FilipinoCanadianHighRiverAssociation

Bylaws

ARTICLE I
MEMBERSHIP
Membership shall be open to any FILIPINO and FILIPINO-CANADIAN who are at least eighteen years
and above.
Section 1 The Association shall have the following categories of membership:
1a. Single Membership: Any individual must be of legal age of eighteen (18) years. A membership fee for
singles, being an amount to be determined from time to time by the resolution of the Board. The Single
member must have been a resident or employed or carried on business in Town of High River, AB for a
continuous period of at least one (1) month.
1b. Family Membership: Any family unit living within a household that meets the qualifications.
Children below 18 years of age in the family shall qualify as a family member. A membership fee for
families, being an amount to be determined from time to time by resolution of the Board. The Family
must have been a resident or employed or carried on business in Town of High River, AB and its
neighboring communities, for a continuous period of at least one (1) month.
1c. Honorary Membership: A person or charitable or non-profit society, organization, firm or
corporation may be appointed as an Honorary Member/s where the life and work of that person, nonprofit society, organization, firm or corporation exemplify to the highest standards the objectives of
FILIPINO-CANADIAN HIGH RIVER ASSOCIATION.
The qualification for honorary membership shall be:
(a) Person must be of legal age of eighteen (18) years; and
(b) Person/ non-profit society, organization, firm or corporation must have been a resident or
employed or carried on business in Town of High River or its neighboring communities for a
continuous period of three (3) months immediately prior to the appointment. Honorary Members
shall not be subject to any fees whatsoever and shall not be eligible to vote.
1d. Founding Members: One of the original members when FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION was created. Names of the founding members are included in the Registration Package
(Please see Appendix A for List and History). Founding members are also required to pay Registration
Fee (one-time payment) and Membership dues.
Section 2. Defining Numbers
Membership can be established by husband and wife in a family or as a single person. A husband and
wife as members will count as two members, a single person will count as one member.

Section 3. Duties, and Responsibilities of Members.

a. It is the obligation of each member to support and uphold the bylaws of FILIPINO-CANADIAN
HIGH RIVER ASSOCIATION.
b. The duty to attend general meetings.
c. Members should actively participate in various activities of the organization.
Section 4. Rights and Privileges.
a. The member has the right to attend all general, special, and regular meetings.
b. The right to vote during General and Special meetings and to be nominated for office.
c. The privilege of airing grievances pertinent to the organization in writing, addressed to the Board
d. The right to request a Special meeting through the Secretary in accordance with the By-laws.

e. The privilege to terminate membership in accordance with the provisions set forth by the by-laws.
f. The privilege to participate and volunteer his/her services in a FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION functions and activities.
g. The privilege to serve as a Chairperson or member of a Committee when so appointed by the executive
board.
h. The right to review the financial accounting of the organization.
Section 5. Termination of Membership
a. The officers shall terminate the membership of any member who flagrantly disregards the safety and
rights of others, or whose conduct tends to discredit FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION or its members before the public.
b. any member has the right to terminate his/her membership through a letter addressed to the secretary
of the organization.
ARTICLE II
OFFICERS
Section 1. The President shall:
a. Serve as Chairperson of the officers, presiding at all meetings;
b. Shall announce the business before the assembly at meetings and the order in which it is to be acted
upon;
c. Shall receive and submit all motions and propositions presented by the members;
d. Shall receive all communications and announce them to the assembled membership;
e. Shall authenticate by signature, when necessary, all the acts, orders, and proceedings of the
organization;
f. Shall form and appoint the chairpersons and members of the working committee
g. Shall sign checks with the Treasurer, sanction all bills the Treasurer may pay them;
h. Represent FILIPINO-CANADIAN HIGH RIVER ASSOCIATION in community, civic, and interassociation matters, if needed be;
i. Provide overall direction to the officers for execution of policies, plans, and budgets;
j. Serve as an ex-officio member of all Committees;
k. Exercise general supervision over all affairs of FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION.
l. Monitor the implementation of, and adherence to, the provisions of these By-laws.
Section 2. Vice President 1 shall:
a. Assist the President in the discharge of his or her duties;
b. Perform the duties of the President in case of extended absence or disability
c. Perform duties delegated by the Board.
Section 3. Vice President 2 shall:
a. Assist the President and the Vice President (1) in the discharge of their duties;
b. Perform the duties of the President and the Vice President (1) in case of extended absence or disability.
c. Perform duties delegated by the Board.
Section 4. Vice President 3 shall:
a. Assist the President, Vice President (1) and Vice President (2) in the discharge of their duties;
b. Perform the duties of the President, Vice President (1) and Vice President (2) in case of extended
absence or disability.
c. Perform duties delegated by the Board.

