Task List 7 days

Noted: all time is Santiago chile local time

2 August
Time : (Rate : Main Health Issue in All SCO - Perhatikan isu
kesehatan global yang akan menjadi kesepakatan NMO di SCOPH,
SCOME, SCORP, dan SCORA. Ini dibutuhkan untuk menyesuaikan
suara kita di tatanan global di tahun-tahun depannya.)

1. 8-12 SCOPH Session (Lihat Double NMO in One Country Approach

for Perjelas mekanisme pembentukan NMO baru melalui koneksi
yang intens ke negara yang memiliki beberapa NMO) Brazil, Egypt,
Canada
2. 12-13 Lunch (Getting Closer to Approach Double NMO in one
country)
3. 14.45-17.00 (Getting Closer to Asia Pacific : President NMO- IFMSAJapan, KMSA, IFMSA-China, IFMSA-Nepal, IFMSA-Hongkong, IFMSATaiwan, IFMSA-Filipina) note: Perbanyak komunikasi dan relasi
kepada NMO di regional Asia Pasifik untuk tindaklanjut di APRM
2013
4. 17.00-18.30 IFMSA Reform
5. 19.30-22.00 SD Reform Session (Benchmarking other country)
6. 22.00-24.00 Komunikasi dengan NMO ganda
7. 24.00-02.00 NM Skype Reporting (mungkin di Indo jam 12 Siang)

3 August
Time : (Rate : Main Health Issue in All SCO - Perhatikan isu
kesehatan global yang akan menjadi kesepakatan NMO di SCOPH,
SCOME, SCORP, dan SCORA. Ini dibutuhkan untuk menyesuaikan
suara kita di tatanan global di tahun-tahun depannya.)
1. 8-12 SCOPH Session (Lihat Double NMO in One Country Approach
for Perjelas mekanisme pembentukan NMO baru melalui koneksi
yang intens ke negara yang memiliki beberapa NMO)
2. 12-13 Lunch (Getting Closer to Approach Double NMO in one
country)
3. 14.00-17.00 Training 1
4. 19.00-22.00 Plenary 2 (Benchmarking other country)
5. 22.00-24.00 Komunikasi dengan NMO ganda
6. 24.00-02.00 NM Skype Reporting (mungkin di Indo jam 12 Siang)

4 August
Time : (Rate : Main Health Issue in All SCO - Perhatikan isu
kesehatan global yang akan menjadi kesepakatan NMO di SCOPH,
SCOME, SCORP, dan SCORA. Ini dibutuhkan untuk menyesuaikan
suara kita di tatanan global di tahun-tahun depannya.)
1. 8-12 SCOPH Session (Lihat Double NMO in One Country Approach
for Perjelas mekanisme pembentukan NMO baru melalui koneksi
yang intens ke negara yang memiliki beberapa NMO)
2. 12-13 Lunch (Getting Closer to Approach Double NMO in one
country) + Learn about Contract Fair

3. 13.45-16.00 (Getting Closer to Asia Pacific : President NMO- IFMSAJapan, KMSA, IFMSA-China, IFMSA-Nepal, IFMSA-Hongkong, IFMSATaiwan, IFMSA-Filipina) note: Perbanyak komunikasi dan relasi
kepada NMO di regional Asia Pasifik untuk tindaklanjut di APRM
2013
4. 16.00-18.00 IFMSA Reform
7. 19.30-22.00 Plenary 3 (Benchmarking other country)
8. 22.00-24.00 Komunikasi dengan NMO ganda
9. 24.00-02.00 NM Skype Reporting (mungkin di Indo jam 12 Siang)

5 August
Time : (Rate : Main Health Issue in All SCO - Perhatikan isu
kesehatan global yang akan menjadi kesepakatan NMO di SCOPH,
SCOME, SCORP, dan SCORA. Ini dibutuhkan untuk menyesuaikan
suara kita di tatanan global di tahun-tahun depannya.)
1. 8-12 SCOPH Session (Lihat Double NMO in One Country Approach
for Perjelas mekanisme pembentukan NMO baru melalui koneksi
yang intens ke negara yang memiliki beberapa NMO)
2. 12-13 Lunch (Getting Closer to Approach Double NMO in one
country)
3. 14.45-17.15 Project Support Division SWGs
4. 19.30-23.00 Plenary 4 (Benchmarking other country)
5. 23.00-24.00 Komunikasi dengan NMO ganda
6. 24.00-02.00 NM Skype Reporting (mungkin di Indo jam 12 Siang)

