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DOCTORAL PROTOCOL
Dra. Maria del Roco Guadalupe
Morales Salgado
Project: Forecasting ERP implementation results for
US public sector, applying predictive methodologies
Leopoldo Reyes Carballo
ID: 3335436
Escondido, California, May 18th, 2016.
Table of Contents
Introduction
Theme
Thematic
Problem
Problematic
Scope
Justification
Objective
Specific Objectives
Referential framework
Concept map
Conceptual framework
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4
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5
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6
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Method
Hypotheses
Chapters
Methodology
References
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39
40
Introduction
The implementation process of an ERP system has been lacking an affective and
reliable methodology, which has caused a high rate of failed implementations. According
to the consulting firm Gartner, this rate is up to 75%.
This research has the objective of identifying, analyzing and correlating the various
critical factors which lead to a successful ERP implementation. The methodology for this
research will be mixed and correlational because of the subjective nature of
respondents opinions about the considerations of those critical factors, to the
objectiveness of processing of the data compiled by the surveys, and to the analysis that
will be performed to find out how those critical factors are interrelated.
More than a half of the ERP implementations have failed due to factors such as
inadequate planning of technology, user integration, training, budget and lack of proper
skills (Beheshti, Blaylock, Henderson and Lollar, 2014). Asemil, Davarpanah and Reza
(2010) state when the critical factors are properly addressed there may be a significant
improvement to the implementation of a project. Iranmanesh, Khodadadi, and YaghoubiPanah (2011) developed a framework for a fuzzy-neural expert system to evaluate the
risks of the ERP implementations, the results of their work may help the decision makers
when comparing different projects outcomes.
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Theme
This proposed research is intended to find a scientific method to forecast or predict a
Public Sector ERP implementations result based on the critical factor weights. The first
step is to correlate these critical factors, then assign those with weights and finally
develop an artificial intelligence application to learn from previous ERP cases and
predict the ERP implementation result.
Thematic
Other human knowledge areas involved within this proposed research are the business
management, IT management, business requirement, software development and
artificial intelligence.
Problem
Because of the high rate of failures in the ERP implementations within the public and
private sectors, what is the feasibility of applying heuristic strategies of artificial
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Problematic
Scope
The scope of this research proposal is limited to the following aspects:
Spatial: This research will be conducted in the United States of America.
Industry: This research will be conducted in the public sector, government agencies such
as cities, municipalities, states and federal, which are implementing or have
implemented an ERP system.
Theory: the information technology and the other computer sciences disciplines will be
the focus of this research. The business management area will serve as an auxiliary
discipline for this research.
Justification
The importance of this research is to find out a viable and accurate method to forecast
an ERP implementation success based on its critical factors and previous
implementations cases.
There is a big gap between the rate of success and failure that needs to be addressed in
order to save time, efforts and money to the USA public agencies implementing such
complex computer systems.
Objective
Forecast the ERP implementations results within the US government agencies.
Specific Objectives
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implementations.
Analyze the importance of afore mentioned factors within the ERP implementation
process.
Ponder the afore mentioned factors assigning them a weight based on previous
Referential framework
Government has been slowly adopting the IS strategies from the private-sector tech
companies. The adoption of the Web 2.0 standard and its interactive components has
enabled the government to provide its citizens with more and more online, wireless and
mobile tools to do business and interact with their government. Citizens are more
engaged and want a greater voice with which to transform the way government delivers
services to them. Because the government investment in IT is under public scrutiny,
government management has been very cautious about how they spend taxpayer
provided funding.
The Information Systems (IS) Strategy can be defined as the organizational
perspective on the investments for deployment, use, and management of information
systems. IS strategy is an output of the strategic development process and can hence
be distinguished from the latter (Chen, Mocker, Preston & Teubner, 2010, p. 238). IS
strategy needs to be viewed as a shared perspective on setting and meeting
organizationals goals (Chen at al., 2010, p. 236).
The County of San Diego IS strategy is anchored in its mission: to efficiently provide
public services that build strong and sustainable communities (County of San Diego,
2014, p. 2). In order to achieve that mission using IT as an enabler, County of San Diego
has defined the following IT strategy tenets (County of San Diego, 2014, p. 4):
1
2
3
4
5
County of San Diego leadership has been fostering innovation by anticipating change,
searching for emerging technologies, and educating its staff to use them (County of San
Diego, 2014, p. 7). An Innovation Council has been created, and it includes Countys
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employees and private-sector tech companies, and its purpose is bringing innovative
tools to allow County to solve problems using the technology and empowering
government employees to be more productive saving taxpayers money (NACO, 2011, p.
2).
The County of San Diego as an IS innovator seeks to be the first to respond to the
opportunities through which it can explore, develop, and capitalize on innovative IS
initiatives for its benefits (Chen at al., 2010, p. 244).
