English Graduate Students Society

Monthly meeting minutes

18 February 2016
Meeting opened at 9:32 by Caroline Winter.
Previous minutes signed.
1. Correspondence
2. Executive update
a. News from Ph.D. Representative: Caroline Winter
i. EGSS Bylaws: hoping to review bylaws today and approve
bylaw changes at the next meeting. All committee members
should review the bylaws before the next EGSS meeting.
Add descriptions of the chair positions (academic, colloquia,
social) with portfolio documents. Have portfolio and position
descriptions by 30 April 2016 in the Google Folder.
b. News from M.A. Representative: Alyssa Currie
i. Defining our role: start conversation with the department about
our authority and the process of advocating for students.
ii. Upcoming mixer with the GHSU-EGSS: application for
funding has been submitted (to purchase food). 23 February
2016, 7:00-9:00 at Swans Brewpub.
iii. Valentines Day cards to office staff/grad advisor/graduate
students
3. Officer reports
a. Academic and Professional Chair: Angie Park
i. Social Media + Professionalization event: photos + website
profiles + business cards.
b. Conferences and Colloquia Chair: Nadia Timperio
i. Ideas of March Colloquium: 4 March 2016, 2:00-5:00
unfortunately, it is scheduled during Adriennes class. GREAT
success last semester. Alison provided money to purchase food
for the event.
c. Social Chair: Conrad Leibel
i. Improv workshop: TBA
ii. Film screening: 11 March 2016 rent a room in the Grad
House (or CLE C316, Grad Lounge, Department Meeting
Room) and provide popcorn/candy/pop by donation (EGSS
purchases, cover costs, donate rest to travel fund).
d. Treasurer: Rachelle Tan
i. WE HAVE A BANK ACCOUNT!
ii. Now that we have a bank account, we should have a cash box.
Staples: $30 + tax, WalMart: $12 + tax.
4. New business

a. Unravelling the Code(x): workshop is aimed at graduate students,

promote attendance! Great scholars, great opportunity to network.
b. Book Traces + Brews: TBA
5. Business from the floor
a. Blog post: Tiffany is going to contribute a blog post about DH
work. Put a call out on Facebook and/or Twitter for contributions.
Add a contact email on the calendar for additions of events.
b. End of term event: 9-10 April 2016 (tentative, wait for English 147
exam schedule). Beacon Hill Park? Goldstream Park? Find an
outdoor location with a shelter.
c. Kicking Horse Coffee fundraiser: Caroline will get this going (now
that was have a bank account set up)! Funds will be donated to the
travel account. Caroline Motion: register for fundraiser. Nadia
Seconded.
d. Requesting: EGSS mailbox, EGSS photocopy code, lockable
cabinet, moneybox
6. Next meeting
a. Meeting scheduled for 16 March 2016 @ 7:30.
b. Proposed business:
i. Check in on fundraising event/fundraising schedule (going
door-to-door, set up a table in the department)
ii. Social events:
1. Book Traces + Brews
2. Improv workshop
3. End of term event
iii. Bylaw approval
Meeting closed at 10:44 by Lindsey.
The preceding minutes have been read and approved by:
President: ________________________
Vice President: ____________________
Secretary: ________________________