Project Execution Plan

ONSITE UNDERGROUND PIPING
WORK
DOCUMENT
NO.
9677-JTB-TS-PLA-16-001
REV. A
PERTAMINA EP CEPU
ONSITE UNDERGROUND PIPING WORK
JAMBARAN TIUNG BIRU PROJECT
DOCUMENT TITLE
DOCUMENT NO
THIS DOCUMENT CONSISTS OF TOTAL :
24
: PROJECT EXECUTION PLAN

: 9677-JTB-TS-PLA-16-001
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CHECKER
12 FEB 2016
IFR
IND
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ITEM
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COMMENTS
(REVIEWER)
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UNDERTAKEN
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NATOR)
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TABLE OF CONTENTS
1.0 INTRODUCTION................................
................................................................................................
..................................................... 6
1.1 Project General Description ................................................................
......................................................... 6
1.2 Project Overview ................................................................................................
................................
........................................... 6
1.3 Abbreviations................................................................................................
................................
................................................. 6
2.0 SCOPE OF WORK ................................................................................................
................................
................................................. 7
3.0 PROJECT MANAGEMENT PLAN
P
................................................................
.......................................................... 9
3.4
3.5
3.6
3.7
Project Objectives ................................................................................................

................................
......................................... 9
Health, Safety and Environmental ................................................................
.............................................. 10
Quality ................................................................................................
................................
.......................................................... 10
Budget ................................................................................................
................................
.......................................................... 10
4.0 PROJECT EXECUTION PROCESS

PR
................................................................
..................................................... 10
5.0 PROJECT SCHEDULE / PLANNING
LANNING ................................................................
................................................... 12
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
Overall Coordination ................................................................................................

................................... 12
Review and Analysis ................................................................................................
................................... 12
Progress Measurement ...............................................................................................
............................... 13
Reporting ................................................................................................
................................
..................................................... 13
Detail Scheduling and Planning ................................................................
................................................. 13
Progress Monitoring ................................................................................................
................................... 14
Non-Conforming
Conforming Item Control ................................................................
.................................................... 14
Documentation ................................................................................................
................................
............................................ 14
6.0 CONSTRUCTION ENGINEERING................................................................

ENGINEE
........................................................ 14
6.9 General ................................................................................................
................................
......................................................... 14
6.10 List of Engineering Documents and Software ........................................................
................................
15
6.11 Key Engineers ................................................................................................
................................
........................................... 16
7.0 PROCUREMENT PROCESS ................................................................................................
................................ 16
8.0 MATERIAL CONTROL ................................................................................................
................................
......................................... 17
9.0 QA/QC ................................................................................................................................
................................
.................................. 19
10.0 HEALTH, SAFETY AND ENVIRONMENTAL
NVIRONMENTAL ................................................................
....................................... 19
10.1 Procedures ................................................................................................
................................
................................................ 19
10.2 HSE Plan During Project Execution
Executio ................................................................
........................................ 20
11.0 DOCUMENTATION ................................................................................................
................................
.............................................. 21
11.1
11.2
11.3
11.4
Introduction................................................................................................
................................
............................................... 21
Objective Of The Document Control ................................................................
....................................... 21
Document ................................................................................................
................................
.................................................. 22
Detailed Design Package ................................................................
......................................................... 22
12.0 PROJECT CONTROLS ................................................................................................

................................
........................................ 22
12.1 Project Control Introduction ................................................................
.................................................... 22
12.2 CONTRACTOR Cost
Cos Control Plan ................................................................
........................................... 23
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13.0 PROJECT CLOSE-OUT ................................................................................................

