AGREEMENT
In consideration of the mutual covenants herein contained, the Corporate Authorities of
the VILLAGE OF OAK LAWN (hereinafter called the “Corporate Authorities”) on behalf of
the Village of Oak Lawn, a municipal corporation (hereinafter called “Employer”) and LARRY
R. DEETJEN (hereinafter called “Employee”) entered into the following Agreement
(hereinafter called the “Agreement”) onJu!y 20, 2007,
1, EMPLOYMENT AND DUTIES. The Village President having appointed the
Employee and the Board of Trustees (hereinafter called the “Board”) having consented thereto,
the Employer hereby agrees to employ the Employee as the Village Manager of the Village of
Oak Lawn in accordance with all of the provisions of local ordinances which relate to the
performance of said office, as they may be in effect from time to time. The Employee agrees to
perform said duties as Village Manager
2. TERM. The term of this Agreement shall be from the date hereof to May 1,
2009, subject to Sections 18 and 19 hereunder.
3. SALARY. The Employer shall pay the Employee for full-time services as
Village Manager, an annualized base salary of One Hundred Thirty-five Thousand and No/100
Dollars ($135,000.00), payable in installments at the same time as other administrative
employees of the Employer are paid, Effective January 1, 2008, Employee's annualized base
salary shall be One Hundred Forty-one and No/100 Dollars ($141,000.00).
A. Annual Performance and Compensation Review: The Village Board shall
conduct an annual performance review of the Village Manager two months prior to the
end of the calendar year beginning November, 2008 and each subsequent year. The
Village Manager will then eligible for an increase in compensation effective with the
beginning of the next calendar year based on his performance and as approved by the
Village Board.
4, RELOCATION EXPENSES. Employee shall receive the following relocation
expenses:
A. Moving Expenses. The Village shall reimburse Employee the cost of packing,
moving, and unpacking of all household goods and two vehicles based on the lower of
‘two estimates provided by Employee. Employee may move in up to two (2) phases.
B. Relocation Assistance, Employer shall pay Employee the sum of Fifteen Hundred
and No/100 Dollars ($1,500.00) per month for up to six (6) months for each month
Employee has not yet sold his home in Florida, At the end of six months if Employee has
not yet sold his home in Florida, the Village at its sole discretion will consider extending
the relocation assistance payments.
C. Travel Expenses, ‘The Village shall reimburse Employee the cost of airfare for
himself and his spouse between Oak Lawn and Deerfield Beach, Florida for relocationpurposes in an amount not to exceed Twelve Hundred Fifty and No/100 Dollars
($1,250.00), with receipts to be provided to the Village by the Employee.
5. LIFE & HEALTH AND INSURANCE, The Employer shall provide the
Employee, at Employer's expense, life insurance in the amount of one and one-half (1-1/2) times
the Employee's annual base salary. The Employer shall provide the Employee and his
dependents, if any, with such other health, dental, and vision insurance coverage as is generally
provided to the other employees of Employer, under the same terms and conditions as provided
to such other employees, If the Employee is able to extend his health insurance coverage from
Deerfield Beach, Florida, through the end of May, 2008, then he will do so. The Employee will
notify the Employer in sufficient time for the Employer to have him and his spouse added to the
Employer's plan so that there is not a break in coverage between when the old coverage ends and
the new coverage under the Village ends. If the Employee is able to continue his coverage
through Deerfield Beach until May 31, 2008, the savings in premiums to the Employee will be
handled as set forth in section 6. below.
6. _ RETIREMENT BENEFITS - ICMA-RC 457 Deferred Compensation and IMRF
participation,
‘A. Bylaw both the Employee and the Employer shall make annual contributions to
the Illinois Municipal Retirement Fund, commencing with the effective date of
employment being July 30, 2007
B. _Inaddition to the base salary paid by Employer to the Employee as stipulated in
paragraph three, the Employer agrees to pay into an ICMA-RC account in equal amounts
each pay period 11.48% of the employee's base salary or the IRS limit of $15,500 per
annum, whichever is less, during each of the first two years of employment
C. Ifthe contract is extended, after two years of employment on or about July 30,
2009, the Employer agrees and is obligated to pass a resolution authorizing the Employee
to roll over his assets from a Michigan Municipal Retirement System( MERS) into the
linois Municipal Retirement Fund in order to purchase public service credit. IMRF will
calculate the actuarial-based costs to make the transition and the village manager will be
required to make said payment.
