Book Shop Documentation

Book Shop Management
PROJECT OVERVIEW
Problem Definition:
The main aim of the project entitled “BOOK SHOP MANAGEMENT” is to provide an
application for the book shop.
This project is developed with four layers, which are:
1. Security
2. Employee Details
3. Book Details
4. Maintenance of Sales and Purchase
Problem Description:
1. Security: in manual book keeping all the entries are basically done through entry in
the books, where chances of manipulation are more but in this project the records
maintained are more secure as an outsider cannot manipulate the database without
knowing the password.
2. Employee Details: This project provides a provision for maintaining the employee
database apart from the maintenance of Book Database.
3. Book Details: The information regarding books i.e., book name, author, publication
etc., are provided for the customers for their convenience. As this process is
computerized it is easy for the owner to update the list where this process would have
been difficult if he had maintained the records manually.
4. Maintenance of Sales and Purchase: All the Sales and purchases made by the owner
can be recorded in the separate database provided by this tool, which would be helpful
for him in the future for the development of his establishment.
The National Degree College Basavanagudi Page 1

Components of Existing and Proposed System

Existing System Proposed System
Project Manager creates word file after Project Manager creates project using new
the initial project meeting Web-based system
People Project Manager emails tasks to specific Project Manager uses the system to email
contractors tasks to specific contractors
Project Manager never knows if tasks Contractors use link in email to get to
have been completed and must call or project page and check their assigned
email the contractors multiple times to tasks
check task statuses Contractors use the new system to show
Project Manager may forget pending tasks that their task has been completed, or to
brought up at initial meeting; only tasks show that their task has not been
remembered at subsequent meetings are completed and give reasons for this
followed up Project Manager logs into the new system
and checks that status of each projects‟
assigned tasks
Managers can log-in to the system and
create/view reports
Vendor data, contractor data, project data, Vendor data, contractor data, project data,
task data, subtask data task data, subtask data
Data
None Project task reports showing outstanding

tasks and reasons for being outstanding
Information Project task reports will also show counts
of how many e-mail notifications have
been sent and how long overdue tasks are
past deadlines
Project task reports need to have sorting
feature
Used to create project files that shows Username and password verification for
assigned tasks in an organized manner Project Managers only
Software Functions Randomly generated log-in key for
contractors to only see their assigned
project tasks
Task status and reasons are stored based
on actions taken by contractors on their
project task pages
Workstations Workstations
Printers Printers
Hardware Monitors Monitors
Leased server space

VISUAL BASIC
Introduction:
Visual basic 6.0(VB 6.0) is the recent addition to the family of Microsoft Visual
Studio. VB 6.0 is specifically designed to utilize the internet. User can easily create Web-
based application called ActiveX executables, which are similar to Internet Explorer 4.0
or higher Web Browsers. VB 6.0 supports ADO (Active X Data Objects), DHTML & IIS
(Internet Information Services), and ISAPI‟s (Internet Server API). The formatting, string,
numeric functions and new validates events for input controls increase learning rate of a
novice programmer Today, VB 6.0 has become technology leader, implementing original
ways of doing things before any other visual programming development tools.
History of Visual Basic:
Earlier versions of VB (1.0&2.0) were considered as “Hobbyist„s language” had limited

features & dismal performance compared to applications written in other language like C.
VB 3.0 became much more database friendly and MS Jet engine was introduced along with
MS Access Databases.
VB 4.0 supported 32-bit programs; OCX or ActiveX & DDL were introduced along with
more powerful Jet engine.
VB5.0 was the first version of VB, which provides a native code compiler. i.e. generates
Machine code. It also supports ActiveX Documents, ActiveX DLL‟s
Power of VB 6.0:-
VB is an Event-driven programming language, in which the user will have full

control over the execution of the program i.e. the user can click a desired button or
any other control tool to invokes an event, which instantly executes the code
within that event procedure by the computer.
VB is by far the most popular Visual programming tool in existence.
Microsoft estimates they there are more than 3,000,000 VB programmers.

VB was the first programming language, which pr0vides Drag-and-drop interface

design to the general programmer.
VB PROVIDES Intelligence (The Visual Basic Text editor uses Intelligence to
make writing your code easier and more error-free. IntelliSense options
Include Statement Completion, which provides quick access to valid member
function or variables, including global, via the Members list. Selecting from the
list inserts the member into your code) Integrated Development Environment.
VB is unexcelled for RAP (Rapid Application Development) through its new Data
Environment and Data Report facilities specially meant for hierarchical database
organization & new wizards like Package and Development wizard and
Deployment wizard and Data Object generators wizards enables the users to easily
create setup programs and archives for the distribution of VB applications&
components & middle tier objects that are bound to User Controls & Data
Environments.
Visual Basic is not a case sensitive language & if the variables are not
System requirements for Visual Basic 6.0 Programming:-

 Windows 95/NT4.0 or higher environment
 32MB+ RAM
 1 GB hard disk or capacity
 Color monitor (preferably)
 CD-ROM drive (Visual studio is available only on CD-ROM )
 Mouse or any other Pointing Device
Creating Control arrays:

A control array is a group of controls that share the same name, type and same event
procedure. A control array should satisfy the following properties:
 Contains at least one element and grow to as many elements as required by the
application.
 It may contain up to 32767 elements.
 Each control has a unique index.