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....................................... 23
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1.0 INTRODUCTION
1.1
Project General Description

PT. Pertamina EP Cepu act as Contractor of SKKMIGAS Oil and Gas Operator on
behalf of the other contractors by the PSC plans to develop and produce gas
reserves for Jambaran-Tiung
Jambaran
Biru in Bojonegoro, East Java.
JTB Unitization Gas Project is the development of Cepu Contract Area, and located
on the island of java, the Cepu and Bojonegoro. PT.Pertamina EP Cepu will develop
a gas field Jambaran Tiung Biru in an integrated manner with a capacity of
330MMSCFD
1.2
Project Overview
Tripatra-Saipem
Saipem JO is a national company in Engineering Procurement
Construction
ruction (EPC), is as Contractor in the cooperation contract with PT.
Pertamina EP Cepu to work on Development projects Jambaran Tiung Biru Gas
Development Project mentioned above
The
e Contractor Tripatra Saipem JO intend invited subcontractor to execution
Onsite Underground Piping Work
The Project Jambaran Tiung Biru (JTB) is located 150 Km from Surabaya and
55M above Sea Level (MSL) in Kabupaten Bojonegoro, East Java Province.
1.3
Abbreviations
COMPANY
PERTAMINA EP CEPU
CONTRACTOR
TRIPATRA SAIPEM JO
SUBCONTRACTOR JO URAWA AND ABACUS

JTB
Jambaran Tiung Biru
EPC
Engineering Procurement Construction
FEED
Front End Engineering Design
AFC
Aprroval for Construction
HSE
Health Safety Environment

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SUBCONTRACTOR Refers to Other Parties engaged by the CONTRACTOR

CSR
Company Site Representative
HAZID
Hazard and Identification
HAZOP
Hazard and Operability Study
LTI
Loss Time Injury
2.0 SCOPE OF WORK
The purpose of this scope of work is to describe to construction work to be

performed by Subcontractor and than Subcontractor shall be responsible to perform
Piping Onsite Shop Fabrication and process Installation Piping at Site in accordance
acco
with the requirements and conditions as stipulated in This Scope of work and Split of
Work.
1.
2.
3.
Engineering CONTRACTOR
NTRACTOR has provided all document for this works
included Drawings and Procedure, Subcontractor shall provide
shop drawing and all documents
document s should be Approved For
Construction (AFC) by COMPANY.
Procurement CO
ONTRACTOR to provide all permanent material for this
work and Subcontractor shall supply all temporary material for support
fabrication and installation.
installation. Furnish all the construction equipment
eq
and
tools necessary for performing the work, included all the consumable
material such as grease and fuel. The equipment have to be in good
conditions and complete with the Standard Operation Procedure
necessary certificate (MIGAS, DEPNAKER, etc) and safety manual
instruction manual provided by Subcontractor which shall be subject to
Contractor Approval.
Fabrication / Installat
ation
Subcontractor to provide all labor, supervision, construcction, and
installation, equipment,
equ
tools and consumables for this work
3.2 The table of Split of Works Contractor with Subcontractor
3.1
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ONSITE UNDERGROUND PIPING WORK

(PEKERJAAN PIPA BAWAH TANAH
DILAPANGAN)
DESCRIPTION
CONTRACT SUBCONTRAC
OR
TOR
No.
I.
1
(Deskripsi)
GENERAL
(UMUM)
SHOP
MANAGEMENT,
CONTROL
SUPERVISION
(MANAGEMEN
SUPERVISI)
II.
BENGKEL,
KONTROL
REMARKS
(Tambahan)
AND
&
PERMITS
(PERIJINAN)
Permits from local government, and Related
a. Department such
as DLLAJR, Police Department
(Ijin dari Pemda serta Departemen yang terkait
seperti
DLLAJR dan Kepolisian)
b Insurances which including: Comprehensive
. General Liability
Insurance (Body Injury and Property Damage),
Workmanship
Compensation Insurance, Employe's Liability
Insurance,
Comprehensive Automobile Liability
Insurance for
Subcontractor's automobil, Subcontractor All
Risk Equipment
Insurance and Watercraf Hull Insurace, All
Risk Marine Cargo
Insurace for Materiall and Equipment
supplied by the
Subcontractor, Other Insurance for
Subcontractor (if
necessary).
(Asuransi-asuransi
asuransi yang meliputi: Asuransi
Umum (Luka
Badan dan Kerusakan Properti), Asuransi
untuk Upah
Pekerja, Asuransi Kewajiban terhadap
Pekerja, Asuransi
Automobil, Asuransi untuk Kendaraan Laut,
Asuransi untuk
Angkutan Laut yang disuplai oleh
Subkontraktor, dan
Asuransi lain jika ada)
c. Other Local Permits
(Ijin lokal lainnya)
d
. Taxes
(Pajak-pajak )
MANPOWER MOBILIZATION &
DEMOBILIZATION
(MOBILISASI/DEMOBILISASI)
a
. Sub-Contractor's Manpower
(Tenaga Kerja Subkontraktor)
b. CONTRACTOR's Manpower
(Tenaga Kerja KONTRAKTOR)
TEMPORARY FACILITIES
(FASILITAS SEMENTARA)
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X
X
X

