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Wedding Planner

Make wedding planning easier by using this template to keep your


information in one place. Track to-dos, compare vendors, monitor your
budget, and plan the ceremony.
Each sheet tab is organized by category. You can fill them out in any
order you wish. Feel free to add, delete, or customize each one based
on your specific needs.

Sections
OVERVIEW

BUDGETS

Collaborate with friends and family by sharing this sheet with them.
Learn how to share
GUESTS

NOTE...
Some cells contain formulas. Try not to edit them; they'll
recalculate automatically based on other values you've
entered.

Congratulations, and have fun planning your big day!

LOCATIONS

Sections
OVERVIEW

STYLE

To-do

Attire

Coordination

Hair & makeup

Wedding day schedule

Flowers

BUDGETS

FOOD

Budget estimator

Wedding cake

Detailed budget

Caterer

GUESTS

PHOTOGRAPHY

Guest list

Photographer

Invitations

Videographer

Seating chart
Gifts
LOCATIONS
Venue
Hotel

ENTERTAINMENT
Entertainment
Music

To-do list
To do

Due date

Progress

Find your perfect partner

9/4

Done

Start entering guest list

Today

In progress

Fill out budget planning & tracking estimates 9/5

Not started

Collect addresses for invitations

9/6

Not started

Create a wedding website for guests

9/7

Not started

Interview photographers

9/8

Not started

Pick out caterer

Next month

Not started

Pick out reception location

Not started

Notes
Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.
You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.

Coordination

List roles that can be done by friends or professionals, s

Name

Role

Phone #

First Last

Wedding coordinator 123-456-7890

Email
email@email.com

friends or professionals, such as a wedding coordinator, officiant, or MC.

Website
website.com

Cost
$0

Notes

Wedding day schedule


Time Item
12:00 PM

Notes

Budget estimator
Enter your estimates for each category below. You can add,
remove, or customize any categories that don't apply.
Totals will be calculated for you automatically. 'Actual' amounts
are pulled from the 'Detailed budget' tab.
Total budget:

$25,000
Estimate

Actual

% of budget

$25,000

$0

0%

Ceremony

$500

$300

2%

Reception

$750

$0

3%

$750

$0

3%

$750

$0

3%

Venue

$2,250

$0

9%

Attire

$2,250

$0

9%

Rings

$500

$0

2%

$250

$0

1%

$2,000

$0

8%

$500

$0

2%

$8,500

$0

34%

Photography

$3,000

$0

12%

Entertainment

$1,750

$0

7%

$1,250

$0

5%

Totals

Printed materials
Gifts/favors

Hair & makeup


Flowers
Cake
Caterer & drinks

Misc
Custom category 1

0%

Custom category 2

0%

Custom category 3

0%

Custom category 4

0%

Detailed budget
After filling out the 'Budget estimator' tab, plan and track a more
detailed breakdown by filling out the 'Estimated' and 'Actual' amounts
here.
The 'Planned budget' , 'Estimated total', and 'Actual total' will
automatically calculate for you.

Ceremony

Estimated

Actual

Decorations/accessories

$150

$300

Location fee

$250

$0

Planned budget Estimated total

Actual total

$500

$400

$300

Estimated

Actual

Decorations

$500

$0

Parking/transportation

$250

$0

Planned budget Estimated total

Actual total

Reception

$750

$750

$0

Estimated

Actual

Save-the-dates

$100

$0

Invitations

$625

$0

Wedding programs

$100

$0

Planned budget Estimated total

Actual total

Printed materials

$750

$825

$0

Estimated

Actual

Attendant gifts

$250

$0

Favors

$375

$0

Parent gifts

$125

$0

Gifts/favors

Planned budget Estimated total


$750

Actual total

$750

$0

Estimated

Actual

$2,000

$0

$250

$0

Planned budget Estimated total

Actual total

Venue
Location fee
Addt'l costs

$2,250

$2,250

$0

Estimated

Actual

$2,000

$0

$250

$0

Planned budget Estimated total

Actual total

Attire
Wedding attire
Alterations

$2,250

$2,250

$0

Estimated

Actual

$500

$0

Planned budget Estimated total

Actual total

Rings
Wedding rings

$500

$500

$0

Estimated

Actual

$250

$0

Planned budget Estimated total

Actual total

Hair & makeup


Hair/makeup

$250

$250

$0

Estimated

Actual

Bouquets

$1,000

$0

Decorations/centerpieces

$1,000

$0

Planned budget Estimated total

Actual total

Flowers

$2,000

$2,000

$0

Cake

Estimated

Actual

$0

$0

Planned budget Estimated total

Actual total

Cake + cutting fee

$500

$0

$0

Estimated

Actual

Food + servers

$7,000

$0

Drinks + bartenders

$1,500

$0

Planned budget Estimated total

Actual total

Caterer & drinks

$8,500

$8,500

$0

Estimated

Actual

Photographer

$1,500

$0

Videographer

$1,250

$0

$250

$0

Planned budget Estimated total

Actual total

Photography
Extra prints

$3,000

$3,000

$0

Estimated

Actual

Ceremony

$250

$0

Reception

$1,500

$0

Planned budget Estimated total

Actual total

Entertainment

$1,750

$1,750

$0

Estimated

Actual

Coordinator

$500

$0

Misc. items

$750

$0

Planned budget Estimated total

Actual total

Misc

$1,250

$1,250

$0

Guest list
CONTACT INFO
First Name(s)

Last Name(s)

Address

Email

First name

Last name

111 Address Way


New York, NY 11201

email@email.com

First name

Last name

Invited by...

