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Audit Training 2010

Audit Training 2010

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Publicado porReshma Bhosale

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Published by: Reshma Bhosale on Jul 13, 2011
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07/13/2011

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Sections

  • CHART A/B
  • CHART C/D
  • ARTICLE 1
  • ARTICLE 2
  • ARTICLE 3
  • ARTICLE 4
  • ARTICLE 5
  • ARTICLE 6
  • ARTICLE 7
  • ARTICLE 12
  • ARTICLE 13
  • ARTICLE 14
  • ARTICLE 15
  • ARTICLE 16
  • ARTICLE 17
  • RESOURCES

AUDIT TRAINING POWERPOINT

TABLE OF CONTENTS
Audit Instructions Chart A/B Chart C/D Article Article Article Article Article Article Article Article Article Article Article Article Article 1 2 3 4 5 6 7 12 13 14 15 16 17

(Articles 8, 9, 10, and 11 are not the subject of this audit.)

Resources
*To go to a particular section, simply click on the link above. *To return to the table of contents at any time click on the .

AUDIT INSTRUCTIONS
(CONT.)
Please carefully review these instructions, as well as any notes you may have taken at previous pre-audit workshops and refer to them while filling out the 2010 audit documents. Your assigned auditor(s) should be your first point of contact to resolve any questions about these documents. REMEMBER:

INSTRUCTIONS. INSTRUCTIONS. QUESTION.

•READ THE •READ THE QUESTION. •FOLLOW THE •ANSWER THE

The remaining dioceses/eparchies will submit written data on the “audit instrument” regarding victims. All on-site audits are expected to last approximately one week/five (5) days. as agreed upon with the Committee and SCYP. although advanced preparation and regular contact with the assigned auditor(s) may reduce that duration.AUDIT INSTRUCTIONS (CONT. accused. training and backgrounds. one third of the dioceses/eparchies will receive full on-site audits.) Types of Audits For 2010. .

AUDIT INSTRUCTIONS (CONT.) Filling Out the Audit Documents undergoing FULL ON-SITE AUDITS will receive the following eight (8) documents: Instructions (informational) completed and submitted by the diocese/eparchy) completed and submitted by the diocese/eparchy) • Chart A/B (Articles 1. 4 and 5) • Chart C/D (Articles 12 and 13) Protection of Children (to be completed and submitted by the diocese/eparchy) Questions (informational – for those not having detailed on-site parish audits) (informational) (informational) Important Notes for All dioceses/eparchies •These PowerPoint Audit •The Audit Instrument (to be •Two Charts (to be FULL ON-SITE AUDITS •Additional Actions for the •Victim/Accused/Parish •Audit Contacts •Chart E .Parish Audits DIOCESES/EPARCHI ES ARE NOT TO ALTER THE FORMAT OF ANY OF THE AUDIT DOCUMENTS. .

4 and 5) • Chart C/D (Articles 12 and 13) Protection of Children (to be completed and submitted by the diocese/eparchy) (informational) •These PowerPoint Audit •Two Charts (to be •Additional Actions for the •Chart E .AUDIT INSTRUCTIONS (CONT. .) Filling Out the Audit Documents Important Notes for DATA COLLECTION All dioceses/eparchies undergoing DATA COLLECTION only will receive the following five (5) documents: Instructions (informational) completed and submitted by the diocese/eparchy) • Chart A/B (Articles 1.Parish Audits DIOCESES/EPARC HIES ARE NOT TO ALTER THE FORMAT OF ANY OF THE AUDIT DOCUMENTS.

the CURRENT AUDIT PERIOD is July 1. 2009 to June 30. in bold type.. UDIT INSTRUMENT . . This will enable the auditor(s) to resolve most audit issues prior to their arrival and streamline the onsite audits. the person responsible for implementing that part of the Charter) is clearly set out in the Audit Instrument.) A UDIT PERIOD . • If a question is not applicable. although with different time parameters. Most questions still require an explanation if the response is NO. the Audit Instrument does not require a narrative response from the diocese/eparchy if the response is YES.e. and direct telephone contact number for the diocesan/eparchial employee who provided the response to a particular question (i. • The Gavin Group recognizes that some of the statistical information being audited is also being furnished under the “Annual Survey of Allegations and Costs. e-mail address. PLEASE READ THE QUESTIONS CAREFULLY.For all 2010 audits. just before each set of questions.” through the Center for Applied Research in the Apostolate (CARA). the diocese/eparchy may simply skip that question or indicate that it is not applicable.AUDIT INSTRUCTIONS (CONT. 2010. A • Unless otherwise indicated. • Ensure that the name.The Audit Instrument contains the exact wording from the Charter as it was revised in June 2005.

• If your diocese/eparchy is providing outreach to victims from other dioceses/eparchies. as well as any extern priests/deacons) should be included.) HART A/B (ARTICLES 1.AUDIT INSTRUCTIONS (CONT. 4 AND 5) • REMEMBER: Names of victims and accused. note that in the space provided on Chart A/B. religious order priests/deacons. C . Chart A/B will still capture that information. • All victims who came forward during this current audit period to report allegations of sexual abuse by any priest/deacon (to include any diocesan priests/deacons. or any other notations which could lead to their identification. If responsibility for outreach to such a victim has been turned over to the respective religious order or the extern priest’s/deacon’s diocese. These would include such allegations as when a victim claims that he/she was sexually abused by a priest/deacon at a particular parish/school but is unable or unwilling to furnish the name of that individual. are not to appear in any audit documents. • Chart A/B should include any unidentified clerics against whom allegations were made.

be sure to include dates of actions (e. please use the alpha designators . • When providing the status of the accused as of the end of the audit period (June 30.). deceased xx/xx/xx. the gender of the victim. the age when the alleged abuse began/took place. • When providing the narrative information requested. laicized xx/xx/xx. etc.AUDIT INSTRUCTIONS (CONT. c).) HART A/B (ARTICLES 1. information about outreach provided during the current audit period to victims from prior audit periods is requested in the final table on Chart A/B. 2010). identify the age at the time of the reporting. b). . placed on restrictive ministry xx/xx/xx.. returned to ministry xx/xx/xx. referred to provincial xx/xx/xx. removed from ministry xx/xx/xx. • Even if your diocese/eparchy did not have any victims come forward during this current audit period. and the location (diocese/eparchy) where it took place.a).g. 4 AND 5) • For EACH VICTIM WHO WAS A MINOR (UNDER THE AGE OF 18) AT THE TIME THE ALLEGATION WAS REPORTED. whereabouts unknown. etc.

who has/had ministerial faculties within your diocese/eparchy. This chart also requires information about each priest/deacon (IDENTIFY BY NUMBER ONLY. any accused religious order priest or deacon.Chart A/B (Victim/Accused) name) Eparch (…insert name…) 6/30/2010 xx/xx/2009 _______________________________ DO NOT ALTER THE USE THE DESIGNATED 2010 COMPLIANCE Diocese/Eparchy of (insert Cardinal/Archbishop/Bishop/ Audit Period 7/1/2009 to Audit Conducted xx/xx/10 Previous Audit Conducted Auditor(s): Responsible Diocesan/Eparchial Employee(s): __________________________ Complete for each victim (BY NUMBER ONLY. ANSWER THE QUESTIONS AS WRITTEN. should be included in this chart. . as well as any accused extern priests/deacons ministering in your diocese/eparchy.CHART A/B FORMAT OF THIS DOCUMENT.. NO NAMES) who came forward during the current audit period to report sexual abuse by any priest or deacon. NO NAMES) who was accused of sexual abuse of a minor during the current audit period. In addition to any accused diocesan priests/deacons. Also include any unidentified accused clerics. AUDIT . TABLE TO PROVIDE NARRATIVE EXPLANATIONS.

or unidentified cleric (UC). Status of accused as of June 30.CHART A/B Adult or Accused # Victim # Minor at and type time of 1* reporting (CONT. referred or turned over to provincial xx/xx/xx. religious order priest (RP). if one victim makes allegations against two diocesan priests. then Insert. were Y/N steps taken to restore the good name of the cleric? Yes/No Y N N N Y Y N unk The use of the term "victim" or "victim/survivor" on this audit document does not imply that the diocese/eparchy submitting this information recognizes the veracity of the claim. removed from ministry xx/xx/xx.. deceased xx/xx/xx. and click on either “rows above” or “rows below.). 2** Column 4 – Status of accused at the time of this audit to include dates of actions (e. whereabouts unknown. Identify all categories which apply to that victim’s allegations (e.. 2** 1 2 3 4 5 6 7 8 A M A A A A A A #1DP #2DP #2DP #3RP #4DD #5EP O #6UC Deceased 6/17/1988 10/19/09 Removed from ministry 10/19/07 Removed from ministry 10/19/07 10/19/09 Restored to active ministry 3/17/08 3/17/10 Removed from ministry 5/19/01 Deceased 1963 Referred to Diocese of XXXXX unk [To add rows to this table. placed on restrictive ministry xx/xx/xx. identify as other (O) and identify the diocese/eparchy.”] 1* Column 3 – Identify as diocesan priest (DP). laicized xx/xx/xx. place cursor in an empty cell in the first column. diocesan deacon (DD). type DP twice or type DP-2).) Named If accusation in prior unfounded or audit unable to be periods? proven. etc.g. If this is a victim to whom you are providing outreach on behalf of another diocese/eparchy. Also identify religious order if applicable.g. . 2010. religious order deacon (RD). click on Table (in toolbar at top of screen). returned to ministry xx/xx/xx. extern priest (EP – defined as a priest not incardinated in the diocese being audited).