There are three ways to create a control array at design time:

1. Assign the same name to more than one control.
2. Copy an existing control and then paste it onto the form.
3. Set the control‟s index property to a value that is not Null.
Data Access Objects (DAO):
Data Access Object was the first object-oriented interface that exposed the Microsoft Jet
database engine and allowed Visual Basic developers to directly connect to access tables as
well as other databases through ODBC. DAO is suited for either single-system application or
for small, local deployments
The General Characteristics of DAO are:
1. Difficulty in coding
2. Flexibility, with facilities to access many different Data sources.
3. Adequate-to-slow performance.
4. Dynamic Data Language (DDl) functionality.
5. Support for complex cursors
To create a new data report:
To create a new data report with the data report designer, a simple project that was created
earlier with the Data Environment designer will be used here. If the data report is not created
earlier, select project menu, click Add Data Report and visual basic will add the data
report to the project explorer window and display on the screen .If the designer is not on
the project menu, click Components, click the designer tab and then click Data Report to
add the designer to the menu.
On the properties window, click Data Source and then click Data Envirnoment1.then click
Student Table. Right –click the Data Report designer, a shortcut menu appear on the screen
and then click Retrieve Structure to retrieve all the field structures of the command object
student table to Header and other sections. The Data Report designer added a new group
section to the designer .Each group section has a one-to-one correspondence to a command
object in the data environment; in case the new group section corresponds to the student
table command object.

MICROSOFT ACCESS
Databases are store –houses of information. For retrieving any information, we fall back on
databases. Herein comes the role of database management system which helps in systematic
organization of information. Amongst the many database management systems available in
the market, Access is quite useful and popular because of its unique features.
A database has many advantages. Many of the useful databases are those which can provide
latest information. The information in a database should be organized in such a way that it is
easy to update. And only then, it can quickly provide the information.
Any stored information or a database, whether electronic or manual, helps you by keeping
track of your inventories, payroll, invoicing or anything else that you consider important.
Defining a Database
A database is an organized collection of related information about a particular subject or
purpose; for example, information regarding the price of a book or the profile of an
individual in any organization. Consider, for instance, the example of a box full of index
cards carrying the names and prices of the books of a particular author.
In computers, a database is like a box containing index cards. The only is the difference is
that instead of index cards, a computer database is filled with records. While each index
card in the box contains information written in many lines, a record in a database contains all
the information related to an item in just one line. Information in a database is stores in rows
(records) and columns (fields), as shown below:
Column 1 Column 2 Column 3 Column 4

Field 1 Field 2 Field 3 Field 4
BOOK NAME BOOK CODE AUTHOR PRICE
C PROGRAMMING 4521 P.B. KOTUR 150
VISUAL BASIC 4522 DIETAL & DIETAL 450
Table

The names given to each column, i.e. BOOK NAME, BOOK CODE, AUTHOR and PRICE
are called field names. In the given database, the first record contains the information about
the book C-PROGRAMMING. The second record contains information about the book
VISUAL BASIC. In the above example, we have shown only two records. But in computers,
a database can contain large amount of information. Such type of database is called an
electronic database.
Thus, an electronic database is a collection of logically related information that you store in
your computer. It also acts like an assistant to you who is always ready to store, organize and
extract information.
RDBMS
A Relational Database Management system is defined as a method of viewing information
from several, separate databases that relate to one another through keywords or values. The
main advantage of a relational database management system is that you can simultaneously
use more than one database to see information stored in them.
Another advantage of relational database design is that you can extract fields from different
databases and see them on the screen at one time thus reducing the complexity.
Objects of a Relational Database

Microsoft Access is based on RDBMS. Therefore, to have better understandings of working
in Access, you should be familiar with four basic objects of RDBMS as described below:
RDBMS
Tables Queries Forms Reports
Tables
A Table is a collection of information on a specific topic. In a table, the information is stored
in rows and columns. You can store different types of data in different tables.

