TLIA907D - Complete and Check Import Export Documentation - Learner Guide

TLIA907D Complete
and check import/

export documentation
Learner Guide
Contents
What this Learner’s Guide is about ........................................ 1
Planning your learning ........................................................... 2
How you will be assessed ...................................................... 4
Section 1............................................................................................. 5
Identify documentation requirements for import/export of goods
............................................................................................... 5
Section 2........................................................................................... 25
Completing and checking documents .................................. 25
Additional resources ....................................................................... 36
Feedback on activities .................................................................... 38

TLIA907D Complete and check import/export documentation
What this Learner’s Guide is about
This learning guide is about the skills and knowledge required to
complete import and export documentation including identifying
procedures required for documentation for import and export of
goods and completing documentation to meet regulatory and
workplace requirements.
The Elements of Competency from the unit TLIA907D Complete and
check import/export documentation covered in this Learner’s Guide
are listed below.
Identify procedures for documentation of import/export of
goods
Complete and check documentation to meet regulatory and
workplace requirements
This unit of competency is from the Transport and Logistics Training
Package (TLI07).
© Australian National Training Authority 2003 Page 1

Customised and Developed by Armstrong’s Driver Education P/L March 2008 ADELG1007
Planning your learning
It is important to plan your learning before you start because you may
already have some of the knowledge and skills that are covered in this
Learner’s Guide. This might be because:
........you have been working in the industry for some
time, and/or
........you have already completed training in this area.
Together with your supervisor or trainer use the checklists on the
following pages to help you plan your study program. Your answers to
the questions in the checklist will help you work out which sections of
this Learner’s Guide you need to complete.
This Learner’s Guide is written with the idea that learning is made more
relevant when you, the learner, are actually working in the industry.
This means that you will have people within the enterprise who can
show you things, discuss how things are done and answer any
questions you have. Also you can practise what you learn and see how
what you learn is applied in the enterprise.
If you are working through this Learner’s Guide and have not yet found
a job in the industry, you will need to talk to your trainer about doing
work experience or working and learning in some sort of simulated
workplace.
Page 2 © Australian National Training Authority 2003

ADELG1007 Customised and Developed by Armstrong’s Driver Education P/L March 2008
Section 1: Identify procedures required for

documentation for import/export of
goods
Are you able to: Yes No

..............identify documents required for goods?
..............apply content requirements for each section of the
documentation?
..............identify requirements for permits and note
implications?
..............identify and follow procedures for obtaining
clearances including Export Declaration Numbers (EDN)? ...............
..............identify letters of credit and note implications of
each?
Section 2: Complete and check documentation

to meet regulatory and workplace
requirements
Are you able to: Yes No

..............follow workplace procedures for authorisations? ...............
..............complete data entry for documents?
..............check entries to ensure they meet customs and
workplace requirements?
..............check letters of credit to ensure they meet
commercial, transport and overseas requirements? ...........
..............check dangerous goods documentation
in accordance with regulatory requirements and
workplace procedures?
..............complete workplace records and file
according to workplace requirements?

How you will be assessed
Assessment of this Unit of Competency will include observation of real
or simulated work processes using workplace procedures and
questioning on underpinning knowledge and skills. It must be
demonstrated in an actual or simulated work situation under
supervision.
You will be required to demonstrate that you can:

........identify documentation requirements related to
import/export of goods
........complete required documents accurately and in
required time frame
........obtain required authorisations for documents.

Section 1
Identify documentation
requirements for import/export of
goods

Section outline
Areas covered in this section

........Identify documentation requirements including:
 types and range of documents
 workplace requirements
 regulatory and compliance requirements
 ensuring the accuracy of your work
........

How do you identify documentation

requirements for import/export of goods?
What types of documents might be required?