. describe the circumstances under j) the gender of the you. is the victim alive or deceased? b)If a third-party complaint. k)the age when the alleged abuse began/took place l)the location (diocese/eparchy) where the abuse took place For EACH accused listed above. If none. etc. dioceses/eparchies the standing of the complaint and whether to include it in the official count. will not provide details necessary for investigation. bankruptcy etc. bankruptcy filing.g. etc.g.)? e)Is the victim refusing to cooperate (e. age of 18) at the time the allegation was k) the age when the alleged abuse began/took place reported: l) the location (diocese/eparchy) where the abuse took place i)identify the age at the time of the reporting m) for those dioceses/eparchies not participating in an on-site audit. and whether unable to was referred which itidentify the age at unsubstantiated. dioceses/eparchies should include information on the following if available.. g)Has the diocese civil action (e. attorney. . applicable: n)If unfounded or unable to be proven. in order to assist the SPCYP in determining the standing of the complaint and whether to include it in the official count.” identify the diocese initiated an investigation? If so.. relative. etc. what is the status of that investigation (ongoing.you.. include the name of the j)the gender of the victim civil/law enforcement entity to which this matter was reported. in addition to explaining the status of the accused. counselor.)? filing. explain circumstances.)? f)Is this part of a initiated an investigation? If so. etc. provide a For EACH accused listed circumstances. etc.. a)Did the victim come forward directly or did the complaint come through a third-party (e. provide civil/law m)for those dioceses/eparchies not addition to explaining the status include the name of the a narrative below which addresses the following item if enforcement entity to which this matter was reported.” ] For ALL victims coming forward during the audit period. describe what steps were taken to restore the cleric’s good name. explain above.g. Please use the alpha designators a) n) as applicable in your response. If none. class action complaint involving multiple victims.)? to that other diocese/eparchy. f)Is this part of a civil action (e. click on Insert. describe what steps were taken to restore the cleric’s good name.) [Use a separate row for each victim and place all responses for that victim/cleric in the same row. a)Did the victim come forward directly or did the complaint come through a third-party (e. only for each victim who diocese/eparchy involved.” identify the diocese/eparchy involved.)? b)If a third-party complaint. came was reported:forward to the time of the reporting i) h)If listed as an “Other. etc. narrative below which addresses the following item if applicable: n)If unfounded or unable to be proven.CHART A/B Victim # (CONT. and whether the matter was which it came forward tovictim In addition.g. click on Table (in 1 a)_b)_c)_d)_e)_f)_g)_ toolbar at top of screen). what is the describe that investigation h)Ifaddition. Please use the alpha designators a) through should include information on the following if available. unable to proven.)? g)Has theas an “Other. class action complaint involving multiple victims. and then click on either “rows above” or “rows below. To add rows to this table. substantiated. the matterproven. etc.. will not provide details necessary for investigation. only for each victim who was a minor (under thereferred to that other diocese/eparchy. in order to assist the SPCYP in determining For ALL victims coming forward during the audit period.g. status of the circumstances under In listed was a minor (under the age of 18) at the time the allegation (ongoing.)? attorney.g. in participating in an on-site audit. relative. unsubstantiated. through n) as applicable in your response. counselor.)? substantiated. Rows expand as information is typed in. place cursor in an empty cell in the first column. of the accused. is the victim alive or deceased? c)Is the victim pursuing the matter or just wanted to report it and take no further action? c)Is the victim pursuing the matter or or remains anonymous and take or refuses to provide their d)Has the victim identified him/herself just wanted to report it (unwillingno further action? d)Has name)?the victim identified him/herself or remains anonymous (unwilling or refuses to provide their name)? e)Is the victim refusing to cooperate (e.

Accused #3RP was temporarily removed from ministry at time of allegation. i-l) Victim #2 is a immediately removed from abused when she was 6 at the parish Accused #2DP was 7 year old female. g) Investigation is pending g) Investigation ongoing. allegedly abused when sheinvestigation.CHART A/B 1 (CONT. allegedly ministry. Matter referred to CDF. Accused #2DP was immediately removed from ministry. b) alive b) alive c) pursuing c) pursuing d) victim identified d) victim identified e) cooperating e) cooperating f) no f) no g) Investigation determined allegation not credible. a) came through mother (Victim #3) a) came through mother (Victim #3) b) victim alive b) victim alive c) mother isis pursuing c) mother pursuing d) Victim identified by her mother d) Victim identified by her mother e) mother is cooperating e) mother is cooperating f) currently a criminal matter f) currently a criminal matter g) Matter reported to Hometown police and is currently under investigation. Accused DP#1 has been deceased for almost 20 years. Accused was immediately removed from ministry. . Victim came forward directly. a)a) Victim came forward directly. Matter referred to CDF. n) #3RP restored to ministry after public statement by order and diocese.parish rectory. Matter referred to CDF. n) #3RP restoredwasministry afterremoved from ministry at time diocese. Benedictine order advised. a) Victim came forward directly and claimed abuse happened in 1993. Accused #3RP to temporarily public statement by order and of allegation. g) Investigation determined allegation not credible. Benedictine order advised.) 2 3 4 a)a) Victim came forward through attorney Victim came forward through attorney b) victim isis alive b) victim alive c)c) victim is pursuing victim is pursuing d) victim isis identified d) victim identified e) victim is cooperating e) victim is cooperating f) civil action is pending f) civil action ongoing. Matter referred to CDF. rectory. a) Victim came forward directly and claimed abuse happened in 1993. b) b) c)c) victim is pursuing victim is pursuing d) Victim isis mother of Victim #2 and claims that she was also abused by #2 DP d) Victim mother of Victim #2 and claims that she was also abused by #2 DP e)e) cooperating cooperating f)f) currently a criminal matter currently a criminal matter g) under investigation by Hometown police g) under investigation by Hometown police Accused was immediately removed from ministry. Accused DP#1 has been deceased for almost 20 years. g) Matter reported to Hometown police and is currently under was 6 at the i-l) Victim #2 is a 7 year old female.

a) Victim came forward through attorney. Matter referred to XXXXX in its entirety since did not happen in our diocese or involve any of our clerics. he is unable to provide the identity of the priest or provide sufficient information to assist in e) Although the victim cooperative. Accused #4DD removed in 2001 after earlier credible allegation. identifying him. g) No investigation has been conducted based on lack of information. g) No further action taken based on lack of information. b) Victim deceased. Accused admitted abusing Victim #5. c) sister wants to pursue c) sister wants to pursue d) victim identified d) victim identified e) victim deceased and sister has very little information e) victim deceased and sister has very little information f)f) no civil action no civil action g) No further action taken based on lack of information. No other allegations against #5EP in our diocese but unknown if any in *******. b) alive b) alive c) pursuing c) pursuing d) identified d) identified e) Although the victim isis cooperative. Matter referred to XXXXX in its entirety since itit did not h) Victim came forward directly claiming abuse in the Diocese of XXXXX. No other allegations against #5EP in our diocese but unknown if any in *******. a) Victim #8 came forward through an attorney and alleges that he was abused by a a priest in the mid 1980s. g) No investigation has been conducted based on lack of information. a) Complaint made by sister of victim who said her brother was abused by #5EP in the late 1950s or early 1960s. he is unable to provide the identity of the priest or provide sufficient information to assist in identifying him. happen in our diocese or involve any of our clerics.CHART A/B 5 (CONT. advised of this complaint. h) Victim came forward directly claiming abuse in the Diocese of XXXXX. a) Victim #8 came forward through an attorney and alleges that he was abused by priest in the mid 1980s. Accused was from the Diocese of ***** and that diocese was of this complaint. b) alive atat time of report but recently deceased b) alive time of report but recently deceased c) victim was pursuing through attorney c) victim was pursuing through attorney d) victim was identified d) victim was identified e) victim cooperated while alive e) victim cooperated while alive f)f) was part of civil action was part of civil action g) dioceses considers this to be a credible allegation g) dioceses considers this to be a credible allegation Accused #4DD removed in 2001 after earlier credible allegation. b) Victim deceased. . Laicization pending with CDF. Accused was from the Diocese of ***** and that diocese was advised Accused served in our diocese for a year in 1960 but now deceased. Laicization pending with CDF. a) Complaint made by sister of victim who said her brother was abused by #5EP in the late 1950s or early 1960s.) 6 7 8 a) Victim came forward through attorney. Accused served in our diocese for a year in 1960 but now deceased. Accused admitted abusing Victim #5.

