National Day Parade 2015 organizing committee recruitment

Roles and responsibilities

Programmes Director:
Provide creative ideas and planning of activities for the event
Ensure the smooth execution and feasibility of the event
Finance Director:
To plan out the budget for NDP SG50
Assist in the claims and reimbursement process for the event
Logistics Director:
Determine and purchase the necessary materials required for the event
Work closely with the programmes team to determine the flow of events
Ensure the provision of welfare for the event
Human Resource Director:

Responsible for taking minutes in meetings and drafting emails

Collate the attendance and registration of participants
To take charge of any other administrative related issues throughout the duration of the
event
Corporate Relations Director:
Liaise with the external party, mainly SG50 committee with regards to the funding.
Source for sponsorship required for the event
Marketing Director:

Plan and execute marketing plans for the period before, during and after the event
Design and take charge of designing posters, emailers and any kind of relevant marketing
collaterals

International Food Trail 2015 organizing committee recruitment

Roles and responsibilities
Vice-chairperson

Assist the chairperson in overseeing and coordinating the various departments.

Chair the meeting if the chairperson is absent.
Take over the writing of the minutes if the HR director is absent.
Ensure that the entire team is sticking closely to the timeline.
Work closely with the chairperson and the entire SMU ROOTS EXCO.

Programmes Director (x2)

Come up with a detailed proposal on the various food locations, station games and other
ice-breaking activities.
Come up with the operations flow for the event.
To ensure that all the required logistics are prepared prior to the event.
To work with finance on the budget and HR on manpower allocation.
Ensure the smooth flow of programmes on the event day.

Finance Director

Ensure efficient collection of participation fees.

Estimate the budget required for the event and work within the allocated amount (work
with the Programmes Directors)
To work with SMU ROOTS Finance Director on claims.

Human Resources Director

Recruit facilitators for the event (to work with the Marketing Director).
In-charge of all administrative work, such as the collection of participants details.
Point of contact for facilitators and participants.
Work with Programmes Director on manpower allocation on event date.

To take the minutes every meeting and send it to the organizing committee.
Collate attendance for every meeting.

Marketing Director

Do up marketing collaterals for the event.

Think of creative ways to enhance outreach efforts.
Communicate with the programmes director about event details.
Uploading of pictures and videos of the event on Facebook and Weebly.