........The process of moving goods out of Australia and
into other countries is called exportation or exporting.
The opposite process of bringing goods into Australia is
called importation or importing.
........Recently, the processes involved in the movement
of goods internationally as governed by legislation have
been reviewed. International agreements and taxation
also have an impact in this field.
........The complexity of international trade is increased by
the fact that currencies are not fixed against each other
(the exchange rate varies from day to day and hour to
hour!).
........Documentation might cover the following areas:
........regulatory and compliance issues (e.g. permits
required under quarantine laws, Export Declaration
Numbers or EDNs from the Australian Customs Service))
........financial matters including taxation and banking
........transport, warehousing and logistics documentation
........dangerous goods documentation where applicable
........internal or workplace records and documents.
........A range of penalties is in place where these
documentation requirements are not met. Also, if details
are incorrect, this can cause costly delays in goods being
cleared (allowed to be unloaded from wharves/airports or
allowed to be released to be transported to their final
destination). Therefore, it is important to correctly
identify documentation requirements and complete these
accurately. A final check is always recommended to make
sure that all details are correct and the document
completed fully.
........Because this area is very complex and subject o a
range of legislation, many companies choose to outsource
this function to specialist such as Customs Brokers or
Freight Forwarders. Other companies do undertake this
function in-‐house.

........The first activity focuses on ‘getting it right’ with

respect to documentation requirements.

Activity 1: Getting it right
Talk to your fellow team members, your trainer and supervisor.

Discuss what can go wrong with the process of completing
documents such as incomplete details, wrong details, forms lodged
late, etc. Find out what can happen where documents are not
completed accurately. Summarise what you have learnt in the
space below.
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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________________________________________________________________
There is feedback on this activity at the back of this Learner’s

Guide.

What sorts of permits are required?
Goods for import or export can fall into three categories:
........prohibited goods
........restricted or prescribed goods requiring a permit
........goods that do not require specialised permits.
All goods for export are now subject to Customs control. This change
came about with the implementation of the ‘Trade Modernisation
Legislation’.
The main types of goods that are prohibited imports and exports with
relevant authorities are:
........firearms and strategic goods that can be used for
military purposes (explosives, firearms, military goods)
including materials that can be processed or changed into
weapons or explosives (chemicals, biological materials)
(Department of Defence and Department of Foreign
Affairs and Trade)
........objectionable goods (goods related to pornography,
drug misuse or addiction, crime, cruelty, violence,
revolting or abhorrent phenomena, descriptions or
depictions related to a person under 16 in an offensive
manner) (Office of Film and Literature Classification)
........radioactive minerals and radioactive waste
(Department of Industry, Tourism & Resources)
........counterfeit credit cards (Australian Federal Police)
........drugs and human products (narcotics, psychotropic
drugs and human products) (Department of Health &
Ageing).
In addition, exports to countries restricted by United Nations

embargoes and resolutions may be restricted and permission required
from the Department of Foreign Affairs and Trade. Similarly importing
from these countries may be prohibited or subject to conditions or
permits.

The following goods are subject to permits for export or import
(relevant authority indicated):
........prescription medicines (Department of Health &
Ageing, Health Insurance Commission)).
........native animals, marine life and plants as well as
endangered animals and plants (Environment Australia)
........meat, dairy products, eggs, fish, grains, vegetables
and fruit (Australian Quarantine Inspection Service, Wheat
Export Authority)
........moveable cultural artefacts such as paintings,
fossils, ceremonial items, etc (Department of
Communications, Information Technology and the Arts)
........ozone depleting substances (Environment Australia)
........wine and spirits (over 100 litres) (Australian Wine
and Brandy Corporation)
........hazardous waste such as battery scrap and metal
bearing sludges (Environment Australia)
........cash to the value of A$10,000 (or in foreign
currency) (Australian Transactions Reports and Analysis
Centre).
The web sites provided in this Learner’s Guide under “Additional
Resources’ provide information on required permits, legislation and
other details such as licensing.
When you find the required permits, note that in many cases additional
information is required to be appended or added to the form or
document.
Always keep a record of the documents you complete in case there is
any question asked later about the permit. File these documents
according to workplace filing systems or record keeping processes.
Make sure the date is clearly marked and a record attached of when
you sent off the document.
If emailed, you can keep the record electronically. Email systems allow
you to have the receipt of the document acknowledged and sent back
to you electronically. Many systems such as the Australian Customs
Service have made provision for electronic lodgement of forms.
The next activity looks at prohibited and restricted imports and
exports.
........

Activity 2: Prohibited and restricted goods
Discuss with your supervisor or trainer the types of goods that you
import or export that are subject to some form of permit. Make a
list of these types of goods, the relevant authority/the identify of the
permit required and where to get the particular permit.
Maintain this list for at least a month and as you come across other
goods, add these to the list. One example has been provided for
you as a guide.
Type of Name of Permit Source of

goods permit authority permit
Wine and Bulk consignee Australian Wine Web site for

spirits approval and Brandy AWBC
Corporation

Guide.

