ASUG EWM Practice Guide

ASUG EWM Practice Guide

Inbound Process

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ASUG EWM Practice Guide

Practice Guide: Inbound Process

Contents

1.

About This Guide ............................................................................................................................ - 3 -

2.

Introduction...................................................................................................................................... - 3 -

3.

ERP System Instructions .............................................................................................................. - 7 -

3.1

Create Purchase Order ............................................................................................................. - 8 -

3.2

Create inbound Delivery .......................................................................................................... - 10 -

4.

EWM System Instructions ........................................................................................................... - 11 4.1

Check the Current Stock Level .......................................................................................... - 11 -

4.2

Confirm Warehouse Tasks using Warehouse Monitor ................................................... - 14 -

4.3

Confirm Stock Increase ....................................................................................................... - 17 -

Conclusion: .................................................................................................................................... - 19 -

Support: ......................................................................................................................................... - 19 -

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ASUG EWM Practice Guide

1. About This Guide

This document will guide you through a simple SAP SCM-EWM inbound process scenario. In
this scenario, you will be asked to create a Purchase Order and an Inbound Delivery in the SAP
ECC 6.0 system. Once the Purchase Order and Inbound Delivery are created in ECC, the
inbound Delivery Data is automatically distributed to EWM. Since we are using decentralized
EWM system part of the SAP Supply Chain Management solution (independent of ECC), you
must log onto the EWM system separately. Once In the EWM system, you will be guided
through a series of steps that may include the following:

View the Inbound Delivery using SAP EWM Warehouse Management Monitor

Confirm warehouse task(s). Once created in ECC, the Inbound Delivery is automatically
distributed to EWM. You will then have the option to confirm the put-away Warehouse
Task(s) using the Warehouse Management Monitor.

Display Physical Stock. You can check the physical stock of products before and after
confirming the put-away task. This gives you an opportunity to verify that the products
you received using this scenario are properly put-away in their appropriate bins.

We will be using the Warehouse Management Monitor to view and confirm Warehouse Tasks.
In a real warehouse setting, the warehouse operators responsible for these tasks utilize the
Radio Frequency User Interface (e.g., RF Gun). In most cases, the warehouse team can use
standard RF screens to support their day-to-day activities. In addition, SAP SCM-EWM has an
advance RF framework that allows the warehouse team to customize RF screens to fit their
particular business needs, easily, and inexpensively.

2. Introduction
Inbound processing may incorporate many steps, in various combinations. These steps may
include goods unloading, goods receipt, deconsolidation, quality inspection, and value added
services such as price labeling and kit to stock. Due to this complex inbound process, a
warehouse may occasionally experience bottlenecks. SAPs EWM solution was designed to
facilitate the inbound management process by using a flexible design of processes that can be
arranged and customized based on individual warehouse needs.
Some of these EWM functions are shown in Fig. 1 (see below):

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ASUG EWM Practice Guide

Fig.1: EWM Functionality

To understand how SAP manages the inbound process, it is important to know how the process
starts and how information is transmitted from ECC to EWM.
The inbound process starts in SAP ECC once a Purchase Order is created and the
corresponding Inbound Delivery is saved. EWM uses the Inbound Delivery data to create a
Warehouse Request (Inbound Delivery in EWM). This Warehouse Request defines a work list
for inbound delivery which is used to carry out the storage of incoming warehouse goods, and is
considered the starting point for the EWM put-away process.
To better visualize this process, the document flow for the inbound process from ERP to EWM
is shown in figure 2 below.

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ASUG EWM Practice Guide

Fig 2: Document flow from ERP to EWM.

Figure 3 below, represents the general overview of the inbound process in EWM.

