310737507.

xls

PROCUREMENT/TENDER PLAN

WORK ORDER TITLE:

JOB NO.:
CLIENT :
1. PID No./MRV No.
3.

Material/Equipment/Service Description

4.

Scope of Suppy/Work

5.

Procurement Schedule

1
3
6
7
8
9
10
11
13
14
16
17
18
19
20
6.

PROJECT CODE:
ENQUIRY/ITB NO:
2.

Cost Estimate
PETRONAS Swec Code

Activities
Approval of Procurement Plan
ITB issuance
Bidding Duration (4 working Days- bidding period)
Bid Closing
Bid Extension
Tech Bid Opening & Technical Bid Evaluation Start
Technical Bid Evaluation Complete & Technical Evaluation Report
Approval of Technical Evaluation Report
Commercial Bid Opening & Commercial Evaluation Start
Commercial Evaluation Complete & Award Recommendation
Management Approval of Award Recommendation
Techno- Comm Meeting & Purchase Order award
PO Delivery Date
Required At Site Date
Bid Validity

Planned Date

BEL

Actual

Remarks

Bidders List (If Bidder's List is determined based on Screening Recommendation, the Screening Results shall be provided)
Screening Recommendation

Shortlisted

Others (justify)

Justification
Bidders List

7.

Make/Brand

Cost Savings Initiative Implemented (explain):

Prepared by :
Name
: Tender Secretariat Exe.
Date
:
Signature :

PETRONAS Licence Exp Date

Bid Response

To further negotiation prior to award

Reviewed by :
Name
: Lead of Tender Secretriat
Date
:
Signature :

Cost Savings:
Verified By:
Name
: Head of Procurement
Date
:
Signature :

Notes:1) Review and approval shall be in accordance with the Limits of Authority (LOA).
2) Justifications and explanation shall be provided in an attachment if the space is insufficient.
3) Technical Evaluation Criteria and Commercial Evaluation Criteria shall be provided in an attachment where applicable.

Confirmed By :
Name
:Project Manager
Date
:
Signature :

Approved By :
Name
CEO
Date
Signature

310737507.xls

PROCUREMENT/TENDER PLAN

WORK ORDER TITLE:

JOB NO.:

PROJECT CODE:
ENQUIRY/ITB NO:

PROCUREMENT/TENDER PLAN
0
WORK ORDER TITLE:
JOB NO.:
8.

9.

PROJECT CODE:
ENQUIRY NO:

Procurement Strategy
Competitive bidding
Sole Source (attach justification)
Procurement Mode
Two Tier

Client PA
VDP

Fax Bid

10. Bid Evaluation Team Members

No. Technical Evaluation Team
1
2
3
4

One Tier (justify)

Direct negotiation (attach justification)

Others (justify) :

As requested by Client

5
6
7
8
9

No.
1
2
3
4

11. Technical Evaluation Criteria

Per Specifications and acceptable delivery

Attach

12. Commercial Evaluation Criteria

Per Bill of Materials

Attach

13. Location for Technical Evaluation

LSE LABUAN Office
Location for Commercial Evaluation
LSE LABUAN Office
14. Award Recommendation
Commercially lowest
Split award (not lowest combination)

Client

Others (specify)

Client

Others (specify)

16.

17. Delivery/Contract Duration

Date
Days/Weeks

18.

20. PO Follow Up Items

BG

Commercial Evaluation Team

5
6
7
8
9

Technical Acceptable
Others (justify) :

15. Type of Contract

Unit Rates
Lump Sum

19. Payment Terms

Standard

Contractor PA (approved by Client)

Purchase Order Ref. No./Amount

Ref. No.
PO Amount
Vendor
Delivery Terms
FCA
Others (specify)

refer LOA

Non-Standard (provide details) refer LOA

PG

LD for Late Delivery

Vendor Data

Source Inspection

Air Freight

310737507.xls

PROCUREMENT/TENDER PLAN

WORK ORDER TITLE:

JOB NO.:
AP (Import Permit)

PROJECT CODE:
ENQUIRY/ITB NO:
Others (specify)

Sea Freight

21. Exceptions/Remarks

Prepared by :
Name
: Tender Secretariat Exe.
Date
:
Signature :

Reviewed by :
Name
: Lead of Tender Secretariat
Date
:
Signature :

Verified By:
Name
: Head of Procurement
Date
:
Signature :

Notes:1) Review and approval shall be in accordance with the Limits of Authority (LOA).
2) Justifications and explanation shall be provided in an attachment if the space is insufficient.
3) Technical Evaluation Criteria and Commercial Evaluation Criteria shall be provided in an attachment where applicable.

Confirmed By :
Name
:Project Manager
Date
:
Signature :

Approved By :
Name
:CEO
Date
:
Signature :

310737507.xls

Yes
No

PA (approved by Client)

310737507.xls

310737507.xls