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and the Accountant Version 1.0 - 21/09/2007 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Table of contents 1. General considerations 1.1 1.2 1.3 1.4 1.5 2. Definition Documents Tax Benefi ts for the Covered shop issuing Invoice documents and records in the system Nota Fiscal Paulista Benefits who receive an invoice issued or recorded in the Pauli sta Invoice System Benefits to society in the program Nota Fiscal Paulista 3 3 4 4 4 4 4 4 5 6 6 7 8 8 8 11 12 12 13 14 14 14 15 16 17 17 18 18 18 19 19 20 20 2 1 21 21 22 22 22 24 Page 2 of 36 User Data and Password 2.1 2.2 Creation of User and Password in EPF User User Fa ther and Son 3. System Access 3.1 3.2 User Authentication Setting Selection 4. Establishment Data 4.1 4.2 4.3 4.4 Other Information Establishment Establishment Information: Contact Information: Options for confirmation of issuing tax docum ents: 5. 6. Access Profile Invoice Online Issue 6.1 Issue of 6.1.1 Data Online Invoice Invoi ce 6.1.2 6.1.3 Recipient Data Items Sale Invoice 6.1.4 Term 6.1.5 6.1.6 Delivery in home values Total Additional Information 6.1.7 6.1.8 6.1.9 Clear Private Dat a Check Invoice 6.1.10 Check entered data 6.1.11 6.1.12 Send Invoice Print Invoi ce 7. Register NF 2 model paper already issued 7.1 registry by typing the Invoice Data 7.1.1 7.1.2 7.1.3 Register data typed Check Invoice Upload plot of receipt bill the Consumer 7.2.1 File Upload Registration of Tax Notes 7.2.2 Test File 7.2 Nota Fiscal Paulista - Manual Contributor Version: 1.0 7.3 4.7 7.2.3 Following the processing of sending Rectification of Register of receipt b ill to Consumer (Model 2) 7.3.1 Rectification of key data for identifying the In voice Template 2 Rectification and Registration Deadlines 7.4.1 the deadline to make the electronic record of tax documents (REDF) 7.4.2 From time to effect the rectification of the electronic record of tax documents (REDF)
24 26 27 28 28 28 29 29 30 30 30 30 30 30 30 30 30 30 30 30 30 8. Cancellation of Invoice 8.1 Canceling an Invoice 9. Uploaded on Tax Coupons 10. Registration of NC 11 1/1a model. Consultation Documents Consultation Indivi dual Tax 1.11 2.11 Batch Query 11.2.1 Performing a Query Invoice 11.2.2 Clearing / Grinding / Printing an Invoice 11.2.3 Export Query Result Coupon Tax Consulta tion 11.3 12. Sales Returns and Exchanges 13. 13.1 Registering a Complaint Compl aint 14. List of Contributors 1. General Considerations 1.1 Definition Nota Fiscal Paulista is a program of fiscal stimulus to citizensh ip in the State of São Paulo, implemented by Law No. 12,685 and Decree No. 52 096, both published in 29/08/2007, which aims to encourage consumers to demand deliv ery the tax document at the time of purchase. Moreover, it aims to generate cred its for consumers, citizens and businesses of the state. Simply the consumer req uests the tax document at the time of purchase and tell your Tax ID to be eligib le for credits and compete for prizes. The premises shall transmit, within the p eriod specified by law, the data of invoices for consumers and tax receipts issu ed in the period. Failure to send such data may result in tax penalties and not arising under legislation. It should be emphasized that the issuance of tax docu ment is a requirement of the business and duty of the consumer as a citizen, to require compliance. All companies ICMS taxpayers should integrate the new system in accordance with the implementation schedule by activity sector, according to Resolution SF-49, published in the DOE on 29/08/2007. The schedule of a synthet ic form, is as follows: Page 3 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 • • • • • • • • October/07: Restaurants Novembro/07: Bakeries, Bars, Snack Bars and other Decemb er/07: Sporting Goods, Optics, Photography, Travel and other January/08: Cars, M otorcycles, Boats, Fuel and other February/08: Construction Materials March/08: Products for Home & Office Abril/08: Food Products and Pharmaceuticals May/08: C lothing, Shoes, Accessories and others 1.2 Fiscal Documents Covered • • • • • Invoice Sales to Consumer (Model 2) Invoice of Sale to Consumer Online Coupon Tax Invoice (Model 1) Electronic Invoice 1.3 Benefits to the business establishment issuing Invoice documents and records in the system Nota Fiscal Paulista • • • • Reduction in the guard time (storage) of tax documents, and reduction of informal trade in illegal products; AIDF-Waiver of Authorization for Printing Fiscal Documents in the case of issue of invoice excl usive online; Greater equality and fair taxation and reduction of unfair competi tion; 1.4 Benefits for those who receive an invoice issued or recorded in the Paulista System Invoice • Reducing the tax burden individual: o 30% of ICMS paid each mont h by establishing supplier will be distributed to all buyers in proportion to th e amount of purchase, may be conducted raffles to distribute prizes to consumers
who possess the Nota Fiscal Paulista. 1.5 Benefits to society in the program Nota Fiscal Paulista • • • • Reduction of paper c onsumption (ecological footprint) Encouragement of commerce; Standardization of electronic relationships, reduction of informal trade and illegal products. 2. User Data and Password 2.1 Building User and Password in EPF The user ID and password used to access th e system Nota Fiscal Paulista is the same system Fiscal Tour Electronic (PFE) of the Finance Secretary of the State of São Paulo. Page 4 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Before accessing the system Nota Fiscal Paulista, businesses that do not have a password in EPF should complete the form (found at PEF) and deliver at the Post Audit Committee of its jurisdiction. The PEF system can be accessed via the emai l address http://pfe.fazenda.sp.gov.br/. All actions related to the password as password change and creation of new users to an establishment should be made in Fiscal Tour Electronic (PFE). Any action performed on the system PEF may take up to 24 hours to be updated in the system Nota Fiscal Paulista. For example, if a user is registered with the EPF, he prob ably will have access to the system Nota Fiscal Paulista only the next day. The same happens in case of exclusion of the user. Anyway, while the Nota Fiscal Pau lista not process the exclusion of the user, you can restrict access within the system. For more information, refer to item 5 of this manual. 2.2 User User Fath er and Son In the system PEF every business establishment must register a user-f ather, who is responsible for business premises. This user can create parent-chi ld users. Nota Fiscal Paulista in the system, you father will always have access to all features of the system, while users only children will access the functi onalities delegated by the parent user. For more information about delegating ac cess, refer to item 5 of this manual. Page 5 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 3. System Access To access the system Nota Fiscal Paulista, visit the website of the Ministry of Finance (http://www.fazenda.sp.gov.br/) and click the "Nota Fiscal Paulista. You can also enter www.nfp.fazenda.sp.gov.br. directly on the homepage of the syste m through the link: If a Security Alert appears in your browser, check to continue the operation. On the homepage, click on "Access System". 3.1 User Authentication On the login screen, select your user category ("Taxpaye r GST" or "accounting", as appropriate) and enter: • User ID - User Login EPF regi stered in the system. There is differentiation between uppercase and lowercase l etters. • Password - Use the password registered with the EPF system. • Code that ap pears in the picture - the letters shown in the code of the image are always sen sitive, so as not to confuse letters with numbers while reading. Page 6 of 36
Nota Fiscal Paulista - Manual Contributor Version: 1.0 3.2 ent nts ill Selection of Accommodation If the user is linked to more than one establishm authorized to access the system, you will see a list of all such establishme enabled. In this case, you must select an institution to which the actions w be implemented in the system.