Fig 3: Inbound process in EWM

One of the most significant functions of the inbound process is the storage of received goods.
The put-away process starts with Yard Management, which manages receiving and unloading
of Transportation Units. It then continues with the goods receipt zone for inbound deliveries
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ASUG EWM Practice Guide

triggered by an Advanced Shipping Notice (ASN), a shipment or a production order, and ends
when goods are placed in their final destination bins. Determining the appropriate destination
bins is important to material flow. In SAP EWM, put-away is conducted using Put-away
Strategies. These strategies determine and assign appropriate bins for specific item(s). This
occurs each time a put-away Warehouse Task is created. Goods receipt strategies use
parameters in the product master to maximize warehouse capacity and also automatically
determines appropriate storage bins for incoming products. The put-away Warehouse Task(s)
and corresponding Warehouse Order(s) can be created manually or automatically, using the
Post Processing Framework (PPF) action in EWM.
The diagram (Fig. 4) represents the EWM put-away process:

Fig 4: EWMs Goods Receipt process

To demonstrate how an Inbound Delivery is processed with the SAP ECC and SAP SCM-EWM
systems, we created a simple scenario for users to practice and explore. The next chapters will
guide you through each step in this scenario and give you an opportunity to experience the
robustness of EWM functionalities. The diagram below shows a brief overview of this scenario.

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ASUG EWM Practice Guide

3. ERP System Instructions

Please log onto the SAP ECC demo system using the User ID and Password that were
provided to you and follow the instructions previously described in this document.
For your convenience, we have simplified the Easy Access Menu to show transactions that are
demo-friendly. For consistency, this document gives the actual full path of each transaction. The
User can toggle between the SAP Standard Menu and User Menus by clicking the respective
icons.

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ASUG EWM Practice Guide

3.1 Create Purchase Order

To create a Purchase Order, use one of the two options shown (explained?) below:
Transaction: ME21N
Menu Path: User Menu Create Purchase order

Menu Path:

Once in the Create Purchase Order screen, enter the appropriate values (see below):

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ASUG EWM Practice Guide

Under the Organizational data tab enter the organizational data below.

Purchasing Org:
Z340
Purchasing group: ZAU
Company Code:
3000

(Note: If you cannot see the Purchasing Group field, enter the Purchase Organization and Company
Code first, then press Enter You will then be prompted to enter the Purchasing Group.

Master Data: A separate set of master data has been created for each user.
The X value matches the one in your User ID. For example, User ASUG_EWM001 uses
ASUG_VEN1 and ASUG_INB1. The Storage Location and Plant are consistent for all Users.

Vendor:
Product:
Storage location:
Plant:

ASUG_VENX
ASUG_INBX
ZFS1
Z340

Enter the quantity for each item you want to purchase in the PO Quantity field, then enter the
appropriate Plant and Storage Location. This master data is critical to the Purchase Order and
delivery to EWM. When finished, press Enter.
Press the
button to save your Purchase Order. A message will appear on the bottom of
the Purchase Order creation screen (see below), indicating the Purchase Order has been
successfully created.

Note down the purchase order number, as you will need it later in the exercise.
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ASUG EWM Practice Guide

3.2 Create inbound Delivery

Now that you have successfully created a new Purchase Order, you must create a
corresponding inbound delivery that will automatically be distributed to EWM. Use either of the
two options shown below to navigate to the Create Inbound Delivery screen.
Transaction: VL31N
Menu Path: User Menu Create Inbound delivery

Menu Path:

The initial inbound delivery creation screen will appear (see below):

If the Purchase Order number is not already populated in this screen, enter the PO number and
press Enter. The next screen will provide an overview of all information entered so far. Be sure
to review all information before saving the document.
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ASUG EWM Practice Guide

Press the
button to create the inbound delivery. A message will appear, indicating the
creation of the Inbound Delivery (Shipping Notification) and its distribution to EWM.

4. EWM System Instructions

Now that we have setup the required transactional data in ECC, we can start the EWM inbound
process.
Use the same User ID and Password you received earlier. Once logged on, follow the
instructions below to complete the EWM inbound scenario.
The welcome screen in EWM has many options used to navigate to different functionalities.
Well start with the Warehouse Monitor screen and use it to check the stock level of our product.
4.1 Check the Current Stock Level
To verify the goods have indeed increased the stock after the put-away, you must check the
material stock, both before and after the inbound process. You can do this by using the
Warehouse Monitor. Use one of the two options below to log onto the warehouse monitor:
Transaction: /N/SCWM/MON
Menu Path: User Menu Warehouse Management Monitor

Menu Path:

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ASUG EWM Practice Guide

If a pop-up screen appears, enter the Warehouse Number and Monitor.

