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ERP Meaning
What does ERP Stands for, ERP full form, ERP Meaning
ERP is the world largest enterprise software used for controlling the business processes and
lets define what does ERP stands for and meaning of ERP?
ERP stands for Enterprise Resource Planning (ERP) was coined by Gartner Group in the 1960s.
Enterprise Resource Planning (ERP) software places its focus on integrating an
organization departments and functions (HR, logistics, Sales, Finance, Production etc) into a
single and integrated computer system that aims to serve all those department teams needs.
Financial Systems
The major benefits of ERP systems are: better customer satisfaction, better information, high
productivity, better quality and decreases in time to market, delivery time, inventory levels etc.
What is SAP HR
In this article we are going to discuss what is SAP HR and it importance. SAP HR (Human
Resource management) also known as Human Capital Management (HCM) and it is an
important module in ERP SAP systems that supports all the process of human resource
management in the enterprise.
SAP HR records the data from the hiring an employee to its final termination in organization. It
store the employee data such as designation, role, salary details, working shifts, address and so
on.
Organizational management
2.
Personnel Administration
3.
Time Management
4.
Payroll
5.
Personnel Development
as
Personnel
Management,
Organizational
Management
(OM),
Time
Define Company
2.
3.
4.
5.
6.
Personnel Structure
1.
2.
3.
4.
Organizational Management
1.
2.
3.
4.
5.
6.
7.
Infotypes:
1.
2.
3.
4.
Maintain Subtypes
5.
Relationship Maintenance
6.
2.
3.
4.
5.
Recruitment
1.
2.
3.
Create media
4.
5.
Create Advertisement
6.
7.
Application Structure
2.
Enterprise Structure
Step 1 :- Enter Transaction Code SPRO in the commend field and press enter
on the Keyboard
Step 3 :- After Selecting SAP Reference IMG, a new screen IMG Path will be
displayed. Select Define company execute icon for creating a company
Next Screen will be displayed after selecting the define company execute
icon
Step 4: Now Select New entries icon to create a new company and enter the company details
SAP Tutorials
Step 1 :- Enter Transaction Code SPRO in the commend field and press enter
Steps 2 :- In customizing
execute project screen select SAP Reference IMG
Step 4 :- The below screen displays after selecting Edit, Copy, Delete
Company Code ( Define Company Code )
we can create company code by selecting above two options. By selecting first
option copy, Delete, company code all the configuration and tables get
copied automatically along with assignments.
Here we are creating company code manually configure all the assignments
by selecting second optionEdit Company Code Data . Double click on
Edit Company Code Data
Step 3 :- After selecting SAP Reference IMG, follow the below structure to configure the
Business areas
Step 4 :- After Selecting Define Business Area, Select new entries to configure new
Business areas
Step 5 :- Enter the 4 digit code in the business area field and enter the name
of business areas in the description field and save the settings.
Thus Business Areas ADKA, ADHY, ADMU are configured in SAP FICO .
You can create new personal areas by copying existed personal area or creating by selecting new
entries
Select Personnel Area
In the personnel areas section update the address fields House number/street, Postal
code, City, Country key,
After updating the information press enter, a pop window will be open for address details.
Update the address data and click on save icon to save the entries.
A house bank in SAP is identified by a 5 character alphanumeric code. Each house bank
ID is unique within a company code and a company code can have multiple house banks.
Each house bank in SAP system is associated with a country key representing the country
where the bank is located.
House banks can have more than one bank account id, account ID is unique for a
specific bank ID and company code. The account ID is used for entering specifications for
the payment program and for updating the G/L Account Master records
SAP R/3 IMG Path : SPRO >> Financial accounting >> Bank accounting >> Bank accounts
>> Define house banks
Transaction code : FI12
Step 1 : Enter transaction code FI12 in the SAP command field and press enter
2.
Bank Key : -Enter Bank key (Read more how to create bank key)
3.
Click on save icon to save the configured data. Successfully you have created house bank in SAP.
Bank Accounts
Click on bank accounts option to maintain details of bank.
After maintain all the details, click on save button to save the configured bank details.
You can create new personal areas by copying existed personal area or creating by selecting new
entries
Select Personnel Area
In the personnel areas section update the address fields House number/street, Postal
code, City, Country key,
After updating the information press enter, a pop window will be open for address details.
Update the address data and click on save icon to save the entries.
Click on position button and enter your personnel area and enter
Click on save button to save your entries. Successfully you have assigned personnel area to
Company Code.
