Escolar Documentos
Profissional Documentos
Cultura Documentos
SAPGRef.:
Function:Stock&MaterialsHandling
Activity/System:StockControl
Company:
Division:
Country:
Site:
AuditRef.:
Date:
Completedby:
Reviewedby:
ControlObjective(s):
(a)Toensurethatadequateandappropriatestocksareheldtomeetthedemandsofsalesandproduction;(b)Toavoidoverstocking;(c)Toensurethatallstock
movementsarevalid,authorised,correctlyprocessed,accountedfor,andaccuratelyreflectedintheaccounts;(d)Toensurestocksaresecurelyandappropriately
storedinorderpreventloss,theft,deteriorationormisappropriationofstockitems;(e)Toensurethatstockrecordsareaccuratelymaintained,adequately
protectedfromunauthorisedaccess,andregularlyverified;(f)Toensurethatstockdiscrepanciesarepromptlyhighlighted,investigatedandresolved;(g)To
ensurethatstockwriteoffs,scrapandotherdisposalsarejustified,authorisedandcorrectlyhandled;(h)Toensurethatstocklevelsaremonitoredinorderto
detectandreacttoreplenishmentrequirements,obsoleteandslowmovingitems;(i)Toensurethatallstockholdingsaretraceabletoaknownstoragelocation;
(j)Toensurethatmanagementareprovidedwithaccurateandtimelyinformationonstocklevelsandusage;and(k)Toensurethatliaisonbetweenthestock
controlfunctionandotherrelevantactivities(i.e.salesandproduction)issufficienttoenabletheachievementoftheorganisation'sobjectives.
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Risk/ControlIssue
CurrentControl/Measure
WP
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Effective
Yes/No
Compliance
Testing
Substantive
Testing
Weakness
toReport
KeyIssues
1.1
Haveauthorisedand
documentedstockcontrol
policiesandprocedures
beenimplemented,andhow
canmanagementbesure
thattheyarefullycomplied
with?
1.2
Howdoesmanagement
determinethecurrentand
futurestockrequirements,
andhowcantheybesure
thatactualstocklevelscan
accuratelymeetsalesand
productiondemands?
1.3
Aremanagementmade
awareofeither
overstockingorstock
shortages,andhoware
theirreactionsevidenced?
1.4
Whatmeasuresensurethat
allstockmovementsare
valid,authorised,correctly
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processed,andaccounted
for?
1.5
Whatmechanismsprevent
theacceptanceand
processingofinvalidor
unauthorisedstock
movements?
1.6
Howcanmanagementbe
assuredthatstockis
securelystored?
1.7
Whatprocessesensurethat
stockvaluationsare
accurateandcorrectly
reflectedintheinventory
andaccountingrecords?
1.8
Whatmechanismsprevent
themanipulation,distortion
orfalsifyingofstock
records?
1.9
Howcanmanagementbe
certainthatallstock
adjustments,writeoffs,and
scrapdisposalsarejustified,
authorisedandcorrectly
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processed?
1.10
Howwouldmanagementbe
madepromptlyawareof
slowmovingandpotentially
obsoletestockitems?
DetailedIssues
2.1
Areprocessesinplacewhich
ensurethatadequate
informationisprovidedto
facilitateadequatestock
planningtoachievebusiness
objectives?
2.2
Havesuitablytrainedand
experiencedstockcontrol
staffandmanagementbeen
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provided?
2.3
Whatpreventsthe
overstockingofitems?
2.4
Howarestocksmaintainedat
theoptimumlevel,takinginto
accountsuchfactorsas
supplierorproductionlead
time,etc.?
2.5
Arerawmaterials,itemsin
productionandfinished
goodsdiscretelyidentified,
physicallytracked,and
correctlyreflectedinthe
accounts?
2.6
Aremanagementpromptly
alertedtolowstocklevels,
andhowistheirreaction
evidencedandmonitored?
2.7
Areallstockmovementsand
adjustmentssupportedby
documentationandtrailed?
2.8
Arealldamageditemsand
thosereturnedfrom
customers,etc.accurately
identifiedandappropriately
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returnedforcredit?
2.9
Isitpossibletoverifythe
validityofstocksalesthrough
totheaccountsreceivable
system?
2.10
Isitpossibletoverifyall
stockmovementstothe
productionfacilityandagree
stockinputstotheoutputof
finishedgoods?
2.11
Arestockissuesofraw
materialspromptlyactioned
andtheassociateditems
movedintotheproduction
areatominimiseworkflow
disruptions?
2.12
Howcanmanagementbe
certainthatallstockissues
areauthorisedandaccounted
for?
2.13
Whatprocessesensurethat
stockitemsareusedin
rotationsothatitemsdonot
deteriorate?