(This number should include those who reported other dioceses/eparchies to whom your diocese/eparchy is providing outreach). but continued to be served by outreach during this during this previous years or audit periods. Total number of victims/survivors and family members served by outreach during this Total number of victims/survivors and family members period.) Complete the following table even if there were no victims who came forward in the current audit period. audit period. Total number of victims/survivors and family members who reported abuse in previous Total number of victims/survivors and family members who reported abuse in years or audit periods. from other dioceses/eparchies to whom your diocese/eparchy is include those victims providing outreach).CHART A/B (CONT. Survivors and family members served by outreach. Add number if applicable. but continued to be served by outreach current audit period. . (This number should audit period who reported abuse during the current auditserved by outreach during this audit period victims from abuse during the current audit period. current Number Add number if applicable.

. since these activities put them in a position to be around children.) RT C/D (ARTICLES 12 AND 13) CHA •Chart C/D contains the definitions of each category as cited in the 2005 Annual Report on the Implementation of the Charter.. “Supply ministry” includes “retired” priests and/or deacons who continue to celebrate the occasional Mass. To the best of your ability. such as parish ministers.AUDIT INSTRUCTIONS (CONT. If a diocese/eparchy counts a category differently than defined.. etc. priest/deacon in active or supply ministry in a diocese/eparchy. •Any •Empl oyees are considered paid personnel. Paid persons (other than priests/deacons. baptism. just provide an explanation in the space provided on the second table. wedding. including religious order priests/deacons. DO NOT CHANGE THE CHART. rectory personnel. are considered parish/school employees. etc. please differentiate between these two categories on Chart C/D. teachers or school principals/administrators) who are employed by and work directly for the diocese/eparchy. should be included on Chart C/D. Paid persons (other than priests/deacons. are considered diocesan/eparchial employees. however. school support staff. such as central office/chancery/pastoral center personnel. teachers or school principals/administrators) who are employed by and work directly for parishes. etc. if there is no distinction made between diocesan/eparchial and parish/school employees use one number in either space and provide an explanation in the second table.

diocese/eparchy such as central office/chancery/pastoral center personnel. educators who are also parents should be counted as educators). baptism. rectory personnel. youth Volunteers/Others: non-paid persons who assist the diocese/eparchy (including parishes and schools) such as catechists. in a position to be around children. coaches. youth ministers. (through high school) enrolled in diocesan/eparchial schools and religious education classes. etc. youth ministers who are paid. use one number and provide an explanation in the second table) such as parish ministers.) since these activities put them in wedding. chart should be those effective as of the end of the audit period (June 30. and work directly for the Diocesan/Eparchial Employees: paid persons (other than priests/deacons or educators) who are employed by Diocesan/Eparchial Employees – paid persons (other than priests/deacons or educators) who are employed by and work directly for the diocese/eparchy such as central office/chancery/pastoral center personnel. if persons belong in more than one category.) since these activities Candidates for Ordination: although not specifically mentioned in Article 12 of the Charter.. PROVIDE NARRATIVE EXPLANATIONS. the numbers used for this Children and Youth: include all students (through high school) enrolled in diocesan/eparchial schools and religious education include all students Children and Youth . To the extent possible. school support staff.CHART C/D THIS DOCUMENT.. etc. etc. specifically mentioned in Article 12 of diaconate. this category should include seminarians and Candidates for Ordination – although not candidates for the permanentthe Charter. diocesan/eparchial and parish schools (include principals and administrators). assist the diocese/eparchy (including explanation in such as catechists. Priests/Deacons: include any religious order or diocesan priest/deacon in active or supply ministry (including “retired” priests and/or deacons Priests/Deacons – include any religious order who continue to celebrateor supply ministry (including “retired” priests and/or deacons who continue to celebrate the occasional Mass.employed by and work directly for parishes/schools Parish/School Employees: who persons (other work priests/deacons or educators) who are school support staff. a position to be around children. count them in their primary category (e.. etc.Chart Article 12 – Safe Environment Diocese/Eparchy of (insert name) Cardinal/Archbishop/Bishop/Eparch (… Audit Period 7/1/2009 to 6/30/2010 Audit Conducted xx/xx/10 Previous Audit Conducted xx/xx/2009 Auditor(s): _______________________________ Responsible Diocesan/Eparchial Employee(s) _______________________ Provide the number of persons in each category. etc. etc. wedding. rectory personnel. . C/D (Training/Backgrounds) Programs/Article 13 – Background Evaluations insert name…) DO NOT ALTER THE FORMAT OF USE THE TABLE ON PAGE 2 TO 2010 COMPLIANCE AUDIT . youth ministers who are paid.. etc.classes. baptism. ANSWER THE QUESTIONS AS WRITTEN.. put them or diocesan priest/deacon in active the occasional Mass. use Volunteers/Others – non-paid persons who one number and provide anparishes and schools)the second table) ministers. 2010). Parish/School Employees – paid persons (other than priests/deacons or educators)paidare employed by and than directly for parishes/schools such as parish ministers. coaches. etc. For all 2010 audits. (if there is no distinction made between diocesan and parish employees. Educators: Educators – salaried teachers in salaried teachers in diocesan/eparchial and parish schools (include principals and administrators). (if there is no distinction made between diocesan and parish employees. this category should include seminarians and candidates for the permanent diaconate.g.

641 (CONT. 2010 but Deacons – Two oftraining session(s) new asin the audit period.This explanation is also recorded in the next part of ordination receive training in the seminaries. 2010.950 26. 2010. *FYI: All backgrounds completed. Educators – The three remaining to be trained were hired just prior to June 30.391 105 105 33 33 5 5 58 58 18 18 27 27 5. 2010 and will receive the 2 remaining backgrounds had Diocesan/Eparchial the results had not been received by June 30.is Therecorded in the backgrounds were submitted to our vendor. but have all been trained since then. Volunteers/Others also recorded in the next be of Chart were new as of *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). been received as of June 30.is– The remaining to part trainedC/D (see next slide). 2010. 2010 but have all been received at the time of this audit. backgrounds completed. for of the new school year. training before theisstartrecorded in the next part of Chart The(see next slide).998 Number of Opt Outs 157 157 **** **** **** **** **** **** **** **** **** **** **** **** **** 26. All *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide).) Number Number of Number of Remaining to Backgrounds Backgrounds be Trained Completed Remaining 284 ********* ********* 284 ********* ********* 0 105 0 0 105 0 2 33 0 2 33 0 0 5 0 0 5 0 3 56 2 3 56 2 0 18 0 0 18 0 0 25 2 0 25 2 163 357 5. 157 children were opted out by background The number Priests – All 105 active priests have been trained and hadtheir parents. The results had not *FYI: This explanation also remaining next part of Chart C/D (see next slide). *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). by June explanation *FYI: This 30. are scheduled for training in August Candidates for Ordination – Candidates for Chart C/D (see next slide).CHART C/D Total Number Children and Youth Priests Deacons Candidates for Ordination Educators Diocesan/Eparchial Employees Parish/School Employees Volunteers/Others 27. remaining were absent during the the deacons were given of June 30.835 Number Trained Children and Youth – All children/youth in diocesan/eparchial schools and religious education classes receive training. .391 27. 2010.950 105 105 31 31 5 5 55 55 5 5 27 27 5. Parochial/School Employees – The two remaining backgrounds have been submitted but not returned *FYI: This explanation is also recorded in the next part of Chart C/D (see next slide). completed. Employees – Only the 5 who have contact with children receive training but all been submitted but undergo backgrounds. C/D paperwork *FYI: This explanation also June 30.