Double click on Personnel Subareas and select Create personnel Subareas and click on
choose
After updating the data, click on save icon to save the entries.
Personnel Structure
In next screen enter value in the Value abbr. if you want activate number assignment for all
plan versions or leave this field blank to deactivate .
SAP R/3 IMG Path:- IMG > Personnel Management > Organizational Management > Basic
Settings > Maintain Number Ranges > Maintain Number Ranges
Transaction Code: OONR
In next screen enter the key in the field subgroup and press enter and click on save icon.
EX Maintain External number range interval From Number To Number, and tick the
ext check box.
Click on save icon to save entries, ignore warning message and press enter to continue.
In next screen Change view Inheritance of contr. Area in pos.: Overview, enter the
following information
On the Change View Set Up PD Transport Connection: Overview screen, enter the following
entries.
SAP R/3 IMG Path :- SPRO > IMG > Personnel Management > Organizational
Management > Integration > Set up Integration for Cost Distribution
Transaction Code :- OOCDIST
In the next screen Change View Integration with Cost Distribution: Overview update the
following information
A
C
K
O
P
Q
S
Work Center
Job
Cost Center
Organizational unit
Person
Qualification
Position
SAP R/3 IMG Path: SPRO >> IMG >> Personnel Management >> Organizational
Management >> Transport >> Set Up Transport Connection
Transaction Code:- OOCR
Integration with Cost Distribution
SAP R/3 IMG Path :- SPRO >> IMG >> Personnel Management >> Organizational
Management >> Integration >> Set up Integration for Cost Distribution
Transaction Code :- OOCDIST
Maintain Object types
SAP R/3 IMG Path :- SPRO >> IMG >> Personnel Management >> Organizational
Management >> Basic Settings >> Data Model Enhancements >> Maintain Object types
Activate Inheritance of Account Assignment Features
SAP R/3 IMG Path:- SPRO >> IMG >> Personnel Management >> Organizational Management
>> Basic Settings >> Activate Inheritance of Account Assignment Features
Transaction Code:- OOCINH
Maintain Infotypes
IMG Path :- SPRO >> IMG >> Personnel Management >> Organizational Management >>
Basic Settings >> Data Model Enhancements >> Infotype Maintenance >> Maintain Infotype
Maintain Subtypes
SAP R/3 IMG Path: Personnel Management>>> Organizational Management >> Basic Settings
>> Data Model Enhancements >> Infotype Maintenance >> Maintain Subtypes
Maintain Country-specific Infotypes
SAP R/3 IMG Path: Personnel Management>>> Organizational Management >> Basic Settings
>> Data Model Enhancements >> Infotype Maintenance >> Maintain Country-specific
Infotypes
Infotype Settings
SAP R/3 IMG Path: Personnel Management >> Organizational Management >> Infotype
Settings >> Activate/Deactivate Vacancy Infotype
Transaction Code: OOVB
Click on Change interval to maintain number range interval or Click on Status button to check
the existed number range interval.
Select the relevant Country Code by selecting drop down list. After specifies country press enter
to continue.
A message box will be displayed as Parameters created for India . Press enter to continue
Update the parameters values for the parameters ID, make Sure Parameters are Created as
shown below
Choose the Save icon to save the entries. Successfully new parameters are maintained in SAP.
SAP IMG Path: SPRO >> SAP Reference IMG (F5) >> Personnel Management > Personnel
Administration >> Organisation Data >> Organisation Assignment >> Define Employee
Attributes
select Define employee attributes in next screen relevant country grouping code and press
enter
In next screen maintain the entries under Activity status, Employment status, Training status
Possible entries under activity status field are
1= Active Employees
2= Retiree
3= Early retiree
2= Salaried employee
3= Civil servant
9= Other
1= Trainee/apprentice
2= Trained
9= Other
After copying, change Action Code with your own action type and update the Description with
Infogroups.
Click on save icon to save the data. Successfully you have maintained personal actions types in
SAP.
Change action key and update the name of your action. Press enter to continue
A pop-up-window displaying to choose the specify objects to be copied. Select Copy all to
copy all entries.
A message will be displayed as Number of dependent entries copied and press enter to
continue.
You are back to initial screen, name of the action shows blank. Update the action text again
You can see all the copied infotypes and subtypes and you can modify (delete or add new
entries) as per your business needs.