Activity 3: Going electronic
Ask someone in your workplace (or use help functions on your

program) to show you how to set your emails so that you get a
receipt back of sending electronic documents.

Guide.

What is the process for obtaining clearances

and EDNs?
The Australian Customs Service (ACS) is the regulatory body for
imports and exports. Exports require an Export Declaration Number
or EDN. An Export Entry Declaration is required.
Changes to the system of obtaining an EDN include the use of an
interactive electronic clearance and reporting system. This system is
called EXIT (EXports InTegration System).
The electronic system:

........allows for electronic lodgement for clearance of
exports
........links with other regulatory bodies:
 Australian Bureau of Statistics (to collect data for balance of
trade and balance of payments).
 Australian Tax Office (for Business Activity Statements).
 Permit Issuing Authorities (e.g. AQIS, other government
departments).
The aim of ACS is to provide a response in 10 minutes to the request
for clearance. If the information is incorrect or incomplete, an error
message is sent back detailing the error. This must be corrected and
relodged before clearance is provided. The EDN is quoted on the
manifest and can be checked back to ensure that the EDN was
granted.
An EDN contains 14 alphanumeric characters (letters and numbers) and

ends with a ‘C’ if clear or an ‘E’ if it contains errors. Once the error is
corrected, the ‘E’ changes to a ‘C’.
The EDN applies to a ‘consignment’ – a grouping of goods from one
consignor to one consignee and being sent from one port. If two
consignees were receiving the goods, two entries would be required.
The entry can be resubmitted where exact details are not known. This
might include details such as FOB (Free On Board) or port of
destination.


There are 36 data fields (pieces of information lodged into boxes by
typing or data entry). The fields and an explanation of each are given
in the following table. The activity that follows practices your skills at
completing these entries.
Data field Comment/explanation
Senders reference Unique to that consignment
Type of exporter Conforming C, Multiline M – these require

registration with ACS or Non-‐conforming N
Owner/agent If owner lodging O or if agent lodging A
Excisable/customable If subject to excise or duty Y or if not N
Excise Establishment Only if Y above and relates to warehouse or
Code excise establishment
ABN or Owner Name If agent lodging, include owner contact

phone and area code
Consignee name Person taking final possession of goods
Consignee City Of person taking final possession of goods
Country of Using country codes for final destination. Can

destination use UNKN (unknown) and amend when
known
Port of loading Closest port with valid port code (sea or air)
or Post Office of despatch if posted
Port of discharge Port where goods from ship/plane are being
discharged (may not be final destination)
Invoice Currency Coded for currency used on invoice
Total FOB FOB (Free on Board) – sum of value of all
commodities in the entry. Currency used
depends on variety of factors.
Mode of Export Ship S, Air A, Post P
Proposed Date of Date of departure or posting

Export
Lloyd’s No. or For ship or aircraft stores only

Registration No.


Data field (cont.) Comment/explanation (cont.)
No. of containers For exports by sea only
No. of packages For air and post, is greater than 0 ALWAYS
AHECC Australian Harmonised Export Commodity

Classification code according to AHECC
manual (see note below)
State of Origin Single letter code used. IF multi-‐state, multi-‐
codes used
Goods description
Net quantity Unit and number required (e.g. 5000 litres)

for each AHECC code
Units of net quantity e.g. litres for each AHECC code
Gross weight
Units of gross e.g. tonnes T or kilograms KG

weight
Container type Full container load or FCL F, Less container
load LCL L, Non-‐containerised N
Thermal coal No longer required
Assay Chemical test as required
Container no. Not mandatory but should be included if

permit required
Seal No. As above
Permit No. Prefixed with Permit Agency prefix
Permit encryption Only used by Department of Defence
Export Scheme Code If subject to export schemes: Drawback DRB,

TRADEX BLX, Motor Vehicle Plan MVP
FOB Value Free on board value of goods – includes

production costs to this point but not
insurance and transport costs

NOTE: The AHECC codes are determined by ‘classifiers’. Rules for
classification are prescribed in Schedule 2 of the Customs Tariff.
Training programs are available for learning this skill. This will not be
covered in this Learner’s Guide.