D. Once A, B,and C above are accomplished, the Employee will be obligated to pay
the Employer one of the following sums of monies which will be placed in an escrow
account by the village:
1) $24,300 plus interest earned in ICMA-RC account if the Employee is able to
maintain his health insurance coverage with his previous employer in Florida through
May of 2008.
2) $31,000 plus interest earned in ICMA-RC account if the Employee is not able to
maintain his health insurance coverage with his previous employer in Florida.7. DUES AND SUBSCRIPTIONS. The Board of Trustees agree to budget for and
pay for the reasonable professional dues and subscriptions of the Employee necessary for his
continued participation in national, regional, state and local associations and organizations
desirable for the Employee to gain skills and knowledge to benefit his performance as Village
Manager, including but not limited to Employee’s membership in the International City
‘management Association and the Illinois City Management Association (ICMA) and one service
organization within the Village of Oak Lawn.
8. PROFESSIONAL DEVELOPMENT. The Board of Trustees agree to budget for
and pay the reasonable travel and subsistence expenses of the Employee for professional and
official travel, meetings and occasions designed to continue the professional development of
Employee and to adequately pursue necessary official and other functions of the Employer,
including the annual Conference of the Intemational City Management Association. Employer
shall pay for the travel and subsistence expenses of the Employee for short course, institutes and
seminars desirable for the Employee to gain skills and knowledge to benefit his performance as
Village Manager.
9, TRANSPORTATION. Employer shall provide at no cost to the Employee a
vehicle for use in the official business of the Village Manager including fuel and all
‘maintenance. This vehicle shall be housed at Village Hall or other Village property. Employee
shall also receive an auto allowance of $500.00 per month toward use of his personal vehicle for
Village business, provided the vehicle is licensed in the State of Llinois.
10. VACATION, SICK LEAVE, PERSONAL LEAVE. Upon commencement of
his employment with the Village, Employce shall initially be credited with 24 days of sick leave
and 20 days vacation leave, which vacation leave shall include personal leave. Employee shall
be entitled to 24 vacation days each calendar year commencing January 1, 2008, Employee shall
accrue sick leave at the same rate as non-uniformed Village employees. Employee shall not be
entitled to payment for unused sick leave upon his separation from employment with the Village
provided that the same policy is in effect for all other Village employees. Employee shall
receive full compensation for all unused vacation days upon his separation from employment
with the Village.
IL EXCLUSIVITY. During the term of this Agreement, Employee shall not
perform any work or services for compensation for any other governmental body without prior
written authorization of the Corporate Authorities.
12, INDEMNIFICATION AND PROFESSIONAL LIABILITY INSURANCE: The
Employee shall be covered under the Employer's Professional Liability insurance policy. To the
extent permitted by law (and excluding any award for punitive damages), the Employer shall
defend, hold harmless and indemnify employee against any tort, professional liability claims or
demands or other legal action, whether groundless or otherwise, arising out of an alleged act or
omission occurring in the performance of employee's duties as Village Manager. To the extent
permitted by law, the Employer will compromise and settle such claim or suit and pay the
‘amount of any settlement or judgment rendered thereon or vigorously contest any claim and payany judgments thereon
13. BONDING: The Employer shall bear the full cost of any fidelity or other bonds
required of the Employee under any law or ordinance.
14, EMPLOYEE REVIEW. The Employer, at least annually, shall review and
evaluate the performance of the Employee, and discuss this with Employee. After one year of
this Agreement, the terms and conditions, including but not limited to salary, benefits, and
severance pay shall be subject to negotiation.
1S, PERSONNEL RULES. The Personnel Rules of the Employer shall apply to
Employee, except as it relates to overtime pay inasmuch as the Village Manager is employed in a
management capacity.
16, RESIGNATION. Nothing in this Agreement shall prevent, limit or otherwise
interfere with the rights of the Employee to resign at any time from the position of Village
Manager, subject to the provisions of this paragraph. The Employee may resign by giving a
minimum of 60 days written notice to the Employer, unless the parties agree to some other time
period. The Employee shall be entitled to all salary and fringe benefits, health and life insurance,
that have accrued to the Employee to the effective date of his resignation, on the condition that
the Employee continues in the performance of the full time duties of Village Manager for the
Employer,
17, TERMINATION. The Employee is an at will employee of the Employer.
Nothing in this Agreement shall prevent, limit or otherwise interfere with the rights of the
Corporate Authorities of the Village to terminate the employment of the Employee at any time,
with or without cause, subject only to the provisions of Sections 18 and 19 below.