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GENERAL
(UMUM)
a
. Area/Space for Temporary Facility
(Area untuk Fasilitas Sementara)
b
. Housing for Subcontractor's Staff & Labor
Lab
(Housing for Subcontractor's Staff & Labor)
c. Subcontractor's Office
(Kantor Subkontraktor)
(UTILITAS)
a
. Water
(Air)
b
. Electricity
(Listrik)
c. etc.
(Lainnya)
GENERAL EXPENSES & SUPPLY
(PENGADAAN & PENGELUARAN UMUM)
a Home and office for Sub-Contractor's
Contractor's
. operation
(Tempat tinggal & Kantor untuk operasional
Subkontraktor)
REV. A
X
X
X
CONTRACTOR provide area office

(KONTRAKTOR menyediakan area office)
X
X
X
b
. Daily consumables for Sub-Contractor
Contractor
(Barang Habis Pakai harian untuk
Subkontraktor)
Safety health environment control and medical
c. services
(Kontrol SHE dan Layanan Medis)
d Daily Transportation for Sub-Contractor's
Contractor's labor
. to/from site
(Transportasi untuk tenaga kerja
Subkontraktor dari dan ke
lapangan)
e Sub-Contractor's
Contractor's office equipment and office
. supply
(Perlengkapan dan kebutuhan Kantor
Subkontraktor)
X
X
f. Safety Protection goods
(Alat Pelindung Diri Lengkap)

g
. Identification Card/ Badge
(Tanda pengenal di Site)
h. Fire Extinguisher
As per CONTRACTOR
ONTRACTOR and Client
requlation
(Mengacu pada aturan KONTRAKTOR
dan Klien)
As per CONTRACTOR and Client
regulation
(Mengacu pada aturan KONTRAKTOR )
3.0 PROJECT MANAGEMENT PLAN

P
3.4
Project Objectives
The key objectives are to execute the Project:
To the Quality as specified in the Contract
To the agreed Schedule
To within or below the specified Budget
To meet the above objectives, the Project Management Team shall emphasize on the
following principles during the Project Execution Phase:
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3.6
REV. A
Health, Safety and Environmental
Ensure that HSE risks

sks are managed during fabrication/
fabrication/ installation phase
Monitor and maintain HSE legal compliance

complia
requirements
Achieve excellent project safety performance
Zero incidents
Zero LTI or long term debilitating illnesses for either Contractor, Sub-Contractor
Sub
or Company s personnel
Quality
3.7
9677-JTB-TS-PLA-16-001
Install the facilities so they meet the intent of the Contract requirements /
specifications or approved deviations and quality expectations
Budget
Complete the Project Scope of Work to within the allocated budget
SCHEDULE
Turnover the facilities on or before the agreed scheduled completion date
BUSINESS DEVELOPMENT
Fully exhibit CONTRACTORs execution capability in meeting Companys

expectations and such that HSE becomes the COMPANYs Company of choice.
4.0 PROJECT EXECUTION PROCESS

PR
The contract will be executed as Lump Sum Project for the Contractor.
Contractor For the proper
project execution Subcontractor has divided the overall SOW as follows:
Project Management and Procurement team are stationed in Jakarta &