Activity 4: Completing entries
Obtain examples of clearance numbers and practice reading the

details from these to familiarise yourself with these. Practice using
EXIT to complete entries. Use the information in this Learner’s
Guide and get assistance from your fellow team members, trainer
and supervisor as required.

Guide.

What sort of financial documentation is involved

in the import/export of goods?
Trading in goods generates income for the country exporting the
goods. Financial institutions are involved as money changes hands.
Because of currency fluctuations and the risk of bad debtors or non-‐
payment, a variety of mechanisms are used to ensure that the seller
gets paid (and the buyer receives the goods).
Both the importer and exporter will try to minimise the risk involved in
the transaction. The outcome of the method or mechanism of
payment and who takes on the greater risk will depend on the relative
bargaining strength of the two parties.
Financial institutions might include:

........banks
........merchant banks
........confirming houses.
A common instrument used and issued by financial institutions is a

‘letter of credit’. This is also known as a ‘documentary credit’. The
‘Uniform Customs and Practice for Documentary Credits’ or UCP sets
out a standardised set of conditions for issuing of documentary
credits. (See also ‘Finance of International Trade’ under Additional
Resources).
An irrevocable credit is a definite undertaking of the issuing bank to
pay the amount shown on the credit (and withdraw these funds from
the account of the organisation that requested the credit) when the
conditions of issue have been met and under one of the following
arrangements:
........payment at sight (when presented by the consignor)
........payment on the maturity date indicated on the
credit
........payment on acceptance by the issuing bank.
This means that the bank is accepting the risk of the buyer not making
payment rather than the seller having to do this. A bank will only do
this if it believes that the credit risk is justified. The seller then has to
assess the risk of the bank not honouring the credit. An importer can
use a letter of credit to match payment details to on-‐selling of the
goods to a third party or parties.
Documentary credits are usually passed from the bank used by the
buyer to the bank used by the seller. Hence, one responsibility of the

seller is to provide these details to the buyer to ensure that this
happens correctly.
When the Australian bank receives advice that the documentary credit
has been issued, the exporter is informed. Unless the Australian bank
adds confirmation (accepts the credit risk if all terms and conditions
are met), the role of the bank is merely to pass on the information to
the exporter.
The exporter or seller should examine the terms and conditions on the
documentary credit to check these against what has been negotiated
and formalised through a contract and that the terms and conditions
can be met.
If details are incorrect, not according to agreements reached or not
possible to meet, the exporter should contact the buyer via the
advising bank to take action that might include amending the
documentary credit or delaying shipment of goods until the matter is
resolved.
The following checklist is useful to apply on receipt of the
documentary credit.
CHECKLIST ON RECEIPT DOCUMENTARY CREDIT
Criterion  X
Do goods described match contract description in terms of:

 quantity, price, sizes, etc
 period of validity or time limit for shipment
 terms of delivery
 origin of goods?
What are the terms of the documentary credit -‐ revocable,
irrevocable, confirmed or unconfirmed?
What risks are associated with the overseas bank issuing
the documentary credit?
Are the identifiers (names and contact points) of all parties
(buyer and seller) correct?
Is the documentary credit subject to UCP?
Do the timelines allow for any processes for verification and
validation of documents?
Are the conditions as set out able to be met?
Have any risks associated with requests for negotiable

documents to be made available to buyer, been assessed?

Are timelines for shipment able to be met?
Are suitable transport arrangements able to be made as
described in documents?
Can you be certain that goods can be delivered to
designated place and from designated place?
Can the transport documents be made ready in time (if
credit stipulates a transport document, the documents
have to be presented at the bank no later than 21 days
after the issue date of the transport document unless
credit stipulates another time limit)?
Do you understand the terms and conditions of the
documentary credit? (IF NOT, SEEK ADVICE)
Do you understand how to send out the draft or bill of
exchange? (IF NOT, SEEK ADVICE)
Is the description of the goods from the documentary
credit accurate and legible and able to be copied word
for word onto the invoice?
Is the transport document described precisely?
Are monetary amounts given in correct currency and
accurately for value of goods?
For rail freight – can the duplicate of the railway bill be
obtained?
Can electronic means be used for the transaction to
speed up the process? If so, can a record be generated
and retained?
Is insurance covered to an adequate amount? Can
terms of insurance be fulfilled?
Does the insurance describe and cover the identified
risks?
Can a certificate of origin issued in the country of origin
be issued in time?
Can legalisation be effected in time?
This list is quite extensive and may require some explanation and
supervised practice before you can competently and confidently
follow up letters of credit/documentary credits. The ‘Export
Handbook’ and the book ‘Finance of International Trade’ (see
Additional Resources) are very useful references to guide learners.
The next activity looks at documentary credits.

