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Area/process audited

Office Administration and Office Supplies provision

Client / Organization
No

Audit date
Requirements

Audit no

Ref Doc

Activity/
Compliance
Rating

Comments / Objective Evidences

Follow Up and Review of Previous Audit Findings

1

Verify that electronic file to record all PR and PO being issued has been
implemented?

Has CMW-005 been publish to highlight the handling of invoice supplier to

relevant parties?

Has duty and responsibility for admin been formally documented?

ISO 9001:2000
CMW-005

Capital Expenditure
1
1

Verify that all capital expenditure items has been reviewed and approved
by GM using CFF-044?

CFW-009

Verify that purchasing of goods categorised as capital expenditure above

IDR 5,000,000 is approved using Capital Asset Purchase/Disposal
Application?

CFW-009

Verify that all capex has been assigned by a serial number?

CFW-009

CFF-044

Purchasing
1

Verify that all purchase initiated by using purchase requisition form ?

PPF-090

Verify that the PR has been assigned with a unique number and registered
by Purchasing Officer?
Verify that all quotation is attached in the PR?

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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No

Requirements

Verify that all purchase order is numbered, registered, and issued by

Purchasing Officer?

Ref Doc

Activity/
Compliance
Rating

Comments / Objective Evidences

PPF-049

Verify that a copy of standard terms and conditions attached?

Verify that a copy of PO retained by Purchasing Officer?
Verify that all PO has include the requirements for invoicing?
3

Are all purchases less than $ 100.00 transacted by petty cash?

CMW-005

Verify accounts receive project numbers for petty cash purchases?

CMW-005

Verify accounts receive project numbers for petty cash purchases?

CMW-005

How are defective goods returned to the supplier and what method is used
to inform the supplier?

CMW-005

Verify that stationary stock control is performed?

Leasing
1

What documents are raised when negotiating leases and how are accounts
advised on leasing agreements (for item more than $ 5,000.00)?

Control of leasing e.i. the contract and expiry date?

CMW-005

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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No

Requirements

Ref Doc

Activity/
Compliance
Rating

Comments / Objective Evidences

Invoices - Supplier
1

Verify copies of invoices are checked against PO?

CPF-004

Verify draft and final invoices are approved by authorized personnel prior
to payment?

CPF-004

Establish if invoices are being paid in a timely manner?

CPF-004

Verify that the Admin Dept. conduct supplier selection & evaluation?

ISO 9001:2000
Clause 7.4.1

Travel
1

Verify that all travel initiated by a travel request?

CPM-048
CPF 033

Verify travel insurance for International travel?

Verify travel tracking order management in the travel management web?

How to control the travel expenses? Whether is it using companys or

personal expenses?

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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No

Requirements

Ref Doc

Activity/
Compliance
Rating

Comments / Objective Evidences

Asset Management
1

Do all assets have been registered and maintain well?

Verify how to identify assest?

Do all assets traceable for its location?

Any disposed assets in the last 6 mo? If yes has asset disposal form used
properly?

Training
1

Does the auditee feel that they have received adequate training to perform
their job?

ISO 9001 :2000

CST-006

Process/System Improvements
1

What improvements do you feel can be made to the system?

Auditor to calculate Actual and Possible scores from the audit and fill in box below

CQF-009

* Possible score to include only those questions applicable.

Actual score
Possible score *

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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% (Actual/Possible) x 100

Auditor notes

Key to Rating: 10 Satisfactory / Comply, 5 - Improvement required, (Observation), 0 - Unsatisfactory (Nonconformance), N/A - Not Applicable
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