Chapter 2 Organizing and Administering an Athletic Health Care Program

CHAPTER 2
Organizing and Administering an
Athletic Health Care Program
OVERVIEW
To provide health care to athletes it is necessary to carefully plan and operate an
Athletic Health Care Facility. The facility must be large enough to meet the needs of
the athletes and organized in such a manner that it is kept clean and safe for
treatments. There are several considerations that should be made when designing a
new Athletic Health Care Facility. The size and the construction of the facility needs
to be determined as well as what areas are going to be included and the location of
storage facilities. As part of designing an Athletic Health Care Facility, one must
determine who is going to be served by this facility and how many people may be
using it at one time.
This Facility should be organized, clean, and always supplied with the necessary
items; therefore, obtaining a budget and determining the use of funding are critical
to its operation.
In addition to the facility, it is necessary to maintain records on all athletes to
protect yourself from liability and to provide continuity of care. The administrative
roles from record keeping to developing a budget are also important for operation.

LEARNING OBJECTIVES

After studying Chapter 2, the student will be able to:

Describe a well-designed Athletic Healthcare facility (include size and the areas
to be provided).
Identify rules of operation that should be enforced in a health care program.
Explain budgetary concerns and describe the differences between expendable
supplies and nonexpendable equipment.
Explain the importance of the preparticipation physical exam and identify its
component parts.
Identify the records that must be maintained by Healthcare providers.

KEY TERMINOLOGY

Equipment The nonexpendable portion of the budget that can be fixed or nonfixed.
Fixed Equipment Equipment that is usually not removed from the athletic
training room. (ice machines, weight equipment, modalities)
Family Educational Rights and Privacy Act (FERPA) A law that protects the
privacy of student educational records.
Health Insurance portability and Accountability Act (HIPAA) This act regulates
how an athletes or patients health information can be shared with others.
Non-Fixed Equipment Equipment that may be part of the athletic trainers kit or
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Chapter 2 Organizing and Administering an Athletic Health Care Program

that may be at the sport site (blankets, crutches, scissors, training kits)
Occupational Health and Safety Administration (OSHA) A branch of the
government that establishes guidelines for operation of health care facilities
Orthopedic Screening An exam used to assess strength, range of motion, and
stability at various joints
Pre-Participation Exam A health exam used to determine any pre-existing
condition(s) that could put an athlete at risk for injury and to identify any
disqualifying conditions
Supplies Expendable portion of the budget, usually used for injury prevention,
treatment, and management. (athletic tape, germicides, massage lotions)

DISCUSSION QUESTIONS
1. How large should an Athletic Health Care Facility be and what are the specific
areas that should be included?
2. Why is it important to keep an Athletic Health Care facility clean?
3. What are the components of a preparticipation exam? Why is it important?
4. What are the disqualifying conditions that can be detected? Is it fair to disqualify
these individuals?
5. In developing a budget, what are the challenges that an individual might
encounter?
6. Describe the method of record keeping in your school and discuss some
alternative methods.

CLASS ACTIVITIES
1. Design an Athletic Health Care Facility. Include the size, location, and layout of
the space.
2. Organize a station type of preparticipation physical exam and discuss the
number of athletes, the personnel needed, and the time that it may take.
3. Have the students create a working budget with several different amounts of
money and discuss the difficulties they experienced.
4. Invite a representative from a supply company to talk about bidding and
ordering supplies.
5. Design a policies and procedures manual for an Athletic Health Care Facility.

WORKSHEET ANSWERS
Matching
1.
2.
3.
4.
5.
6.

c
f
e
a
d
b

Short Answer
7. Records are kept for future reference in case of litigation, an insurance action, or
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Chapter 2 Organizing and Administering an Athletic Health Care Program

in the case of a criminal action following an injury. Records are also used to
ensure quality and continuity of care.
8. OSHA (Occupational Safety and Health Administration)
9. The preparticipation exam is used to determine any preexisting condition(s) that
could put an athlete at risk for injury and to identify any disqualifying conditions.
10.Taping and bandaging area, treatment area, wet area, a private exam room, and
an office for staff to secure records.

Listing
11.Injury Reports
12.Treatment Logs
13.Personal Information Card
14.Injury Evaluations and Progress Notes
15.Supply and Equipment Inventories
16.Annual Reports
17.Medical History
18.Physical Examination
19.Orthopedic Screening
Essay
20-24.HIPAA regulates how health information can be shared with others. The
regulation guarantees that athletes have access to their medical records, gives
them more control over how their protected health information is used and
disclosed, and provides a clear avenue of recourse if their medical privacy is
compromised. Each athlete must sign an authorization for release of medical
records. This authorization must indicate clearly what information may be
released, to whom, and for what length of time.

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manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

Chapter 2 Organizing and Administering an Athletic Health Care Program

NAME ______________________________
SECTION__________

CHAPTER 2 WORKSHEET
Organizing and Administering an Athletic Health Care Program
MATCHING: Match each item with the appropriate response.
______1.
______2.
______3.
policies
______4.
______5.
______6.

Supplies
Fixed equipment
Athletic Healthcare Facility
Non-fixed equipment
HIPAA
FERPA

a. Blankets, scissors, and crutches

b. Protects the privacy of students
educational records
c. Tape and other first aid supplies
d. Regulates how health information
can be shared with others
e. Established in order to maintain
cleanliness and sanitation
f. Ice machines, weight equipment
and modalities

SHORT ANSWER: Answer the following with a brief response.

7. What is the purpose of record keeping?
8. What organization is responsible for enforcing operation guidelines for an
Athletic Health Care Facility?
9. What is the purpose of the preparticipation examination?
10.What areas must be included in an Athletic Health Care Facility?
LISTING: List six different types of records that must be kept up to date.
11.
12.
13.
14.
15.
16. List three components of a preparticipation exam.
17.
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manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

Chapter 2 Organizing and Administering an Athletic Health Care Program

18.
19.
ESSAY
20-24. Explain The Health Insurance Portability and Accountability Act.

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2013 by McGraw-Hill Education. This is proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any
manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.