If there is only one authorized body, the quoted list is not displayed, and the system goes directly into one tied to the user. Page 7 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 If there is no setting enabled, the system notifies you that you can not access its features and the user should close the session and arrange for the creation of a password, linking to that establishment.All actions performed on the system relate to the setting selected. You may at any time, change the setting to which it is working. 4. Establishment data To access the system with a selected establishment, they must be filled in the s ame data in the system of Nota Fiscal Paulista, which contains some additional i nformation contained in the Registration Statement of the Ministry of Finance (D eca) and options for system use. When a property is selected by a user (see Sect ion 3.2), if your data has not been filled, it is necessary to complete them bef ore executing any other action for this establishment. If the data is already co mplete, this screen is not displayed. If the feature's configuration profile of the taxpayer was not delegated by the parent of a child user or the system is be ing accessed by an accountant, the user can not access the functionality of the system for establishing selected until another qualified person to complete thei r data . The data are: 4.1 Establishment Data in this section are taken from DEC A and will populate automatically. These data can not be changed except the emai l and CPF / CNPJ Counter. 4.2 Other Establishment Information: • • Web site: Type here the address of the home page of the business, if you have. Summary of the performance of the establishm ent: free text presentation of the business. This information will be available in the List of Establishments Issuers will be available to consumers. Page 8 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 • Ramos Practices: filling these fields is given by the button "Select Ramos." Thi s information is used in the List of Establishments transmitters, which will be available to consumers. The list of establishments is issuing a public consultat ion (no login required), where any user accessing the page from the Nota Fiscal Paulista (NFP) may consult the establishments participating in the NFP program. Correctly inform the Summary of Performance and Ramos will help potential users to have knowledge of your business premises. To insert (s) branch (s) of action for the establishment, click on "Select Ramos." Then browse through the options
(Food, Commerce, Industry) to select branches that fits the setting. Page 9 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Page 10 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 The data filled in this screen does not change the data in the register of the e stablishment of the Secretariat of Finance of Sao Paulo. The branches of activit y are not the same information CNAE. • Logo: The establishment can select the logo (image) that appears in the invoices of the establishment (in the issue or query). Click the Browse button to select an image file in GIF or JPEG and then the button "Upload Logo". The image conta ined in the selected file will appear onscreen. 4.3 Contact Information: • Name, e-mail, phone (inform with area code): Contact in formation for the person responsible for the system in the establishment, for op eration by the Department of Finance, if necessary. Security Phrase: It is a tex t free user choice which will appear in the emails sent by the Nota Fiscal Pauli sta system to ensure its origin. Page 11 of 36 • Nota Fiscal Paulista - Manual Contributor Version: 1.0 4.4 Options for confirmation of issuing tax documents: • I want to automatically r eceive the delivery confirmation and / or registration of Receipts and Coupon Ta x levied by the establishment by E-MAIL. This option is for receiving email in w hich the establishment figure as a recipient. E-mail to receive NF Paulista: add ress where we can send the file with the Invoice or Tax coupon issued in the nam e of the establishment. • To confirm the data of the Establishment, click "Update." Changes (including log o) will be saved at that time. If you do not want to save your changes, click "B ack" or access other functionality of the system, without clicking "Update." At any time during normal use of the system, it is possible (for shops) to return t o this feature to modify your data, and options to use the system through the me nu "Setup - Profile of the Taxpayer" (for users sons, access to this functionali ty depends on user's permission father). 5. Access Profile Access to the system of Nota Fiscal Paulista is differentiated by type of user w ho is accessing it.For security, there are features that are unique user-father a nd others that are restricted initially, but may optionally be delegated to the users-children (see Section 2.2 for further explanations about users father and son). Commercial establishments and accountants with user profile father-in EPF