Volunteers/Others – The remaining to be be trained were new of June 30. VIRTUS June 30.) Name of Program *Note: These are the explanations noted on the previous slide. 2010. 2008 and will receive training VIRTUS before thebefore the start of the new school year. VIRTUS undergo backgrounds.Parents are invited attend a a general session where the children’s training programs are Talk About Touching and VIRTUS explained [Use a separate row for each category requiring an explanation. include a statement indicating whether the bishop/eparch has approved these programs as being in accord with Catholic moral principles. VIRTUS backgrounds completed. All backgrounds completed. VIRTUS Priests – All 105 active priests have been trained and had background completed. Candidates forfor Ordination – Candidates ordination receive training in the seminaries. 2010. 30. All backgrounds Candidates Ordination – Candidates for for ordination receive training in the seminaries. but have all been trained since then. Rows expand as information is typed in. 2010. VIRTUS for high school the training session(s) given in given in the audit period. VIRTUS Deacons VIRTUS All backgrounds completed. The remaining backgrounds were submitted our vendor. click on Insert. click on Table (in toolbar at top of screen). The name of the program Use the space below to explain any gaps betweenis alsonumbers and the numbers remaining to be the total added in this section. Educators – The three remaining to to be trained were hired just prior to June 30. 2010 but have all been received at the of this audit. trained/have backgrounds. Priests – All 105 active priests have been trained and had background completed. The number remaining were absent during VIRTUS for high school grade receive training. 2010. but have all been trained VIRTUS Volunteers/Others – The remaining to trained were new as as of June 2008. and how the diocese/eparchy is planning on closing those gaps. The paperwork for the 2 for the 2 backgrounds had been had but thesubmitted but the results had not been received by June 30. 2008. been results had not been received by June 30. Diocesan/Eparchial Employees – Only the the 5 who have contact with children receive training but undergo Diocesan/Eparchial Employees – Only 5 who have contact with children receive training but all all VIRTUS backgrounds. For those dioceses/eparchies not participating in an on-site audit.30. Children and Youth – children/youth in in diocesan/eparchial schools religious education classes Talk About Touching for receive training. All VIRTUS completed. The remaining backgrounds were submitted toto our vendor. place cursor in an empty cell. Parents . as of 30. The number remaining were absent school.The results had not been received as VIRTUS since then. 2008 but are scheduled for training in August 2008. during the training session(s) the audit period. 2010 but are scheduled for training in August Two of the deacons were new as of June 30. Children and Youth – AllAll children/youthdiocesan/eparchial schools andand religious education classes Talk About Touching for grade school. The results had not been received of JuneJune 2008 but have all been received at the timetime of this audit.” ] . 2008.CHART C/D (CONT. VIRTUS Deacons – – Two of the deacons were new as of June 30. Parochial/School Employees – The two remaining backgrounds have been submitted butbut not returned by Parochial/School Employees – The two remaining backgrounds have been submitted not returned by VIRTUS June 30. and then click on either “rows above” or “rows below.Parents are invited to to attendgeneral session where the children’s training programs are explained Talk About Touching and VIRTUS Parents . 157 children were opted out by their parents. To add rows to this table. 2010 and will receive Educators – The three remaining be trained were hired just prior to June 30. 157 children were opted out by their parents. The paperworkremainingremaining backgrounds submitted VIRTUS training start of the new school year.

from Bishop Gregory M. Does the diocese/eparchy have documentation from each pastor that the parish has received the required safe environment programs and has implemented them? If No. For those parents who choose not to have their child participate in the diocesan/eparchial safe environment training: a) does the diocese/eparchy have documentation of the signed parental declination? b) does the diocese/eparchy have documentation that the safe environment training materials have been offered to parents? c) if parents refuse to sign any form.] or NO YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. 2010? If No.] 2 3 4 5 [Auditor’s verification will include identities of persons interviewed a) YES and description of documents reviewed. b) Does that documentation include an official letter from the diocese/eparchy promulgating the programs(s)? If No. provide explanation. provide explanation. provide explanation. 2006. provide explanation in last column.) Explanation As set out in the memo to All Bishops. dated March 31. Bishop’s Committee for the Protection of Children and Young People. provide explanation.] or NO b) YES or NO Does the diocese/eparchy have verification that this training is on-going [Auditor’s verification will include identities of persons interviewed YES by having the number of times and places where safe environment and description of documents reviewed. provide explanation. has a record been maintained by the parish/diocese/eparchy? If No.] b)or YES NO c)or YES NO or NO .CHART C/D Yes No 1 a) Does the diocese/eparchy have the curricula and materials to verify that safe environment programs exist for each of the various groups set forth in Article 12? If No. the following questions will be verified by the Auditor(s) in order for a diocese/eparchy to be considered compliant: [Auditor’s verification will include identities of persons interviewed a) YES and description of documents reviewed. [Auditor’s verification will include identities of persons interviewed YES and description of documents reviewed. (CONT. Does the diocese/eparchy have a calendar of training scheduled through December 31.] or training occurred during the audit year? NO If No. Chair. Aymond.

the Secretariat for Child and Young Protection is once again requesting clarification regarding international priests.] . provide explanation. and answer Questions 2 – 5. according to diocesan/eparchial policy? If No. provide explanation.] or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Did the international priest(s) receive the diocesan/eparchial Code of Conduct or Standards of Ministerial Behavior? If No.CHART C/D Yes No 1 Does your diocese/eparchy have international priests serving in parishes. provide explanation. Responses will NOT affect compliance. identify the country/countries in the Explanation column to the right.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. a) In what language was the training provided? b) Was the training in his/their native language(s)? If not. Did he/they participate in safe environment training in your diocese/eparchy.) To confirm the information obtained during the 2009 audits. schools and diocesan/eparchial agencies? If Yes. defined as those priests who were born in and completed priestly formation in a country other than the United States.] 2 [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. 5 Describe the process your diocese/eparchy used to conduct a background evaluation on this/these men? YES or NO YES or NO YES or NO (CONT.] 3 4 [Auditor’s verification will include identities of persons b) YES interviewed and description of documents reviewed. It is recognized that these numbers may have changed over the past year and dioceses/eparchies are asked to provide this information to the best of their ability. Explanation [Auditor will ensure that the countries are identified as well as how many from each country is listed.

Examples of such actions should be limited to those which occurred during the current audit period.) F ORM: ADDITIONAL ACTIONS FOR THE PROTECTION OF CHILDREN his form. Regardless of the type of audit. as during the previous audits.AUDIT INSTRUCTIONS (CONT. T . allows dioceses/eparchies to highlight those actions that they believe go beyond the requirements of the Charter or are particularly innovative. the information on these forms will simply be verified by the Auditors and forwarded to the SCYP for whatever action they deem appropriate.

) FORM: As in previous years. •Accuse d Clerics—The process for interviewing accused clerics will essentially be the same as the past audits. whichever is more convenient.AUDIT INSTRUCTIONS VICTIM/ACCUSED/PARISH QUESTIONS (For the on-site audits only) (CONT. . Auditors will draw no negative inference from dioceses/eparchies where victims are unwilling to speak with auditors. These interviews may be conducted in person or by telephone. whichever is more convenient for the victim. These interviews may be conducted in person or by telephone. Once those individuals are identified. the auditors would like to interview a few parishes to get an idea for how the Charter-related policies. With the permission of the bishop/eparch. •Victims —The process for interviewing victims will essentially be the same as the past audits. The diocese/eparchy (normally the Victim Assistance Coordinator) should determine those victims who fall within the specified parameters on this document. •Parishe s—For those dioceses/eparchies which decline to have detailed parish audits conducted by the auditors. select a reasonable sample and offer those victims an opportunity to speak with the auditors. and practices are understood and being implemented at the parish level. the process for interviewing parish pastors/priests will essentially be the same as the past audits. Auditors will draw no negative inference from dioceses/eparchies where accused clerics are unwilling to speak with auditors. victims and accused clerics are to be offered an opportunity to speak with the Auditors. procedures. questions to be asked of victims and accused clergy. whichever is more convenient for the accused. Note that the questions for accused clerics focus specifically on the process of how they were treated after the allegation came forward and not the specifics of the allegations. Interviews may be conducted in person or by telephone. Note that the questions for victims focus specifically on the process of how the complaint was handled and not the specifics of the allegations. This document is being furnished to the diocese/eparchy and sets forth the parameters for interviewing victims. Auditors will draw no negative inference from dioceses/eparchies where the bishop/eparch declines to have parish personnel interviewed. and after discussion with the auditor(s). and questions to be asked of parishes to determine the extent of their knowledge and understanding of the implementation of the Charter.

. this document sets the parameters for selecting the parishes to be audited as well as the questions to be asked. this is simply an informational document.) FORM: PARISH AUDIT GUIDELINES AND QUESTIONS For those dioceses/eparchies who agreed to have the auditors conduct detailed parish audits.AUDIT INSTRUCTIONS (CONT. For all other dioceses/eparchies.

