Data Backup and Disaster

Recovery
Module 5

Simplifying Security.

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Monday,May23,2011

CATechnologiesSurveyRevealsITSystemsFailuresCostBusinesses127MillionLostPerson
Hours
ISLANDIA,N.Y. Businessescollectivelylosemorethan127millionpersonhoursannuallyor
anaverageof545personhourspercompanyinemployeeproductivityduetoITdowntime,
accordingtoasurveysponsoredbyCATechnologies(NASDAQ:CA).Thislossisequivalentto
63,500peoplebeingunabletoworkforanentireyear.
Thesurveyof2,000organizationsinNorthAmericaandEuropealsofoundthatIToutagesare
frequentandlengthysubstantiallydamagingcompaniesreputations,staffmoraleand
customerloyalty.Despitethis,56%oforganizationsinNorthAmericaand30%inEuropedont
haveaformalandcomprehensivedisasterrecoverypolicy.
http://www.ca.com

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Module Objectives
DataBackup

MACOSX:BackupandRestore

WhatFilestoBackupandHowOften?

DataBackupTools

OnlineDataBackup

DataRecoveryTools

OnlineBackupServiceProviders

PhysicalSecurity

TypesofBackup

PhysicalSecurityMeasures

Windows7:BackupandRestore

LaptopTheft

DataEncryption

PhysicalSecurityChecklist

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Module Flow
PhysicalSecurity

DataBackupIntroduction

Windows7Backup
andRestore

DataRecoveryTools

DataBackupTools

DataEncryption

MACOSXBackupandRestore

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Data Backup
Backupistheprocessof
makingduplicatecopiesof
criticaldata onbackup
mediasuchasCD/DVD,USB,
externalharddisks,etc.

Themainpurposeofbackups
istorestorethecriticaldata
orfiles whentheyare
accidentallydeletedor
corrupted

Itiseasyandcosteffective
tobackupdata in
comparisontorecovering
dataafteradisaster or
systemcrash

Databackupshouldbethe
toppriorityincomputer
maintenancealongwith
virusprotectionbecauseit
ensuresthatthedatais
secureincaseofdisaster

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Types of Data Loss

NaturalDisaster

HumanError

Fire,flood,storm,and
earthquake

Accidentaldeletionor
overwritingofafileorprogram

CorruptFileSystem

SoftwareCorruption

Operatingsystemcrash
anddatacorruption

Softwareconfiguration
complexity

HardwareMalfunction

ComputerVirus

Harddiskfailure,CPUfailure,
storagedevicefailure,powerfailure

Attackofmaliciousprogramssuch
asvirus,worms,andTrojans

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What Files to Backup and How Often?

What Files to Backup?

How Often?
Itisalwaysrecommendedthatthe
userfilesarebackedupregularly

Firstdecidewhatdatapresentonthe
systemiscritical andneedsabackup
suchas:

Backupwhenevertherearechanges
toimportantfiles,sothatthelatest
copywouldbeavailableevenifthe
originaloneislost/damaged

Theoperatingsystemfiles purchasedwith
thecomputer,CDs,software,etc.
Importantofficedocuments

Backuponapredeterminedday (for
example,everyMonday)usingthe
backupsoftware

Softwaredownloaded(purchased)from
theInternet
ContactInformation(emailaddressbook)

Backuponlythemodifiedfiles ona
dailybasis

Personalphotos,music,andvideos
Anyotherfilethatiscritical

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Online Data Backup

Onlinebackuporremotebackupisthemethodofoffsitedata
storage wherecontentsoftheharddriveareregularlybackedup
toanothercomputerontheInternet(remoteserver)

Iteliminatestherisk ofdatalossduetonaturaldisaster

Itisanexpensiveprocedurebutpreventslossofdata in
caseofdisastersduetotheft,filecorruption,etc.

Youcansecurelyrestoreanylostdata byusinganInternet
connectionandaWebbrowserinterface

Maintainanonlinebackuponlyfortheimportantfiles incase
theusercannotaffordmuchonlinebackup

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Online Backup Service Providers

http://www.backblaze.com

http://www.carbonite.com

https://spideroak.com

https://www.idrive.com

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Online Backup Service Providers

Acronis

SugarSync

http://www.acronis.com

http://www.sugarsync.com

Mozy

Memopal

https://mozy.com

http://memopal.com

SafeCopy

ElephantDrive

http://www.safecopybackup.com

http://www.elephantdrive.com

Jungledisk

SOSOnlineBackup

http://www.paragonsoftware.com

http://www.sosonlinebackup.com

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Online Backup Service Providers