Queries
Queries are a systematic way of retrieving information from a database.
Forms
Forms present the information stores in a database in an easy to use format. Through Forms,
you can view, enter or update information in a database, Forms present one record at a time
on the screen. But if you wish to enter or update information in your database.
Reports
Let us assume that you are in charge of maintaining the list food items in your company and
your boss has asked you to produce a report of the items which have a demand in the market.
In such a case, you can use the Reports feature to design the requires report in such a way
that it becomes easy for your boss to quickly understand all its details.
Decision making, keeping &

Analyzing information
Access Database Helps in Keeping track of information
Retrieving information easily
Creating any kind of reports

By keeping track of and
Analyzing information
Functions of a Database Management System (DBMS)

A database management system is a tool for managing information, stored in the database.
Managing a database includes the following functions:
 Creating a Database
 Modifying a Database
 Adding Records in a Database
 Deleting a Records in a Database
 Selecting Records in a Database

Brief History of SQL
SQL or Structured Query Language is the language used to talk to Relational Databases. The
Relational Database model for database design was invented by Dr.E.F. Cobb in 1969 and
published in Computer World in 1985.SQL was first implemented in 1974 at IBM the San
Jose Research Laboratory. SQL is essentially a non-procedural language that uses English-
like words to talk to a database. The American National Standards Institute (ANSI) is
continually updating their versions of SQL standards.

SOFTWARE ENGINEERING
Software Engineering is a systematic approach to the development, operation, maintenance
and requirement of software. The basic goal of the software engineering is to provide high
quality software at low cost. The basic activity or phrases to be performed for developing a
software system are:
Requirement Analysis:
In this phase, the software engineers carry out a detailed study of user‟s requirements. The
emphasis in requirement analysis is on identifying what is needed from the system and how
the system will achieve the goal.
There are two main activities in this phase:
1. Problem Analysis: Here the analyst has to understand problem and its content.
2. Requirement Specification: It focuses on clearly specifying the requirement in a
document issues such as
Representation
Specification languages and
Tools
In most software projects, the requirement phase ends with a document describing all
requirements, which is called as Software Requirement Specification (SRS) document.
Software Design:
The purpose of the design phase is to specify the particular software system that will meet
the stated requirements. The design of a system is perhaps the most critical factor affecting
the quality of the software and has a major impact on later phase.
The design specifications that get generated at the end of this phase are technical in nature
and contain:

1. User Interfaces
2. Databases and Data structures
3. Algorithms
The design activity is divided into two phases:
1. System Design: It is also called as top level design. It aims to identify the modules
that should be in the system, the specification of this module, and how they interact
with each other to produce the desired results
2. Detailed Design: During this phase, internal logic of each of the modules specified in
System Design is decided and further details of data structure and algorithmic design
of each of the modules is specified
Coding:
The goal of this phase is to translate design of the system into code in a give programming
language. The coding phase affects both testing and maintenance phase. If design is
performed in a detailed manner coding can be accomplished easily. Hence during this phase
the focus should be on developing the programs that are easy to write. Simplicity and Clarity
should be tried to follow during this phase.
Coding Style:
In a bottom-up approach the individual base elements of the system are first specified in
great detail. These elements are then linked together to form larger subsystem, which then in
turn are linked, sometimes in many levels, until a complete top-level system is formed. This
strategy often resembles a “seed” model, whereby the beginnings are small, but eventually
grow in complexity and completeness.
Object Oriented Programming (OOP) is a programming parading that uses “objects“ to

design application and computer programs.
In Mechanical Engineering with software program such as Pro/ENGINEER, Solid works,

and Autodesk Inventor users can design products as pieces not part of the whole and later
add those pieces together to form assemblies like building LEGO. Engineers call this piece
part design.

This bottom-up approach has one weakness. We need to use a lot of intuition to decide the
functionality that is to be provided by the module. If a system is to be built from existing
system, this approach is more suitable as it starts from some existing modules.
A bottom-up approach is the piecing together of systems to give rise to grander systems,
thus making the original systems sub-systems of the emergent system. In a bottom-up
approach the individual base elements of the system are first specified in great detail. These
elements are then linked together to form larger subsystems, which then in turn are linked,
sometimes in many levels, until a complete top-level system is formed. This strategy often
resembles a "seed" model, whereby the beginnings are small but eventually grow in
complexity and completeness. However, "organic strategies" may result in a tangle of
elements and subsystems, developed in isolation and subject to local optimization as opposed
to meeting a global purpose.
Testing:
Testing plays a very critical role for quality assurance and for insuring the reliability of
software. During testing the program to be tested is executed with a set of Test Cases and
output of the program for the test cases is evaluated to determine if the program is
performing as it is expected to.
There are four major types of testing:
1. Unit Testing: Here each module is tested separately. The coders himself often
perform this simultaneously along with coding of the module.
2. Integration Testing: Here many tested module are combined into subsystems, which
are then tested. The goal here is to see if the module can be integrated properly, the
emphasis being on testing interfaces between modules.
3. System Testing: Here the system is tested against the system requirements to see if
all the requirements are met and if the system performs as per the requirements
specified.

