General liability insurance discussed increasing the limit of liability. Andrew will get the quote
to increase aggregate to $1M and increase insurance on the pool fence and common fence.
Reviewed all of the limits. Revisions to GL. May need an umbrella policy. Andrew will also get
those quotes. Budget $3,500 for Insurance. [Subsequent to the meeting, the Board approved
increasing the coverage on the pool and common fences and the purchase of a $1M umbrella
liability policy.]
Andrew to check with Splash about pumps and lights at the pool, they are still on.
AIO will send out nomination ballots. Blank proxy.
Hold off on Splash replacing skimmer covers and lights. Andrew will check to see when it will
be better to do this work. Andrew to request more information and estimate on pool lights that
need replacement. [Subsequent to the meeting, Splash indicated it would be best to do the
work this fall. Board approved replacing skimmer covers and inspecting lights to see what
needs replaced.]
Gaskins survey Andrew will get us a quote on how much it will cost to mark the corners and
place stakes along the property line at pool. Option II would be to do a plat. [Subsequent to
the meeting, the Board approved proceeding with marking the corners and placing stakes along
the property line.]
No Soliciting/Homes for Sale sign should be ready in the next few days. Andrew will leave it at
the pool house or with Troy when it is finished. Troy, Ron and Michael V. to install up front.

Winterization plan the plumber recommended by AIO will winterize based on the number of
fixtures we have. Andrew will send us the list of what this all entails. 12 or less fixtures is $250
or for 13-17 fixtures it is $300. Troy motioned to approve. All approved.
Andrew to make sure the Kings III system is working at the pool house since it was not last
month.
Survey monkey - to take fence option survey after the annual meeting. Yvonne will look into
how to set this up and get the information to Amy.
Burnt Hickory Church of Christ is the location of annual HOA meeting on Thursday, November
20th at 7PM. The Board will meet at 6:30 pm to set up.
Board meeting prior to annual meeting scheduled for November 12 @ 7PM. Amy to contact
and invite Lew for the first 15 minutes of meeting to discuss the ACC.
Curb issue - cutting curb over by the pool to install a handicap ramp. Amy will follow up with
Cobb DOT.
Amy working on a binder for new or future Board members.
Amy introduced a waiver for liability document to be completed by all volunteers for future
neighborhood projects.
Amy working on the annual meeting agenda.
Fence options discussed. Ron to revise and add complete removal of the fence to the options to
be discussed at the annual meeting.
Social Committee members per Shari: Shari Viletto, Eric Viletto, Baylee Robertson, Taylore
Bradshaw and Kristen Pendley. The Board approved an email address strictly for the Social
Committee to use to communicate with the neighborhood. The budget that was presented by
the Social Committee was approved by the Board members. The committee will begin hosting
events effective immediately.
Meeting Adjourned: 9:15 pm