TEQIP-II PROCUREMENT CHECKLIST

Following documents should be in the file of purchasing a package and should be

tagged.
sr.

Description

N
o.
1

BOG approval of procurement plan

PMSS Screen shot indicating item on screen

(Y/
N)

Invitation letter.(in case of direct contract RC copy of DGS&D/Proprietary

certificate Is to be attached.)
3
4

Address slip of vender to whom invitation is sent with institutes

outward number
Quotations of all suppliers signed by Procurement committee members and HOD with
Stamp.

Quotation opening details.

Address list of bidder indicating whether invited or directly sent,

institutes inward date

Minutes of meeting for quotation opening.

Technical evaluation (comparative statement)

Bid Evaluation

10

Any correspondence with party.

11

Purchase order

12

Acceptance of PO.

13
14

Challan/ Delivery date / Delivery note.

Installation/satisfaction/inspection certificate.

15

Good received note

16

Asset register details

17

Bill

18

Check Specification ( as entered in PMSS, Invitation letter, P.O.,

delivery documents)

19

Check Prices are same in all Documents( P.O., Delivery challan, Bills)

20

Whether entry made in departmental Asset register of TEQIP and

Indent?

21

Whether entry made in central Asset register of TEQIP and Indent?

22

Pass of payments form duly filled

23

Payments received receipt

24

Cheque copy

25

Any other documents, letters etc. related to Procurement.

Head of Department