4. Sample Test Cases:

Login Form
Test Test Case Test Case Procedure Test Data Expected Result Actual Result
Case Description
ID
1. Checking Place the Cursor in Pustmane Invalid Username Invalid
for the Username Username
Username Textbox
2. Checking Place the Cursor in 1234 Invalid Password Invalid
for the Password Password
Password Textbox
3. Checking Place the Cursor in Pustakamane Checks for valid Accepted and
for the Username Password and entered into
Username Textbox Should go to Administrator
Administrator Form Form
4. Checking Place the Cursor in books Checks for the valid Accepted and
for the Password username and entered into
Password Textbox should go to Administrator
Administrator Form Form
Billing Form
Test Test Case Test Case Test Data Expected Result Actual Result
Case ID Description Procedure
1. Checking for Place the Cursor 201a0 Invalid ISBN Invalid ISBN
Valid ISBN in the Book Code Number Number
Stored in the Textbox
Database
2. Checking for Place the Cursor 0 Quantity Cannot be Quantity cannot
Quantity in the Quantity Zero be Zero
Text Box
3. Checking for Place the cursor in 20104 The Details of the The Details of
valid ISBN the Book Code book gets added to the book gets
Number Textbox the billing List added to the
billing List
4. Checking for Place the Cursor 1 The amount is The amount is
Quantity in the Quantity being calculated being calculated
Text Box with the basic price with the basic
of the amount price of the
amount

Maintenance:
Maintenance is a process of repairing and upgrading the system when required, to ensure
correct working of the system at all times. Any changes for the system required are intimated
to the analyst by the user. The analyst prepares an incremental model accessing the input of
modification. The management decides whether or not to implement the change. If the
change is approved, the analyst modifies the system documentation to reflect the changes.
Programmers help to modify and test the programs.
Maintenance is required when:
User requests change in the system

Programmers modify the programs
Testing team test the modified programs
Analyst modifies all system modification to reflect change

Entity Relationship Diagram

Book ISBN
Pin Code Address
Phone No. Provides

Book Shop Book Info
Name No. of Cop
Maintains
Employee ID
Generates
Em
Do
Salary
Bill
Qu Book Book Bill
Date Book ISBN
ant Name ID No Maintains
ity
Purchase
Tax Invoice
Price
Amount
Qu
Net Disc Total Grand
Amo ount Total
unt Stock
No. of Copies Boo

Book Name

Data Flow Diagram

Supplies Payments
Supplier Receive Payment
Arrange
Order Supply Check for

Discrepancy
Administrator
Owner
Takes Order Process Order Produce Bill

Supply
Customer Payment Receipt

TABLES
1. Billing Table
Field Name Data Type Description

Number Number Bill Number
ISBN Number Book Code
Particulars Text Book Name
Quantity Number Quantity
Price Number Selling Price
Total Number Total Amount
2. Customer Table

Date Date/Time Billing Date
Name Text Customer Name
Discount Number Discount
Disc_Amount Number Discount Amount
Total Number Total Amount
3. Employee Table

ID Number Employee ID
Name Text Employee Name
DOB Date/Time Date Of Birth
Gender Text Gender
Address Memo Emplyee Address
Phone Number Contact Number
Salary Number Employee Salary

4. Purchase Table

Date Date/Time Date/Time
Name Text Book Name
Author Text Book Author
Publication Text Publication Name
Buying_Price Number Buying Price
Selling_Price Number Selling Price
Category Text Category
Qty Number Number of Copies
5. Stock Table

Name Text Book Name
Author Text Book Author
Publication Text Publication Name
Buying_Price Number Buying Price
Seeling_Price Number Selling Price
Category Text Category
Stock Number Number

USER MANUAL
Form 1: Administrative Menu
Here Logged in User can access different forms such as Purchase, Employee Details, Tax
Invoice , Stock Info. And here the user has the right to change password.
Form 2: Employee Details

This form holds the personal details of the Employees. The employee number is auto
generated; birth date of the employee has to be entered in DD/MM/YYYY format. Here we
can generate particular employee report or all the employee reports.
Form 3: Purchase
This form contains information about the books being purchased .Here the bill date is auto
generated and it is in the format DD/MMM/YYYY and the user can edit buying and selling
price according to the market. If the book being purchased already exits in the stock all the
details are automatically filled else user has to manually enter the details.
Form 4: Tax Invoice

Here the user prepares/generate invoice for the customer. In this form Bill no is incremented
automatically each time the purchase is made by the customer. If necessary the user can
allow the discount for the purchase made by the customer and finally Invoice Bill is printed.
Form 5: Stock Info

Here the customer gets the respective book details available in the stock on request and
number of copies available in the book shop.
Form 6: Change Password

This form is used by the user to change his existing password. Firstly the user has to enter
the existing password in order to change the password.