Section 5. Secretary with the assistance of Assistant Secretary shall:

a. Serve as secretary of association; record the Minutes of all regular and special meetings of FILIPINOCANADIAN HIGH RIVER ASSOCIATION; and shall read the minutes of previous meetings for the
information and approval of the members.
b. Establish and maintain a filing system which will include the following: Membership Application,
Incoming and Outgoing correspondence, Invitational Letter, Letter of Appreciation, new membership
package, and other files that may come under this category.
c. Maintain records and history of all FILIPINO-CANADIAN HIGH RIVER ASSOCIATION activities
d. Incorporate appropriate items into the permanent records of FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION
Section 6. The Treasurers with the assistance of the assistant Treasurer shall:
a. Maintain all financial records, receipts and bills, contracts, and accounts of FILIPINO-CANADIAN
HIGH RIVER ASSOCIATION, and have custody of all its funds;
b. Keep a complete and accurate account of income and expenditures of the organization;
c. Keep all funds in an insured financial organization approved by the officers and in the name of
FILIPINO-CANADIAN HIGH RIVER ASSOCIATION, subject to withdrawal by appropriate document
signed in such manner as may, from time to time, be approved by the officers.
d. Furnish all financial records to the Auditor for the annual audit, and at any other time required by the
officers;
e. Collect and disburse funds as required, by established policies and rules, and approved budgets;
g. Deposit all money received to FILIPINO-CANADIAN HIGH RIVER ASSOCIATION banking facility,
upon receipt or as soon as practicable, thereafter.
h. Collect and deposit all monies under the name/account of the organization and shall pay bills and
disbursements approved by the Board
i. Authenticate by signature in conjunction with the board, all items of expenditures and disbursements;
k. Report to the members upon request, the financial condition and status of the organization.
SECTION 7. AUDITOR shall:
a. Develop and monitor FILIPINO-CANADIAN HIGH RIVER ASSOCIATION budgets, and present
them to the membership at annual meetings; and establish and oversee FILIPINO-CANADIAN HIGH
RIVER ASSOCIATION activities.
b. Identify, maintain, and inventory all assets owned by FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION; conduct annual inventory when so directed by the Board;
c. Appraise all newly acquired items and be notified of disposal of any items; and
d. Enter into contracts and make arrangements for the use of facility to be utilized by FILIPINOCANADIAN HIGH RIVER ASSOCIATION in its functions and activities.
e. Shall and or may request an auditing committee

ARTICLE III.
BOARD OF DIRECTORS
1. The Board of Directors shall be the governing body of FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION
2. The Board shall be comprised of not less than 8 and not more than 15 Directors. The Board may elect
to Reduce or Increase the numbers of Board of Directors (depending on the number of members and the
need of adding or reducing).
3. A candidate for the office of Director shall be of majority age, sound mind and have a demonstrated
reputation for good leadership in the community, and a regular member in good standing for three (3)
months immediately preceding the election.

4. Elected directors shall hold office for a term of 2 years.

5. The office of Director shall be deemed vacant when the term expires, or upon the election of a
successor, or if the incumbent resigns, or is removed by the Board.
6. The Executive Board shall vote for excused and unexcused absent in meetings.
7. Regular meetings for the Board shall be held Quarterly to maximum of nine (9) times a year on such
dates, time and place as the Board determines.