Chart C/D and the Additional Actions form electronically. 2010 unless a later deadline has been negotiated with Bill Gavin or your assigned auditor. Dioceses/eparchies •Complete the Chart •Electronically furnish the COMPLETED documents directly to the assigned auditor no later than August 31. participating in data collection only are expected to: A/B.) Documents Submission of Audit DIOCESES/EPARCHI ES SHOULD IMMEDIATELY CONTACT BILL GAVIN IF THEY WILL BE UNABLE TO MEET THE FOLLOWING DEADLINES: undergoing full on-site audits are expected to: Audit Instrument and all related documents electronically.AUDIT INSTRUCTIONS (CONT. Dioceses/eparchies •Complete the entire •Electronically furnish the COMPLETED documents directly to the assigned auditor(s) at least two weeks prior to the scheduled audit. and •Have supporting documentation available for review by the auditor(s) for responses to each Article (it would be helpful to have the supporting documentation organized by article and question. . and clearly labeled).

will send a communication indicating whether the diocese/eparchy was or was not found to be in compliance. The compliance status for those dioceses/eparchies receiving data collection audits will be the compliance determination from the previous year’s audit for that diocese/eparchy. Manageme nt letters will be sent to dioceses/eparchies receiving both on-site and data collection audits to address issues which do not rise to the level of non-compliance.) of Compliance Statement Upon final review of the completed audit documents for dioceses/eparchies undergoing full on-site audits. Dioceses/e parchies submitting only statistical data will only be provided a communication from The Gavin Group.AUDIT INSTRUCTIONS (CONT. indicating that the diocesan/eparchial data has been received. Areas of noncompliance will be outlined in that communication. Inc. The purpose of these letters is to help the dioceses/eparchies improve the implementation of the Charter in the respective diocese/eparchy prior to the issue becoming a compliance deficiency. These issues are concerns noted by the auditors which will be brought to the attention of the bishop to handle as he deems appropriate. Inc. no compliance determination will be made based upon the collection of the data. . The Gavin Group.

If the diocese/eparchy and the auditor(s) cannot come to a resolution.com . Gavin Group Contacts Bill Gavin (617) 460-6006 (cell) (617) 539-1717 (office) BGAVS@aol. If she is unable to satisfactorily resolve the matter.AUDIT INSTRUCTIONS (CONT. the first call should be to Helen Schumacher. in consultation with the SCYP. dioceses/eparchies should try to resolve any differences of opinion with the auditor(s) directly. she will bring it to the attention of Bill Gavin who. will determine a final resolution.) Miscellaneous Administrative Matters During the audit process.com Helen Schumacher (262) 657-7577 (home – primary contact number) (262) 960-3186 (cell) GGAudits@aol.

Through pastoral outreach to victims and their families. Each diocese/eparchy is to continue its outreach to every person who has been the victim of sexual abuse* as a minor by anyone in church service. to listen with patience and compassion to their experiences and concerns. and other social services agreed upon by the victim and the diocese/eparchy. the diocesan/eparchial bishop or his representative is to offer to meet with them. in his Address to the Cardinals of the United . whether the abuse was recent or occurred many years in the past. support groups. Pope John Paul II. spiritual assistance. and to share the “profound sense of solidarity and concern” expressed by His Holiness. Dioceses/eparchies are to reach out to victims/survivors and their families and demonstrate a sincere commitment to their spiritual and emotional wellbeing. The first obligation of the Church with regard to the victims is for healing and reconciliation. This outreach may include provision of counseling.ARTICLE 1 ARTICLE 1.

as well as treatment of victims/survivors and alleged offending clerics. and includes the codes of conduct and safe environment training for all applicable individuals having regular contact with children and youth. . conduct. and responsibilities of the review board.ARTICLE 1 (CONT. supports the required openness and transparency. describes the diocesan/eparchial communications policy.) DEFINITION FOR THE PURPOSE OF THESE AUDITS The use of the term “victim” or “victim/survivor” on this audit instrument does not imply that the diocese/eparchy submitting this information recognizes the veracity of this claim. Having such a comprehensive policy clearly simplifies the process of searching for existing rules and regulations. outlines the process for reporting allegations. and ensures consistency in handling of complaints. specifies on whom and how background investigations are conducted. explains the composition. MINIMUM REQUIREMENTS FOR COMPLIANCE Most dioceses/eparchies have a written sexual abuse policy that details the content and activities of the outreach program.

support groups. dioceses/eparchies must articulate what services they do provide. Since outreach may include offers of counseling. all of the following components of outreach must be in place and operational in order to be considered compliant with Article 1:   1.) At a minimum. Dioceses/eparchies must offer outreach to victims and their families. spiritual assistance. .) MINIMUM REQUIREMENTS FOR COMPLIANCE   (CONT. 2. 3. Outreach must include a specific offer by the bishop/eparch or his representative to meet with victims/survivors and their families.ARTICLE 1 (CONT. and other social services agreed upon by the victim/survivor and the diocese/eparchy.

assistance and other social services. Article 1 Yes No Name. title. explain and complete Chart A/B as appropriate.) NOTE: This Article also requires completion of Chart A/B. c)as well as an offer to meet with the bishop or his representative? If Yes. e-mail. . a) YES or NO b) YES or NO c) YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Also. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 1-1 Does the diocese/eparchy: a)offer outreach to victims/family members b)which includes provisions for counseling. The use of the term "victim" or "victim/survivor" on this audit instrument does not imply that the diocese/eparchy submitting this information recognizes the veracity of the claim. complete Chart A/B as appropriate. If No to any of the above. include examples from the current audit period of outreach assistance and number of meetings with victims/family members by bishop or his representative.ARTICLE 1 (CONT.] NOTE: COMPLETE CHART A/B AS APPROPRIATE.

Dioceses/eparchies are to have a competent person or persons to coordinate assistance for the immediate pastoral care of persons who report having been sexually abused as minors by clergy or other church personnel. Also. The procedures for those making a complaint are to be readily available in printed form in the principle languages in which the liturgy is celebrated in the diocese/eparchy and be the subject of public announcements at least annually. 2002). The majority of its members are to be lay persons not in the employ of the diocese/eparchy (see Norm 5 in Essential Norms for Diocesan/Eparchial Policies Dealing with Allegations of Sexual Abuse of Minors by Priests or Deacons.ARTICLE 2 ARTICLE 2. the board can review these matters both retrospectively .   Dioceses/eparchies are also to have a review board that functions as a confidential consultative body to the bishop/eparch. It is regularly to review diocesan/eparchial policies and procedures for dealing with sexual abuse of minors. Dioceses/eparchies are to have policies and procedures in place to respond promptly to any allegation where there is reason to believe that sexual abuse of a minor has occurred. This board is to advise the diocesan/eparchial bishop in his assessment of allegations of sexual abuse of minors and in his determination of a cleric’s suitability for ministry.

2.ARTICLE 2 (CONT. . Dioceses/eparchies must have a competent person or persons available to coordinate assistance for the immediate pastoral care of victims and family members.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. Dioceses/eparchies must have a review board established. Procedures for reporting allegations of sexual abuse by a member of the clergy or other church personnel should be readily available in printed form in all principal languages in which the liturgy is celebrated in the diocese/eparchy. 3. These procedures must be the subject of public announcement at least annually. 5. 4. all of the following components must be in place and operational in order to be considered compliant with Article 2:   1. Dioceses/eparchies must have policies and procedures in place for diocesan/eparchial personnel to respond promptly to allegations of sexual abuse of a minor.

Dioceses/eparchies choosing not to engage in this activity will not be identified as noncompliant. 9.The review board must regularly review the diocesan/eparchial policies and procedures for dealing with allegations of sexual abuse of minors.) (CONT. 8. 7. The review board must advise the bishop/eparch in his assessment of allegations of sexual abuse of minors. . That review board must function as a confidential consultative body to the bishop/eparch. The review board must advise the bishop/eparch in his determination of suitability of the accused for ministry.ARTICLE 2 (CONT.) MINIMUM REQUIREMENTS FOR COMPLIANCE 6. the review board may review these matters both retrospectively and prospectively and give advice on all aspects of responses in connection with these cases. Although not required under Article 2. The majority of members of the review board must be lay persons not in the employ of the diocese/eparchy. 10.

and contact number of the responsible Diocesan/Eparchial Employee(s) 2-1 Does the diocese/eparchy have policies and procedures which include prompt responses to allegations? If No. Also.) Explanation Name. the public number to contact the VAC and where it can be found. YES or NO 2-3 YES or NO . Are procedures for making a complaint readily available in printed form in all principal languages in which the liturgy is celebrated in the diocese/eparchy? And are these procedures the subject of periodic public announcements (at least annually)? If No.ARTICLE 2 Article 2 Yes No (CONT.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. determine what the diocese/eparchy considers “prompt” and describe their efforts to accomplish that. title. explain. If No. YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Auditor should obtain the public number used to contact the diocese/eparchy and describe where it is found. Include examples of how and how/often these procedures were announced during the audit period.] 2-2 Does the diocese/eparchy have a competent person (or persons) in place to coordinate assistance for those who report having been sexually abused as minors by clergy or other church personnel? Please identify that person. describe the VAC’s qualifications. explain. Also. e-mail. explain.

