UNDERSTANDING THE DOCUMENTS AND DOCUMENTATION

1. DEFINITIONS OF DOCUMENTS

Documents according to the English language comes from the word document
which has the meaning of a written or printed and all the things that have been
testimonies to be collected, compiled, was provided or for distribution.
Below are the opinion of some experts about the notion of document, including:
1. Definition of a document by Louis Gottschalk (1986; 38)
Documents are written sources for historical information as the reciprocal of the
testimonies, artifacts, relics and ruins-painted archaeological ruins.
The document is intended for official papers and letters Countries such as
letters of agreement, legislation, grants and concessions.
Documents in broad ari is proving process that is based on the source of any
kind, either written, oral, or archaeological picture.
2. Definition of documents by G.J Renier (University College London 1997; 104)
Documents in a broad sense that includes all written sources, whether written
or oral.
Documents in the narrow sense, namely that includes all written Suber alone.
Documents in the specific sense that only includes official letters and letters of
the State, such as a letter of agreement, legislation, concessions, grants, etc.

Everything, every document is in the form of goods, pictures, or written as proof

and can provide important information and valid.

Type - the type of document:

1. by Type:
Physical document is a document concerning the matter of size, weight, layout,
facilities, infrastructure, and so on.
Intellectual document is a document that refers to the objectives, content
subject, source, method of deployment, how to obtain, the authenticity of
documents, etc.
2. By its very nature:
Textual document is a document that presents the information in written form.
For example: magazines, books, catalogs, etc.

Non-textual document: a document containing some text. For example: maps,

graphics, images, recordings, etc.
3. According to the literature:
Korporil document is a document includes printed materials, not printing,
inscriptions, and objects of art in museums and libraries.
Literary document is a print and non-print materials that contain certain
information or information that is useful.
4. According to the interest and in particular:
Personal Documents are documents collected by individuals and is a collection of
personal documents. For example: antiques
Economic document is a document containing information about economic
developments something nation. For example: new products
Historical Document is a document containing information on the history of
civilization and culture of a nation. Example: Charter Proclamation
Medical Document is a document containing information about the development
of medical science. For example: document medicines
Government document is a document containing information about a
constitutional government. Example: Rules, Regulations
5. According to the documentation:

Primary document is a document containing information about the results of

original research or directly from the source. Example: report
Secondary document is a document containing information about the primary
literature.
Tertiary document is a document containing information on secondary literature.
For example: book

6. In terms Function:
Dynamic is a document that can be ipergunakan directly in the process of
completion of the office work.
active dynamic
Dynamic semi-active
Dynamic in active
Static is a document which is not used directly in the work of the office.
document tumble
document Literal

Private Documents

2. DEFINITIONS DOCUMENTATION
Documentation is a set of documents can give information or evidence relating
to the collection and management processes systematically document and
disseminate such information to the user.
Documentation according to some experts:
1. Definition of the documentation according to Paul Otlet (International
Economic Conference 1905)
Documentation is a specialized activity of gathering, processing, storage,
recovery and dissemination of documents.
2. Definition Documentation according to the Encyclopedia Britannica
Documentation is a kind of surveillance and preparation of bibliography, which
uses tools such as indexes, cider karnagn and ISEI bibiliografi besides wearing
the traditional way (classical and cataloging), to create information that can be
achieved.
3. Definition of documentation Federataion Internationale de Decomentation
(FID)
Documentation is collecting disseminate the documents of all types on all field
of human work (documentation C 'est reunir, classer et distribuer des document
de tout genre tours dans les domaines de L'ativite humaine).

Primary document is a document containing information about the results of

original research or directly from the source. Example: report
Secondary document is a document containing information about the primary
literature.
Tertiary document is a document containing information on secondary literature.
For example: book
TASK OR ACTIVITY DOCUMENTATION
a. Finding and collecting materials
b. noting document
c. process documents
d. producing documents
e. Presenting and disseminating documents
f. Store and maintain documents

In terms of function:
Dynamic is a document that can be ipergunakan directly in the process of
completion of the office work.
active dynamic
Dynamic semi-active
Dynamic in active
Setatis is a document which is not used directly in the work of the office.
document tumble
document Literal
Private Documents

encoding document
encoding documents can easily be done so as not membutuhkan.Banyak time in
storage.
To perform document encoding is done by noting the registration books, among
others the following documents:
Serial number
The date the document was obtained
Preparation of documents
Name / title of the document
City where published
name of publisher
year of publication
Number of pages
How memperolehPada current time, the document has been recorded or used as
microfilm, even some are stored in computer memory.

By processing the code (password) will be found quickly dicari.Dokumen

documents can be tangible sheets, film, tape, or tape. For a particular form of
sheets of paper or letters used archival system or filling. other bound documents,
storage, organization, and the security system used libraries, classification
division starts from the main division is split into divisions, divisions broken down
into sections, and section broken down into subsections.
The division of this classification can be divided into smaller parts again.
1. The pattern classification title (caption) and the division title on

2. Techniques index
3. Mechanical set code
4. Procedures and storage techniques
5. Determine the required recording CLASSIFICATION TITLE RECORDS
The archives are arranged according to the alphabetical system is classified into
4 groups, namely:
1. Archive Archive individual is entitled (caption) individual names.
2. Archive Archive government agencies have given the title (caption) names of
government agencies.
3. Archives Archives commerce is entitled (caption) company name.
4. Archive managed by social agencies.
ENGINEERING index (set unit) After setting the title whether behalf of individuals,
social organizations, government agencies, or private, so now we need to
determine the most important units. This is known as indexing.
ENGINEERING assign codes In setting the code, we use a technique that includes
an indexing rules.