For the County of San Diego the customer engagement is more than just social
media, web presence, forms and standing in lines (County of San Diego, 2014, p. 11), it
includes the IT platform, tools, support and the execution of IT projects that meets
County of San Diego business strategy.
The County of San Diego has been a pioneer adopting world class technology and
aligning IT strategy with its business strategy. In 2014, it received the Challenge award
from the California State Association of Counties (CSAC) for the County's Accela
Automation Implementation, a new website to streamline a wide variety of permitting
operations and allows you to apply for and pay for certain permits online (County of San
Diego, 2015, p. 34).
In 2015, the Center for Digital Government (CDG) and the National Association of
Counties (NACo) gave the 2nd place award to the County of San Diego recognizing its
leadership using technology to improve services and boost efficiencies (GovTech, 2015).
The County of San Diego has long been setting a precedence for the government best
practices in the utilization of technology to efficiently provide public services.
Lee, Tsui, and Yao (2010) consider that with the introduction of the Web 2.0 the
breadth of activities that an average citizen performs online has been steadily
increasing (p. 1). Now, citizens and business have mobile tools to interact with
government, report problems within their communities, pay fees online, extract public
data to monitor government spending, etc. The advent of the Web 2.0 has created
abundant opportunities for reinventing business and governments and as an enabler for
more informed and engaged society (Lee, Tsui, and Yao, 2010, p. 689). Citizens like
customers expect to have updates about their transactions with government, anywhere
and anytime access 24x7 to track the status of their applications, etc. "Citizens expect
around-the-clock access to government officials and services." (Hall, 2013).
Government has to learn from the highly competitive private sector about how to
improve delivery of services. E-government should be transformational and participatory,
however the transformation in existing e-government models appears to mean
technological transformation, which is neither efficient, nor desirable (Myoung, 2015, p.
2484).
Private-sector tech companies are doing more and more business with government.
Civic technology is a rapidly growing area of investment for state and local
governments, funding organizations, and start-ups. U.S. state and local governments are
expected to spend $25.5 billion on external IT in 2015, and civic technology is expected
to make up almost one-quarter of that spending, or $6.4 billion (Yesner, 2014, p. 1). In
the next section the Accela civic technology will be reviewed.
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The public sector services can be defined as activities used to satisfy public needs,
whereby the fundamental values of modern democratic societies are achieved.
(Kelemen, 2014, p. 1537). To find a suitable methodology for proper coordination of
business processes and services is an essential goal for Local governments (Attila,
Balzs, Orosz & Orosz, 2012, p. 119). There are many platforms and systems that the
government can implement to handle its business activities and aligns its business and
IS strategies together. However, an enterprise wide standardized and packed system
called ERP is the best option to achieve government goals to provide efficiently public
services to its citizens.
The ERP software was introduced in the 1990s (Beheshti, Blaylock, Henderson y
Lollar, 2014) and its utilization by mid to large size companies has been increased during
the last decade. The manufacturing firms were the first using the ERP systems
integrating the whole firm process into one distributed, shared and single entry point
MIS.
ERP systems are configurable information systems packages that integrate
information and information-based processes within and across functional areas in an
organization. (Allen, Kern & Havenhand, 2002, p. 3063).
In 2012, the ERP market share was of only 0.2% for Accela (Apps run the World,
2014, p. 5). However, within the government ERP market Accela is very well positioned,
is the dominant land management software vendor in the top 50 cities with half of the
market share (Accela, 2014a, p. 4). Figure 1 displays the breakdown of the technology
used by the top 50 cities.
Figure.1 Technology used by top 50 cities for the Land Management system
domain
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Figure 2. Adapted from What Does the Civic Platform Mean to Me? by J. Stiles.
Copyright 2014 by Accela.
In 2009, the County of San Diego LUEG group chose Accela Land Management on
the Civic Platform to improve efficiency by breaking down silos and sharing information
across departments (Accela, 2015b). Before the Accela ERP adoption, the LUEG group
had more than 40 different platforms to manage its daily business activities, and the
incompatibility among these platforms caused problems when the different LUEGs
departments tried to share data. There werent online public services citizens could use
to do business with the LUEG group, and LUEGs inspectors didnt have the information
handy when they go to the field. (Accela, 2015b).
Now, the County of San Diego LUEG group has improved its business workflow,
reduced the time required to process an application, improved customer service, and
provided customers with more online tools and mobile apps, accomplishing its mission to
provide efficient public services to build strong and sustainable communities.