Warehouse Number: ZA01

Monitor:
ASUG

Click on the

icon in the lower left hand corner of the screen to continue (see below).

When the Warehouse Management Monitor window appears, expand the Stock and Bin
folder, then double click Physical Stock. A pop-up screen will appear where you must enter
the material number. Once entered, press the execute

button to continue.

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ASUG EWM Practice Guide

If the following message appears, click Yes.

To see the total quantity on hand, select the Quantity column by clicking on the Quantity
column header. Then click the Total button
the bottom of the column.

to see the total number of items on hand at

Make a note of the total number of items on hand, as you can check the increase in quantity
later after the put-away warehouse order is confirmed.

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ASUG EWM Practice Guide

4.2 Confirm Warehouse Tasks using Warehouse Monitor

Once the delivery is created in ECC it is automatically distributed to EWM where an Inbound
Delivery order is created. The Warehouse Task is created automatically using SAPs Post
Processing Framework (PPF) technology. Now just confirm the Warehouse Task to complete
the put-away process.
As mentioned earlier, in reality, the Warehouse Task is usually completed by the warehouse
operator using Radio Frequency User Interface (RFUI). RFUI can be simulated in EWM, but to
keep things simple well use the Warehouse Management Monitor to confirm the Warehouse
Task.
Use either of the two options below to log onto the warehouse monitor.
Transaction: /N/SCWM/MON
Menu Path: User Menu Warehouse Management Monitor

Menu Path:

Once you see the Warehouse Management Monitor screen, follow the menu path: Inbound
Documents -> Inbound Delivery, then double click on Inbound Delivery Item.
A pop-up screen will appear. Enter the Purchase Order number in the Purchase Order field (in
this example, it is 4500018545). Next, press the execute button. If you dont see the Purchase
Order field, scroll down to the Item Data section.

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If the following screen appears, press Yes to continue:

The following screen will appear displaying the Inbound Delivery Item details. Well use the four
digit document number (6242) to view the Warehouse Task.

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ASUG EWM Practice Guide

To display and eventually confirm the Warehouse Task, use the Warehouse Monitor and follow
the menu path: Inbound Document Inbound Delivery, then double click Warehouse Task.
As seen in the screen shot below, a pop up window will appear. Enter the four digit document
number (6242). Notice the status field is blank, indicating the Warehouse Task is not yet
confirmed.

Next, we will confirm the Warehouse Task. Once again, this would normally be done through
RFUI, but in this example well use the Warehouse Monitor. In the same screen where we
displayed the Warehouse Task, click on the More Methods
Backgr.. This automatically confirms the task.

button and select Confirm

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ASUG EWM Practice Guide

A pop up screen will appear indicating the task is confirmed. To proceed, click the green check
arrow mark (see below):

Once the Warehouse Task is confirmed, the status field is updated with a C, indicating
confirmed (see below).

4.3 Confirm Stock Increase

To confirm the putaway process has indeed increased the stock, go back to the Warehouse
Monitor main menu and expand the Stock and Bin folder. Next, double click Physical Stock. A
pop-up screen will appear. Enter the material you want to check the stock for and press the
Execute button.

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If the following pop up appears, press yes.

As you can see, the physical stock for our example product ASUG_INB1 has increased by the
item quantity in the PO (2), from 157 to 159.

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ASUG EWM Practice Guide

5 Conclusion:
We have just used a simple example to explain EWMs inbound delivery process. This example
explains how the document flow from ECC to EWM takes place, and how various EWM
functionalities are used to support a flawless Inbound Process. This document also showcases
how SAP EWM Warehouse Monitor is used to view fine details about products, warehouse
tasks, and warehouse orders. In a more realistic setting, the warehouse management team will
utilize more complex functionalities, such as slotting, rearrangement, put-away strategies,
deconsolidation etc. to support their daily warehouse inbound processes.

6 Support:
For functional support please email to asug_func_support@westernacher.com
For technical support please email to asug_tech_support@westernacher.com
For more information please visit www.westernacher.com

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