To

Warden,
ABC Hostel,

Through: Co-ordinator, Conference

Sub: Hostel accommodations during

Dear Sir,
We are organizing .. conference during the period
.. In order to accommodate student attendees, we have
taken permission from Dean of Students, and following is the list of proposed
number of bed accommodations (single/sharing) required for the time period.
The payment for the same will be done by .

A.
B.
C.

With Regards,
.