The implementation of an ERP system is very expensive and takes a long time to be
fully deployed to the company IT environment. Besides that, almost one half of the ERP
implementations failed because of factors such as inadequate technology planning,
user involvement and training, budget and schedule overruns and availability of
adequate skills are considered reasons for ERP failures (Beheshti, Blaylock, Henderson
y Lollar, 2014). Asemil, Davarpanah y Reza (2010) state that when the critical success
factors are addressed there are chances to improve significantly a project
implementation. The selection of the ERP system didnt follow the proper approach and
then the ERP system selected didnt properly fit the company needs, the project
managers didnt motivate or encouraged the end users explaining the advantages of the
new system, etc.
Iranmanesh, Khodadadi, and Yaghoubi-Panah (2011) developed a fuzzy neural
network (FNN) expert system framework to evaluate the risk of ERP project
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implementations and their results might help decision makers to compare different
projects.
Concept Map
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Conceptual framework
1. Factors
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1.1. Critical
Crucial factors in an ERP implementation to turn it into success.
1.1.7.1.
Light
1.1.7.2.
Heavy
2. Implementation
Computer application installation.
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2.1. Components
ERP system building blocks.
2.1.1. Hardware
Computer equipment for entering, processing and outputting information.
2.1.1.1.
Servers
Networks nodes providing services to other nodes called clients.
2.1.1.1.1.
Application
2.1.1.1.2.
Web
2.1.1.1.3.
Data bases
2.1.1.2.
Networks
Telecommunications Network which allows computers to Exchange and
share data.
2.1.1.2.1.
Firewalls
Network Security system that monitors and controls the incoming and
outgoing Network traffic base on predetermined Security rules.
2.1.1.2.1.1. Internal
2.1.1.2.1.2. External
2.1.1.2.2.
Proxy
2.1.1.2.3.
Safety Zones
Describe design methods that isolate systems from other systems or
Networks.
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Programs or instructions given to a computer. These programs and
instructions allow the computer to process the information.
2.1.2.1.
Operating System
System software that manages computer hardware and software resources
and provides common services for computer programs.
2.1.2.1.1.
Server
Computer program or a device that provides functionality for other
programs or devices, called "clients". This architecture is called
the clientserver model, and a single overall computation is
distributed across multiple processes or devices.
PC
Operating System for personal computers.
2.1.2.1.2.1. Windows
2.1.2.1.2.2. Linux
2.1.2.2.
Core
Software components providing ERP basic services such like
administration, configuration and the application interface.
2.1.2.2.1.
Applications
2.1.2.3.
Interfaces
Shared boundary across which two separate components of a computer
system exchange information.
2.1.2.3.1.
Web
2.1.2.3.2.
Mobile
2.2. Sectors
Different divisions of economic activity.
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2.2.1. Public
The public sector is the part of the economy concerned with providing various
governmental services.
2.2.1.1.
Consultants
Professionals who provide expert advice in the computer sciences and
business Management areas.
2.2.1.1.1.
HP
2.2.1.1.2.
Accenture
2.2.1.1.3.
Deloitte
2.2.1.1.4.
CGI
2.2.1.2.
Vendors
Enterprise that contributes goods or services.
2.2.1.2.1.
Accela
Leader provider for government Solutions for citizens.
2.2.1.2.1.1. Permitting
2.2.1.2.1.2. Assets
2.2.1.2.1.3. Licenses
2.2.1.2.2.
Oracle
Software Company that primarily develops databases and relational
databases Management systems.
2.2.1.2.2.1. Financials
2.2.1.2.3.
Microsoft
Microsoft develops, manufactures, licenses, supports and sells
software and consumer electronics and personal computers and
services.
2.2.1.2.3.1. Dynamics
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Government agencies
Permanent or semi-permanent organization in the machinery of
government that is responsible for the oversight and administration of specific
functions.
2.2.1.3.1.
Municipalities
An urban administrative division having corporate status and powers of
self-government or jurisdiction.
State
An organized political community living under a single system of
government.
Federals
A political entity characterized by a union of partially self-governing states or
regions under a central (federal) government.
Locals
A city is a large and permanent human settlement.
2.2.2.1.
Vendors
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Enterprise that contributes goods or services.
2.2.2.1.1.
Oracle
2.2.2.1.2.
Microsoft
2.2.2.1.3.
IBM
2.2.2.1.4.
Tress
2.2.2.2.
Consultants
Professionals who provide expert advice in the computer sciences and
business Management areas.
2.2.2.3.
Industry
Industry is the production of goods or related services within
an economy.
2.2.2.3.1.
Banks
2.2.2.3.2.
Insurance companies
2.2.2.3.3.
Utilities companies
Private companies that provides services to the public.
2.2.2.3.3.1. Gas
2.2.2.3.3.2. Electricity
2.3. Types
2.3.1. Highly customized
It is defined as building custom features by using standards programming
languages or the ERP systems language, changing the ERP system
code, and/or including third-party packages that require some degree of
programming to implement.
2.3.1.1.1.
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A third-party software component is a reusable software
component developed to be either freely distributed or sold by an
entity other than the original vendor of the development platform.