Now you have to link the action with a transaction. Select action and double click on transaction
for actions
Change action key and update the name of your action. Press enter to continue
A pop-up-window displaying to choose the specify objects to be copied. Select Copy all to
copy all entries.
A message will be displayed as Number of dependent entries copied and press enter to
continue.
You are back to initial screen, name of the action shows blank. Update the action text again
You can see all the copied infotypes and subtypes and you can modify (delete or add new
entries) as per your business needs.
Now you have to link the action with a transaction. Select action and double click on transaction
for actions
SAP IMG Path: SPRO > IMG > Personnel Management > Organizational Management > Basic
settings > Maintain Personnel Actions
On the screen change view Actions (overview): Overview, select action line and click on
copy as icon
Change action key and update the name of your action. Press enter to continue
A pop-up-window displaying to choose the specify objects to be copied. Select Copy all to
copy all entries.
A message will be displayed as Number of dependent entries copied and press enter to
continue.
You are back to initial screen, name of the action shows blank. Update the action text again
You can see all the copied infotypes and subtypes and you can modify (delete or add new
entries) as per your business needs.
Now you have to link the action with a transaction. Select action and double click on transaction
for actions
Recruitment
Step 1: Enter transaction code PQ13 in the command field and enter.
Step 2: Update the validity period i.e starting date and ending date fora new position. After
updating validity click on execute (F8).
Object abbreviation: Update the name of the object, you can update up to 12 characters
2.
Object name:- Update the descriptive name of the object, you can update up 24
characters long.
3.
Step 4: In next essential relationship screen, create the relationship A-03 that belong to
organizational unit
1.
Update the id of related object, you can get id by pressing f4 function key on id field.
2.
After selecting ID press enter, then automatically organization unit abbreviation and
name fields are updated.
3.
2.
3.
After updating ID object press enter, automatically abbreviation and name are updated..
Step 1: Enter transaction code PBAW in the SAP command field and press enter.
Step 2 : In next screen, click on execute button (or press function key F8).
Step 3: On the maintain advertisement screen click on advert button to maintain new
advertisements as per your business requirements.
Step 4: Click on Next free advertisement number then advertisement number will be
automatically generated for your reference.
Click on ADD button below vacancies published and select vacancies to be posted from the list.
Click on save button or press (ctrl+s)0 to save the created advertisement in SAP.
Now you can see all the created advertisements from the list.
Display intervals: This option displays existed number range interval with two
digits code that starts and end number ranges.
2.
Change Intervals: -This options allows you to change the number range intervals.
3.
NR status: This option displays the last assigned for the applicants.
Click on change interval option to maintain the application number range as per your
requirements.
NO: Update the two digits key that identifies the number range interval.
2.
3.
4.
Ext: Check the ext if the number range interval is for external or keep it blank number
range for interval purpose.
Change the NR status to 0 and Ignore the warning message and click on yes to save the data
Now go back to edit interval screen and select the number range interval NO and click on delete
button.
Click on save button(ctrl+s) to save the data.
The following training tutorials guides you how to create media in SAP HR step by step
with screen shots. Recruitment media is used to create for configure the instruments into one
category. You can create media by using the following navigation method.
SAP IMG Path: SPRO >> IMG >> Personnel management >> Recruitment >>
Workforce requirement and advertisement >> Create media.
Step 1: Follow the IMG path and click on create media to maintain the media as per your
business requirements.
Step 2: On the overview screen, click on new entries, the following are the media we are
going to configure.
Medium
01
02
03
04
Name of Medium
Press
Employment office
Mail
Internet
APCI
AP
AP
P
AP
Step 3: In the next new entries screen, update the following fields.
1.
Medium: Enter the numerical key that identifies the medium in SAP
2.
3.
Click on save button or press ctrl+s to save the configured data, then you get a message as data
was saved.
SAP IMG Path: SPRO >> IMG (F5) >> Personnel Management >> Recruitment >>
Workforce requirement and advertisement >> Create recruitment instruments.
Step 2: On the overview screen, click on new entries to maintain new recruitment instrument
as per your business requirements. The following recruitment instruments are creating in SAP.
Instrument
00000066
00000067
00000068
00000069
00000070
Instrument
Times of India
Hindu
Naukri.com
Monster.com
Outlook email
Medium
1
1
4
4
3
Name of medium
Press
Press
Internet
Internet
Mail
2.
3.
Medium: Update the medium key that the instruments are classified according to the
medium used.
4.
Name of medium: Name of medium will automatically updates after your press
enter key.