SCREEN SHOTS




LOGIN FORM CODE

Dim rs As DAO.Recordset
Dim con As DAO.Connection
Dim db As DAO.Database
Private Sub Login Click ()

Dim password, name As String
name = rs.Fields(0)
password = rs.Fields(1)
If Text1.Text = name And Text2.Text = password Then
Timer1.Enabled = True
frmadmin.Show
frmlogin.Hide
ElseIf Text1.Text = "" And Text2.Text = "" Then
MsgBox "Please Enter the User Name & Password", vbInformation + vbYesNo,
"Message"
Text2.SetFocus
Text1.SetFocus
ElseIf Text1.Text <> name Or Text2.Text <> password Then
MsgBox "Please Enter the Username & Password Correctly", vbInformation + _
vbOKCancel + vbDefaultButton1, "Message"
Text1.Text = ""
Text2.Text = ""
Text2.SetFocus
Text1.SetFocus
End If
Text1.Text = ""
Text2.Text = ""
End Sub
Private Sub Form Load ()

Set db = OpenDatabase ("E:\Book Shop\database.mdb")
Set rs = db.OpenRecordset ("Password")
End Sub
Private Sub Timer1_Timer()

Label4.Caption = Format(Date, "dd-mmm-yyyy")
Label7.Caption = Format(Time, "hh:mm:ss AM/PM")
End Sub
Private Sub Exit_Click()

Dim temp As Integer
temp = MsgBox("Are you sure to Quit", vbYesNo + vbQuestion, "Message")
If temp = vbYes Then
Beep
Unload Me
Else
frmlogin.Show
End If
End Sub

ADMINISTRATOR FORM CODING

Private Sub mnuchangepassword_Click()
frmchangepsw.Show
End Sub
Private Sub mnuEmployee_Click()

frmemployee.Show
End Sub
Private Sub mnulogout_Click(Index As Integer)
Dim temp
temp = MsgBox("Do you really want to quit", vbOKCancel + vbQuestion, "Administrator
Message")
If temp = vbOK Then
Unload Me
frmlogin.Show
End If
End Sub
Private Sub mnupurchase_Click()

frmpurchase.Show
End Sub
Private Sub mnutax_Click()

frminvoice.Show
frminvoice.Text1.SetFocus
Private Sub mnuinventory_Click()

frmchkstock.Show
End Sub

CHANGE PASSWORD CODING


Unload Me
End Sub
Private Sub Form_Load()

Set db = OpenDatabase("e:\Book Shop\Database.mdb")
Set rs = db.OpenRecordset("Password")
End Sub
Private Sub reset_Click()

Dim name As String
Dim password As String
password = rs.Fields(1)
If Text1.Text <> password Then
MsgBox "Enter the Password correctly", vbInformation, "Admin Message"
Exit Sub
End If
If Len(Text2) < 7 Then
MsgBox "Entered Password should at least contain 7 Characters", vbOKOnly,
"Pustakamane"
Text2 = ""
Text3 = ""
Text2.SetFocus
Exit Sub
End If
If Text1.Text = password And Text2.Text <> "" And Text3.Text <> "" Then
If Text2.Text = Text3.Text Then
password = Text2.Text
rs.Edit
rs.Fields(1) = password
rs.Update
MsgBox "Password Changed Successfully", vbInformation, "Admin Message"
Beep
Else
MsgBox "Enter the Password Correctly", vbInformation + vbOKOnly
Text2 = ""
Text3 = ""
Exit Sub
End If
End If
Text1.Text = ""
Text2.Text = ""
Text3.Text = ""
End Sub

SPLASH FORM (CREDITS) CODING

End Sub
Private Sub Timer1_Timer()

frmcredits.Refresh
Me.Hide
Unload Me
frmadmin.Show
End Sub

EMPLOYEE FORM CODING

Dim rm As DAO.Recordset
Private Sub Add_Click ()

On Error GoTo Err_Add
Find.Visible = False
Add.Enabled = False
next1.Enabled = False
previous.Enabled = False
first.Enabled = False
last.Enabled = False
Report.Enabled = False
Delete.Enabled = False
Clear_C
Id_Gen
Text2.SetFocus
Find.Enabled = False
MsgBox "Enter The Record Details & Click on Save Button", vbInformation, "Message"
Exit Sub
Err_Add:
MsgBox Err.Description
End Sub
Private Sub Clear_Click()

Clear_C
Find.Enabled = True
End Sub

Private Sub Combo1_LostFocus()

If Combo1.Text = "Please Specify" Then
MsgBox "Select the Gender to Proceed", vbInformation, "Message"
Combo1.SetFocus
End If
End Sub
Private Sub Details_Click()

Dim Temp As Integer
Temp = InputBox("Enter The Employee ID:")
Load DataEnvironment1
With DataEnvironment1
.Employee1 Trim(Temp)
End With
DataReport2.Refresh
DataReport2.Show
Unload DataEnvironment1
End Sub
Private Sub Delete_Click()

On Error GoTo Err_Del
Dim wish As Integer
wish = MsgBox("Delete Current Record Yes/No", vbQuestion + vbYesNo, "DELETION!!")
If wish = vbYes Then
rm.Delete
rm.MoveNext
If rm.EOF=True Then
rm.MoveLast
End If
Clear_C
Fill
End If
Exit Sub
Err_Del:
Clear_C
End Sub

Unload Me
End Sub
Private Sub Find_Click()