Surabaya and supported by other departmental and personnel of Urawa site ,
Lamongan Shore base and Cepu.
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CONTRACTORss execution plan is based around clear and

and unfettered access to
Pertamina EP Cepu facilities in line with the
he agreed Project Schedule.
COMPANYs and CONTRACTOR will be responsible
ible for liaison with their area
Operations and Governments to ensure that the required
equired access is provided.
And Subcontractor shall follow as
The Project Engineer will check and follow up the engineering works. He will be the link
between the Engineering team and the Project Management Team.
The resources, procedures,
procedures, and methods employed for the work will be developed to
allow an overall coordinated effort of engineering. Within 30 days after the
commencement date.
Immediately after project award, the engineering team will initiate engineering work with
the following
ng activities;
Up date Engineering schedule and staff requirements
Prepare all basic engineering documents
Establish engineering requirements for site visits/surveys and site coordination;
interface points and other queries.
Develop schedules, manpower requirements,
requirements, for each individual engineering
discipline
Technical capabilities for the various engineering disciplines are summarized in the
following paragraphs.
Prepare and conduct an internal kick off meeting to introduce project personnel,
define the scope
cope of work and initiate information flow CONTRACTOR.
CONTRACTOR
Develop thereafter the engineering works in accordance with the scope of work, the
list of documents to be provided, and the project schedule.
The Project Engineer will maintain a clear definition of

of the project scope as per Project
Manager Instructions and advice the Engineering team of approved changes. He will
direct the preparation of the Engineering Procedure and establish work plans and
manpower requirements. He will organize and staff the engineering
engineering team and assure
compliance with CONTRACTORs requirements.
The Project Engineer will ensure
ens
that all MTOs and material lists are issued in timely
manner. He will be in charge of preparing the requisitions.
More generally the
he Project Engineer willl identify and request the Project manager or
other relevant people to provide the information necessary for the completion of
engineering works.
ineering group will prepare shop drawings and MTO as per AFC Drawings by
Piping Engineering
CONTRACTOR. And Piping Engineering
Eng
Team will issue isometric drawings for pipe pre
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fabrication. They will also design heat-tracing

heat tracing systems and design all supports and other
items within Battery Limit Facilities.
They will work closely with the Project Engineer to detail the tie in requirements to
facilitate timely installation during the construction.
5.0 PROJECT SCHEDULE / PLANNING

LANNING
5.1
Overall Coordination
Project schedule will be generated in accordance with the contract scope of work
and key milestone dates. WBS and work activities
activities for the Installation Project shall
be linked across all phases and the Project Critical Path shall be identified. The
Planning and Project Control Package shall be submitted to CONTRACTOR for
approval. The approved Plan shall be frozen once approved by Company and form
the baseline for actual progress monitoring.
This Baseline plan will form the basis for the monitoring and controlling of the
project execution and utilized for generating the Project Progress Report. All
outputs will be derived/ referenced
referenced from this Baseline Plan (e.g. bar chart update, SS
curves, manpower histogram and activities listing etc.).
All activities identified on the critical path shall be monitored diligently to ensure
there is no slippage and do not threaten the Overall Project
Project Schedule. If the need
arises, the baseline plan shall be revised upon mutual agreement between
CONTRACTOR and COMPANYs
5.2
Review and Analysis
Periodic review of the scheduled activities on this overall Baseline schedule will be
performed by the Planning Coordinator
Coordinator once a month at every cut-off
cut
date.
The schedule performance will be discussed in weekly/monthly project meetings
with the relevant departments and parties, where the status of the current on-going
on
activities will be reviewed. During this meeting
meeting the target plan activities due for the
next week/month will also be discussed. Scheduled variance / delays and problems
being faced currently and anticipated will be analysed. Ways to overcome these
difficulties will be determined and if necessary the schedule
schedule updated to reflect these
changes upon COMPANYs
COMPANY approval.
Monthly and weekly reports will be prepared and submitted to COMPANY. The
reports will include all the necessary planning and progress information.
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Progress Measurement
Weighted Values
Weighted
ted assigned to each activity reflects the contribution for that particular activity
to the overall completion of the project. The weighted value may be calculated
based on the estimated man hours required to complete the activity or based on the
estimated cost. In general, the higher the weighted, the longer will be the duration to
complete the activity.
Progress Calculating Procedure
Measurement of the physical progress for all current and on-going
on going activities shall be
done on weekly basis. The PMT will be
be responsible to monitor the progress for each
activity as well as the actual overall progress. In the event that the actual progress
is less than the planned progress, the information shall be communicated to the
responsible party either through the weekly
weekly progress meeting or via official memo
via the Planning Coordinator. The Project Manager or his assigned deputy has the
overall responsibility of the Progress.
5.4
Reporting
In compliance with CONRACTOR
NRACTOR requirements, SUBCONTRACTOR
CONTRACTOR will issue a daily,
weekly and monthly report. This report will be prepared by the Project Control Engineer
and will be distributed after review and approval by the PMT.
SUBCONTRACTOR
CONTRACTOR will be submited
subm
the daily report to CONTRACTOR
NTRACTOR day by day during
this project
5.5
Detail Scheduling and Planning