AbacusOnlineBackups

IBackup

http://www.abacusbackups.com

http://www.ibackup.com

Box.net

Memeo Backup

http://www.box.net

http://www.memeo.com

ADrive

CrashPlan

http://www.adrive.com

http://www.crashplan.com

Dropbox

Dr.Backup

https://www.dropbox.com

http://www.drbackup.net

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Types of Backup
Full/Normal Data
Backup

Incremental Data
Backups

Itcopiesallthefiles,
includingsystemfiles,
applicationfiles,user
files,andoperating
system

Itcopiesonlythefiles
changedorcreated
afterthelastbackup

Thecompletesetof
dataiscopiedtothe
chosenplaceor
backupmedia

Takeslesstimeand
spacebutmakesthejob
ofrestoringfiles
difficult

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Differential Data
Backup
Itcopiesonlythefiles
changedorcreated
thathavebeen
changedfromthelast
incrementalornormal
backup
Takeslesstimeand
spaceandrestoresdata
quickly

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Module Flow
DataBackupIntroduction

PhysicalSecurity

Windows7Backup
andRestore

DataRecoveryTools

DataEncryption

DataBackupTools

MACOSXBackupandRestore

13

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Back Up the Data Using

Windows Backup
WindowsBackupallowsforcreatingaduplicatecopyof
thefilesandfolder ontheharddiskandthenarchiving
themtoanexternalstoragedevice

Iftheoriginalharddiskdataiserasedaccidentallyorifthe
harddiskbecomesinaccessible,thentheusercanrestore
thearchivedcopyofdata

Thefilesarerestoredtotheirpreviouspositions after
restoringthebackupdata

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Steps to Backup Data

Click Start ControlPanel typeBackupinthesearch click Restoredata,
Files,orComputer click Backupnow
Selectthedrive tosavethebackupandthenclickNext

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Steps to Backup Data

IntheWhatdoyouwanttobackup? screen,checktheoptionLetWindows
choose andclick Next
Backupinprogress appears,whichcompletesthebackupprocess

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Restoring Data
GotoControlPanel Backupand
Restore Restoremyfiles
InBrowseorsearchyourbackupfor
filesandfolderstorestore screen,
clickBrowseforfolders torestorea
folder,andthenclickNext
IntheWheredoyouwanttorestore
yourfile? screen,checkInthe
originallocationorInthefollowing
locationtobrowsethedesired
locationandthenclickRestore
Intheyourfileshavebeenrestored
screen,clickFinish tocompletethe
restorationprocess

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Module Flow
PhysicalSecurity

DataBackupIntroduction

Windows7Backup
andRestore

DataRecoveryTools

DataBackupTools

DataEncryption

MACOSXBackupandRestore

18

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Securing Backup on Storage Devices

with Encryption
Encryptionisconvertingthebackupdata toaformatthatisnotrecognizable

Thoughmakingbackupsonexternalstoragemediaissafeandreliable,theexternal
mediamaystillbestolenorcorrupted,makingitimpossibletorestorethedata

Encryptthedataonthestoragedevices,suchasanUSBdrive,inorderto
protectit
Thismakesthedatapresentinthestoragedeviceunusableforanyone
thatisnotauthorizedtousethedevice
MakeuseoftheencryptiontoolssuchasTrueCrypt toencryptthebackup
data

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Data Encryption Tool: TrueCrypt

TrueCrypt usesvarious
encryptiontechniquesand
automaticallyencryptsthedata
withoutanyuserintervention
EncryptionProcess
Installandlaunch theTruecrypt
program
Createavolume
Selectthebackupfiles toencrypt
SelecttheEncryptionAlgorithm
tobeusedforencryptingdata;
clickNexttoencrypt

http://www.truecrypt.org

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Module Flow
PhysicalSecurity

DataBackupIntroduction

Windows7Backup
andRestore

DataRecoveryTools

DataBackupTools

DataEncryption

MACOSXBackupandRestore

21

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Time Machine (Apple Software)

TimeMachineletsyouautomaticallyback
upyourentiresystem inMacOSXv10.5
andMacOSX10.6orlater
TimeMachinekeepsanuptodatecopy
ofeverything onyourMac systemfiles,
digitalphotos,music,movies,TVshows,
documents,andsoforth
TolaunchtheTimeMachine,navigateto
AppleMenu SystemPreferences
window clickTimeMachine icon