ARTICLE IV.
PREROGATIVES AND POWERS OF THE BOARD
The Board shall have the following prerogatives and powers:
1. To operate as a team in the best interest of the Filipino-Canadian High River Association, AB Canada ,
in all its undertakings, with its President drawing authority from the majority of the Board and subject
to its collective will for his direction and supervision.
2. To manage and establish the required policies for the properties, affairs and business of the
Association;
3. To determine from time to time by resolution, change in the number of board of directors and removal
for a cause after due process a Director before his term expires;
4. To initiate all projects and activities, constitute the required committees, and approve appointments
therein;
5. To enter into contracts and agreements in behalf of the Association;
6. To access any local and international charitable institutions.
7. To elect its officers; and
8. To decide all other matters not covered in this Bylaws.
9). The Association may borrow and/or raise or secure the payment of money in such manner as it thinks
fit, and in particular by the issue of the debentures, but this power shall be exercised only under the
authority of the association, and in no case shall debentures be issued without the sanction of the special
resolution of the association
ARTICLE V
STANDING COMMITTEES
1. The active management of the business and activities of the Board shall be undertaken through
committees, which shall have full control of its agenda and timetable in its assigned area of responsibility,
subject to the overall coordination and supervision by the Board Chairperson, who shall also be ex-officio
member of all committees, and the submission of progress reports to the Board.
2. Each committee shall consist of a Chairperson and 2 members, one of which shall act as Secretary.
The Committee Chairperson may request for additional members as needed.
3. The duration of assignment in a committee shall coincide with the Directors term of office, or until
relieved by the Board.
4. Regular members may be appointed to a committee for duration of up to 2 years with limited rights
and privileges in connection with their assignment as determined by the Board.
5. The administrative functions of the Board shall be assigned to permanent standing committees as
follows:
a. Membership Committee
b. Audit Committee
c. Finance Committee
d. By-laws Committee
6. All other tasks and activities shall be assigned to other special committees.

ARTICLE VI
ELECTION OF OFFICERS AND TENURE OF OFFICE
Section 1. Voting Eligibility
a. All registered members of the organization shall be eligible to vote.
b. Any registered member can run for any elective office.
Section 2. Commencement
Elected officers shall assume office immediately after proclamation of the results of the elections.
Section 3. Election
a. Votes can be casted in any form considering the majoritys decision, not only by the officers but
including the general members as a whole.
b. All elected officers shall serve a minimum term of 2 years. All elected officers can be re-elected for up
to two (2) consecutive terms only.
c. If a board member decides to run for office and lost. He /she will still be part of the board unless
his/her term is due.
Section 4. Date of election
Election of officers shall be held during the month of January or delayed by up to three months if
circumstances warrant a postponement.

ARTICLE VII
RESIGNATION, VACANCIES and REMOVING OFFICERS FROM OFFICE
Section I. Any office holder can resign at any time by submitting a resignation letter to the Board or the
secretary of the organization.
Section 2. In the event of office vacancy, an emergency meeting will be conducted in order to vote and fill
the vacant office. If the position of the president becomes vacant, Vice President # 1 should take the post
in accordance with the law of succession.
Section 3. Vacancies in offices due to death, resignation, or other causes shall be filled for the balance of the
term by a majority vote of the Board of Directors at any regular Special Meeting. The Board of Directors, at
its discretion, may remove any officer by a two-thirds (2/3) vote of all members of the Board.

ARTICLE VIII
MEETINGS
Section 1. The FILIPINO-CANADIAN HIGH RIVER ASSOCIATION may hold meetings,
performances, activities, independently among Committees or in cooperation with all Committees in
accordance with FILIPINO-CANADIAN HIGH RIVER ASSOCIATION By-laws, and any established
policies or procedures. The Annual Meeting of Members shall be held every year on such dates and place
as the Board determines not more than fifteen months from the last Annual General Assembly Meeting.
Section 2. FILIPINO-CANADIAN HIGH RIVER ASSOCIATION meetings, performances, activities,
participation or sponsorships shall be open to all members of FILIPINO-CANADIAN HIGH RIVER