18. JUST CAUSE; NOTICE OF TERMINATION.
‘A. Cause Termination. For purposes of this Agreement, Cause shall be defined only
as (i) commission by the Employee of any act of fraud or willful misconduct against the Village,
or (ii) performing official duties irresponsibly, or improperly carrying out a lawful act and/or
an unlawful act in the Employee's official capacity; (iii) an act or moral turpitude; or
{iv) the conviction of the Employee of any felony (or a plea of nolle contendere thereto),
Itis the intent of the parties that the language in subparagraphs 18.A. (i) and (ii) above
regarding for cause termination for reasons other than a conviction, is not to be misused
as a pretext for a political firing because there is a new board majority than that which
was seated at the time this agreement was executed. To ensure that this does not happen,
any act of fraud or willful misconduct against the Village, or performing official duties
irresponsibly, or improperly carrying out a lawful act and/or committing an unlawful act
in the Employee's official capacity must be reduced to writing by the board and given to
the manager within 7 days of when such act occurs. The manager shall be allowed 7 days
thereafter to present the board with a written response. If after that the board desires toexercise the for cause termination and no severance agreement can be worked out, the
parties agree to mediate this sole issue by a three person panel consisting of one person
recommended by each side and third person who is agreed upon by both sides.
B. Notice of Termination, Any termination by the Village for Cause, or without
Cause, or by the Employee for Good Reason, shall be communicated by Notice of
Termination to the other party hereto. For purposes of this Agreement, a “Notice of
Termination” means a written notice which (i) indicates whether the termination is for
Cause or without Cause; and (ii) if the Date of Termination (as defined below) is other
than the date of receipt of such notice, specifies the termination date.
C. Date of Termination. “Date of Termination” means either the date of receipt of
the “Notice of Termination” or any later date specified therein. If the Employee’s
employment is terminated by reason of death or otherwise by the Employee, the date of
death or other termination by the Employee shall be the Date of Termination,
19. OBLIGATION OF THE VILLAGE UPON TERMINATION. _ In the event the
employment of the Employee is terminated by the Corporate Authorities without cause, the
Employer agrees to pay the Employee a severance payment as follows
A. Without Cause. If, during the Employment Period, the Village shall terminate the
Employee's employment other than for Cause, death, or permanent disability, the Village
agrees to pay the employee a severance payment in the amount of nine (9) months’ base
salary, and in the event this contract is extended, Employee shall receive a severance
payment of six (6) months if terminated between January 1, 2010 and December 31,
2013, and a severance payment of three (3) months thereafter.
In consideration for, and as a condition precedent to provision of all benefits under this
paragraph, the parties shall execute a mutual general release that releases Employer from
any and all causes of action, claims and demands that Employee might have against the
Employer and releases Employee from any and all causes of action, claims and demands
that Employer might have against the Employee.
B. With Cause. If the Village shall terminate the Employee's employment for
Cause, death or permanent disability, the Village shall have no further payment
obligations to the Employee under this Agreement after the Date of Termination.
20. NO REDUCTION IN BENEFITS: The Employer shall not at any time during the
term of agreement reduce the salary, compensation or other financial benefits of Employee
unless agreed to by Employee. Any reduction in the salary, compensation or other financial
benefits of Employee not agreed to by Employee shall, at the Employee’s option, be considered
termination without cause, and the severance provisions of section 19.A. above shall apply.
21. NOTICE. Any notice required or otherwise given pursuant to this Agreement
shall be in writing and shall be served, unless otherwise provided, on the parties personally or bycertified or registered mail, return receipt requested, and shall be deemed given on the date
personally served, or on the date of such mailing. Mailed notice to the Employee shall be given
to his then current residence address. Mailed notice to the Employer shall be given to the Village
President at the Village Hall address.
22, APPLICABLE LAW. This Agreement shall be construed under the laws of the
State of Illinois.
23, SEVERABILITY. To the extent any provision herein is prohibited by applicable
Federal, State, or local law, or is impossible to perform, such provision will be deemed deleted
from this Agreement and the remainder of the Agreement shall survive.
IN WITNESS WHEREOF, the Employer has caused this Agreement to be signed by the
Village President, duly attested by the Village Clerk, and the Employee having signed this
Agreement by adding his signature hereto
VILLAGE OF OAK LAWN
Village President
ATTEST:
Village Clerk
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