Activity 5: Documentary credits
Talk to your supervisor and trainer and ask for copies of letters of
credit. Work through these using the checklist provided and those
in the ‘Export Handbook’ and ‘Finance of International Credit’ to
practice applying the information provided in this Learner’s Guide.
Seek help if you do not understand any of the details provided.

Guide.


Section 2
Completing and checking

documents

Section outline
Areas covered in this section

........Completing and checking documents including:
 authorisations
 dangerous goods documentation
 workplace procedures

How do you complete and check documentation

requirements for import/export of goods?
What is involved in authorisations?
The importance of ‘getting it right’ has been discussed in the previous
section of this Learner’s Guide. It is recommended that you follow this
process when completing documents:
What documents need to be completed?

What does such a document look like
when it is completed?

Where do I access the documents
required? When are they required to be
finished? What information will I have
to get from other people?

Who will authorise this document prior
to sending off? Does the document meet
the required format, are the contents
accurate/complete?

After a final check am I ready to have
this authorised? After sending off, how
do I check it has been received at other
end?
Authorisation will be determined by workplace procedures. The next

activity asks you to investigate required authorisations.

Activity 6: Authorisation
Talk to your trainer about the authorisation required for

documentation. Respond to the following questions and use the
space below to record your answers.
Who authorises documents?
How are they transmitted?
Does your workplace have checklists to follow when checking

these documents?
What are the consequences of errors in documentation?

________________________________________________________________
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________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

Guide.

What documentary requirements are involved in

transporting dangerous goods?
Transport by ship
The transport of dangerous goods is subject to individual countries
regulations but the International Maritime Dangerous Goods Code
usually applies for transport by ship. The responsible Australian
authority is the Australian Maritime Safety Authority. Enquiries should
be made with this authority before exporting dangerous goods by
ship. The comparable authority in the country of destination should
also be contacted.
Companies and individuals involved in the packing, storage, handling,

transportation and shipping of dangerous goods should familiarise
themselves with the requirements of Issue 5 of Marine Orders Part 41
and any additions (4 at time of writing) published. These regulations
became effective on 1 January 2002.
Under these regulations it is no longer required to provide AMSA with
an intention to ship dangerous goods. The shipper, however, must
provide notice to the Master and/or consolidator as required and the
consolidator must also provide notice to the Master. Notification to
the Master should be sent as soon as practical, and prior to the goods
being placed on board the ship. The shipper must also provide a copy
of the Multimodal Dangerous Goods Form to AMSA whenever the
Surveyor-‐in-‐Charge requests (available via AMSA web site).
The Master of a vessel loading dangerous goods must provide to the
Surveyor-‐in-‐Charge (through the nearest AMSA office), as soon as
practical and prior to the goods being loaded on board, a special list or
manifest of the dangerous goods to be loaded. One type of
Dangerous Goods Manifest, acceptable for this purpose, can be found
in IMO Circular FAL.2/Circ.51, reproduced in the supplement to the
IMDG Code.
If it is not practical or possible for all the information required to be
sent 24 hours before the goods are to be loaded, the Master must
provide the following information at least 24 hours prior to loading the
goods:
........ship Name
........IMO Number
........port of loading
........date of loading and departure

........classes of goods being loaded.

The Master must also notify the Surveyor-‐in-‐Charge in writing of any
subsequent changes to the special list or manifest prior to loading.
Correct packing and documentation for consignments of dangerous

