Purpose

:ForalltransitionstobeeffectiveandefficientcommunicationbetweenIEP
teammembers.Forallserviceproviderstofocusonservingtheircurrentstudents.To
keepdatasharingwithinthesecuredsystems(InfiniteCampus,Spedforms,Viewpoint).

CalendarforTransitions
February1st
:ECSEInitialcategoricalevaluationscompleted
March1st
:SpecialEducationOfficesendsoutspreadsheetsforcasemanagerstoinputtheir
currentcaseloadinformation
April1st:
SpecialEducationOfficewillhavespreadsheetdataforfallprojectedcaseloads
May1st
:AlldocumentsarefinalizedinSpedformsincludingprogressreports.
May1st
:
CurrentCasemanagersharesSpedformsfilewithnewcasemanager.
(NotSpeech)
LastDayofSchool
:Paperfiledeliveredtonewcasemanager.Pleaseincludeanyother
information(i.e.interventions)inthepaperfile.
IncludecompletedFileTransferChecklist
Form.
FirstWeekofSchool
:SpecialEdOfficesendsoutremindersforupdatingSpedformsincluding
addingaccesstotherelatedserviceprovidersotherteammembers.CaseManagerssharethe

ClassroomAdaptationsandModifications
pagefoundintheIEPmenuwithregulareducation
teachers.(ReplacingtheIEPataglance)

CASEMANAGERRESPONSIBILITIESFORTRANSITIONS

TransitionRequirements:
DueprocessrequirementswillbemetaccordingtoStateandFederalpolicies.
StudentsshouldnotremainonanIEPsolelybasedonpotentialtransitionconcerns.
Studentsshouldbedismissedbasedoncurrentdata.
Whenparentsaredebatingbetweenschools,referthemtoPrincipalsforinformation
abouttheMAPSattendanceexceptionpolicy.
Importanttoremember:Parentsshouldneverbeallowedaccesstootherspecial
educationstudentsconfidentiality/privatedata(touringduringstudentcontacthours).
Theremaybearareoccasionwhenthecasemanagerseestheneedforavisittothe
newprogram.PleasecontacttheDirector/AssistantDirectorofSpecialEducationbefore
youdiscussorplan.
Allcasemanagerswillcontact/connectwithallnewparents/studentsduringthefirst
weekofschool(StrategicDirectionB)
AnyexceptiontotheprocessshouldbediscussedwithDirector/AssistantDirector


Incomingstudents(OutofDistrict):
CentralRegistrationwillnotifythebuildingprincipal/directoroftheincomingstudent
Principalwillnotifyschoolpsych/assessspecialisttocheck&filloutfiletransferform
(within10schooldays)
Requestcopyofspecialeducationrecordsfrompreviousdistrictifnotreceived(asap)
Identifyandnotifyallserviceproviders
AllstudentsreceiveserviceslistedinIEP
IEPTeammeetingisthenscheduled(within30schooldays)
PWNwillbesenttodocumentmeeting

TransitionB2to35
PreschoolPlacementformwillbesentout
February1st
byECSECoordinator
PreschoolPlacementformfilledoutonGoogleDrive(deadline
March1
)
InformationfromEarlyInterventionist(B2teachers)isusedtodetermineplacement
35teacherwillbeinvitedtoevaluationsummarymeetingwhichneedstobe1month
priorto3rdbirthday,togatherinformationtowritetheIEP
ECSEteacherwillattendcommunitypreschoolopenhouse/preconferencesinthefall
EarlyChildhoodScreening:EarlyInterventionistwillsupportfamiliesincontactingECS
bycontacting2074037aspartoftransitionplanningandendingB2servicestoensure
thatECShasbeencompleted.

SpeechonlyTransitionB2to35
Speechclinicianwillbeinvitedtoevaluationsummarymeetingswhichneedstobe1
monthpriorto3rdbirthday,togatherinformationtowritetheIEP
Teamdiscussesservicelocation
1stconsideration:Speechservicesinthepreschoolsetting
2ndconsideration:Speechserviceswithinthestudentshomeschoolsetting
3rdconsideration:Ifnootheroptionexists,homevisit
EarlyChildhoodScreening:SpeechClinicianwillsupportfamiliesincontactingECSby
contacting2074037aspartoftransitionplanningandendingB2servicestoensurethat
ECShasbeencompleted.