Planning and Scheduling Department will be managed by Project Service Manager. His
responsibility is to maintain the planning and scheduling system for the overall project by
producing and maintaining engineering, procurement, and overall project
pro
schedules and
coordinate planning and scheduling with Construction Planner within construction, and
Planning and Scheduling Department will be use Project Master Schedule, detail Schedule
level-3,
3, and Manpower Histogram as Controlling tools.
schedule level-1
1 already provide and to be sumitted in Technical Document
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Progress Monitoring
Regular progress meeting will be held between CONTRACTOR and the Sub-contractors.
Sub
In
this meeting, the review of the work progress will be made while the concern and problem
pr
areas will be highlighted and possible corrective actions are discussed and concluded.
5.7
Non-Conforming
Conforming Item Control
Non-conforming
conforming work control shall be carried out in accordance with the non-conforming
non
control procedure agreed by CONTRACTOR and the Sub-contractor.
S
5.8
Documentation
Final documentation shall be submitted to Company after review by CONTRACTORs
personnel for their relevant works.
The documentation includes the following, but not limited to:
Preservation/maintenance reports.
Final inspection documents/release notes
The approved outstanding list.
Spare-part lists.
6.0 CONSTRUCTION ENGINEERING

ENGINEE
6.9
General
CONTRACTORs will provide engineering team to prepare shop drawings and installation
drawings and procedures. which the CONTRACTOR engineering will
will coordination and
consultant with COMPANY engineers before starting construction activities related to
Drawings and Procedures Approval for Construction (AFC)
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9677-JTB-TS-PLA-16-001
List of Engineering Documents and Software

List Of Engineering Deliverable :
NO.
DOCUMENT TITLE
PMT
1.1 Pre-Cons truction Survey Report
1.2 Project Mas ter Schedule
1.3 Progres s Meas urement
ENGINEERING
2.1 Shop Drawing
2.2 As -Buit Drawing
CONSTRUCTION
3.1 Construction Plan
3.2 Mobilization Plan
3.3 Scaffolding Plan
3.4 Scaffolding Ins tallation Procedure
3.5 Lifting Plan
3.6 Fabrication and Ins tallation Procedure
3.7 Diving Procedure
Work Packages Procedure

3.8 - Work Packages for Structure
QA / QC
4.1 Project Quality Plan
4.2 ITP for Structure Fabrication
4.3 Surface Preparation and Painting Procedure
Non Destructive Testing Procedure (NDT)

4.4 NDT Procedure (Structure Fabrication)
4.4.1 MPI Procedure
4.4.2 UT Procedure
4.4.3 Radiography procedure
4.4.4. MIGAS Approved WPS
4.4.5 MIGAS Approved Welder Matrix, WQT Cert
HSSE
5.1 Project HSE Plan
5.2 Enviromental Management
5.3 Emergency Res pon Plan
5.4 Level Two Risk Ass ess ment
List Of Software for Engineering :

Auto Cad 2D&3D
Navis Works
PDMS
Primavera P6
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Key Engineers
The CONTRACTORs engineer allready mention in Project Management Team Organization