2.3.1.1.1.1.
2.3.1.1.1.2.
2.3.1.1.1.3.
2.3.1.1.2.
Source code
2.3.1.1.3.
Configuration
2.3.1.1.4.
System
2.3.1.1.5.
Legacy system
Documentum
IVR
Paypal
2.3.2. Pre-packaged
Packed applications are designed to work in different organizations, or
even in different industries, they often do not provide all the functionality
needed in a specific business.
2.3.2.1.1.
Source code
2.3.2.1.2.
System
2.3.2.1.3.
Configuration
2.3.2.1.4.
2.3.2.1.5.
Legacy system
2.4.1. Internal
Technical support provided by clients IT personnel to clients end users.
2.4.1.1.
IT Coordinators
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IT expert users who provide technical support to end users.
2.4.1.1.1.
2.4.1.1.2.
Phone
2.4.1.1.3.
2.4.2. External
Technical support provided by vendor or IT consultants to clients end
users.
2.4.2.1.
Vendor
Enterprise that contributes goods or services.
2.4.2.1.1.
Phone
2.4.2.1.2.
2.4.2.1.3.
2.4.2.1.4.
2.4.2.2.
2.4.2.2.1.
2.4.2.2.2.
2.4.2.2.3.
Phone
2.4.2.2.4.
2.5. Benefits
The main advantage for an ERP adoption is the simplification of the enterprise
activities by automating administrative tasks.
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It is a systematic approach to help an organization optimize its underlying
processes to achieve more efficient results.
2.5.1.1.
Operations control
2.5.1.2.
2.5.3.1.
Standardization
2.5.3.2.
Transparency
2.5.3.3.
E-commerce
2.6.1. Functional
Functional requirements express the nature of the system behavior.
2.6.2.1.
Organizational specifications
Requirements given by the organization and depend heavily on the
specific needs of the different business processes.
2.6.2.1.1.
Organizational politics
2.6.2.1.2.
Procedures
2.6.2.2.
Products
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Requirements that vendor needs to follow to make a product
multiplatform, portable and having good performance.
2.6.2.2.1.
Performance
2.6.2.2.2.
Portability
2.6.2.2.3.
Accountability
2.6.2.2.4.
Usability
2.6.2.2.5.
Space
2.6.2.3.
External specifications
Information external access requests specified by external entities.
2.6.2.3.1.
Privacy
2.6.2.3.2.
Ethics
2.6.2.3.3.
Security
2.6.2.3.4.
Interoperability
2.7. IT Strategy
It is the overall plan which consist of objective(s), principles and tactics relating to
use of the technologies within a particular organization.
2.7.1. Vision
2.7.2. Mission
2.8. Results
2.8.1. Failure
2.8.1.1.
Rate
2.8.1.1.1.
40-75%
2.8.1.2.
Impact
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ERPs long, middle and short terms benefits.
2.8.1.2.1.
Economic
2.8.1.2.2.
Operational
2.8.2. Success
2.8.2.1.
Impact
ERPs long, middle and short terms benefits.
2.8.2.1.1.
Economic
2.8.2.1.2.
Operational
2.8.2.2.
Rate
2.8.2.2.1.
25-60%
2.9. Maintenance
ERP post-Implementation services to maintain the system updated, in good
shape and with all the needed improvements.
2.9.1. Maintenance
ERP post-Implementation services to maintain the system updated, in
good shape and with all the needed improvements.
2.9.1.1.
Oracle
2.9.1.2.
SSRS
2.9.1.3.
Crystal
2.9.1.4.
XML
2.9.2. Configuration
Process used to tune up an ERP system accordingly to the clients needs
and specifications.
2.9.2.1.
System
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Processes
2.9.3. Development
Process used to create new applications that interact with the core ERP
system through ERP APIs, ERP web services calls or accessing directly
to the ERP database.
2.9.3.1.
Interfaces
Shared boundary across which two separate components of a computer
system exchange information.
2.9.3.1.1.
Web
2.9.3.1.2.
Stand alone
2.9.3.1.3.
Mobile
2.9.4. Updates
Functionality and other types of improvements that enable end users to
benefit from lessons learned and other vendor technology development.
2.9.4.1.
Updates
2.9.4.2.
HotFixes
2.10.
Modules
ERP modules that offer services to the different organization departments.
2.10.1. CRM
2.10.2. Finance
2.10.3. HR
2.10.4. Production
2.11.
Approach
2.11.1. Traditional
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All the IT infrastructure such as servers, databases, among others, are
installed and hosted locally, belong to the client and all the administration is
performed by IT internal staff.
2.11.1.1.
Client/Server
The clientserver model of computing is a distributed
application structure that partitions tasks or workloads between
the providers of a resource or service, called servers, and service
requesters, called clients.