Click on save button (Ctrl+s) to save the configured recruitment instrument data in SAP.
Create addresses for recruitment instruments
Lets learn how to create address for recruitment instrument in SAP, go back to img path and
click on create address for recruitment instrument.
Path: SPRO >> IMG (F5) >> Personnel Management >> Recruitment >> Workforce
requirement and advertisement >> Create addresses recruitment instrument
Step 1: On the overview screen, click on new entries.
Step 2: Update Address, ID, Address fields and click on save button to save the data.
Now go back to IMG path and click on Create recruitment instrument, update the address
fields to instruments.
SAP IMG Path: SPRO >> IMG >> Personnel Management >> Recruitment >>
Application administration >> Create personnel officer.
Step 2: On the overview screen, a list of personal officers list will be displayed. Click on new
entries to create new personnel officers as per your organization requirements.The following
values are configuring in SAP.
Group
ADAR
ADAR
ADAR
ADAR
ADAR
ADAR
Administrator
Ada
RAV
SRS
HEM
SAN
SNE
Administrator name
ADARSH
RAVI
SUERSH
HEMANTH
SANDHYA
SNEHA
Title
Mr.
Mr.
Mr.
Mr.
Ms.
Ms.
Tel no.
SAP name
Group: Enter the administrator group as per blue prints, here we are updating group
ADAR.
2.
3.
4.
5.
Telephone
no:
Update
the
telephone
number
of
personnel
officer
communication purpose.
6.
SAP name: Update the sap user id that provided by the SAP administrator.
for
2.
3.
SAP IMG path: SPRO >> IMG (F5) >> Personnel management >>Recruitment >>
Application administration >> Applicant structure >> Create applicant group.
Step 2: Click on new entries to create new applicant group as per your requirements.
2.
3.
Application class: Update the application class (AP for external applicant and P for
internal applicant).
After updating the details, press enter and click on save button to save the data.
SAP IMG path: SPRO >> IMG (F5) >> Personnel management >>Recruitment >>
Application administration >> Applicant structure >> Create applicant ranges.
Step 2: Click on new entries to maintain new ranges as per your organization requirements.
Step 3: On the new entries screen, update the fields applicant range and applicant range text.
Press enter and click on save button to save the configured data.
SAP IMG path: SPRO >> IMG (F5) >> Personnel management >>Recruitment >>
Application administration >> Applicant structure >> Create unsolicited application
group.
SAP IMG Path: SPRO >> IMG (F5) >> Time management >> Work Schedules >>
Daily work schedules >> Define daily work schedules
You can define work schedules by coping existing predefined entries or entering new data as per
your organization requirements. Click on New entries to define new work schedules as per
your business requirements.
2.
Daily work schedule: Update the NORM and normal shift in text field
3.
4.
Planned working hours: Update planned working hours, every company has there
own policy regarding to working hours.
5.
Working time: Update the working time of normal shift, most of the normal shift
starts from 8 AM and ends at 6 PM.
6.
7.
Tolerance Time: update the tolerance time.Every organization follows there own
policy regarding working shifts.
After
updating all the mandatory fields, click on save button to save the configured entries.
1.
2.
3.
1. Define employee subgroup groupings. Step 1: Follow the img path and click on
define employee subgroup groupings Path: SPRO >> IMG >> Time management >>Work
schedules >> Work schedule rules and work schedules >> Define employee subgroup
groupings. Step 2: On the activity screen, click on Define employee subgroup grouping
Step
4: On the new entries screen, update the following fields.
1.
ES grpg: Enter one digit key that identifies the employee subgroup grouping
2.
E
nter your country grouping key and press enter.
2. Set work schedule rules and work schedules. Step 1: Follow the img path and click
on Set work schedule rules and work schedule Path: SPRO >> IMG >> Time management
>>Work schedules >> Work schedule rules and work schedules >> Set work schedule rules and
work schedule Step 2: Select defined work schedule rule and click on copy as button.
Ste
p 3: Update the target ESG key and change the details as per your organization requirements.
Click
on save button to save the configured details. Similarly create work schedule rules for other es
grouping. 3. Generate work schedules Step 1: You can generate work schedules by
manually or in batch. Follow the img path and click on generate work schedules in batch. Path:
SPRO >> IMG >> Time management >>Work schedules >> Work schedule rules and work
schedules >> work schedules in batch. Step 2: Update the details and click on execute (F8).
Thu
s successfully work schedule are defined and reports are generated.