If Text1.Text = "" Then
MsgBox "Please enter the Employee ID", vbInformation + vbOKOnly, "Message"
Text1.SetFocus
End If
rm.MoveFirst
Do Until rm.EOF = True
If Text1.Text = rm(0) Then
Fill
End If
rm.MoveNext
Loop
rm.MoveFirst
End Sub
Private Sub first_Click()

rm.MoveFirst
Fill
End Sub

Set db = OpenDatabase("E:\Book Shop\Database.mdb")
Set rm = db.OpenRecordset("Employee")
End Sub
Public Sub Fill()

Text1 = rm(0)
Text2 = rm(1)
Text3 = rm(2)
Text6 = rm(4)
Combo1 = rm(3)

Text4 = rm(5)
Text5 = rm(6)
End Sub
Private Sub last_Click()

rm.MoveLast
Fill
End Sub
Private Sub mnuexit_Click()

Unload Me
End Sub
Private Sub mnupurchase_Click()

frmpurchase.Show
End Sub
Private Sub next1_Click()

rm.MoveNext
If rm.EOF Then
MsgBox "End of Employee Record", vbInformation
rm.MoveLast
End If
Fill
End Sub
Private Sub previous_Click()

rm.MovePrevious
If rm.BOF Then
MsgBox "Beginning of Employee Record", vbInformation
rm.MoveFirst
End If
Fill
Exit Sub
End Sub

Private Sub Report_Click()

DataReport1.Show
End Sub
Private Sub Save_Click()

If Text2 = "" Then
MsgBox "Please Enter Employee's Name"
Text2.SetFocus
Exit Sub
End If
If Text5 = "" Then
MsgBox "Please Enter Employee's Salary"
Text5.SetFocus
Exit Sub
End If
If Text6 = "" Then
MsgBox "Please Enter Employee's Address"
Text6.SetFocus
Exit Sub
End If
On Error GoTo Err_Save
rm.AddNew
rm(0) = Text1.Text
rm(1) = Text2.Text
rm(2) = Text3.Text
rm(3) = Combo1.Text
rm(4) = Text6.Text
rm(5) = Text4.Text
rm(6) = Text5.Text
rm.Update
MsgBox "Record Saved Successfully", vbInformation, "Message"
Add.Enabled = True
next1.Enabled = True
previous.Enabled = True
first.Enabled = True
last.Enabled = True
Report.Enabled = True
Delete.Enabled = True
Find.Enabled = True
Text1.Enabled = True
Clear_C
Exit Sub
Err_Save:
End Sub
Private Sub Text2_KeyPress(KeyAscii As Integer)

Dim char As String
char = Chr(KeyAscii)
If char >= "0" And char <= "9" Then
KeyAscii = 0
Else
If char >= "a" And char <= "z" Then
KeyAscii = KeyAscii - 32
End If
End If
End Sub
Private Sub Text3_LostFocus()

If Text3.Text = "" Or Not IsDate(Text3) Then
MsgBox "Enter a Valid Date of Birth", vbInformation, "Employee Message"
Text3 = ""
Text3.SetFocus
End If
End Sub
Public Sub Clear_C()

Text1 = ""
Text2 = ""
Text3 = ""
Text4 = ""
Text5 = ""

Text6 = ""
Combo1.Text = "Please Specify"
Find.Visible = True
End Sub
Public Sub Id_Gen()

Dim var As Integer
rm.MoveLast
var = Val(rm.Fields(0))
var = var + 1
Text1.Enabled = False
Text1.Text = var
End Sub

If KeyAscii < Asc("0") Or KeyAscii > Asc("9") Then
KeyAscii = 0
MsgBox "Enter Numbers Only"
End If
End Sub

KeyAscii = 0
End If
End Sub

Dim char As String
End If
End Sub

BILLING FORM CODING

Dim i, count1 As Integer
Dim rs2 As DAO.Recordset
Private Sub Calculate_Click()

Dim i, Temp As Integer
Dim sum, discount, a, b As Double
'Dim discount As Integer
sum = 0
If Text10 = "" Then
MsgBox "Enter Customer Name"
Text10.SetFocus
Exit Sub
End If
For i = 0 To count1
If i > 7 Then
Add.Enabled = False
MsgBox "Please Genrate the Bill to proceed"
End If
Text6(i) = Val(Text4(i)) * Val(Text5(i))
sum = sum + Val(Text6(i))
rs.MoveFirst
Do Until rs.EOF = True
If rs(i) = Text2(i) Then
rs.Edit
rs(7) = rs(7) - Val(Text4(i))
rs.Update
End If
rs.MoveNext
Loop
Next i

Text8 = sum
discount = -(sum * Val(Text12) / 100)
For i = 0 To count1
rs3.AddNew
rs3(0) = Text9
rs3(1) = Text2(i)
rs3(2) = Text3(i)
rs3(3) = Text4(i)
rs3(4) = Text5(i)
rs3(5) = Text6(i)
rs3.Update
Next i
Add.Enabled = False
MsgBox discount
Text8 = (sum + discount)
rs2.AddNew
rs2(0) = Text9
rs2(1) = Text11
rs2(2) = Text10
rs2(3) = Text12
rs2(4) = discount
rs2(5) = Text8
rs2.Update
Calculate.Visible = True
Text8.Visible = True
End Sub
Private Sub Add_Click()