are allowed access to all features available to their categories. Have your user s, children begin using the system with restricted authorization to the test fil e (see item 7.2.2), ie can only access the other features of the system if your father the user authorizes. To change the profile of access a user-son, giving h im or taking him authorizations, access the menu "Setup - Delegate Access." A sc reen that shows which users are allowed for each profile: Page 12 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 For each profile, you can tell which one (s) of users-children will not access o r by selecting or deselecting the column "Active". To finish, click "Save." Each profile shown represents a set with one or more features of the system (see tab le below): Profile Name Feature (s) Associate (s) grant NF Online (Just to estab lish emission Nota Fiscal Paulista so online shopping) Send File Send NF 2 model file and Coupon Tax Amendment record data (only for establishment of commercial establishment data Amendment) Consultation NF / CF Consult NF / CF Batch and Ex port result to file Amendment 2 Model NF Unregister NF Model 2 Note Cancel Tax O nline (Only for Cancel Invoice issued online shop) and check Include Complaint C omplaints Register Register NF NF Model 2 Model 2 Site 6. Issue of Invoice Online As already discussed, the system works with Nota Fiscal Paulista five types of t ax documents: • • • Invoice Online, which is issued on the same portal Nota Fiscal Pau lista; Invoice Sale to Consumer (Model 2), which is issued in paper and which da ta should be recorded later in the system of Invoice Paulista; Coupon Tax, which is issued by ECF - Coupon Fiscal transmitting equipment, and that will be recor ded electronically by the batch system of Invoice Paulista; Page 13 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 • • Invoice mod. 1 or 1-A, which will also be registered in the system of Nota Fisca l Paulista individually or by lot; Electronic Invoice, commonly used in transact ions between businesses and with discipline specific issue (see www.fazenda.sp.g ov.br / NFE ). In this chapter, we discuss the issue of Invoice Online, which can be made in li eu of issuing the invoice template 2 on paper (or issuing Coupon Fiscal in cases of contingency) in sales to final consumers. The online invoice shall be issued and delivered to the consumer at the time of sale, before the goods leave, like a receipt bill the consumer. Only shops can issue such document, as it should b e generated at the time of sale to the consumer. Accountants do not have this pe rmission. 6.1 Issue of Invoice Online To send Invoice form online, go to the men u option: Document Type -> Sending NC Online. 6.1.1 Data from Invoice The date of exit of the merchandise is automatically populated with the current date. If the goods leave the establishment at different date, this field should be changed. 6.1.2
Data Recipient If the invoice did not identify the recipient, select "Not Specified". In this c ase the invoice will not generate credit "Incentive Program Citizenship Tax" for the consumer. If identification of the addressee, please inform if it is a legal entity (CNPJ) or individual (CPF). Enter the CPF / CNPJ and click "Search". The system will v alidate the code of the CPF / CNPJ valid. For people who filled out your profile legal system Nota Fiscal Paulista, the address will be automatically filled by the system. For Individuals, if they have opted to allow their data to be used f or completing the invoice, this information is automatically populated, but are not mandatory. Regardless of the option, if the consumer wants, such data may be entered. Page 14 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 6.1.3 Items Invoice Enter data for the first item on the invoice and click "Add Item". Repeat this o peration for all items in the invoice. Clicking on the inclusion of the item is recorded in the list of items. The fields to be reported are: Information Description Unit Quantity Observation Brand, type, model, type, quality and other elements that allow perfect identifi cation of the item Example: kg, m, un, l, etc. Amount Unit Value Type of revenue Value of one unit of commodity marketing • Resales - Resale Goods not ax Substitution • Sale of Merc. Ind. For Issuer - Sales of industrial Issuer of Invoice • Resale of Goods Subject to ST - Resale Goods for Tax (the tax has been or will be taken another step in the production immune products. Page 15 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 If any item is included in error and need to be corrected, click "Change" in the line item to open the screen change. 6.1.4 Sale Term If the invoice is related to a forward sale, click the corresponding option. Thi s action will result in displaying data fields for completion of the sale period Subject to T goods by the Replacement chain) or
. Enter the data of the first installment and click "Include Delivery." Repeat t his operation for all services. Clicking on the inclusion, the share is register ed in the list of benefits. Page 16 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 If any provision is included in error and need to be corrected, click "Change" i n the row to open the screen change. 6.1.5 Home delivery If the invoice is related to a home delivery, click the corresponding option. Th is action will result in displaying data fields for completion of home delivery. Data from the delivery location can repeat the data recipient's address by clic king the button "Repeat Data Recipient." 6.1.6 Total Values The total value of the Invoice is calculated as: Total Value of Product + Shipping + Insurance + incidental expenses - (Discount) a) = Total Amount of Invoice After modification of any value in the formula above, you must click the "Calcul ate" to update the calculation of the total invoice. Page 17 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 6.1.7 Additional Information The two fields of information are free typing and can be used for inclusion of t exts required by the laws or interests of the issuer. 6.1.8 Clear Private Data If you want to clear all data entered in Invoice in issue, click the "Clear Priv ate Data". This option appears at the bottom of the screen only after the inclus ion of the first item on the invoice. 6.1.9 Check Invoice Click the "Invoice Check" for the system to validate the information entered. Th is option appears at the bottom of the screen only after the inclusion of the fi rst item on the invoice.
