Chapter 5

Presenting Information
Ibrahim Sameer (MBA - Specialized in Finance,
B.Com Specialized in Accounting & Marketing)

www.ibrahimsameer.wordpress.com

Written Report
The purpose of a report must be clear, and certain
general principles should be followed in planning
and giving structure to a report.
Stylistic qualities of reports include objectivity and
balance and ease of understanding.

Written Report
To keep the main body of the report short enough
to hold the readers interest, detailed explanations,
charts and tables of figures should be put into
appendices. The main body of the report should
make cross reference to the appendices in
appropriate places.

The Format of Report

Title
Identification of report writer, report user and data.

Content page
Terms of reference

Source of information
Section

The Format of Report

Appendices
Summary of recommendation

Prominence of important items.

Presenting & Interpreting

Information in Tables
Tables are a simple way of presenting information
about two variables.
Charts and graphs and tables are often excellent
ways of communicating information.

Presenting & Interpreting

Information in Charts
Bar

charts

often

convey

the

meaning

or

significance of data more clearly than would a

table. Make sure that you are table to construct
bar chart.
There are three main types of bar chart: simple,
component (including % component) and multiple
(or compound)

Bar Charts
The bar chart is one of the most common methods
of presenting data in a visual display.
It is a chart in which data is shown in the form of a
bar, and is used to demonstrate & compare
amounts or numbers of things.

Line Graph
Line graphs are often used in commercial contexts,
to display a wide variety of information.
They are particularly useful for demonstrating
trends: such as profit, sales trends.

Pie Chart
A pie chart is a chart which is used to show
pictorially the relative size of component elements
of a total.

Bar Chart
Advantages of Pie Chart
They give a simple pictorial display of the relative

sizes of element of a total.

They show clearly when one elements is much
bigger than others.
They can clearly show differences in the elements
of two different totals.

Bar Chart
Disadvantages of Pie Chart
They only show the relative sizes of elements.

It is often difficult to compare sector sizes easily.

Scatter Diagram
Scatter diagrams are graphs which are used to
exhibit data, in order to compare the ways in which
two variables vary with each other.
The x axis of scatter diagram is used to represent
the independent variable and the y axis represents
the dependent variables.

Tables
Tables are a simple way of presenting numerical
information.

Questions & Answers

Thank You

Ibrahim Sameer
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