Office ofthe Chancellor MEMORANDUM case March 22, 2014 To: Members of the Board of Trustees. From: Nancy L. Zimpher, Chancellor Subject: Amendments to Student Assembly Articles of Organization (8 NYCRR Sections 341.4 and 341.18) Action Requested ‘The resolution authorizes emergency rulemaking to amend the Student Assembly Articles of Organization, set forth in rules and in the Policies of the Board of Trustees, to grant representation and the abilly to vote on issues affecting SUNY to additional graduate student governments. Under existing rules, separate graduate student representation is limited to the graduate divisions of the four University Centers. Resolution recommend that the Board of Trustees adopt the following resolution: Resolved that the Chancellor, or designee, be, and hereby is, authorized and directed to prepare, in accordance with provisions of the State Administrative Procedure Act, a Notice of Emergency Adoption and Proposed Rulemaking with respect to amendments to sections 341.4 and 341.18 of Part 341 of Title 8 of the Official Compilation of Codes, Rules and Regulations of the State of New York, to read as follows (brackets denote old material to be deleted; underlining denotes new material to be added): 341.4 Member institutions. Each campus of the State University shall be a member institution according to the following: the graduate division [of each university center] at each of the doctoral degree ‘granting institutions; the undergraduate division [of each University center} al each of the doctoral dearee granting institutions; each of the other State-operated campuses; 1 Power’ (SUNY)Board Resolution each community college; New York State College of Ceramics at Alfred University; and one from the four statutory colleges at Cornell University. 341.18 Executive committee. (a) There shall be an executive committee of the student assembly to conduct necessary business between meetings of the student assembly and other matters as prescribed by this Pert or the bylaws. The executive committee shall include the officers ofthe student assembly and the designated number of representatives from the following: {twol three representatives from the [university centers] doctoral dearee aranting institutions (undergraduate division}; three representatives from the university colleges; [one representative from the health science centers'] two representatives from the Colleges of Technology, Agriculture and Technology, and [Specializedi]Statutory Colleges: [one] {wo representatives from the [university centers (] graduate division of the doctoral dearee granting institutions); six representatives from the community colleges and one ‘nonvoting student representative from each standing committee. In order to serve as @ member of the executive committee, an individual must be a student at a State University of New York campus and must maintain a cumulative GPA of 2.0 or higher. Background The resolution authorizes emergency rulemaking to amend the Student Assembly's Articles of Organization to allow broader graduate student representation and the abily to vote to additional graduate student governments. ‘The current Articles limit graduate student representation to the graduate division of the four University Centers. This amendment will also update the terminology Used to identity campus sectors by referring to Doctoral Degree Granting Institutions rather than University Centers. In this way, separate graduate ‘student representation will be provided for the following additional campuses: Upstate, Downstate, Optometry, and Environmental Science and Forestry. Graduate students at other campuses are encouraged to participate through the existing recognized student governance organizations, ‘This resolution initiating emergency rulemaking Is necassary in order to allow the new rules to be in place in time for the April 8 & 9, 2017 annual ‘conference of the Student Assembly at which elections are held. This measure has been approved by the Executive Committee of the Student Assembly at a meeting held on February 19, 2011 March 22, 2011