Dim mess As String
Dim Temp As Integer
If Text1 = "" Then
MsgBox "Please Enter the Book ISBN", vbInformation + vbOKOnly, "Message"
Text1.SetFocus
Exit Sub
End If
If Text7 = "" Or Text7 = 0 Then

MsgBox "Please Enter the Number of Quantity", vbInformation + vbOKOnly,

"Message"
Exit Sub
Text7.SetFocus
End If
rs.MoveFirst
If Text1 = rs(0) Then
If Val(Text7.Text) > rs(7) Then
Temp = rs(7)
mess = "You have only " & Temp & " Quantity to Sell"
MsgBox mess
Exit Sub
End If
End If
rs.MoveNext
Loop
Calculate.Visible = True
rs.MoveFirst
If Val(Text1) = rs(0) Then
Text2(i) = rs(0)
Text3(i) = rs(1)
Text4(i) = Text7
Text5(i) = rs(5)
i=i+1
count1 = i - 1
Text1 = ""
Text7 = ""
rs.MoveFirst
Text1.SetFocus
Exit Sub
End If
rs.MoveNext
Loop
End Sub

Private Sub Generate_Click()

If Text9 = "" Then
MsgBox "Please Enter the Bill Number to Generate"
Generate.SetFocus
Exit Sub
Else
Load DataEnvironment1
With DataEnvironment1
.Command1 Trim(Text9.Text)
End With
DataReport3.Refresh
DataReport3.Show
Unload DataEnvironment1
Call Clear
Call Bill_Gen
Calculate.Visible = False
Text8.Visible = False
End If
End Sub

Unload Me
End Sub

Text11 = Format(Date, "dd-mmm-yyyy")
Set rs = db.OpenRecordset("Stock")
Set rs2 = db.OpenRecordset("Customer")
Set rs3 = db.OpenRecordset("Billing")
Call Bill_Gen
Calculate.Visible = False
Text8.Visible = False : i = 0
End Sub

Public Sub Bill_Gen()

Dim Temp As Integer
rs2.MoveLast
Temp = rs2(0)
Temp = Temp + 1
Text9 = Temp
End Sub
Public Sub Clear()

Dim i, j As Integer
For i = 0 To 7
Text2(i) = ""
Text3(i) = ""
Text4(i) = ""
Text5(i) = ""
Text6(i) = ""
Next i
Text8 = ""
Text12 = ""
Text10 = ""
Add.Enabled = True
End Sub

If KeyAscii < Asc ("0") Or KeyAscii > Asc("9") Then
KeyAscii = 0
End If
End Sub
Private Sub Text10_KeyPress (KeyAscii As Integer)

Dim char As String
If char >= "0" And char <= "9" Then
KeyAscii = 0
Else
End If
End If
End Sub

KeyAscii = 0
End If
End Sub

PURCHASE FORM CODING

Private Sub Clear_Click()

Clear1
End Sub
Private Sub Done_Click()

Dim Temp As Boolean
Dim var As Double
MsgBox "Please Enter the Bill Number"
Exit Sub
End If
rs1.AddNew
rs1(0) = Text1.Text
rs1(1) = Text2.Text
rs1(2) = Text3.Text
rs1(3) = Text4.Text
rs1(4) = Text5.Text
rs1(5) = Text6.Text
rs1(6) = Text7.Text
rs1(7) = Text8.Text
rs1(8) = Combo1.Text
rs1(9) = Text9.Text
rs1.Update
rs2.MoveFirst
Do Until rs2.EOF = True
If rs2(0) = Text3.Text Then
rs2.Edit
var = Val(rs2(7))
rs2(7) = var + Text9.Text
rs2.Update

Clear1
Exit Sub
End If
rs2.MoveNext
Loop
End Sub
Private Sub Done1_Click()

Dim Temp As Boolean
Dim var As Double
rs1.AddNew
rs1(0) = Text1.Text
rs1(1) = Text2.Text
rs1(2) = Text3.Text
rs1(3) = Text4.Text
rs1(4) = Text5.Text
rs1(5) = Text6.Text
rs1(6) = Text7.Text
rs1(7) = Text8.Text
rs1(9) = Text9.Text
rs1.Update
rs2.AddNew
rs2(0) = Text3.Text
rs2(1) = Text4.Text
rs2(2) = Text5.Text
rs2(3) = Text6.Text
rs2(4) = Text7.Text
rs2(5) = Text8.Text
rs2(7) = Text9.Text
rs2.Update
Clear1
Exit Sub
End Sub

Private Sub Edit_Click()