] .) Explanation Name. e-mail.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Chancellor. title. how many diocesan/eparchial staff personnel participate (Review Board Chair. whether it includes a pastor in good standing. etc. and contact number of the responsible Diocesan/Eparchial Employee(s) 2-4 Does the diocese/eparchy have a Review Board that: a) YES a)functions as a confidential consultative body or to the bishop/eparch b) NO b)has a majority of members who are lay YE persons not in the employ of the diocese/eparchy S c)advises the bishop/eparch in his assessment of c) YES or allegations of sexual abuse of minors NO or d)advises the bishop/eparch in his determination NO of suitability of the accused for ministry d) e)regularly reviews the diocesan/eparchial YES policies and procedures for dealing with allegations of sexual abuse of minors e)or YES NO f)reviews these matters both retrospectively and prospectively? or If No to any of the above. Vicar General. Auditor should describe the composition of the board to include the number of lay persons and their occupations. item f) is optional so a “No” or answer does not constitute noncompliance and NO does not require an explanation. Auditor should also include how many times the board has met during the audit period.ARTICLE 2 Article 2 Yes No (CONT. explain. [According f) YES NO to the Charter.) and whether they are ex officio or voting members.

Dioceses/eparchies are not to enter into settlements which bind the parties to confidentiality unless the victim/survivor requests confidentiality and this request is noted in the text of the agreement.ARTICLE 3 ARTICLE 3. .

all of the following components must be in place and operational in order to be considered compliant with Article 3: 1. 2.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. Any settlements entered into by dioceses/eparchies that contain confidentiality elements may only do so at the request of the victim/survivor. .ARTICLE 3 (CONT. Those confidentiality elements must be noted in the text of the agreement.

name of the victim etc. proceed to next Article. with the agreement of the diocesan/eparchial attorney. Auditor may want to check with the diocesan/eparchial fiscal officer for additional verification.] 3-2 If any such settlements have been entered into. . have they been at the request of the YES or victim/survivor? NO If No. has the diocese/eparchy entered into any settlements which binds the parties to confidentiality? If No. 3-3 If any settlements have been entered into where the victim/survivor requests YES confidentiality. e-mail. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 3-1 During the current audit period. has that been noted in the or text of the agreement? NO If No. YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. title.) Article 3 Name. auditor should include a description of the language of the settlement.] [Auditor’s verification should include a description of the type of confidentiality aspects of any such settlement such as was it the amount of the settlement.] [If possible. explain for each instance.ARTICLE 3 Yes No (CONT. explain for each instance. which were confidential.

  Dioceses/eparchies are to cooperate with public authorities about reporting cases even when the person is no longer a minor. . Dioceses/eparchies are to report an allegation of sexual abuse of a person who is a minor to the public authorities.   In every instance.ARTICLE 4 ARTICLE 4. Dioceses/eparchies are to comply with all applicable civil laws with respect to the reporting of allegations of sexual abuse of minors to civil authorities and cooperate in their investigation in accord with the law of the jurisdiction in question. dioceses/eparchies are to advise victims of their right to make a report to public authorities and support this right.

in every instance. all of the following components must be in place and operational in order to be considered compliant with Article 4:   1. 2. of their right to make a report to public authorities and must . 4.ARTICLE 4 (CONT. Dioceses/eparchies must cooperate with civil authorities in their investigations of such allegations. Dioceses/eparchies must cooperate with public authorities about reporting these cases where the person is no longer a minor.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. Dioceses/eparchies must advise victims. 3. All allegations of sexual abuse of a minor who is still under the age of 18 at the time the allegation is brought forward need to be reported to public authorities in compliance with all applicable civil laws.

] NOTE: COMPLETE CHART A/B AS APPROPRIATE. Article 4 Yes Name. e-mail.) 4-1 Have any allegations of sexual abuse of a minor been reported during the current audit period wherein the victim was under the age of 18 at the time the allegation was brought forward? If Yes. If No. identify to whom each of these were reported? If No. No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation ARTICLE 4 (CONT. explain why any were not reported. . title. If there have been minor victims. auditor should ensure that the diocese has included the name of the civil/law enforcement entity reported to for each minor victim who came forward during the audit period. proceed to Questions 4-4 and 4-6 below. how many (put number in the Explanation column to the right)? Be sure to complete Chart A/B as appropriate and proceed to answer Questions 4-2 and 4-3 below.NOTE: This Article also requires completion of Chart A/B. [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. and clarify any “No” responses.] 4-2 YES or NO [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to report such allegations if there have been none. Have these allegations been reported to public authorities in compliance with all applicable civil laws? If Yes.

ARTICLE 4 Article 4 Yes No (CONT. and contact number of the responsible Diocesan/Eparchial Employee(s) 4-3 Has the diocese/eparchy cooperated with civil authorities in their investigations of these matters? If Yes. If No. auditor’s verification will include identities of persons interviewed and description of documents reviewed. describe that cooperation.] 4-4 Have any allegations of sexual abuse of a minor been reported during the current audit period wherein the victim was no longer under the age of 18 at the time the allegation was brought forward? If Yes. Name. If there have been such allegations. If there have been minor victims. YES or NO [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to cooperate if there have been none. title.) Explanation NOTE: This Article also requires completion of Chart A/B. proceed to Question 4-6. explain why cooperation did not occur. e-mail. how many (put number in the Explanation column to the right)? Be sure to complete Chart A/B as appropriate and answer Question 4-5 below. . auditor should include verification of cooperation through an interview with civil/ law enforcement authorities.] NOTE: COMPLETE CHART A/B AS APPROPRIATE. YES or NO [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to report such allegations if there have been none. If No.

in every instance. NO If No.] 4-6 Does the diocese/eparchy advise victims. e-mail. explain why cooperation did not occur. of their right to make a report to public authorities and support this right? If No. If there have been such allegations.] [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. describe that cooperation.ARTICLE 4 Article 4 Yes No (CONT. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 4-5 Has the diocese/eparchy cooperated with public authorities about reporting cases when the person is no longer a YES minor? or If Yes. Name. explain.) NOTE: This Article also requires completion of Chart A/B. auditor should include verification of cooperation through an interview with civil/ law enforcement authorities. YES or NO . title. [Auditor’s verification will include a reference to the diocesan/eparchial policy’s requirement to cooperate if there have been none.

Because of the seriousness of this matter. within the parameters of the universal law of the Church. Sexual abuse of a minor is also a crime in all civil jurisdictions in the United States.”   Sexual abuse of a minor by a cleric is a crime in the universal law of the Church (CIC. if warranted. jurisdiction has been reserved to the Congregation for the Doctrine of the Faith (Motu proprio. He is to be encouraged to retain the assistance of civil and canonical counsel. In keeping with the stated purpose of this Charter. every step possible is to be taken . Sacramentorum sanctitatis tutela. to ensure that any priest or deacon subject to his governance who has committed even one act of sexual abuse of a minor as described below shall not continue in ministry. 1395 §2.   A priest or deacon who is accused of sexual abuse of a minor is to be accorded the presumption of innocence during the investigation of the allegation and all appropriate steps are to be taken to protect his reputation. CCEO. c. AAS. If the allegation is not proven. We affirm the words of His Holiness. in his Address to the Cardinals of the United States and Conference Officers: “There is no place in the priesthood or religious life for those who would harm the young. 2001). the offending priest or deacon is to be permanently removed from ministry and. dismissed from the clerical state. an offending priest or deacon is to be offered therapeutic professional assistance both for the purpose of prevention and also for his own healing and well-being. Pope John Paul II. 1453 §1).   Diocesan/eparchial policy is to provide that for even a single act of sexual abuse of a minor* — whenever it occurred—which is admitted or established after an appropriate process in accord with canon law. c. 93.ARTICLE 5 ARTICLE 5.   The diocesan/eparchial bishop is to exercise his power of governance.

 4.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. and c.ARTICLE 5 (CONT. Offer therapeutic professional assistance both for the purpose of prevention and also for his own healing and well-being. b. to ensure that any priest or deacon subject to his governance who has committed even one act of sexual abuse of a minor as described in the footnote shall not continue in ministry. 2. 3. Permanently remove the priest/deacon from ministry. the diocese/eparchy must a. within the parameters of the universal law of the Church. . all of the following components must be in place and operational in order to be considered compliant with Article 5:   1. Request dismissal of priest/deacon from the clerical state if warranted. The diocese/eparchy must encourage an accused priest/deacon to retain canonical and civil counsel. When an accusation is brought forward. If a priest/deacon admits or is found to have committed even a single act of sexual abuse of a minor. a preliminary investigation in accordance with canon law must be initiated. The diocesan/eparchial bishop must exercise his power of governance.

b)offers of therapeutic assistance. complete Chart A/B as appropriate. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 5-1 Does the diocese/eparchy have a policy for dealing with accused clergy [priests and deacons]: a)which includes removal from ministry. Name. c)encouragement to retain civil and canonical counsel. If No to any of the above. d)and to restore the accused’s good name if the allegation is not proven? If Yes.) NOTE: This Article also requires completion of Chart A/B.ARTICLE 5 Article 5 Yes No (CONT. YES or NO YES or NO YES or NO YES or NO [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. explain and complete Chart A/B as appropriate. .] NOTE: COMPLETE CHART A/B AS APPROPRIATE. title. e-mail.