2.11.1.1.1.
Client
2.11.1.1.2.
Server
2.11.1.2.
Multi-tier
System architecture that has data, logic and client tiers.
2.11.1.2.1.
Client
2.11.1.2.2.
Middle tier
Data
System architecture tier for the data.
2.11.2.1.
Service model
2.11.2.1.1.
SaaS
It is software licensing and delivery model in which software is licensed
on a subscription basis and is centrally hosted.
2.11.2.1.2.
IaaS
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IaaS refers to online services that abstract the user from the details of
infrastructure like physical computing resources, location, data
partitioning, scaling, security, backup etc.
2.11.2.2.
Implementation model
Cloud implementation model that allows on demand access of
configurable computer resources, through a Network, ubiquitously,
efficiently and conveniently, which can provisioned quickly and
released with a minimum administration and interaction effort with
the service provider.
2.11.2.2.1.
Public
2.11.2.2.2.
Private
2.11.2.2.3.
Community
2.11.2.2.4.
Hybrid
2.12.
Phases
Organization activities for adopting, administering and making an ERP
implementation a routine.
2.12.1.1.
Project organization
2.12.1.2.
Data preparation
2.12.1.3.
Go-live
2.12.1.4.
Testing
2.12.1.5.
Analysis
2.12.1.6.
Design
3. Forecasting
Forecasting is the process of making predictions of the future based on past and
present data and analysis of trends.
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3.1. Heuristics
It is any approach to problem solving, learning, or discovery that employs a
practical method not guaranteed to be optimal or perfect, but sufficient for the
immediate goals.
3.1.1.1.
Fuzzy logic
Fuzzy logic is a form of many-valued logic in which the truth values of
variables may be any real number between 0 and 1, considered to be
"fuzzy".
3.1.1.2.
Neural Networks
In machine learning and cognitive science, artificial neural
networks (ANNs) are a family of models inspired by biological neural
networks (the central nervous systems of animals, in particular the brain)
and are used to estimate or approximate functions that can depend on a
large number of inputs and are generally unknown.
3.1.1.3.
Bayesians Networks
A Bayesian network is a probabilistic graphical model (a type of statistical
model) that represents a set of random variables and their conditional
dependencies via a directed acyclic graph (DAG).
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Method
Item
Source
Instrument
Analysis
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Critical Factors->Communication
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Survey
Qualitativ
e
Project
Manager,
client and
consultant
Project
Manager,
client and
consultant
Survey
Qualitativ
e
Non-critical factors->Business
processes re-engineering
Project
Manager,
client and
consultant
Survey
Qualitativ
e
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10
Project
Manager,
client and
consultant
Survey
Qualitativ
e
11
Non-critical factors->Minimal
customization
Project
Manager,
client and
consultant
Survey
Qualitativ
e
12
Non-critical factors->Organizational
culture
Project
Manager,
client and
consultant
Survey
Qualitativ
e
13
Non-critical factors->Change
Management planning
Survey
Qualitativ
e
14
Implementation->Components>Hardware->Servers->Application
ERP System
configuration
Manual
Quantitati
ve
15
Implementation->Components>Hardware->Servers->Web
ERP System
configuration
Manual
Quantitati
ve
16
Implementation->Components>Hardware->Servers->Database
ERP System
configuration
Manual
Quantitati
ve
17
Implementation->Components>Hardware->Network->Firewall>Internal
ERP System
configuration
Manual
Quantitati
ve
18
Implementation->Components>Hardware->Network->Firewall>External
ERP System
configuration
Manual
Quantitati
ve
19
Implementation->Components>Hardware->Proxy
ERP System
configuration
Manual
Quantitati
ve
20
Implementation->Components>Hardware->Safety Zones->Data
Center
ERP System
configuration
Manual
Quantitati
ve
21
Project
Manager,
client and
consultant
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP System
configuration
Manual
Quantitati
ve
23
Pre-Project
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23
24
Implementation->Components>Software->Operating System->Server>UNIX
25
Implementation->Components>Software->Operating System->PC>Windows
26
Implementation->Components>Software->Operating System->PC>Linux
27
Implementation->Components>Software->Core->Applications
28
Implementation->Components>Software->Interfaces->Web
29
Implementation->Components>Software->Interfaces->Mobiles
30
Implementation->Sectors->Public>Consultants->HP
Implementation->Sectors->Public>Consultants->Accenture
Implementation->Sectors->Public>Consultants->Deloitte
Implementation->Sectors->Public>Consultants->CGI
Implementation->Sectors->Public>Vendors->Accela->Permitting
Implementation->Sectors->Public>Vendors->Accela->Licenses
Implementation->Sectors->Public>Vendors->Accela->Assets
Implementation->Sectors->Public>Vendors->Oracle->Financials
Implementation->Sectors->Public>Vendors->Microsoft->Dynamics
31
32
33
34
35
36
37
38
39
REYES
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
Client
Client
Client
Client
Consultants
Consultants
Consultants
Consultants
Consultants
Consultants
and
Vendors
24
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
ERP System
configuration
Manual
Quantitati
ve
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Projects Annual
Report
Quantitati
ve
Pre-Project
REYES
40
Consultants
and
Vendors
Projects Annual
Report
Quantitati
ve
41
Consultants
and
Vendors
Projects Annual
Report
Quantitati
ve
42
Consultants
and
Vendors
Projects Annual
Report
Quantitati
ve
43
Implementation->Sectors->Public>Government agencies->Locals->City
of San Diego
Consultants
and
Vendors
Projects Annual
Report
Quantitati
ve
44
Implementation->Sectors->Private>Vendors->Oracle