Page 18 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 All error messages are displayed at the beginning of the form above "Given the I nvoice." 6.1.10 Check entered data If all fields are validated by the system, you will see a screen to check the in formation entered into the Invoice. If any data is incorrect, click "Correct Data" to change the data on this Fiscal Note. You can also send the note to give to the entered data and click "New NC" to issue a new invoice. In this case, the invoice will not be issued and all th e data displayed on the screen of the conference will be discarded. 6.1.11 Send Invoice If the data have been confirmed, click "Send Invoice". With this action, the inv oice will receive an identification (number and grade) and will be allocated tim e and date of issuance, which shall be the current time. Page 19 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 There you can click "New NC" to issue a new invoice or "NF Print" to print it. 6.1.12 Print Invoice To print the invoice you must have the Adobe Reader, which can be downloaded fre e on the Internet (see http://www.adobe.com.br/products/acrobat/readstep2.html) When requesting the printing of the document, the Adobe Reader window opens, pro viding the file (extension. pdf) to be printed or saved to local disk. 7. Register NF 2 model already issued in paper This chapter discusses the electronic registration system in the Nota Fiscal Pau lista Invoices Sales to Consumer (Model 2) issued by hand on paper, by the estab lishment for a period. During the sale,establishing commercial issues and consume r normally delivers the invoices on paper. The deadline specified by law, the in voice must be registered in the system, and there are two ways to do so: typing on the screen of the system data from the invoices issued during the period or b y sending a file containing data from them. The establishment must make the reco rd by the deadline set by the last digit of your CNPJ base that ranges from the 10th and 19th of the month subsequent to the issuance, pursuant to item 7.4 of t his manual. Thus, for sales made, for example, in January, the record shall be m ade as early as February. Page 20 of 36
Nota Fiscal Paulista - Manual Contributor Version: 1.0 Registration 7.1 To register by typing the invoice issued in paper 2 model, acce ss the menu option: Enter Document> Register NF Model 2 This operation can be pe rformed by traders or their accountants (in case of child users, depend on autho rization via access profile). Filling out the Invoice record contains almost the same fields of the issuance of Invoice Online. The difference lies in the field s of identification document. In the record, number, series, sub-grade and date of issuance shall be completed by the shop with the data of Invoice 2 model that has been issued. 7.1.1 Data from Invoice Fill in the number, series, sub-series and the date of issue of invoice and the date of departure of the goods. The other fields are identical to the issuance of Invoice Online (see items 6.1. 2 to 6.1.9 of this manual.) After entering the data, click on "Check NF. 7.1.2 Check entered data If all fields are validated, you will see a screen to check the information ente red into the Invoice. Page 21 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 If any data is incorrect, click "Correct Data" to change the data on this Fiscal Note. You can also give the note to register with the entered data and click on "New NF" to register a new Invoice. In this case, the invoice will not be recor ded and all the data displayed on the screen of the conference will be discarded . 7.1.3 Invoice Register If the data have been confirmed, click on "Create Invoice". With this action, th e invoice will be recorded. 07/02 Uploaded with lot of Invoice the invoices of sale to consumers egister the same by sending a text r information about the layout and 5/2007 CAT. 7.2.1 Sending File to Record Receipts To send a file (already inside the layout), access the menu "Send File - NF 2 Mo del." Screen will appear where you can select and send a file. There is an optio nal field observations that can be freely filled with some text, for reference o f the business. Sell Consumer Besides the option of recording via typing in the system, it is possible to r file containing several invoices Model 2 . Fo fields of this file, see Annex II of Decree 8
Page 22 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Screen will appear containing the protocol number of dispatch and estimated time of processing the file. The user can choose to send another file or follow the process. The performance of the obligation accessory shop is only given when the file is successfully processed, ie, it is necessary to monitor the processing of your su bmissions and if there is error in any notice or file, correct and resubmit. You can follow the processing of the file on the same screen, clicking "Process Monitor". However, it is necessary to do so at the same time, so that you can se nd other files, access other features of the system or even get out of it and th en see the shipment status. For more information about the monitoring of process ing, see point 7.2.3 of this manual. Page 23 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 7.2.2 Test Archive The test file is not marked with the obligations incidental to record the invoic es. This obligation will be fulfilled only when the file is sent and processed s uccessfully (accepted by the file system without any Invoice rejected). You can also validate the file online if you want to send is within the standard s established by the Department of Finance. Simply change the "Send File", prese nted on the screen to send to "Test File" and follow the same steps used for shi pping. 