goods is essential so that personnel engaged in the transport and
handling of the dangerous goods cargo are not exposed to risk. For
this reason declarations as to packaging in accordance with the legal
requirements, and container packing, should be entrusted to persons
within the organisation directly responsible for the supervision of such.
The personnel engaged in the packing of dangerous goods and the
preparation of documentation should be competent to perform these
tasks. The management of such companies has a responsibility to
ensure that appropriate training has been provided for these
personnel.
The AMSA will continue random and targeted inspections of vessels
loading, unloading and carrying dangerous goods as well as containers
being stuffed or unstuffed, with dangerous goods, at terminals and
depots, as part of its compliance monitoring program.
Penalties apply to the false declaration of dangerous goods, and to
incorrect packing, stowage and carriage of dangerous goods.
(Marine Orders Part 41 "Dangerous Goods" can be found on the AMSA
website at www.amsa.gov.au/sd/mo/MO_main/MO41_14of01.pdf)
Transport by air
For air transport of dangerous goods, Australia is a signatory to the
Chicago Convention of the International Civil Aviation Organization
(ICAO) which governs international aviation. Annex 18 of this
convention covers the broad principles relating to the carriage of
dangerous goods by air. Many airline operators use the International
Air Transport Association (IATA) dangerous goods regulations which
adopt the ICAO Technical Instructions and achieve an even higher
standard in some areas.
In Australia, the relevant body is the Australian Dangerous Goods Air
Transport Council. This is a multi-‐organisational body comprising of
representatives of the major and regional airlines from Australia and
New Zealand, dangerous goods training organisations, domestic and
international freight forwards, Australia Post, packaging
manufacturers and CASA.
The relevant Australian legislation is the Civil Aviation Act 1988 and
Civil Aviation Regulations. Under these regulations, cargo shipped by
air must be declared as not dangerous or a description of the contents
declared.

Where goods to be transported are declared as dangerous goods, the
following conditions must be met:
........goods are not classified under ‘not to be shipped by
air under any circumstances’
........goods that are normally not allowed to be shipped
by air have required approval from country of origin and
country of receipt and the country where aircraft is
registered, if applicable)
........restrictions on type of aircraft used to transport
dangerous goods, are followed -‐ cargo-‐only aircraft if
applicable
........packaging is as per UN performance-‐tested
specification packagings or Limited Quantities “Y”
packaging instructions (CAASA can advice, if in doubt)
........Shippers Declaration is completed for dangerous
goods and airline has completed Notification to Captain of
goods being shipped together with location in aircraft and
emergency response actions in the event of an emergency
(MSDS may be attached to Shippers Declaration)
........Package is labelled with UN number, proper
shipping name of the contents, hazard labels
........CASA required training has been completed by
employees involved in transportation and handling of the
dangerous goods.
The next activity looks at transporting dangerous goods and

associated requirements.

Activity 7: Transport of dangerous goods
Use the references above and any completed forms available in

your workplace to practice completing the required forms for
transport of dangerous goods. Seek feedback from your trainer
and supervisor.

Guide.

What workplace procedures apply to

documentation for import/export of cargo?
Throughout this Learner’s Guide, you have been referred to workplace
procedures and it is recommended that you check with your trainer to
see what has already been provided as guidance for you.
Where you are unsure of what you are supposed to do, you should:
1. Check any existing workplace procedures.
2. Check with your trainer.
3. Check relevant web sites of government and regulatory bodies

such as ACS, AQIS, etc.
4. Check again with your trainer.
As well as having the required information, you need to understand
the information and how to apply it to completing documents related
to import and export of goods.



Additional
resources


Web sites:
• Australian Maritime Safety Authority
http://www.amsa.gov.au
• Australian Customs Service
http://www.customs.gov.au
• Australian Quarantine Inspection Service
http://www.aqis.gov.au
• Australian Institute of Export (NSW) Ltd
http://www.aiex.com.au
• Customs Brokers and Forwarders Council of Australia Inc (CBFCA)
http://www.cbfca.com.au
• Civil Aviation Safety Authority Australia (CASA)
http://www.casa.gov.au/index.htm
• ‘Is your freight safe?’ (part of CASA web site)
http://www.casa.gov.au/airsafe/freight/index.htm
• Sample declaration (Shippers declaration of dangerous goods
carried by air – part of CASA web site)
http://www.casa.gov.au/airsafe/freight/ship_dec.htm
• Department of Transport and Regional Services
http://www.dotars.gov.au/index.htm
• EMO Transport (International Freight Forwarding Company
http://www.emotrans.com.au/dangerous.htm
Paper-‐based resources:
• Export Handbook, College of International Business, Australian
Institute of Export (NSW) Ltd., Sunbird Publications, 2000
• Finance of International Trade, ninth edition, National Australia
Bank Ltd, 2000
• Achieving Export Compliance, Participant Textbook, CBFCA
Australia, 2002
• Implementation of the Trade Modernisation Legislation Items to
Commence in 1 July 2002, Participant Textbook, CBFCA Australia,
2002

Feedback on
activities
The responses provided in this section are suggested responses.
Because every workplace is different, your responses may vary
according to your specific workplace procedures, the equipment
available and the nature of the business.