6 August (Peroleh dokumen terbaru perihal AD ART IFMSA)

Time : (Rate : Main Health Issue in All SCO - Perhatikan isu
kesehatan global yang akan menjadi kesepakatan NMO di SCOPH,
SCOME, SCORP, dan SCORA. Ini dibutuhkan untuk menyesuaikan
suara kita di tatanan global di tahun-tahun depannya.)
1. 8-12 SCOPH Session (Lihat Double NMO in One Country Approach
for Perjelas mekanisme pembentukan NMO baru melalui koneksi
yang intens ke negara yang memiliki beberapa NMO)
2. 15.30-18.00 Training 2
7. 19.00-21.00 Plenary 5 (Benchmarking other country)

7 August (NM sebelum balik ke CGK jam 7.00-10.00 di indo sore

menjelang malam)

Strategis
6

Komunikasi intens dengan VPI

IFMSA (jika memungkinkan dicari
waktu kosong, sibuk sekali vpinya)
Perhatikan pergerakan CIMSA di

Teknis
1. Reporting setiap hari dalam
bentuk tertulis atas aktivitas dan
pencapaian ke Sekjen dan
Wasekjen Eksternal
2. Agendakan Skype call

AM 2013 dan jangan utarakan ide

pembentukan NMO baru. Itu kartu
AS. *Classified (ok)

3. Peroleh dokumen2 terbaru IFMSA

4. Selesaikan form tugas studi
banding NMO untuk penguatan
internal ISMKI

Form Studi Banding dengan NMO Negara:_______________

Section/Questions
1. Governance
a. Vision and Mission
What is the purpose of the Organization?
Who is the Organizations target population/audience?
What are the reasons behind the Organizations activities?
b. Focus
What are the long-term projects (min 3 years) for the target population/audience?
Are the organization activities parts of a long-term plan?
Are the results of its work publicly available? How does the organization disseminate
c. Board of Directors
Does the organization have Board of Directors or Advisory Board?
What are the mandates of the Board of Directors or Advisory Board?
Does the Board of Directors or Advisory Board really oversee the organizations activ
no, why?
How does the Board of Directors or Advisory Board elected?
Does the Board of Directors or Advisory Board perform formal evaluation on the orga
performance? If yes, how?
d. Transparency in Administration and Accounting
Does the organization have a mechanism for conducting internal audits? If yes, wha
Does the organization respond to these reports with real internal change? If yes, how
Does the organization have an External Auditor? If yes, who?
Has the organization received qualified opinions?
e. Institutional Transparency
Is your organization known by other sectors (private/government/NGO) in the field o
Does your organization have any agreements, contracts, resolutions or other formal
establish relationship between it and other organization working in the same field? I
how?
Are your organization linked with other organization?
Are there any joint projects or program with the linked organization? If yes, what and
Are there any joint projects or program with the government? If yes, what and how?
Does the organization have a communication with the local press? If yes, how?
Does the organization have a web page?
How does the organization publicize its activities?
Does the organization publish annual report and financial statements?
Does the organization have a Conflict of Interest Policy for its members and Board o
does it look like?
Are all the members and Board of Directors familiar with the policy?
Does the organization have Code of Ethics? How does it look like?
Did all the members and Board of Directors participate in the development of the Co
Does the organization have a declaration of principle? What are they?
2. Organizational Structure and Management