Chart included their CVs
7.0 PROCUREMENT PROCESS

After the
e decision has been made to purchase goods or outsource services, the procurement
team develops a plan that includes the following:
Selecting the appropriate relationships and contract approaches for each type of
purchased goods or outsourced service
Preparing
aring RFQs and RFPs and evaluating partnership opportunities
Evaluating RFQs, RFPs, and partnerships
Awarding and signing contracts
SO/PO process to Awarding
Managing quality, timely performance
Managing contract changes
Closing contracts
Depending on the complexity level of the project, each of these steps can take either hours or
sometimes weeks of work to complete. Each of these steps is also included in the project
master schedule. The time involved in the procurement cycle can influence the scheduling of
critical activities, including the decision to self-perform
self perform the work or contract the work to
others. The equipment and materials delivery dates and completion of contracted work dates
are placed on the project schedule and any procurement activities that
that create a project delay
or fall on the project critical path may require special attention.
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Procurement Plan Flow Chart
PROCU RE M EN T P LA N FLOW CH ART
VE NDOR
SE LE CT ION
R F Q / R FP
R F Q / R FP
AW AR D /
C ON TR ACT
SO / P O
CLO SIN G
C ON TR CT
M ANAG E
C ON TR CT
M ANAGE
Q UALITY
8.0 MATERIAL CONTROL

Organization
Jobsite material control
ontrol is carried out by the Subcontractors
s Material Controller
C
who
monitors the status of all materials from requisition through receipt at the jobsite.
Coordination with receiving, inspection and document preparation of activities all
materials and equipment will be kept.
Monitoring of material delivery status and immediate reporting of any delivery slippages
or changes will be made in order to allow maximum time for re scheduling and
planning.
Site Material Control
Receiving Materials and Equipment
The equipments and materials (the Goods) will be delivered
delivered to the fabrication or and to
project site. The Goods will be unloaded and stored in a place in the station, pending
custom clearance.
Subcontractor will then perform immediately a preliminary visual inspection in the
contractual delivery point, to determine if any damage occurred during shipping and
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handling. This inspection at this stage will be limited to the identification of any visual
damage or missing item, as compared to the Bill of Lading and packing list. In principle
the bags and/or packs will not be
be open in the station, even if damaged. This inspection
will be performed to disclose any physical damage to the containers or packs due to
rough handling, fire, and excessive exposure to weather, tie down failure, shocks,
accidents or other reasons. Damages
Damages to some bulk items such as pipes can be
identified at this stage.
An Subcontractors site representative acting as Material Controller will attend that
operation and countersign copy of the inspection report, subject agreement, and
an will
report immediately
ediately to CONTRACTOR.. It will be important to identify whether any
damage occurred before unloading the Goods (it will be PALs insurance responsibility)
or upon unloading (it will be Buyers responsibility).
Other containers, packs and bulk items will be checked.
Receiving documents
nts will include:
Materials receiving report and register

Record of the documentation attached
Overage, shortage and damage report and register
Shipping damage inspection tag (countersigned by the parties)
Returned material report and register (countersigned
(countersigned by the parties)
Equipment rental receipt / release record
Returnable containers record (if any )
The Material Controller will record the delivery on the Material Receiving Report (MRR),
register and input delivery information into the Materials Management
Manage
system.
Discrepancies noted before, during and after unloading will be listed on both the MRR
and the delivering carrier documentation, a copy of which will be retained in the file.
A Shipping Damage Inspection Tag will be attached to damaged shipment
shipmen until damage
is corrected, or items are returned to the suppliers, or scrapped and recorded.
Storage of Materials
aterials and Equipment on Site
The Storage on shop is sub-contractor responsibility; however Subcontractors
Subcontractor Material
Controller shall make sure good
good and safe procedures are applied, in line with following
guide lines, in order to avoid or minimize problems with missing or defective Goods
during the construction and installation.
Permanent materials will be stored in accordance with

with applicable project
specification, vendors requirements.
The storage areas/levels will be planned and provided as follow:
Items requiring indoor storage will be stored in a fire resistant, weather tight and
well-ventilated
ventilated building.
Items requiring temperature
emperature and humidity control as required by manufacturers
instructions will be stored in a building provided with heat / temperature control in
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order to prevent condensation and corrosion.