Activity 1: Getting it right
Hopefully, the stories you hear will be about other workplaces and
mistakes made by others. Delays can be very costly particularly as
storage costs at the wharves and airports are very high. Being
accurate and checking documentation is critical.
Activity 2: Prohibited and restricted goods
The range of restricted goods that you company handles will vary.
Check your list regularly with your trainer and supervisor.
Activity 3: Going electronic
It is important to ensure that you have records of forms that you

lodge and emails that you send. This is one way of keeping
records that you require.
Activity 5: Documentary credits
The two references and this Learner’s Guide are useful resources
to support your learning. Also talk to others in your workplace
including your trainer and supervisor.
Activity 6: Authorisation
Procedures related to authorisations will vary across workplaces. If

you need to be convinced of the need for a senior person in the
organisation to authorise documents, look at the penalties for
incorrect entries.
Activity 7: Transport of dangerous goods
Seek feedback from your trainer and supervisor on your practice

efforts. You should also look at the Learner’s Guide for TDT D27
97B Prepare for transport of packaged dangerous goods or seek
assistance form your trainer if you require further help with
identifying dangerous goods.



TLIA907D - Complete and Check Import Export Documentation - Learner Guide

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TLIA907D - Complete and Check Import Export Documentation - Learner Guide

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TLIA907D Complete

and check import/

Additional resources ....................................................................... 36

Feedback on activities .................................................................... 38

What this Learner’s Guide is about

© Australian National Training Authority 2003 Page 1

Planning your learning

Page 2 © Australian National Training Authority 2003

Section 1: Identify procedures required for

Are you able to: Yes No

Section 2: Complete and check documentation

Are you able to: Yes No

© Australian National Training Authority 2003 Page 3

How you will be assessed

You will be required to demonstrate that you can:

Page 4 © Australian National Training Authority 2003

© Australian National Training Authority 2003 Page 5

Areas covered in this section

Page 6 © Australian National Training Authority 2003

How do you identify documentation

What types of documents might be required?

© Australian National Training Authority 2003 Page 7

........The first activity focuses on ‘getting it right’ with

Page 8 © Australian National Training Authority 2003

Activity 1: Getting it right

Talk to your fellow team members, your trainer and supervisor.

There is feedback on this activity at the back of this Learner’s

© Australian National Training Authority 2003 Page 9

What sorts of permits are required?

In addition, exports to countries restricted by United Nations

Page 10 © Australian National Training Authority 2003

© Australian National Training Authority 2003 Page 11

Activity 2: Prohibited and restricted goods

Type of Name of Permit Source of

Wine and Bulk consignee Australian Wine Web site for

There is feedback on this activity at the back of this Learner’s

Page 12 © Australian National Training Authority 2003

Activity 3: Going electronic

Ask someone in your workplace (or use help functions on your

There is feedback on this activity at the back of this Learner’s

© Australian National Training Authority 2003 Page 13

What is the process for obtaining clearances

The electronic system:

An EDN contains 14 alphanumeric characters (letters and numbers) and

Data field Comment/explanation

Senders reference Unique to that consignment

Type of exporter Conforming C, Multiline M – these require

Owner/agent If owner lodging O or if agent lodging A

Excisable/customable If subject to excise or duty Y or if not N

ABN or Owner Name If agent lodging, include owner contact

Consignee name Person taking final possession of goods

Consignee City Of person taking final possession of goods

Country of Using country codes for final destination. Can

Invoice Currency Coded for currency used on invoice

Mode of Export Ship S, Air A, Post P

Proposed Date of Date of departure or posting

Lloyd’s No. or For ship or aircraft stores only

© Australian National Training Authority 2003 Page 15

Page 16 © Australian National Training Authority 2003

No. of containers For exports by sea only

AHECC Australian Harmonised Export Commodity

Net quantity Unit and number required (e.g. 5000 litres)

Units of gross e.g. tonnes T or kilograms KG