ARTICLE 6 ARTICLE 6. . There are to be clear and well-publicized diocesan/eparchial standards of ministerial behavior and appropriate boundaries for clergy and for any other paid personnel and volunteers of the church in positions of trust who have regular contact with children and young people.

all of the following components must be in place and operational in order to be considered compliant with Article 6:   1. Dioceses/eparchies must have clear and well-publicized standards of ministerial behavior and appropriate boundaries (code of conduct) for clergy (priests and deacons) and other church personnel who have regular contact with children and young people. .ARTICLE 6 (CONT.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum.

explain. title. No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation 6-1 Does the diocese/eparchy have well publicized standards of ministerial behavior and appropriate boundaries for clergy [priests and deacons] and other paid personnel and volunteers of the church in positions of trust who have regular contact with children and young people? If No.ARTICLE 6 (CONT.] . e-mail. Auditor should describe how the standards are disseminated and publicized. [Auditor’s verification will include identities of persons interviewed and description of documents reviewed.) Article 6 Yes Name.

. Dioceses/eparchies are to be open and transparent in communicating with the public about sexual abuse of minors by clergy within the confines of respect for the privacy and the reputation of the individuals involved.ARTICLE 7 ARTICLE 7. This is especially so with regard to informing parish and other church communities directly affected by ministerial misconduct involving minors.

ARTICLE 7 (CONT. 2. Dioceses/eparchies must describe to the auditors how they are open and transparent in communicating with the public about sexual abuse of minors by clergy. . dioceses/eparchies must deal as openly as possible with members of parishes and other church communities directly affected by ministerial misconduct involving minors.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. all of the following components must be in place and operational in order to be considered compliant with Article 7:   1. Within the confines of respect for the privacy and the reputation of the individuals involved.

) Article 7 Yes Name. No and contact number of the responsible Diocesan/Eparchial Employee(s) YES or NO Explanation 7-1 Does the diocese/eparchy have procedures and/or practices of open and transparent communications? If No. explain. [Auditor’s verification will include identities of persons interviewed and description of documents reviewed. Auditor should include examples of open and transparent communications which occurred during the audit period.] . title. e-mail.ARTICLE 7 (CONT.

. and 11 are not the subject of this audit.Articles 8. 9. 10.

and community organizations to provide education and training for children. They are to be conducted cooperatively with parents. and others about ways to make and maintain a safe environment for children and young people. youth. civil authorities. volunteers. educators. . Dioceses/eparchies are to maintain “safe environment” programs which the diocesan/eparchial bishop deems to be in accord with Catholic moral principles. ministers.ARTICLE 12 ARTICLE 12. parents. educators. Dioceses/eparchies are to make clear to clergy and all members of the community the standards of conduct for clergy and other persons in positions of trust with regard to children.

dioceses/eparchies must maintain safe environment training programs that have been established for each of the various groups set forth in Article 12. explanations for any significant numbers not trained. As defined above.. all of the following components must be in place and operational in order to be considered compliant with Article 12:   1. schedules of places and times of training. numbers of persons in each group who have received the training. evidence of curricula and materials designed for use in the programs. etc. Dioceses must maintain documentation relating to the implementation of those programs: e.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum.g. an official letter from the diocese/eparchy promulgating the program(s). 2. estimated numbers of persons eligible for training in each group.ARTICLE 12 (CONT. .

4. a notation of this should be made on the form by the responsible parish/school representative. Compliance with this requirement is covered by the response to Article 6. and that the diocese/eparchy has offered to provide safe environment training materials for the parents/guardians to utilize. Dioceses/eparchies must make clear to clergy and all members of the community the standards of conduct for clergy and other persons in positions of trust with regard to children.ARTICLE 12 (CONT.) MINIMUM REQUIREMENTS FOR COMPLIANCE 3. dioceses/eparchies must maintain documentation relating to that refusal. If parents or guardians choose not to have their child participate in the safe environment training. If the parents/guardians will not sign such a form. Specifically.) (CONT. parents/guardians must be given a form to sign that indicates they have been offered the safe environment training. . that they decline to have their child participate in such training. and that form should be maintained by the parish and/or diocese/eparchy.

title.] NOTE: COMPLETE CHART C/D AS APPROPRIATE. description of documents reviewed and clarification of any “No” response. . e-mail. or NO d)YES NO e)YES or or NO f)YES NO g)YES or h)YES or NO or NO i)YES NO or NO YES or NO a)YES or b)YES NO c)YES or 12-2 [Auditor’s verification will include identities of persons interviewed. explain. Explanation No and contact number (Also Complete Chart C/D) of the responsible Diocesan/Eparchial Employee(s) [Auditor’s verification will include identities of persons interviewed. description of documents reviewed and clarification of any “No” responses.) NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories). Article 12 Yes Name. explain for each instance and complete Chart C/D. Has the bishop approved all of these programs as being in accord with Catholic moral principles? If No.ARTICLE 12 (CONT.] 12-1 Does the diocese/eparchy ensure safe environment training has been provided to: a)children/youth b)priests c)deacons d)candidates for ordination e)educators f)diocesan/eparchial employees g)parish/school employees h)volunteers/others i)parents? If No.

they are to utilize the resources of law enforcement and other community agencies. 1993. Specifically.ARTICLE 13 ARTICLE 13. they are to employ adequate screening and evaluative techniques in deciding the fitness of candidates for ordination (cf. no. Program of Priestly Formation. In addition. . unsupervised contact with minors. 513). National Conference of Catholic Bishops. Dioceses/eparchies are to evaluate the background of all incardinated and non-incardinated priests and deacons who are engaged in ecclesiastical ministry in the diocese/eparchy and of all diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include ongoing.

deacons. all of the following components must be in place and operational in order to be considered compliant with Article 13: 1. Dioceses/eparchies must evaluate the background of all diocesan/eparchial and parish/school or other paid personnel and volunteers whose duties include ongoing. and candidates for ordination (as defined on Chart C/D) who are engaged in ecclesiastical ministry in the diocese/eparchy. unsupervised contact with minors. 3.ARTICLE 13 (CONT. Those background evaluations must utilize the resources of law enforcement and other community agencies. 4. 2. Dioceses/eparchies must evaluate the background of all incardinated and non-incardinated priests.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum. . Dioceses/eparchies must also employ screening and evaluation techniques in deciding the fitness of candidates for ordination (as defined on the Audit Instrument).

describe the process (to include law enforcement and community agencies used) in the right hand column and complete Chart C/D.) NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories). explain for each instance and complete Chart C/D. NOTE: COMPLETE CHART C/D AS APPROPRIATE. If No. auditor’s verification will include identities of persons interviewed. or NO c)candidates for ordination? NO If Yes. description of documents reviewed and clarification of any “No” responses. e-mail. Explanation No and contact number (Also Complete Chart C/D) of the responsible Diocesan/Eparchial Employee(s) [In addition to ensuring that the dioceses/eparchies provide responses for each category.ARTICLE 13 Article 13 (CONT. c)YES or NO b)deacons. Yes Name. title.] 13-1 Does the diocese/eparchy conduct a)YES background evaluations on: b)YES or a)priests. .

description of documents reviewed and clarification of any “No” responses. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation (Also Complete Chart C/D) 13-2 Does the diocese/eparchy conduct background evaluations on the following persons who have ongoing unsupervised contact with minors: a)educators. Does the diocese/eparchy employ screening and evaluation techniques in deciding the fitness of candidates for ordination (for the purpose of this audit. auditor’s verification will include identities of persons interviewed.] 13-3 YES or NO [Auditor’s verification will include identities of persons interviewed. Name. a)YES b)YES or c)YES or NO or NO d)YES NO or NO [In addition to ensuring that the dioceses/eparchies provide responses for each category.) NOTE: This Article also requires completion of Chart C/D (see Chart C/D for definitions of categories). If No. describe the process (to include law enforcement and community agencies used) in the right hand column and complete Chart C/D. description of documents reviewed and clarification of any “No” responses. title. b)diocesan/eparchial employees. d)volunteers/others? If Yes.ARTICLE 13 Article 13 Yes No (CONT. . explain. c)parish/school employees.] NOTE: COMPLETE CHART C/D AS APPROPRIATE. a candidate for ordination is defined as a seminarian or candidate for the permanent diaconate)? If No. e-mail. explain for each instance and complete Chart C/D.