Customize your guest list by adding new

INVITATIONS

WEDDING

Save the date

Invitation

Response

Attending

Sent

Sent

Maybe

REHEARSAL
Children

# Invited
1

Going

Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

DETAILS
Dietary restrictions

Table #

Vegetarian

Gift description

Thank-you sent?

Notes
Additional notes

Invitations
# of invitations:

50

# of RSVP cards:

50

# of programs:

50

# of placecards:

100

Name

Phone

Email

Website

Stationery Inc.

123-456-7890

email@email.com website.com

# of thank-yous:

Invitation
$0.00 ($0 total)

Change the total number of invitations, cards and programs to the left.
Next, enter the cost per item in the table below.
Total costs will automatically be calculated for you.

50

RSVP card

Thank-you

Program

Placecard

$0.00 ($0 total)

$0.00 ($0 total)

$0.00 ($0 total)

$0.00 ($0 total)

Total cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Seating chart
After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.

Head Table

Table 1

Table 2

Table 3

Table 9

Table 10

Table 11

Table 12

Person 1

Total guests:

will be displayed to the right in cell J3.

Table 4

Table 5

Table 6

Table 7

Table 8

Table 13

Table 14

Table 15

Table 16

Table 17

Gifts
Name

Phone

Email

Website

Gift description

FAVORS
Store #1

111-111-1111 email@email.com website.com

Description

Store #2
Store #3
Store #4
ATTENDANT GIFTS
Store A
Store B
Store C
Store D

222-222-2222 email@email.com website.com

Description

List possible favors for guests and gifts for the wedding party.

# of gifts Cost (per gift)

$0.00

Total Notes

$0
$0
$0
$0

$0.00

$0
$0
$0
$0

Venue
Venue

Contact name Phone

Email

Website

Venue name

First Last

email@email.com

website.com

123-456-7890

Address
111 First St., New

Capacity # of hrs Room cost Cost/person Food/drink min.


0

$0

$0

$0

List possible venues for the wedding.

Notes

Hotel
Hotel name

Contact name

Phone

Website

Group
room rate

Hotel 1

First Last

123-456-7890

website.com

$0

Reserve group rates and bridal suite if the wedding is not at a hotel.

Suite rate

Min # of rooms
Notes
required

$0

Wedding Attire
Category

Name

Phone

Email

Website

Wedding dresses

Bridal Store #1

123-456-7890

email@email.com

website.com

Need alterations? Total cost


No

$0

Notes
Includes alterations

Hair & Makeup


Bride (hair/makeup): 1

# of hours (hair): 3

Additional people:

Name

Phone

Makeup artist 1

123-456-7980 email@email.com website.com

Per person

Name

Phone

Pricing

Hair stylist 1

123-456-7980 email@email.com website.com

Email

Email

Website

Website

Pricing

Hourly

Compare different makeup artists and hair stylists before the


Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed se

Makeup: Bride
Trial

Day-of

$0

$0

Makeup: Others

Subtotal

$0

Hair: Bride
Trial

Day-of

$0

$0

Day-of

Subtotal

$0

$0

Extra costs

Total

$0

$0

Hair: Others

Subtotal

$0

Day-of

Subtotal

Extra costs

Total

$0

$0

$0

$0

ifferent makeup artists and hair stylists before the big day.
p for the rest of the wedding party, so it's listed separately.

Notes
Notes

Notes
Notes

Flowers
# of bouquets:

# of boutineers:

14

Name

Phone

Email

Website

Bouquet (bride)

Florist 1

123-456-7890

email@email.com

website.com

$0.00

List of possible florists and the breakout costs of major items.

Bouquet (other) Boutineer

Other

Total cost

$0.00

$0.00

$0.00

$0.00

of possible florists and the breakout costs of major items.

Notes
Notes about flower arrangements

Wedding cake
Number of slices (approximate): 200

Name

Phone

Email

Website

Bakery

123-456-7890

email@email.com website.com

Cost (per slice)


$0.00

Most cakes are calculated on a per slice basis.


There may be additional charges for decoration and transportation.

Transport cost

Total cost

$0.00

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

Notes

Caterer
Estimated number of guests:

80

Caterer

Contact name Phone

Email

Caterer 1, Inc.

First Last

email@email.com website.com

123-456-7890

Website

List of possible caterers and descriptions of their food style.

Cost/person Total cost


$0

$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Notes

Photographer
Name

Phone

Email

Website

Photographer 1

123-456-7890

email@email.com website.com

Wedding day
$0

Engagement
photos

Photo
album

Total cost

$0

$0

$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Notes

Videographer
Name

Phone

Email

Website

Videographer 1

123-456-7890 email@email.comwebsite.com

Cost
$0

Notes

Entertainment
Name

Phone

List of possible DJs or any live entertainment, an

Email

Website

Estimated cost Hours

RECEPTION
DJ

123-456-7890 email@email.comwebsite.com

$0

123-456-7890 email@email.comwebsite.com

$0

CEREMONY
String quartet

any live entertainment, and what is included in their costs.

Notes

Music

List of songs to be played at the ceremony and

Track name
Ceremony

Instrumental music

Artist

List of songs to be played at the ceremony and reception.

Notes