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Setting Up Time Machine

TimeMachineaskstheuserwhenany
harddriveisconnectedtoitforthefirst
timetouseitasabackupdrive
ClickUseasBackupDisk toopen
Preferenceswindowtoconfigurethedisk
asabackupdisk
IntheTimeMachine preferenceswindow,
checkShowTimeMachinestatusinthe
menubar toseethestatusofbackup
ClickLock tosecurethedatapresentin
thebackup

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Restoring Files from Time Machine

Backups
Connectbackupdisk

ClicktheTimeMachine iconinthe
Dock

Usethetimeline ontherightsideofthe
windowtobrowseandbackupfilesofa
certaindateandtime

Selectthefile/folderandclicktheRestore
button

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Module Flow
PhysicalSecurity

DataBackupIntroduction

Windows7Backup
andRestore

DataRecoveryTools

DataBackupTools

DataEncryption

MACOSXBackupandRestore

25

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Windows Data Backup Tool: Acronis

True Image Home 2011
Acronis TrueImageHome2011provides
homeuserswithreliableandtimeless
backupandrecovery oftheirhomePC's
operatingsystem,applications,settings,
andpersonalfiles
Itautomaticallycreatesincremental
backupsonceeveryfiveminutes allowing
userstorollbacktheirsystem,files,and
folderstoanypointinthepast
Ithasonlinestorageservices to
automaticallybackupvaluabledataor
filesovertheInternettoasecurelocation

http://www.acronis.com
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Windows Data Backup Tool:

NovaBACKUP Home Protection
NovaBACKUPHomeProtectionautomaticallybacksupandprotects importantfileson
allofyourcomputersfromoneeasytousecontrolpanel
Features:
Automaticprocesses continually
updateyourprotection noneed
toremembertorunbackups
CentralManagement makesit
easytostayontopofallofthe
datainyourhome
Disasterrecovery andfulldisk
imagingoptionsallowyouto
restoreyourentiresystem
FastBitTechnology updatesyour
backupswithbitlevelincremental
changes

http://www.novastor.com
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Data Backup Tools for Windows

GenieBackupManagerHome

NTIBackupNow

http://www.genie9.com

http://www.ntibackupnow.com

NortonGhost

PowerBackup

http://www.symantec.com

http://www.cyberlink.com

RDriveImage

Backup4all

http://www.driveimage.com

http://www.backup4all.com

TurboBackup

BounceBack Ultimate

http://www.filestream.com

http://www.cmsproducts.com

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Data Backup Tools for Windows

OopsBackup

Fbackup

http://www.altaro.com

http://www.backup4all.com

SyncBackPro

Active@DiskImage

http://www.2brightsparks.com

http://www.diskimage.net

Macrium ReflectFree

Easeus Todo BackupHome

http://www.macrium.com

http://www.todobackup.com

GoodSync

DoubleSafety

http://www.goodsync.com

http://www.doublesafety.com

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MAC OS X Data Backup Tool:

Data Backup
DataBackupisautilitythatallows
youtobackup,restore,and
synchronize yourvaluabledata
withminimaleffort
Features:
BackupyouriTunesoriPhotofiles,
otherimportantdata,oryourentire
system
Scheduleyourbackupsto
automaticallyrunataspecifictime
Backuptoanymounteddrive
includingFireWire,USB,ATA,or
networkeddrives
Createsanexactcopyofafolderor
adrive,includingbootableOSX
backups
http://www.prosofteng.com
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MAC OS X Data Backup Tool:

SmartBackup
SmartBackup isabackuputilitythatcreatesfastandefficientbackupsofyour
data,orafullbootablecloneofyoursystem
Itcanbackuptoanythingthatismountableonyourdesktop,toexternal
harddisks,flashdrives,iPods,andanykindofnetworkshares

http://freeridecoding.com

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Data Backup Tools for MAC OS X

Synchronize!ProX

TriBACKUP

http://www.qdea.com

http://www.triedre.com

iBackup

MimMac

http://www.grapefruit.ch

http://www.ascendantsoft.com

RoxioRetrospect

SilverKeeper

http://www.retrospect.com

http://www.lacie.com

SuperDuper

CarbonCopyCloner

http://www.shirtpocket.com

http://www.bombich.com

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Module Flow
PhysicalSecurity

DataBackupIntroduction

Windows7Backup
andRestore

DataRecoveryTools

DataEncryption

DataBackupTools

MACOSXBackupandRestore

33

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Windows Data Recovery Tool:

Recover My Files
RecoverMyFilesdatarecoverysoftwarerecoversdeletedfiles emptiedfromtheWindows
RecycleBin,orlostduetotheformatorcorruptionofaharddrive,virusorTrojaninfection,
unexpectedsystemshutdown,orsoftwarefailure

http://www.recovermyfiles.com
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Windows Data Recovery Tool:

EASEUS Data Recovery Wizard
EASEUSDataRecoveryWizardprovidesacomprehensivedatarecoverysolutionfor
computeruserstorecoverlostdata duetopartitionlossordamage,software
crash,virusinfection,andunexpectedshutdown

Recoverdeletedorlostfilesemptied
fromtheRecycleBin
Filerecoveryafteraccidentalformat,
evenifyouhavereinstalledWindows
Diskrecoveryafteraharddiskcrash
Recoverofficedocuments,photos,
images,videos,music,email,etc.
Recoverfromharddrive,USBdrive,
memorycard,memorystick,camera
card,zip,floppydisk,orotherstorage
media
http://www.easeus.com
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Data Recovery Tools for Windows

AdvancedDiskRecovery

FileScavengerDataRecovery

http://www.systweak.com

http://www.quetek.com

HandyRecovery
http://www.handyrecovery.com

WindowsDataRecovery
Software

RStudio

QuickRecoveryforWindows

http://www.datarecoverysoftware.net

http://www.recoveryourdata.com

VirtualLab DataRecovery

GetDataBack

http://www.binarybiz.com

http://www.runtime.org

http://www.diskdoctors.net

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Data Recovery Tools for Windows

StellarPhoenixWindows
DataRecovery

Recuva
http://www.piriform.com

http://www.stellarinfo.com

MiniTool PowerDataRecovery

PartitionWizardHomeEdition

http://www.powerdatarecovery.com

http://www.minitoolpartitionrecovery.com

SoftPerfect FileRecovery

UndeletePlus

http://www.softperfect.com

http://undeleteplus.com

FreeUndelete

RecoverPlus Photo
Recovery

http://www.officerecovery.com

http://www.arcksoft.com

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MAC OS X Data Recovery Tool:

Boomerang Data Recovery Software
BoomerangDataRecovery
SoftwareforMacOS Xrecovers
accidentlydeletedfiles,folder,
document,lostordamaged
partitions,RAIDvolumes,
camera/flashcards,etc.
Features:

Recoveracompletediskthatno
longermountsorisformatted

ReassembleRAIDvolumesand
helprecoveryourmissioncritical
data

Scanstheentiredisk andrecover
deletedfilesanddocuments

http://www.boomdrs.com
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MAC OS X Data Recovery Tool: VirtualLab

VirtualLab isnondestructivedatarecoverysoftwarethatrecoversdeletedfiles,
damagedormissingvolumes,formatteddisks,iPods,andevenphotos
Itperformsanexhaustivescanofthedrivetolocatelostpartitionsandfiles

http://www.binarybiz.com
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Data Recovery Tools for MAC OS X

DiskWarrior

DataRescue

http://alsoft.com

http://www.prosofteng.com

AppleXsoft FileRecovery
forMac

StellarPhoenixMacData
Recovery

http://www.applexsoft.com

http://www.stellarinfo.com

DiskDoctorsMacData
Recovery

FileSalvage
http://subrosasoft.com

http://www.diskdoctors.net

RStudioforMac

TechTool Pro

http://www.rtt.com

http://www.micromat.com

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Module Flow
PhysicalSecurity

DataBackupIntroduction

Windows7Backup
andRestore

DataRecoveryTools

DataEncryption

DataBackupTools

MACOSXBackupandRestore

41

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Physical Security
Physicalsecurityisthefirstlayerofprotection forcomputersanddata
Itinvolvestheprotectionofassetssuchashardware,networks,anddatafromattacksthatcause
lossordamage
Therearevariousfactorsthataffectthephysicalsecuritysuchasdamage,theft,dust,fire,water,
flood,earthquakes,etc.

