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Subject: FAQ AME iProcurement In Release 12

Doc ID: 396216.1
Modified Date: 27-JUL-2007

Type: FAQ
Status: PUBLISHED

In this Document
Purpose
Questions and Answers
Does approval management engine (AME) support Purchase Order Approval ?
What Approval Methods are supported in AME ?
Will Employee/Supervisor Hierarchy still be supported ?
What is the Difference between AME or PO-based Approvals for Requisition approvals ?
What are the differences between AME and Purchasing Approval for Supporting Position Hierarchy ?
What related document types/processes can be setup to use AME :
Does the Change Order Request Requisition inherit the AME setup for Purchase/Internal Requisitions ?
Is AME enabled based on Operating Units ?
References

Applies to:
iProcurement - Version: 12.0 to 12.0
Information in this document applies to any platform.

Purpose
Release 12 General Questions for iProcurement Advanced Approval Support

Questions and Answers

Does approval management engine (AME) support Purchase Order Approval ?
In Release 12, customers have the option to use either AME or purchase order (PO) based approvals for Requisitions. AME approvals for Purchase orders is still not
supported!

What Approval Methods are supported in AME ?

Parallel approval - several approvers can be simultaneously notified for a given requisition!
Position hierarchy support - Position based hierarchies allow organizations the flexibility to create reporting structures that remain stable regardless of personnel changes.
Enterprises already using position hierarchies via Oracle Approval Management can immediately leverage those hierarchies for the requisition approvals process.
Support for FYI Notifications - Allows flexibility in keeping a person/role informed of business purchases and decisions, without requiring a response

Will Employee/Supervisor Hierarchy still be supported ?

Yes, Employee/Supervisor Hierarchy will continue to be supported.

What is the Difference between AME or PO-based Approvals for Requisition approvals ?

AME & PO-Based Approvals are 2 separate approval engines that can be used for requisition approvals.
The setup for each engine is done separately and theres no automatic migration between the 2.
One of the differences between the 2 engines is:
PO-Based approvals currently support the ability to route an approval to the final position only. For example, a requisition > 10,000 requires the approvals from the vice
president. If a manager submits the requisition, in PO Based approval it can be setup for Direct routing such that only the VP needs to approve. However, in AME this is not
possible. Intermediate approvers between the manager and the VP will have to also approve the document when using AME based approvals.

What are the differences between AME and Purchasing Approval for Supporting Position Hierarchy ?
The Position Hierarchy method in AME has some differences which allows it to model not exactly with PO-based Approvals
AME does look at the same position hierarchy as defined in the Document Type form. It looks for the hierarchy as defined in HR to see which positions roll up to other
positions.
AME does NOT look downwards in the position hierarchy, only upwards. For example AME Rules are set for various requisitions amounts.
AME requires intermediate approvers to approve the requisition along the position hierarchy chain.

What related document types/processes can be setup to use AME :

Purchase Requisition Approval

AME is turned on and off via Document Types form (Requisition Purchase)
Internal Requisition Approval
AME is turned on and off via Document Types form (Requisition Internal)
Work Confirmation Part of the new R12 Complex Services demo flow for
Work Confirmation submitted by supplier. To be approved by buyer organization.
AME is invoked by design.
Sourcing Award Sourcing module for award approval
AME is turned on and off via Sourcing Admin tab

https://metalink.oracle.com/CSP/main/article?cmd=show&type=NOT&id=396216.1

2009/03/20

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POS Supplier Approval Management New in R12 to support supplier approval

AME is set by profile: POS: Use AME for Supplier Approval. ADS has set site level to NO
Requester Change Order Approval For changes to requisitions
AME is turned on and off via Document Types form (Change Order Request Requisition)

Does the Change Order Request Requisition inherit the AME setup for Purchase/Internal Requisitions ?
Change Order Request Requisition is a separate document type, and AME rules must be enabled for this doc type.
It does not inherit the AME setup from Purchase/Internal Requisitions.

Is AME enabled based on Operating Units ?

Yes, AME is enabled based on OU. So to enable AME for multiple OUs, it has to be setup in individual Operating Units. An OU in the US may have different sets of
approval rules than an OU in France.

References
Note 287255.1 - Approvals Management Reporting Utility Support Tool

Keywords
INTERNAL~REQUISITION; AME~~ENABLED; IPROCUREMENT; POSITION~HIERARCHY; PURCHASE~ORDER~APPROVALS; PURCHASE~REQUISITION;
REQUESTER~CHANGE~ORDER~APPROVAL;
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https://metalink.oracle.com/CSP/main/article?cmd=show&type=NOT&id=396216.1

2009/03/20