Implementation->Sectors->Private>Vendors->Microsoft
Implementation->Sectors->Private>Vendors->IBM
Implementation->Sectors->Private>Vendors->Tress
Implementation->Sectors->Private>Consultants
Implementation->Sectors->Private>Industry->Banks
Implementation->Sectors->Private>Industry->Insurance companies
Implementation->Sectors->Private>Industry->Utilities companies->Gas
Client
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Projects Annual
Report
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
Quantitati
ve
52
Implementation->Sectors->Private>Industry->Utilities companies>Electricity
Client
Projects Annual
Report
Quantitati
ve
53
Implementation->Types->Highly
customized->Third party components>Documentum
ERP System
configuration
Manual
Quantitati
ve
54
Implementation->Types->Highly
customized->Third party components>IVR
ERP System
configuration
Manual
Quantitati
ve
55
Implementation->Types->Highly
customized->Third party components>Paypal
ERP System
configuration
Manual
Quantitati
ve
56
Implementation->Types->Highly
customized->Source code
ERP System
configuration
Manual
Quantitati
ve
57
Implementation->Types->Highly
customized->System
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
ERP System
configuration
Manual
Quantitati
ve
45
46
47
48
49
50
51
Client
Client
Client
Client
Client
Client
Client
25
Pre-Project
REYES
or
58
Implementation->Types->Highly
customized->Configuration
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
ERP
System
administrat
or
Department
s IT
Coordinator
s
Department
s IT
Coordinator
s
Department
s IT
Coordinator
s
Technical
Support
Department
ERP System
configuration
Manual
Quantitati
ve
59
Implementation->Types->Highly
customized->Legacy system
ERP System
configuration
Manual
Quantitati
ve
60
Implementation->Types->Prepackaged->Source code
ERP System
configuration
Manual
Quantitati
ve
61
Implementation->Types->Prepackaged->System
ERP System
configuration
Manual
Quantitati
ve
62
Implementation->Types->Prepackaged->Configuration
ERP System
configuration
Manual
Quantitati
ve
63
Implementation->Types->Prepackaged->Legacy system
ERP System
configuration
Manual
Quantitati
ve
64
Implementation->Technical Support>External->Vendor->Phone
Technical
Support
Department
69
Implementation->Technical Support>External->Vendor->Email
Technical
Support
Department
70
Technical
Support
Department
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
65
66
67
68
26
Pre-Project
REYES
71
Technical
Support
Department
72
Technical
Support
Department
73
Technical
Support
Department
74
Technical
Support
Department
75
Implementation->Benefits->Processes
improvement->Operations Control
Clients
Application
s Portfolio
Manager
Clients IT Strategy
Annual Report
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Quantitati
ve
76
Implementation->Benefits->Processes
improvement->Decisions making
process speed improvement
Clients
Application
s Portfolio
Manager
Clients IT Strategy
Annual Report
Quantitati
ve
77
Implementation->Benefits->Costs
reduction
Clients
Application
s Portfolio
Manager
Clients IT Strategy
Annual Report
Quantitati
ve
78
Implementation->Benefits->Contribute
to other areas->Standardization
Clients
Application
s Portfolio
Manager
Clients IT Strategy
Annual Report
Quantitati
ve
79
Implementation->Benefits->Contribute
to other areas->Transparency
Clients
Application
s Portfolio
Manager
Clients IT Strategy
Annual Report
Quantitati
ve
27
Pre-Project
REYES
80
Implementation->Benefits->Contribute
to other areas->E-commerce
Clients
Application
s Portfolio
Manager
Clients IT Strategy
Annual Report
Quantitati
ve
81
Implementation->Business
requirements->Functionals
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
82
Implementation->Business
requirements->Non Functionals>Organization specifications>Organizational Politics
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
83
Implementation->Business
requirements->Non Functionals>Organization specifications>Procedures
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
84
Implementation->Business
requirements->Non Functionals>Products
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
85
Implementation->Business
requirements->Non Functionals>Performance
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
86
Implementation->Business
requirements->Non Functionals>Portabilidad
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
87
Implementation->Business
requirements->Non Functionals>Accountability
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
88
Implementation->Business
requirements->Non Functionals>Usability
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
28
Pre-Project
REYES
89
Implementation->Business
requirements->Non Functionals>Space
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
90
Implementation->Business
requirements->Non Functionals>External specifications->Privacy
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
91
Implementation->Business
requirements->Non Functionals>External specifications->Ethics
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
92
Implementation->Business
requirements->Non Functionals>External specifications->Security
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
93
Implementation->Business
requirements->Non Functionals>External specifications>Interoperability
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
94
Implementation->IT Strategy->Vision
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
95
Implementation->IT Strategy->Mission
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
96
Implementation->Results->Failure>Rate->40-75%
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
97
Implementation->Results->Failure>Impact->Economic
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
98
Implementation->Results->Failure>Impact->Operational
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