2.14
Howcanmanagementbe
assuredthatallstock
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deliveries(includingthose
madedirectlytoproduction
orsaleslocations)are
identified,confirmedas
correct,anddulyaccounted
for?
2.15
Howcanmanagementbe
certainthattheappropriate
accountingtreatmentis
appliedtostockitems(i.e.
fixedorcurrentassets,write
offtorevenue,appropriate
timing,etc.)?
2.16
Whatmeasurespreventthe
theftormisappropriationof
stockitems?
2.17
Whereappropriate,areall
situationswherestockis
eitherstolenordamaged
reportedtothepolice,and
claimedagainsttheinsurers?
2.18
Howcanmanagementbesure
thatallstockmovementsare
accuratelyreflectedonthe
stockcontrol/inventory
records?
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2.19
Arestockrecordsadequately
protectedfromunauthorised
orfalseentries?
2.20
Arethestockrecordssubject
toregularverification,ifso,
howoftenandhowisthis
evidenced?
2.21
Howcanmanagementbe
assuredthatallstockitems
aresubjecttoreliable
verificationandthatthe
valuationscontainedinthe
publishedaccountsare
completeandaccurate?
2.22
Howcanmanagementbesure
thatthepricesusedto
evaluatestockholdingsare
valid,accurateandupto
date?
2.23
Whatmechanismsensurethat
allstocktakingvariancesare
accuratelyrecorded,reported
tomanagement,investigated
andresolved?
2.24
Isadequateauthorisation
appliedandevidencedin
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supportofallstocktaking
adjustments?
2.25
Areadequateandsecure
stockstoragefacilities
providedinordertoprevent
deteriorationofitemsand
lossesduetotheft?
2.26
Cantheprecisestorage
locationsofallstockitemsbe
promptlydetermined?
2.27
Arestockwriteoffs,
disposals,etc.authorisedat
theappropriatelevelandhow
isthisevidenced?
2.28
Whatmeasuresensurethat
thebestpriceisobtainedfor
stockdisposals(i.e.forscrap)
andaresuchtransactions
authorisedandtherelevant
proceedsconfirmed?
2.29
Howisaccuracyofalldata
inputfromothersystems(i.e.
purchasing)confirmed?
2.30
Howistheaccuracyofdata
outputtoothersystems(i.e.
productcosting,accounts
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receivable,etc)confirmed?
2.31
Howistheaccuracyand
integrityofthestocksystem
recordsassured,andwhat
measuresprevent
unauthorisedaccesstothe
stockdata?
2.32
Howcanmanagementbe
assuredthatmanagement
informationextractedfrom
thestocksystemisaccurate,
timelyandcomplete?
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SYSTEMINTERFACESFORSTOCKCONTROL
Itisunlikelythatanyactivityorsystemwilloperateincompleteisolation,butwillneedtointeractwithotherdataandsystemsinordertobefullyeffective.
Atasimplelevel,suchinteractioncouldrelatetotheinputofdatafromasourcesystemandthegenerationofamendedorenhanceddatawhichcanbeoutputto
thenextprocess.Forexample,takingcodedtransactionsfromanaccountspayablesystemintothegeneralledgerasthebasisforsubsequentlyproducing
managementaccountsinformation.
Itisoftenatthepointofinteractionbetweensystemswherecontrolsarecritical. Auditorsshouldbesatisfiedthatthedatamovingbetweensystemsis
consistent,completeandaccurate,inorderthatthesubsequentprocessesareundertakenuponareliablebasis.
Thefollowingtableaimstoplot,forthesubjectsystemofthisStandardAuditProgrammeGuide,thepotentialinterfaceswithothersystemswhichmayrequire
auditattention.Indicatorsareprovidedtodifferentiatebetweenthoseinterfaceswhichactasinputsourcestothesubjectsystemandthosewhicharepotential
outputtargets.The"SAPGRef."columnrecordsthereferencenumberoftheProgrammeGuidewhichaddressestheissuesfortherelatedsystem
System
SAPG
Ref.
Input
Source
Output
Target
System
SAPG
Ref.
Input
Source
Output
Target
Warehousing&Storage
0502
Distribution/Transport/logistics
0503
Planning
0104
Insurance
0110
AccountsPayable
0203
Planning&Productioncontrol
0601
AccountsReceivable
0204
Materials&Energy
0604
GeneralLedger/ManagementA/Cs
0205
QualityControl
0605
FixedAssets
0206
SalesDistribution
0707
Inventories
0211
Agents(Sales)
0709
Product/ProjectAccounting
0212
OrderProcessing(Sales)
0710
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FinancialInformation&Reporting
0214
Purchasing
0401
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SparePartsandSupply
0803
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