Text7 = ""
Text8 = ""
rs2.MoveFirst
If Text3 = rs2(0) Then
If Text7 <> "" Or Text8 <> "" Then
rs2.Edit
rs2(4) = Val(Text7)
rs2(5) = Val(Text8)
rs2.Update
Else
MsgBox "Buying Price or Selling Price Missed. Re-Enter"
Exit Sub
End If
Exit Sub
End If
rs2.MoveNext
Loop
End Sub

Unload Me
End Sub

Set rs1 = db.OpenRecordset("Purchase")
Set rs2 = db.OpenRecordset("Stock")
Clear1
End Sub

Public Sub Clear1()

Text1 = Format(Date, "DD-MMM-YYYY")
'Text2 = ""
Text3 = ""
Text4 = ""
Text5 = ""
Text6 = ""
Text7 = ""
Text8 = ""
Text9 = ""
Combo1 = "Please Specify"
Combo1.Enabled = True
End Sub
Public Sub Fill()

Text3 = rs2(0)
Text4 = rs2(1)
Text5 = rs2(2)
Text6 = rs2(3)
Text7 = rs2(4)
Text8 = rs2(5)
Combo1 = rs2(6)
'Text9 = rs2(7)
End Sub
Public Sub Find1()

MsgBox "Please Enter the Purchase Bill Number"
Text2.SetFocus
Exit Sub
End If

MsgBox "Enter The Book Id & then Search", vbInformation, "Message"
Text4.SetFocus
End If
rs2.MoveFirst
If rs2(0) = Text3.Text Then
Temp = True
Fill
Done.Visible = True
Combo1.Enabled = False
Text9.SetFocus
Done.Visible = True
Done1.Visible = False
Exit Sub
End If
If Text3.Text <> rs2(0) Then
Done.Visible = False
Done1.Visible = True
End If
rs2.MoveNext
Loop
End Sub
Private Sub Text3_LostFocus()

Find1
End Sub


KeyAscii = 0
MsgBox "Please Enter No Only", vbInformation, "Message"
Text2.Text = " "
Text2.SetFocus
End If
End Sub

KeyAscii = 0
Text3.Text = " "
Text3.SetFocus
End If
End Sub
Private Sub Text4_Change()

If IsNumeric(Text4) Then
MsgBox "Enter Character Only", vbInformation, "Message"
Text4.Text = ""
Text4.SetFocus
End If
End Sub

Text5.Text = ""
Text5.SetFocus
End If
End Sub


Text6.Text = ""
Text6.SetFocus
End If
End Sub

KeyAscii = 0
MsgBox "Enter Numbers Only", vbInformation, "message"
End If
End Sub

KeyAscii = 0
MsgBox "Enter Numbers Only", vbInformation, "message"
End If
End Sub

KeyAscii = 0
Text9.Text = " "
Text9.SetFocus
End If
End Sub

APPENDICES
Appendix I – Screen Shots
Appendix II – Source Code

CONCLUSION
Development of this project has been great experience in knowing about Visual Basics and
MS-Access skills.
We thank our friends and seniors who gave us valuable suggestions to carry out this project.
They have been a helping hand in keeping us in good spirits throughout this project.
Our lecturers have been a great source of technical support and inspiration in the completion
of this project.

BIBLIOGRAPHY
1. Software Engineering and Visual Basics 6.0
- Dr. M.A. Ramaa
2. Software Engineering
- Pankaj Jalote
3. Visual Basics 6.0

- Dietal & Dietal

Book Shop Documentation

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Book Shop Management

This project is developed with four layers, which are:

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Components of Existing and Proposed System

None Project task reports showing outstanding

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History of Visual Basic:

Earlier versions of VB (1.0&2.0) were considered as “Hobbyist„s language” had limited

VB is an Event-driven programming language, in which the user will have full

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VB was the first programming language, which pr0vides Drag-and-drop interface

System requirements for Visual Basic 6.0 Programming:-

Creating Control arrays:

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There are three ways to create a control array at design time:

Data Access Objects (DAO):

The General Characteristics of DAO are:

To create a new data report:

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Column 1 Column 2 Column 3 Column 4

VISUAL BASIC 4522 DIETAL & DIETAL 450

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Objects of a Relational Database

Tables Queries Forms Reports

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Decision making, keeping &

Access Database Helps in Keeping track of information

Retrieving information easily

Creating any kind of reports

Functions of a Database Management System (DBMS)

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Brief History of SQL

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There are two main activities in this phase:

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Object Oriented Programming (OOP) is a programming parading that uses “objects“ to

In Mechanical Engineering with software program such as Pro/ENGINEER, Solid works,

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There are four major types of testing:

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4. Sample Test Cases:

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Maintenance is required when:

User requests change in the system

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Entity Relationship Diagram

Phone No. Provides

Name No. of Cop

No. of Copies Boo

Book Shop Management

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Data Flow Diagram

Supplier Receive Payment

Order Supply Check for

Takes Order Process Order Produce Bill

Customer Payment Receipt

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Field Name Data Type Description

Field Name Data Type Description

Field Name Data Type Description

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Field Name Data Type Description

Field Name Data Type Description