February 4, 2010 To: Members of the City Council FROM Eric A. Anderson City Manager SUBJECT: Cheney Stadium Design-Build Process City staff was recently advised of a potential impropriety in the selection process for awarding the design-build contract for the Cheney Stadium renovation. It was alleged that a private, non-City staff member of the review team met with two members of one of the proposing teams during the selection process. In response to this allegation, and at my direction, the Legal Department contacted certain members of the parties alleged to be involved. The parties acknowledged that a meeting did take place in a public setting between a non-City staff member of the review team and two members of one of the proposing teams. However, the subject matter of that meeting related to a non-City of Tacoma project and the Cheney Stadium project was neither discussed nor was project-related information provided to the proposing team. While | must regretfully acknowledge the potential of an appearance issue, based on our due diligence inquiry, | am confident in the integrity of the selection process and have concluded that the selection process can move forward unimpeded. ce: Rey Arellano Elizabeth Pauli Mike Combs Rob MeNair-Huff