ASSOCIATION
Section 3. The regular QUARTERLY MEETING for the EXECUTIVE BOARD will be every 2nd
Sunday at a time and place to be determined by the Board. An alternate date may be set by the Board at
the preceding meeting. The President or his duly appointed representative will call the meeting to order.
Members will always be welcome to attend during these meetings
Section 4. A special meeting may be called at any time by the Board, to discuss pressing or emergency
matters. A quorum of members may request the meeting through the secretary.
Section 5. The books and records of the association may be inspected by any member of the association at
the Annual Meeting or at any time upon giving reasonable notice and arranging a time satisfactory to the
officer or officers having charge of same. Each member of the Board shall at all times have access to such
books and records.
Section 6. The Association shall endeavor to give at least 10 days of notice through every practical means
including by telephone, email, text and community social network. The notice shall indicate the date,
time, place, and when possible the agenda, including sufficient information to permit the Members to
form a reasoned judgment on the decisions of the Members.
Section 7. The financial year of the Association shall end with the 31st day of December in each year.
ARTICLE IX
PARLIAMENTARY RULES
Section 1. The rules contained in the latest edition of "Robert Rules of Order" shall govern.
Section 2. Order of Business - All meetings shall follow Roberts Rules of Order to make sure that
participants will not drift away from the agenda. The presiding officer shall observe basic democratic
principles to avoid monopoly during deliberations
Roberts Rules of Order Newly Revised
Opening Remarks and Call to Order by the President.
a. Reading and approval of the previous minutes by the secretary
b. Treasurers Report
c. Reports of the working committees.
d. Unfinished business.
e. New business.
f. Other matters.
g. Announcements/ Adjournment
h. Invocation
ARTICLE X
QUORUM
Section 1. A quorum shall consist of a simple majority of at least 5 officials.
Section 2. At any properly announced General or Special meeting, a quorum shall consist of fifteen
percent
(15%) of the members and (5) members of the board.
ARTICLE XI
BANK ACCOUNTS
Section 1. Checking/Saving Accounts. The FILIPINO-CANADIAN HIGH RIVER ASSOCIATION shall
establish checking/saving accounts with a local financial agency in the name of Filipino-Canadian High
River Association

Section 2. The FILIPINO-CANADIAN HIGH RIVER ASSOCIATION finances including bank accounts
and all appropriate business transactions would be subject to audit when desired by majority of the
members.
ARTICLE XII
FINANCIAL RECORDS AND AUDITING
Section 1. Every committee is obliged to prepare a financial report each time an activity arises.
Section 2. A standard financial report form prepared by the treasurer shall be used.
Section 3. All expenditures and withdrawals will be reviewed every quarter of the fiscal year by the
auditing committee, treasurer and the president of the FILIPINO-CANADIAN HIGH RIVER
ASSOCIATION.
Section 4. The books, accounts and records of the Secretary and Treasurer shall be audited at least once a
year by duly qualified accountant or by two members of the society elected for that purpose at the
Annual Meeting.

ARTICLE XIII
METHOD OF DISBURSEMENT
Section 1. All expenditures incurred by the FILIPINO-CANADIAN HIGH RIVER ASSOCIATION shall
be issued and signed by the Board.
Section 2. Each withdrawal shall be signed by the President or Vice President, and by either the Secretary
or Treasurer or the designated signatories by the board. All expenditures and withdrawals from this fund
must be clearly recorded in a permanent record. Cash disbursements will be supported by official
receipts signed by the recipient.
ARTICLE XIV
DIS-ESTABLISHMENT
Section 1. In the event the FILIPINO-CANADIAN HIGH RIVER ASSOCIATION is disestablished, all
liabilities shall be paid from the assets and the remaining assets will be TO A LEGITIMATE FILIPINO
CHARITY.
Section 2. The banking institution with whom the ORGANIZATION has an account at the time of
disestablishment shall therefore be closed.
ARTICLE XV
AMENDMENTS
The by-laws can only be changed, altered or added to by a special resolution of the members during
General Membership Meeting. The membership will be given a 21-days or more notice of the meeting.
On the day of the General Membership Meeting, 75% of the attendees must vote in favor of the special
resolution or resolutions.

ARTICLE XVI
RATIFICATION
Section 1.This By-laws governing the FILIPINO-CANADIAN HIGH RIVER ASSOCIATION
(FILIPINO-CANADIAN HIGH RIVER ASSOCIATION) with appropriate review and approval of the
general membership, is hereby unanimously approved and signed
This January 19, 2014. The provisions set forth by this By-Law will take effect on January 20, 2014