SpeechOnlyTransition35toKindergarten
Allcasemanagerswillcontact/connectwithallnewparents/studentsduringthefirst
weekofschool(StrategicDirectionB)
NewcasemanagerswillnotattendspringIEPmeetingsforincomingKstudents
EarlyChildhoodScreening:SpeechClinicianwillreferralthosefamilieswhohavenot
hadtheirchildscreenedpriortoservicesto2074037givingthemthe"why"behindECS.
ECSinformationwillbegivenduringIEPandprogressreportingtimes.

SpeechTransition
foraNewSchoolYear

ALLSLPCliniciansbringthepaperDueProcessfilesofthestudentswhoare
transitioningtoanewsitetotheDirectorofSpecialEducationsoffice
FirstWeekof
School

TransitionECSESetting3toCommunityPreschool:
PreschoolPlacementformwillbesentout
February1st
byECSECoordinator
PreschoolPlacementformfilledoutonGoogleDrive(deadline
March1
)
ECSEteacherwillattendcommunitypreschoolopenhouse/preconferencesinthefall
EarlyChildhoodScreening:ECSETeacherwillreferralthosefamilieswhohavenothad
theirchildscreenedpriortoservicesto2074037givingtheparentthe"why"behind
ECS.ECSinformationwillbegivenduringIEPandprogressreportingtimes.

MidYearTransitionsfor35Settings:
CasemanagernotifiesECSECoordinatoranddiscussesplacementoptions
Parentvisittocommunitypreschoolsitewhennecessary
ParentvisittoECSESetting3classroomswillbeafterstudentcontacthours
Newcasemanagerattendstransitionmeeting
EarlyChildhoodScreening:ECSETeacherwillreferralthosefamilieswhohavenothad
theirchildscreenedpriortoservicesto2074037givingtheparentthe"why"behind
ECS.ECSinformationwillbegivenduringIEPandprogressreportingtimes.

TransitionECSEK
SpecialEducationteachersservicingKindergartenstudentswillattend
RoundUp/EntranceConferences
CasemanagerswillupdatetheirTransitionfileinGoogleDrivefromApril1totheend
oftheyear.
NewcasemanagerswillnotattendspringIEPmeetingsforincomingKstudents
ECSEteacherswillbeprovidedwithageneralguidancedocumentoutlining
informationpertainingtoElementarySpecialEducationservices(Informationwill
besentasitisavailable)
WhenastudenthasaspecifichealthplantheSchoolNurse(KimPeterson,Jan
DerksenRoth,TerriHelland)willbeinvitedtoattendthespring/transitionIEP
meetings
TheP/HDteacher(BambiDubke)shouldbeinvitedwhentherearesafety
concernsduetomobility
Reading/Mathdatawillbeincludedinthepaperfile.Examples:TeachingStrategies
Gold(TSG)&IndividualGrowthandDevelopmentIndicators(IGDIs)
SpringProgressReportsshouldbecompletedthoroughlyasthis,alongwiththeIEP,will
betheinformationusedtomakedecisionsonclassplacement
ECSEteacherbringspaperDueProcessfiletotheAssistantDirectorofSpecial
Educationsoffice
beforeyouleavethelastdayofschool

EarlyChildhoodScreening:ECSETeacherwillreferralthosefamilieswhohavenothad
theirchildscreenedpriortoservicesto2074037givingtheparentthe"why"behind
ECS.ECSinformationwillbegivenduringIEPandprogressreportingtimes.

Transitions5th/6thtoMiddleSchoolMiddletoHighSchool
SpecialEducationteachersservicingstudentswillattendEntranceConferences/Open
House
Allcasemanagerswillcontact/connectwithallnewparents/studentsduringthefirst
weekofschool(StrategicDirectionB)
NewcasemanagerswillnotattendspringIEPmeetingsforincomingstudents
WhenastudenthasaspecifichealthplantheSchoolNurse(KimPeterson,Jan
DerksenRoth,TerriHelland)willbeinvitedtoattendthespringIEPmeetings
TheP/HDteacher(BambiDubke)shouldbeinvitedwhentherearesafety
concernsduetomobility