4.

1
SACCO

4.2 Cashiering

Cashiering
1.6.4

4.2.1 Till Management
1) Till Management

2)
Till Management
a)

SACCO

b)

Passbook stamp

Duplicate stamp

c)



d)


e)

f)

g)

h) SACCOs
(General Ledgers)
(Credited)
A/C Code

Account Name

Debit

Credit

Cash
Cash Overages A/C
Narration: Being Cash overage from..(Tellers name)

i)

(Double Entries)
A/C Code

Account Name

Debit

Credit
Shs
X

Cash Overages A/C

Credit Clients A/C

Shs
X

Narration: Being Correction of Cash overage that resulted from the omission/
misstatement of(Clients mane)s savings deposit/ loan repayment/ fees
Payment etc, on... (Date) by. (Tellers name)

j) SACCOs
(General Ledger)

(Debited)

A/C

Account Name

Debit

Credit

Code
Tellers Debtor A/C
Cash A/C

Shs
X

Shs
X

Narration: Being Cash Shortage from(Tellers name)

k)

l)

Till

4.2.2 Till Sheet

1)

Till Sheet (DOC16)

Till Sheet Till Sheet

2) Till Sheet
a)

Till

Sheet

b) (
)

Till

Sheet

c) Till

Sheet

Ledgers

d) (Loan repayment)
Till Sheet (Interest)
(Principal surcharge)

Ledger cards

e)
Till Sheet
Debit side
Cash from reserve
Cash from bank
All cash receipt
Savings Deposits
Loan repayments

Credit side
Savings Withdrawals
Loan Disbursements
All other Payments
Cash shortages

Cash Overages
Physical Cash Balance
f) Till
Sheet

4.3

SACCOs

4.3.1
i.

Till management

SACCOs


SACCOs

ii.

a) Reserve Book (BK2)

SACCOs

b)

c) General Ledger
Reserve Book

d)
( )

e)

(Adequate

Cash)

Petty Payment
Benchmark 15 20%
SACCOs
f)
Disbursement

4.4

SACCO

4.4.1
i.

ii.

A/C code

Account Name

Bank
Cash

Debit

Credit
Shs
X

Narration: Being transfer of Cash from Vault to the (Bank name) A/C

Shs
X

iii.

5.1
SACCO

(Saving Account) (Current Account)

5.2
SACCO

SACCO

SACCO

Banker

5.3

5.3.1 SACCO

SACCO

SACCO

5.3.2 (Treasurer)

(Chairperson)

5.3.3

SACCO
5.4

5.4.1

i.

(BK10)

ii.

5.4.2
i.

ii.

a)

b) (Original Invoice) (Receipt)

c)

iii.

iv.

a) Arithmetic
b)
c)
d)

e)
f) double entry

v.

vi.

Delivery Book

vii.

5.5

SACCO

SACCO SACCO

SACCO (
) 4.4.1
5.5.1

SACCO ( SACCO
)

School fees Account by a school

a) 4
SACCO

SACCO
b)

c)
d)

Loan Ledger Card

e)

5.5.2
i.

Incoming Cheque Register (BK5)

a)
b)
c)
d)
e)
f)
g)

ii.

(Incoming Cheques)

SACCO

iii.

iv.

v.

( Current Asset)

( Liability)

Accounting Treatment
a)
A/C Code

Account Name

Debit
Shs
X

Incoming Cheques
Bank

Credit
Shs
X

Narration: Being recognition of Cash/Cheque number............from................

(Members name) for................ (Purpose of Cheque received)

b)
A/C Code

Account Name

Debit
Shs
X

Bank
Incoming Cheques

Credit
Shs
X

Narration: Deposit of............ (Members name)s Cheque number................

c)
A/C Code

Account Name

Debit

Shs
X

Un-cleared Cheques A/C

Members Savings A/C

Credit
Shs
X

Narration: Clearance of Cheque number number........from......... (Members name) for

(Purpose of Cheque received)

d)
A/C Code

Account Name

Incoming Cheques
Bank

Debit

Shs
X

Credit
Shs
X

Narration: Being reversal of bounced-Cheque number................from............... (Members name)

for(Purpose of Cheque received)

e)
A/C Code

Account Name

Debit

Shs
X

Un-cleared Cheques
Members Savings

Credit
Shs
X

Narration: Return of bounced-Cheque number.................to.................. (Members name)

vi.

( )

vii.

5.6
i.

ii.

( bullion van

)

SACCO
iii.

iv.

Accounting entries
Till Sheet

5.7

i.

ii.

Bank statement Bank Ledger card ( Cash

Book Bank A/C)

a) Bank
Statement Bank Ledger
(
)
A/C Code

Account Name
Bank charges
bank

Debit
Shs
X

Credit
Shs
X

Narration: Being Bank charges on the................. (Banks name) account for the month of..............

b) Entries Bank Statement Bank Ledger

c)
(FM13)

d)

5.8
i.

SACCOs
Bank Ledger cards Bank statement