7.2.3 Accompanying the process of sending To check the status of files Invoice Sentaccess the menu "View - Sending File." S creen will appear with the list of recent submissions made and options for consu ltation prior to shipment. Page 24 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Optionally, you can get this functionality on the screen of the sending of invoi ces by clicking on "Gallery" (see item 7.2.1). Below is a list of query types of items available in the system Nota Fiscal Paulista: Option Filter Last uploads Note Brings the latest submissions of the establishment (this filter is already selected as default, but can be changed to one below)
Number of Filters by protocol number protocol for sending a file Day (DD / MM / YYYY) Brings files sent on a specific date or within a specific month. or months (MM / YYYY) Under this option, you can also filter for the date or month: Shipp ing • All items • • • • Only items of files not yet processed only successfully processed items processed items with only error ( contains invoices rejected) files only r ejected in full Date Range Brings uploads files that contain any invoice issued within the emiss ion interval informed Fiscal Note Click an item to see the details of their processing, which opens the following screen: Note: when you click "Process Monitor" on screen with the number of protocol sub mission (see item 7.2.1), the system opens that page directly. Page 25 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 On this screen there will, among other information transmission: • • Status (process ing) that indicates whether the status of file processing. Number of Errors: Err ors are situations which generate as a consequence of the rejection of the file or the file of invoices. If there is an error in the file, it should be correcte d and resubmitted. If there are errors in one or more invoices to be generated a nd sent a file with the rejected invoices with errors remedied. Number of warnin gs: This means that were identified situations that deserve attention, but not n ecessarily caused the rejection of an invoice. File Hash: a security code genera ted from a one-way algorithm applied to the content of the file, which serves to ensure its integrity. Any change in the file changes the hash generated by the algorithm. Declared Amount of Invoices: Invoices how the file contained Quantity Invoices Processed: Notes that were actually recorded. Quantity Rejected Invoic es: Invoices must mean that the file that were not accepted by the system for so me reason (which is detailed in the export of the result of processing, describe d below). Type of Processing: if it was made a Submission (records the invoices that pass the validation) or a test (only validates the file, without registerin g any Invoice) • • • • • • Incidental to the obligation to register the invoices issued during the period b e met satisfactorily, the file must be processed and contain no error Note that in the example screen shown above, the file was rejected as flawed in its structure, which means that the shop does not fulfill its obligation to file any Invoice. You can view your invoices registered shipping and also export the result of processing the file. In this export will be a text file with all the details of errors and warnings that may have been identified. For more informati on about errors, warnings and file the return processing, see Annex II of Decree 85/2007 CAT. 7.3 Rectification of Register of receipt bill the Consumer Model (2) The receipt bill the consumer must be registered in the system much like that was issued in
paper. Therefore, if the registration of Invoice contains some divergence from what appears on paper, it is possible to rectify it within the period specified in legislation. This functionality is found in the query Invoice (see item 11 of the manual), which will be available option "True NF," which opens a screen sim ilar to the online registration of Invoice (see item 7.1). Change the fields tha t are necessary and click on "True NC. Page 26 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 For more information on the invoice and Consultation on the Registration screen Online Invoice, see, respectively, items 11 and 7.1 of this manual. 