Items that may be stored outdoors will be stored in areas marked
mark and designated for
the outdoor storage, and properly fenced or protected.
In general, storage areas will be maintained in a clean condition and provided with
fire protection as required. Methods of storing equipment and materials will comply
with the vendors
ndors / manufacturer requirements, and engineering specifications.
The Material Controller shall be responsible for the receipt, storage, protection and
preservation of all Company supplied items until they are incorporated into the
completed and tested.
.
9.0 QA/QC
The Quality Manual shall provide the frame-work
frame work for the overall Quality Management
System
ystem (QMS) and provide procedures, standards, controls and consistency to maintain a
system throughout Subcontractor.
Subcontractor. This Quality Manual includes policy and objectives aims
to enhance customer/client satisfaction through effective professionalism working
organization
ion including management responsibility, process for continual improvement of the
system, the assurance of conformity to customer, applicable statutory and regulatory
requirements. As the second tier documentation of the Quality Manual, there shall be
Quality
ity Control Procedures which address and support the sections of the Quality Manual
providing details for implementing and maintaining the Quality Manual requirements.
And Quality Manual and QA/QC Procedure will be submit to Contractor before Construction
start included ITP, WPS, NDE Procedure
Procedu and Others Procedure
10.0HEALTH,
EALTH, SAFETY AND ENVIRONMENTAL
EN
10.1
Procedures
Subcontractor has a Health, Safety and Environment commitment, which is reflected in
the form of Health and Safety Policy, Health Safety & Environment (HSE) Manual, Safety
Management Plan, Environment Management Plan, Emergency Response Plan, Waste
Management Plan, Accident / Incident Investigation Reporting Procedure, and other
related safety activities. In executing a project, Safety and Lost Control is always
developed based
sed upon these documents as well as a COMPANY safety policy and
requirement. Previous project safety documents including safety dossiers are available
upon request.
For executing the project, Subcontractor has used Contractors CSMS developing Safety
& Lost Control
ntrol procedures to achieve the HSE requirement. Some elements are
incorporated into this proposal as Contractor standard document and as proposed
document.
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Implementation of CONTRACTOR HSE Regulation as related to COMPANY HSE

requirements for this specific project will be achieved via HSE Management Plan, Safety
dossiers will also be generated during the execution of the project.
10.2
HSE Plan During Project Execution

The proposed of the HSE Plan is to make sure that the job are done in accordance with
HSE regulations to prevent any accident or incident that may occurs due to personnel
negligence or the nature of the job. It is also to make sure that tools and equipment used
are of the right type, size and as intended.
HSE procedures will be generated to control the HSE implementation during yard
fabrication and site works execution. The procedure will contain specific safety plan for
each specific job to be performed. The procedure will have
have general format with the
elements as specified
ed on COMPANYs
CSMS Requirement. The following item shall be

described in HSE Plan :
HSE Responsibilities
HSE Policies
Evaluating and Monitoring the HSE Plan
Contractor and Company HSE Responsibilities
Incident Reporting
HSE Training & Education
Safety Meetings
Subcontractors HSE Control
Risk Assessment (Hazards Control Process)
Medical Services and First Aid
Emergency Drills
Emergency Response Plan
Telecommunication Operation
Personnel Protective Equipment
Equipment and Tools Safety
Electrical Safety
Working with near hazardous substances
Grit blasting, Painting and Coating
Cranes, Rigging and Heavy Construction Equipment
Ionizing Radiation
Civil Works
Housekeeping
Drugs, alcohol and firearms
Employees involvement
vement in Safety Matters
Permit to Work Procedure
HSE Reports and records
Audit and Inspection Plan

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Detail description of the above sections plan is described in Project HSE Plan
11.0DOCUMENTATION
11.1
Introduction
Document Control will be set up in CONTRACTORs office in Jakarta