) . (Cf. shall be as in accord with Norm 12 of the Essential Norms. Transfers of clergy who have committed an act of sexual abuse against a minor for residence. including retirement. and the Council of Major Superiors of Women Religious in 1993. the Leadership Conference of Women Religious. adopted by the USCCB.ARTICLE 14 ARTICLE 14. the Conference of Major Superiors of Men. Proposed Guidelines on the Transfer or Assignment of Clergy and Religious.

with any and all information concerning any act of sexual abuse of a minor and other information indicating that he has been or may be a danger to children and/or young people. If any priest and/or deacon who has committed an act of sexual abuse of a minor was transferred or relocated for residence (including retirement) to another diocese/eparchy or religious province during the current audit period. the local bishop/eparch must be provided. . in a confidential manner. all of the following components must be in place and operational in order to be considered compliant with Article 14:   1. 2. No priest and/or deacon who has committed an act of sexual abuse of a minor may be transferred for ministerial assignment to another diocese/eparchy.ARTICLE 14 (CONT.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum.

) 3. 4. In the case of assignment for residence of a clerical member of an institute of consecrated life or society of apostolic life.) MINIMUM REQUIREMENTS FOR COMPLIANCE (CONT. the major superior of men must advise the local diocesan/eparchial bishop of any and all information concerning any act of sexual abuse of a minor and other information indicating that he has been or may be a danger to children and/or young people. Dioceses/eparchies must have a process in place to ascertain the suitability for ministry for those priests and deacons from other dioceses/eparchies seeking assignment and/or residence within the local diocese/eparchy.ARTICLE 14 (CONT. .

ARTICLE 14 (CONT. Yes and contact number No of the responsible Diocesan/Eparchial Employee(s) Explanation 14-1 Does the diocese/eparchy have policies and/or procedures regarding transfer of clergy who have committed YES an act of sexual abuse against a minor or for residence.] . [Auditor’s verification will include identities of persons interviewed. explain. including retirement? NO If No. and whether any such transfers occurred during the audit period. description of documents reviewed. title.) Article 14 Name. a general description of those policies/practices. e-mail.

the Committee will designate two of its members to consult with its counterpart at CMSM. two representatives of the Conference of Major Superiors of Men are to serve as consultants to the Committee for the Protection of Children and Young People. Diocesan/eparchial bishops and major superiors of clerical institutes or their delegates are to meet periodically to coordinate their roles concerning the issue of allegations made against a cleric member of a religious institute ministering in a diocese/eparchy.ARTICLE 15 ARTICLE 15. . At the invitation of the Major Superiors. To ensure continuing collaboration and mutuality of effort in the protection of children and young people on the part of the bishops and religious ordinaries.

MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum.ARTICLE 15 DEFINITION FOR THE PURPOSE OF THESE AUDITS The term “meet periodically with” may also include written. telephonic. or electronic communications relating to the topic of allegations of sexual abuse of minors by clergy. . The diocesan/eparchial bishop must meet (or otherwise communicate) periodically with the major superiors of clerical institutions or their delegates to coordinate their roles concerning the issue of allegations made against a cleric member of a religious institution ministering in a diocese/eparchy. all of the following components must be in place and operational in order to be considered compliant with Article 15:   1.

] . title. and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation Article 15 15-1 Does the diocese/eparchy have policies and/or procedures for YES meeting (or otherwise or communicating) with the major NO superiors of clerical institutes with regard to allegations against members of that institute? If No. explain.ARTICLE 15 Yes No Name. description of documents reviewed and a general description of those communications which occurred during the audit period. e-mail. [Auditor’s verification will include identities of persons interviewed.

other religious bodies.ARTICLE 16 ARTICLE 16. institutions of learning. . Given the extent of the problem of the sexual abuse of minors in our society. we are willing to cooperate with other churches and ecclesial communities. and other interested organizations in conducting research in this area.

Dioceses/eparchies must be willing to cooperate with other churches and ecclesial communities. . all of the following components must be in place and operational in order to be considered compliant with Article 16:   1. and other interested organizations in conducting research in this area. institutions of learning.) MINIMUM REQUIREMENTS FOR COMPLIANCE At a minimum.ARTICLE 16 (CONT. other religious bodies.

other religious bodies. title. e-mail.] . and contact number of the responsible Diocesan/Eparchial Employee(s) Explanation 16-1 Is the diocese/eparchy willing to cooperate with other churches and ecclesial communities.) Article 16 Name.ARTICLE 16 Yes No (CONT. YES or NO [Auditor’s verification will include identities of persons interviewed.. explain. description of documents reviewed and a general description of such cooperation which occurred during the audit period. institutions of learning and other interested organizations in conducting research in this area (e.g. annual CARA survey)? If No.

ARTICLE 17
ARTICLE 17. We pledge our complete cooperation with the Apostolic Visitation of our diocesan/eparchial seminaries and religious houses of formation recommended in the Interdicasterial Meeting with the Cardinals of the United States and the Conference Officers in April 2002.
 

We commit ourselves to work individually in our dioceses/eparchies and together as a Conference, through the appropriate committees, to strengthen our programs both for initial priestly formation and for the ongoing formation of priests. With new urgency, we will promote programs of human formation for chastity and celibacy for both seminarians and priests based upon the criteria found in Pastores Dabo Vobis, the Program of Priestly Formation, and the Basic Plan for the Ongoing Formation of Priests. We will continue to assist priests, deacons, and seminarians in living out their vocation in faithful and integral ways. . We bishops and eparchs commit ourselves to work as one with our brother priests and deacons to foster reconciliation among all people

ARTICLE 17

(CONT.)

MINIMUM REQUIREMENTS FOR COMPLIANCE
At a minimum, all of the following components must be in place and operational in order to be considered compliant with Article 17:   1. Dioceses/eparchies must have a program of human formation for chastity and celibacy for priests to assist them in living out their vocation in faithful and integral ways. 2. Dioceses/eparchies must have a program of human formation for chastity and celibacy for deacons to assist them in living out their vocation in faithful and integral ways. 3. Dioceses/eparchies must have a program of human formation for chastity and celibacy for seminarians to assist them in living out their vocation in faithful and integral ways.

ARTICLE 17

(CONT.)

MINIMUM REQUIREMENTS FOR COMPLIANCE

(CONT.)

4. Dioceses/eparchies must foster reconciliation among all people in their dioceses/eparchies, especially with those individuals who were themselves abused. 5. Dioceses/eparchies must foster reconciliation among all people in their dioceses/eparchies, especially with those communities that have suffered because of the sexual abuse of minors that occurred in their midst.

Yes and contact No number of the responsible Diocesan/Eparchial Employee(s) YES or NO 17-1 Does the diocese/eparchy assist priests in living out their vocation in faithful and integral ways? If Yes. description of documents reviewed and clarification of any “No” responses. . 17-3 Does the diocese/eparchy assist seminarians in living out their YES vocation in faithful and integral ways? or If Yes. description of documents reviewed and clarification of any “No” responses. If No.ARTICLE 17 Article 17 (CONT. describe examples which occurred during the audit period. If No.) Explanation Name. If No. [In addition to ensuring that the dioceses/eparchies provide complete responses. auditor’s verification will include identities of persons interviewed. title. describe examples which NO occurred during the audit period.] [In addition to ensuring that the dioceses/eparchies provide complete responses. explain. e-mail.] [In addition to ensuring that the dioceses/eparchies provide complete responses. describe examples which occurred during the audit period. description of documents reviewed and clarification of any “No” responses. auditor’s verification will include identities of persons interviewed.] 17-2 Does the diocese/eparchy assist deacons in living out their vocation in YES or faithful and integral ways? NO If Yes. explain. auditor’s verification will include identities of persons interviewed. explain.

especially with those individual who were themselves abused? If Yes.] [In addition to ensuring that the dioceses/eparchies provide complete responses. description of documents reviewed and clarification of any “No” responses. explain. describe examples which occurred during the audit period. auditor’s verification will include identities of persons interviewed. Does the diocese/eparchy foster reconciliation among all people in their dioceses/eparchies. especially with those communities that have suffered because of the sexual abuse of minors that occurred in their midst.) Explanation Name. If Yes.ARTICLE 17 Article 17 (CONT.] 17-5 YES or NO . Yes and contact No number of the responsible Diocesan/Eparchial Employee(s) YES or NO 17-4 Does the diocese/eparchy foster reconciliation among all people in their dioceses/eparchies. If No. e-mail. title. describe examples which occurred during the audit period. description of documents reviewed and clarification of any “No” responses. explain. auditor’s verification will include identities of persons interviewed. [In addition to ensuring that the dioceses/eparchies provide complete responses. If No.

RESOURCES Charter for the Protection of Children and Young People Essential Norms Charter Self-Assessment Guide Parish Self-Assessment Guide .

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