7.3.1 Rectification of key data for identifying the Invoice Template 2 Can not make the correction of data identifying a tax document,They are: CNPJ the issuer, Document Series, Subseries, Invoice Number and Date of Issue. If a taxp ayer has mistakenly informed of such information, the system will be necessary t o cancel their invoice, indicating the field justification that it was mistakenl y reported fiscal document. If the tax document exists on paper should also canc el the respective document. Page 27 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 7.4 Deadlines for Registration and Rectification 7.4.1 • The deadline to register for electronic tax documents (REDF) ESTABLISHMENTS SUBJECT TO THE PAR 4 (four) days from the issuance of tax documen t OTHER CASES The REDF must be conducted according to the 8th digit of your serial number in t he National Register of Legal Persons - CNPJ (12.345.678/xxxx-yy). Invoice Template 1/1a • • • Invoice Template 1/1a NC Sales Tax on Consumer Coupon 8 digit 0 1 2 3 4 5 6 7 8 9 10th of the month following the issuance of the 11th month following the issuanc e of the 12th month following the issuance of the 13th month following the issua nce of the 14th month following the issuance of the 15th month following the iss uance of the 16th month following the issuance days 17th of the month following the issuance of the 18th month following the issuance of the 19th month followin g the issuance As art. 8, the Ordinance CAT 85/07
Portaria CAT 85/07 Article 4 Registration Electronic Document Audit - REDF: I will be considered via additional tax document that gave rise to it, provided it is: a) the relevant tax document issued by the taxpayer in good standing to the tax authorities, under Article 59, § 4, 1, of the ICMS Regulation, b) has passed the deadline for a possible correction or cancellation; II - will be stored in t he Department of Finance, at least the period prescribed in Article 202 of the I CMS Regulation III - should be cleared only when there has been the cancellation of the tax document that caused it. 7.4.2 • Deadline for making the rectification of the electronic record of tax documents (REDF) ESTABLISHMENTS SUBJECT TO THE RPA Until the 1st useful following the closing dat e to register Invoice Template 1/1a Page 28 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 • • • Invoice Template 1/1a NC Sales Tax on Consumer Coupon OTHER CASES Until the last day of 2nd month following that in which the tax docu ment was issued. As art. 10, Ordinance CAT 85/07 After this period, the rectification of the Register Electronic Tax Document - R EDF only be made upon request directed to the Post Audit Committee of its links with the corroborative evidence of correct data, before the commencement of any administrative or supervisory measures related to infraction. 8. Cancellation of Invoice Within the period of 10 days of the cancellation of its tax document, as art. Or dinance 11 of CAT 85/07 and the conditions of the legislation, the Consumer Sale of NF (model 2) and Invoice Model 1/1a, registered in the system Nota Fiscal Pa ulista may be canceled. The cancellation means that the operation has not occurr ed for some reason, this form can not be done after the delivery or removal of t he goods of the establishment. In the case of NF 2 and NF model Model 1/1a, issu ed on paper, all avenues of Invoice must be attached to the block, indicating th at they have been canceled and other requirements of the ICMS legislation Paulis ta. If the goods have left the establishment, and then return, you should use th e functionality of Return of Sales, described in item 12 of this manual. If this is a record of NF model 2 or NF 1/1a model containing an error, but whose opera tion existed, use the functionality of grinding, as described in item 7.3. The c ancellation of the Electronic Document Record Fiscal - REDF on Coupon Tax will b e automatically processed in the electronic environment of the Department of Fin ance, on the occasion of receiving the digital file, transmitted in accordance w ith paragraph III of Article 9 of, Portaria CAT 85 / 07, which contains data fro m the cancellation of the corresponding tax document registered. 8.1 Canceling an Invoice the option to cancel an invoice is provided within the
Consultation of Invoice (For more information, see item 11 of this manual), prov ided that within the period specified in section .7.4. If the document can no lo nger be canceled, the option is not available. Page 29 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Will open a field to enter the reason for canceling. After entering the reason,cl ick "Confirm Cancellation of NF. 9. Uploaded on Tax Coupons The files relating to transactions made by Coupon Tax shall also be transmitted by the system Nota Fiscal Paulista, within the period specified in item 7.4. To do this, go to the Send menu File - Coupon Tax. Screen will appear similar to th e Sending TXT NF (see section 7.2 of this manual). For more information on how t o extract the file from the ECF, see Ordinance CAT 52/07. 10. Register NF model 1/1a This functionality is under construction. 