29
Pre-Project
REYES
99
Implementation->Results->Success>Rate->25-60%
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
10
0
Implementation->Results->Success>Impact->Economic
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
10
1
Implementation->Results->Success>Impact->Operational
Project
manager
and
stackholder
s
Interviews,
Surveys,
questionnaires
Qualitativ
e and
Quantitati
ve
10
2
Implementation->Maintenance>Maintenance->Oracle
System
Analyst and
client
Interviews
10
3
Implementation->Maintenance>Maintenance->SSRS
System
Analyst and
client
Interviews
10
4
Implementation->Maintenance>Maintenance->Crystal
System
Analyst and
client
Interviews
10
5
Implementation->Maintenance>Maintenance->XML
System
Analyst and
client
Interviews
10
6
Implementation->Maintenance>Configuration->System
System
Analyst and
client
Interviews
10
7
Implementation->Maintenance>Configuration->Processes
System
Analyst and
client
Interviews
10
8
Implementation->Maintenance>Development->Interfaces->Web
System
Analyst and
client
Interviews
10
9
Implementation->Maintenance>Development->Interfaces->Stand
alone
System
Analyst and
client
Interviews
11
0
Implementation->Maintenance>Development->Interfaces->Mobile
System
Analyst and
client
Interviews
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
30
Pre-Project
REYES
11
1
Implementation->Maintenance>Updates->Updates
ERP
System
administrat
or, Vendor
and client
Interviews and
vendor releases
notes
Qualitativ
e and
Quantitati
ve
11
2
Implementation->Maintenance>Updates->Hot fixes
ERP
System
administrat
or, Vendor
and client
Interviews and
vendor releases
notes
Qualitativ
e and
Quantitati
ve
11
3
Implementation->Modules->CRM
ERP
System
administrat
or, Vendor
and client
Interviews
Qualitativ
e and
Quantitati
ve
11
4
Implementation->Modules->Finance
ERP
System
administrat
or, Vendor
and client
Interviews
Qualitativ
e and
Quantitati
ve
11
5
Implementation->Modules->HR
ERP
System
administrat
or, Vendor
and client
Interviews
Qualitativ
e and
Quantitati
ve
11
6
Implementation->Modules->Production
ERP
System
administrat
or, Vendor
and client
Interviews
Qualitativ
e and
Quantitati
ve
11
7
Implementation->Approach>Traditional->Client/Server->Client
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
11
8
Implementation->Approach>Traditional->Client/Server->Server
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
31
Pre-Project
REYES
11
9
Implementation->Approach>Traditional->Muti tier->Client
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
0
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
1
Implementation->Approach>Traditional->Muti tier->Application
server
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
2
Implementation->Approach>Traditional->Data->Database Server
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
DBA and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
32
Pre-Project
REYES
12
3
Implementation->Approach->Cloud>Service model->SaaS
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
Cyber
security
team and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
4
Implementation->Approach->Cloud>Service model->IaaS
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
Cyber
security
team and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
5
Implementation->Approach->Cloud>Implementation model->Public
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
Cyber
security
team and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
33
Pre-Project
REYES
12
6
Implementation->Approach->Cloud>Implementation model->Private
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
Cyber
security
team and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
7
Implementation->Approach->Cloud>Implementation model->Community
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
Cyber
security
team and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
8
Implementation->Approach->Cloud>Implementation model->Hybrid
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
Cyber
security
team and
Vendor
Interviews, ERP
installation and
administration
manual
Qualitativ
e and
Quantitati
ve
12
9
Implementation->Phases->Project
organization
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual, Client
Business
processes and IT
strategy
documentation
Qualitativ
e and
Quantitati
ve
34
Pre-Project
REYES
13
0
Implementation->Phases->Data
preparation
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual, Client
Business
processes and IT
strategy
documentation
Qualitativ
e and
Quantitati
ve
13
1
Implementation->Phases->Go-live
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual, Client
Business
processes and IT
strategy
documentation
Qualitativ
e and
Quantitati
ve
13
2
Implementation->Phases->Testing
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual, Client
Business
processes and IT
strategy
documentation
Qualitativ
e and
Quantitati
ve
13
3
Implementation->Phases->Analysis
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual, Client
Business
processes and IT
strategy
documentation
Qualitativ
e and
Quantitati
ve
13
4
Implementation->Phases->Design
Client,
consultant
and
vendors
Application
s Portfolio
Manager,
and Vendor
Interviews, ERP
installation and
administration
manual, Client
Business
processes and IT
strategy
documentation
Qualitativ
e and
Quantitati
ve
35
Pre-Project
REYES
13
5
Forecasting->Heuristics->IA->Fuzzy
logic
Researcher
Articles
13
6
Forecasting->Heuristics->IA->Neural
networks
Researcher
Articles
13
7
Forecasting->Heuristics->IA->Bayesian
networks
Researcher
Articles
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Qualitativ
e and
Quantitati
ve
Hypothesis
Null
hypothesis:
By
applying
predictive
methodologies
to
the
ERP
36
Pre-Project
REYES
Chapters
Activity
Time
(Min)
Deliverable
(rubric)
Chapter 1
3,452
-Introduction
(problem,
objective,
hyphotesis, )
- Sub
theme
1.1.
