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Formulae
To get in to formula view press CTRL+`
A formula is a simple calculation in a spreadsheet. All formulaes begin
with = and consist of cell references and make use of (), +,-,*, /.
Formulae in Excel are automatically recalculated every time the values
are changed.
B4
input
C4
input
Output
after
equation
Column
Letter
Row Number
Double click
between the
columns to
resize
Click here to
highlight all
cells
When you go to
save the file click
the drop down and
select Excel
workbook
Functions
Functions are used to perform complex calculations which refer to RANGES of
cells.
All functions have the same form:
=FunctionName(RANGE)
Some functions may contain core attributes. For example:
=ROUND(M6,2)
To use most functions you must understand RANGES. A range is simply the
START and END cell reference of a group of cells. E.G. M6:M12 refers to all the
cells starting at M6 and ending at M12.
Functions- VLOOKUP
VLOOKUP is used to find a piece of data in a table and will return another piece
of related data from
a column you specify.
In the example above, we know the form group, and we have a table of tutors
stored separately:
SUMIF
Total mark
SUMIF will add up all the numbers given in a range IF they match a given criteria.
SUMIF is in the form:
=SUMIF( Range of cells to look in, criteria that must be matched)
It can also be written in the form:
=SUMIF( Range of cells to look in, what you are looking for, range to add
numbers up in)
This version will allow you to look for a value in one column and then jump
across to another column and add up there values instead.
Count IF
Count If will keep a tally of how many times a given criteria appears in a list.
In this example, we want to count how many times the text ABS appears in the
range I6:M6
Note, all text must always go in quotes
A nested function is simply where one function is used inside another. In this
example we calculate the average and then the answer to this calculation is
rounded- because it is inside a ROUND function.
ROUND simply rounds a number to a certain number of decimal places and takes
the form:
=ROUND(Number, Amount of decimal places)
Average does exactly what it says- finds the average of a range of numbers.
IF
Sometimes we need to test more than one rule! The giveaway in the question is
the word AND
The question here was A student is awarded a prize IF they had a previous
certificate AND they require a certificate
There are clearly two things to check here:
1. Do they require a certificate?
2. Did they have a previous certificate?
The way to answer these questions is to break it down ( like above) in to question
to be answered and then write an IF for each one. So
1. Do they require a certificate =IF(S6= YES, , )
2. Did they have a previous certificate = IF(H6= YES, ,)