a. Organizational Structure
Does the organization have an organizational chart? How does it look like?
What are the job descriptions for each position? Are the levels of authority clearly es
Is it clear who reports to whom and who is responsible for what?
b. Senior Management
Does the Head of Organization/President/General Secretary have the appropriate ex
training? What are the qualifications for the job?
Is there a job description for the position? What are the responsibilities and function
What are the responsibilities and function that the Head of Organization/President/G
that are delegated? And how does he/she coordinate with the delegates?
How does the Head of Organization/President/General Secretary motivate the memb
How does the Head of Organization/President/General Secretary handle communicat
members?
How does the Head of Organization/President/General Secretary manage external re
How does the Head of Organization/President/General Secretary elected? What are t
c. Mid-Level Management
Does the mid-level managers receive appropriate training and experience prior bein
respective positions? What are the trainings that they receive?
Does the managers have job descriptions that state the functions and responsibilitie
What are the authorities delegated by the managers? And how does he/she coordina
delegates?
How does the managers motivate the members?
How does the managers handle communication with its superior and members?
3. Administration and Finance
a. Strategic and Operational Planning
Does the organization have strategic plans that are in accordance with the principle
organizations?
Is the strategic plan a long-term plan (min 3 years)?
Does the strategic plans includes financial self-sufficiency and long-term survival? W
How is the strategic plan updated?
b. Operational Plan
How does the strategic plan translated into the annual operational plan?
How does the organization account for the available human and financial resources
operational plan?
Is it clear which members is responsible carrying out the plan at operational level? D
goals in writing?
Do those responsible for the plan know what are the expectations ahead of them an
challenge in achieving them?
Have the targets and goals of the operational plans achieved during last two years?
c. Financial Planning
Does the organization have a plan for financing itself for the next 3 years? What are
Has the organization steadily increased its level of self-sufficiency for the past 3 yea
Does the organization have diversified sources of funding? What are they?
Does the organization depend solely on donations or financial support from external
its operational plans?
Does the senior management use financial information to make decisions?
What kind of information does the senior management receive and at what regularit
d. Cash Flow

Does the organization project its cash flow for the next 6 months?
Is the current cash flow positive? If no, is there any contingency plan for additional f
they?
How does the organization distribute costs fairly and consistently across the organiz
e. Accounting
Is the financial information available on a monthly basis?
Does the accounting information reflect on the organizations activities?
Does the organization undergo external audit?
Does the organization have annual balance sheet and income statements?
How does the organization prepare accounting and financial reports?
Does the organization have at least 3 years of financial reports?
f. Legal
Is the organization legally recognized by national authorities?
If yes, what stature it is? If no, is it in process and what legal recognition are they loo
4. Human Resource
a. Manual Job Description
Does the organization have a manual of responsibilities and function?
Does the organization provide copies for each member?
Does the information received by each member reflect the actual work?
b. Strategic Planning for Human Resource
Does the organization have human resource development plan? What are they?
Are they documented and widely distributed?
Does the organization have sufficient resources for this plan?
Does the organization have a formal process for recruitment of new members?
What is the process? What are the key principles in the process?
c. Performance Evaluation
Does the organization have a system for evaluating the members/staffs performan
Is the system consistently applied? What are the exemptions approved?
Does the organization have a system for members/staffs whose performance has b
optimal? What are they?
What is the reward system implemented in the organization?
Are the members/staff getting paid in the organization?
d. Administration of Personnel
Does the organization have personnel files? What do they look like?
Where are they stored? Who can access them?
How is the turnover of the personnel?
e. Policies on Conflict of Interest
Does the organization have a procedure for resolving internal conflict?
5. Impact
a. Coherence
Are all the organizations programs directed towards fulfilling its mission?
Do the programs in recent years appear to have been consistent with organizations
b. Focus on Target Population
How does the organization define its target population/audience? What is the quanti
about it?
Does the program focus on the target population/audience?
How does the target population/audience participate in the design and implementat
c. Coverage

What percentage of the target population/audience is served by the organization? M

community.
What percentage of the problem being solved?
How have the results changed over time?
d. Monitoring
Do the organization and its program have quantitative and qualitative objectives? W
Are there indicators to measure the achievement of these objectives? Are the indica
Are these reports objective? Do they include both positive and negative aspects of p
implementation and results?
What is the interval of the reports? Are these reports available to all interested parti