PhysicalSecurity

Preventany
unauthorized
accesstothe
computersystems

Preventtampering
/stealingofdata
fromthe
computersystems

Protecttheintegrity
ofthedatastored
inthecomputer

42

Preventthelossof
data/damageto
systemsagainstany
naturalcalamities

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Physical Security Measures: Locks

Locksactastheprimarymethodof
controllingthephysicalaccess ofthe
information,informationsystems,and
removablestoragedevices
Locksprovidedifferentlevelsofsecurity
dependingontheirdesignand
implementation
Locksareusedto:
Restrictothers fromusingacomputer
room
Protectthecomputerfrom
unauthorizedaccess bylockingthe
doorsandwindowsonthecomputer
premises
LocktheCPUandmonitor inorderto
preventthemfrombeingstolen

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Physical Security Measures: Biometrics

Biometricsreferstotheidentificationoridentityverificationofindividuals basedontheir
characteristics

Fingerprinting

Retinal
Scanning

Iris
Scanning

BiometricIdentificationTechniques

Vein
Structure
Recognition

Face
Recognition

44

Voice
Recognition

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Physical Security Measures:

Fire Prevention
Fireaccidentsmayoccurbecauseofashortcircuit,whichmaycauseheavyloss
anddestruction
Fire Preventive Measures
Makesureall
theemergency
doorsand
corridorsare
keptclear

Ensurethe
trashis
emptied
regularly

Usegood
qualitywiring,
tools,and
equipment

Avoidusing
equipment
thatgivesa
mildelectrical
shock

Keeptheroom
dustfreeand
removeallthe
scrapsassoon
aspossible

Attheendof
theday,
alwaysunplug
theappliances

Makesurethe
userknows
whotocallin
anemergency

Knowhowto
useafire
extinguisher

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Physical Security Measures:

HVAC Considerations
HVAC (Heating,Ventilating,andAir
Conditioning)isthetechnology
developedforindoorenvironmental
comfort
HVACisusedfor:
Controllingthetemperature
Adequateventilation
Indoorairquality

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Securing Laptops from Theft

Laptoptheftleadstothedisclosureofinformation suchas
usernames,passwords,confidentialdata,andothernetworking
detailsrelatedtoconnectingthelaptoptothecorporateor
Internetenvironment

Laptop
Security
Dos

Donts

Notethelaptopserialnumber
andkeepitsafe

Donotleavethelaptop
unattended(inthecaroroutin
theoffice/home)

Choosealaptopskininorderto
recognizeiteasily

Donotforgetthepasswordand
avoidsharingitwithothers

Reportlaptoptheftimmediately

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Laptop Theft Countermeasures

Encryptsensitivedataandback
upeverythingonthelaptop

Addthirdpartyprivacyprotection
forhighlysensitivedata

Considerpurchasing
laptopsPCinsurance

SetBIOSspassword
onthelaptop

Installtrackingtoolsonthelaptop
thathelptracethelocationofthe
stolenlaptop

Usestronghardwarebased
security

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Module Summary
Backupisrequiredinsituationssuchashardwarefailure,theft,systemcrash,andnatural
disaster
Usersneedtobackupwhenevertherearechangestoimportantfiles,sothatalatestcopy
wouldbeavailableeveniftheoriginaloneislost/damaged
Onlinebackuporremotebackupisthemethodofoffsitedatastoragewhereharddrive
contentsareregularlybackeduptoanothercomputerontheInternet(remoteserver)
Normal,Incremental,andDifferentialarethetypesofbackupsinWindows
Physicalsecurityinvolvestheprotectionofassetssuchashardware,networks,anddata
fromattacksthatcauselossordamage
Laptoptheftleadstothedisclosureofinformationsuchasusernames,passwords,
confidentialdata,andothernetworkingdetailsrelatedtoconnectingthelaptoptothe
corporateorInternetenvironment

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Data Backup Checklist

Backupimportantdocuments,photos,favorites,email,etc.toCD,DVD,
tapeoranotherdiskatregularintervals
Keepbackupdatain a safe place

Keepmultiplebackupcopiesofimportantdata

Useencryptiontechniquestoprotectbackupdata
Checkforautomatedbackupandschedulingfeatureswhenselectinga
backuptoolorserviceasmanualbackupsarevulnerabletohumanerror
Ifyouareusinganonlinedatabackupandrecoveryservice,check
serviceprovidersstabilityandtrackrecord
Continuouslyverifyyourbackupprocessforitseffectiveness

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Physical Security Checklist

Surveythebuildinganddealwithobviousproblems

Usestronglocks forthedoorsandwindows
Installappropriateairconditioning andfiredetectionsystems in
specialrooms
Maintainatemperatureoflessthan30degreescentigrade anda
humiditybetween20and80percent inthecomputerroom
Maintainabackupofsensitiveinformation andkeepitinasafeplace

Minimizetheamountofpaperandsensitiveinformationleftondesks

Lockthedocuments incabinets

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