Jakar as the central
focal point for receiving, distributing and referencing all the project documents and
this location will control the flow of the documents and records between the
respective parties involved in the project.
During final stages of completion,
completi
the As-built
built dossier will be prepared by
CONTRACTOR with some assistance from its Survey Sub-contractor.
Sub contractor.
Control and distribution of all documents shall be executed by means of transmittals
or by the distribution matrix.
11.2
Objective Of The Document Control

Co
The objective of the Document Control shall be but not limited to:
To keep strict control of all relevant documents for the project and to ensure that
CONTRACTOR and COMPANY will receive a complete and updated set of final
documentation for this project.
proj
To centralize all documentation and filing systems to ensure the upkeep and
confidentiality of the documents.
To reduce duplication of filing systems between all Managers/Engineers.
To ensure all parties have the latest revisions of drawings specification

specifica
and
necessary information.
To simplify co-ordination
ordination of work between various departments and other
organization units.
To assist with the easy reference for all departments and organization units
involved.
To co-ordinate
ordinate all the various completed documents
documents for final hand over to
CONTRACTOR.
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Document
Document Control Will maintain and ensure all about document COMPANY and
CONTRACTOR submitted and receive by electronic mail first and after that will be
summitted by hard copy
Basically for this project, DC will co-ordinate
ordinate two (2) groups of documents as
follows:
i) COMPANYs Documents
11.4
Detailed Design Package
DEPs
Specifications
Procedures
Contract Documents
ii) CONTRACTOR Documents
Project Specific Procedures / Plans
Sub-contractors
contractors Procedures / Plans
As installed information for installation work
Acceptance Certificate
12.0PROJECT CONTROLS
12.1
Project Control Introduction

The purpose of the Project Control is to review, analyze, calculate and provide data to
Project Management Team (PMT) to evaluate the status
status work program and to take
immediate action to improve in case of any concern. After award, CONTRACTOR will
develop a project control procedure which will define the method of coordination, reporting
and list of periodic submission to Company Project Team. Throughout the project, the
dedicated PMT shall review and provide a comprehensive control system which will
comprise of:
Work progress status (schedule, progress and productivity)
Area of concern, remedial measured
Evaluate the project on regular basis, the quantity of work completed compared with
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the planned activities.
12.2
Adapt the level of resources for accelerating the performance of each activity, as
required.
Assess the duration of on-going

on going activities and remaining activities.
Implement corrective action

action options to recover the schedule, where necessary.
CONTRACTOR Cost Control Plan
Followings are the key objectives for the Cost Control function:
Contract price breakdown / cost breakdown
Commitment Control
Expenditure
Variance and changes
Forecast / Estimate
timate to complete
Control and monitor all the above
Monthly Cost Report shall be prepared with the following information to be included
in the report:
A narrative summary of the project's current financial situation with details of any
disputes and intended
ded actions by either party.
A variation status with values of variations issued, agreed, disagreed, proposed,

withdrawn, completed with the current status of variations.
A contract status advising current forecast of final contract value containing lump
sums,
ums, measured works and variations as noted previously.
Variance between forecast final account and approved contract value.
13.0PROJECT CLOSE-OUT
The CONTRACTOR will provide as a minimum the following documentation:
A. Master Document Index
B. Design Report including
luding design documentation (AFC issue of design reports and
drawings), back-up
up calculations, all engineering analyses with explanation of the
theories and assumptions used in computer programs, specifications, bills of material,
updating of COMPANY drawings, etc.
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All documents to be provided by CONTRACTOR in the Final Documentation shall be

original where available.
CONTRACTOR shall submit the documentation in the form of PDF format and electronic
source file for hand-over
over purpose.
Electronic data shall be presented on CD-ROM
CD ROM (2 copies) with complete electronic index or
register.
Final Documentation shall be presented in the form of manual or dossiers in accordance
with COMPANY specification. CONTRACTOR shall provide one (1) original and one (1)
hardcopy of manuals or dossiers.
Dossiers and manual required by COMPANY shall include but not be limited to the
following:
Engineering Dossiers such as drawings, procedures, etc.
Construction and Installation Manual
Operating Dossier
Maintenance Dossier
As-Built Drawings
Supplier Vendor Documents
Close Out Report
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