Successf
ul critical
factors
- 1.2
Failure
critical
factors
- 1.3
Revised
literatura
critical
factors
- Conclusi
on
Impact Factor
(low 1, medium
2, high 3)
1
Risk
Mitigation
Strategy
-
37
Search
for
Statistics
advisor
Suscribe
to the
IEEE
Digital
Xplore
database
Pre-Project
REYES
Chapter 2
12,00
0
Chapter 3
12,00
0
-Introduction
(problem,
objective,
hyphotesis, )
- Sub
theme
2.1.
Successf
ul critical
factors
correlatio
ns
- 2.2
Failure
critical
factors
correlatio
ns
- 2.3
Revised
literatura
critical
factors
correlatio
s
- Conclusi
ons
-Introduction
(problem,
objective,
hyphotesis, )
- Sub
theme
3.1. Risk
assessm
ent
methodol
ogy
- 3.2 ERP
impleme
ntation
framewor
ks
- 3.3
38
Search
for ERP
implemen
tation
expert
Search
for
predictive
methodol
ogies
expert
Pre-Project
REYES
Fuzzyneural
tool
evaluatio
n
- ERP
readines
s
assessm
ent
framewor
k
Conclusion
Methodology
Due to the fact this research will handle numeric and statistical data to weight and
correlate the critical factors that influence a successful ERP implementation, this will be
a quantitative research.
However, the surveys will have subjective questions therefore IT managers,
consultants, vendors and end users will answer them based on their own perspective
and perception, this research also includes a qualitative research.
The research methodology is described as follows:
1. Reading and discussion of literature related to the project and projects
problematic.
2. Recollection and analysis of information related to the companies to be
researched.
3. Application of interviews to selected companies.
4. Discussion and interpretation of information compiled from researched
companies.
5. Comparative interpretation of cases of study.
6. Development of a fuzzy-neural tool for analyzing the risks of ERP
implementations.
7. Results validation of application of fuzzy-neural tool.
8. Doctoral thesis writing.
39
Pre-Project
REYES
References
Abbas, S. (2015). Factors Affecting ERP Implementation Success in Banking Sector of
Pakistan. International Review of Basic and Applied Sciences, 3 (7), pp. 79-90.
Retrieved Apr 3rd, 2016 from http://www.google.com/url?
sa=t&rct=j&q=&esrc=s&source=web&cd=1&cad=rja&uact=8&ved=0ahUKEwi53uPOr
PnLAhVM7iYKHZMMBEEQFgghMAA&url=http%3A%2F%2Firbas.academyirmbr.com
%2Fpapers
%2F1440407884.pdf&usg=AFQjCNGfp2_T15t91Og3LqSkXgJCWnBbuw&bvm=bv.11
8443451,d.eWE
Accela (2014a). From planning to Permits, Zoning to Compliance. Research on the 50
largest U.S. cities use of automated land management systems. Retrieved January
20th, from http://www.accela.com/images/resources/whitepaper/CDG14_Research_Report_Accela_V.pdf
Accela (2015b). San Diego County, California, Migrates to Accela Civic Platform to
Improve Efficiency and Overall Customer Experience. Retrieved January 20th, from
http://accela.com/images/resources/success_stories/accela-case-study-civic-platform-san-diego-county.pdf
40
Pre-Project
REYES
Ainin, S., and Dezdar, S. (2011). The influence of organizational factors on successful
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