11. Tax Consultation Documents The Nota Fiscal Paulista system offers two ways to query the Invoice / Coupon Ta x. One is the individual consultation, which is public and can be used by any us er, even if not logged into the system for verifying the authenticity or the reg istration of an NFP. The other way is through a filter that brings different not es or coupons and allows export of results to a file. Page 30 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 1.11 Consultation Individual Consultation individual need not be signed and can be accessed on the portal NFP, on the "See NF / CF" from the menu. Among the fie lds of identification with the invoice, enter the characters you see in the secu rity image and click "Find" If you are with a receipt bill the Consumer, issued by hand, the data to be filled are: If you are issued with an invoice online in their own system of Nota Fiscal Paul ista, data to be filled are: Page 31 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 If the invoice is found in the system with the same data reported, it appears on the screen of your PC (requires Adobe Reader or other software to open PDF file s installed). If the invoice is not found or is registered with another CPF / CP NJ recipient (other than to inform the consultation), the system will alert and will not display any Invoice. If desired, the user may make a claim for failure to register the invoice or divergence of the data. 2.11 Batch Query System Invoi ce Paulista allows traders to consult several invoices issued and received by th e query batch. The user enters the search parameters and the system filters the corresponding invoices, displaying the result on screen. The user can enter an i
nvoice individually to see its details, which will also be possible in some case s to its cancellation or rectification thereof. 11.2.1 Performing a Query Invoice To query batch, access the menu "View-Tax Documents." Screen appears to inform q uery parameters. Inform them and click on "View." A list of invoices found. Page 32 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Click on an invoice if you want to see your details or access the printing optio ns, cancellation or rectification thereof (if applicable). Listed below are the filter types that can be made: Filter Documents Issued or Received status of the document Fiscal Period Document Types Issuer (CNPJ) Recipient (CPF / CNPJ) Desc ription If you want to see the invoices in the record as a sender or recipient a s . Has the position of credits related to the document or the document was canc eled period for issuing such documents Document type Fiscal (Fiscal Note issued or Invoice Online Sales to Registered) CNPJ number of the issuer. If the selecte d option Issued Documents, will be the establishment number CNPJ CPF or CNPJ the recipient of the note. If you selected the option of documents received, will b e the establishment of the CNPJ Page 33 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Interval Number Invoice Transmission Protocol Number of initial and final identification of Invoice. Filter all invoices withi n the range of numbers, independent of the previous filters. Number of the proto col for sending invoice file (see item 7.2) 11.2.2 Clearing / Grinding / Printing an Invoice When clicking on an invoice, your details are displayed (data from the consignee , description of items etc.). And options: Print Invoice: opens a PDF file with the invoice (you must have the Adobe Reader, available free the Internet) • Cancel Invoice: open space to enter the reason for canceling. For more information, se e item 8 of this manual.• True Invoice: open form to be changed data of Invoice (mo del 1) and receipt bill to Consumer (model 2). For more information, see Section 7.3 of this manual. The Print option is always displayed. True to the Cancel an d only appear when the document is still subject to correction or cancellation, the rules laid down in legislation. • 11.2.3 Export Query Result This feature is under construction. 11.3 Referral Coupon Tax This feature is und er construction. 12. Sales Returns and Exchanges
This feature is under construction. 13. Complaint Page 34 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 This option allows the recipient of NF / CF file a complaint concerning a NF or CF. Establishing authenticated as commercial or consumer may file a counter clai m, stating the CNPJ the issuer, the identification of the invoice, the amount an d reason for complaint. Will generate an identification number of the complaint and sent e-mail to the issuer and the recipient with the same information. 13.1 Registering a Complaint To file a complaint, access the menu-Complaint Register. A screen for entering the parameters of the query. Inform them and click "Join. " Type options Complaint Document Type of Issuer CNPJ CPF / CNPJ recipient Document Number Series and Sub series No. of Production of ECF Description • No registration • Divergence Data • Other Note or Coupon Tax CNPJ valid and ICMS taxpayer paulista It must be filled with the CPF user or CNPJ setting s elected, allowing amendment No. receipt bill the consumer or the COO (No coupon tax) will be asked only to termination of NF will be asked only to termination o f CF Page 35 of 36 Nota Fiscal Paulista - Manual Contributor Version: 1.0 Issue date of document value of the document detailing the Complaint Free text. Must be wide enough to detail the complaint. After registering the complaint, the system generates sequential number for the complaint and send e-mail: • The author of the complaint, with the number of compl aints and all your data • When the recipient of the complaint, with the information that he received a com plaint, its type, date and number The system displays success message, presents the data and the number of complaints and reports that email was sent to the use r and the tax authorities will forward the complaint. 14. List of Contributors This feature is under construction. Page 36 of 36
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