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We’d appreciate your time spent both reading our letter and
weighing our request with all concerned factors. We are
looking forward to hearing from you soon.
Procurement Manager.
--------------------------------------------------
It’s more than two years since you last were in Hanoi, it’s
also the same length of time that we’ve failed to have
contacted you, but we’ve still kept track of your company’s
business, and we hope things go on there as usual. Still in
the introductory stage, I would like to introduce our company
and its activities in Vietnam to you; we are currently involved
in supply and installation of the surge protection and early
streamer emission lightening conductors imported from
France and Germany. In parallel with these services, we also
act as the local supplier of high-medium-low voltage power
cable joints as well as terminations and accessories provided
by some Indian manufacturers, one of them is Yamuna Gases
& Chemicals Ltd. with products of Densons make. Hoang
Chau Co., Ltd, currently holds a pretty large portion of the
local market in which it is involved. After 8 years of doing
business in supplying, installing both local and foreign-made
products of the above-said fields in the power sector, and
after several years of studying the local market’s demands
on further products from India among them are medium
voltage transformers and switchgears… we now would like to
expand our business into a new area, a further step in the
right direction as we believe, which holds an important place
in our company’s development policy that undoubtedly is
accordance with our nation’s strategy of power industry
development for the years of between 2005 and 2020 which
plays a key role in securing the industrialisation process as
the backbone of the country’s continuous and sustainable
economic growth.
Dear Mr. Amritka, the reason behind our decision to seek
contact with you and your company is the success of Indian
power sector’s manufacturers in Asian Markets which
includes emerging ones like Vietnam’s. The elements for
such a success are the competitiveness driven by the
quality, price and after-sale policy of our Indian partners
applicable in Vietnamese market. We hope that this letter
will find you and consequently we’ll have more information
about your company, its products and an opportunity to
cooperate with you for securing a new market here in
Vietnam.
Yours sincerely,
---------------------------------------------------
DEBA N.V.
Moorstraat 24 – B-9850 Nevele, Belgium.
Tel. +32(0)9.371.75.51 – Fax +32(0)9.371.59.25
Hanoi, 6/1/2005.
Dear Sir,
First of all, I would like to thank you for your letter dated
14/12/2004 and the documents enclosed therewith. I am
very sorry that I could not reply to you or acknowledge the
receipt of the requested documents earlier. Your letter came
to our company the day after the New Year’s Day, that is 19
days since the date of its posting, the late delivery was
probably due to the holiday season in Europe. Though your
mail arrived at my desk the same day, it failed to reach me
that day because my family and I had been to Singapore
during the New Year’s Festival to ring in the New Year down
there. I would like, once more, to apologise for such a late
answer.
Yours faithfully,
Tao Duy Linh
Procurement Manager.
---------------------------------------------------
Hanoi, 10/1/2005
I would like to thank you for your very sincere and down-to-
earth idea that any commercial efforts by us aimed at having
your products sold in Vietnamese market so far may not bear
fruit. As predicted by some Wall Street’s chief economists
US’ Dollar may further fall against Euro and Japanese Yen,
and by the end of 2005, Euro might reach all time high at
1.45 against Dollar which will make our efforts to sell any
products manufactured in Europe in Vietnam unrealistic, let
alone taking transport costs and other expenses into
account. Anyway, I am still of an opinion that keeping in
touch with you and DEBA NV is among our primary concerns.
We have grounds for saying that because for international
tenders held by our government-owned power corporation,
EVN or Electricity of Vietnam, alongside the competitiveness
of price and cost of procurement, the quality of supplied
products is also of no small importance. And in this matter,
as I believe, we have some common ground that products
produced/manufactured in Europe and Northern America still
prevail.
Once more I would like to thank you for your prompt reply
and we hope that our cooperation does serve our common
interest and one day in near future it will reap a harvest.
Best regards,
Dear Sir,
Yours faithfully,
-------------------------------------------------
Sir,
This is to draw your kind attention that your good name has
been referred to us by one of our associates & in this regard
we are pleased to inform you that we are a Established
Export House manufacturing (having ISO Certifications) &
Exporting various types of ELECTRICAL FUSES, SWITCHES &
CABLES to different developed countries at a very
Competitive Prices adhering to strict delivery schedule. We
are also pleased to inform you that we are financially sound
& the manufacturing unit is equipped with modern
machineries & our all production is being looked after by
experienced, technically sound personnel to maintain
International Quality to sustain & grow in the competitive
market leaps & bounds. We are engaged in manufacturing…
We are also in a position to supply you the following
products: ……
-------------------------------------------------
Dear Mr. S.K.Paul,
Yours sincerely,
Tao Duy Linh.
-------------------------------------------------
A very good day!!! Sorry for being little late as I was out of
town & just got back. Thank you very much for your nice
mail & also we are extremely happy to note your broad
spectrum of activities that you are involved with. We are
definitely interested to join our hands with your esteemed
organization on the basis of mutual commercial benefit. We
notice from your message that our Product range has good
market in your place & please rest assured that we would
give you Most Competitive Proposal so that we can make
inroads into your place at the earliest with your valued
association. We are going to send you the catalogues for
your study but that will take some time as we are
reconstructing & reprinting our catalogues in order to
incorporate fresh technical inputs. Before that we are going
to send you the information & further details to you by mail
attachments. Meantime, request if you have any ready
inquiries For Fuses/Switch gears/Electrical Cables
accessories, request you may please revert back with
general information. Once again we reiterate that we are
happy to know your wide range of activities & your company
profile & look forward to receiving your message.
With my best & warm regards,
S.K.Paul,
Reliance International,
Calcutta,India.
------------------------------------------------
We have received your e-mail recently, despite the fact that it was sent
much long ago but somehow the system failed to deliver it to our
company’s computers. Thought it was truly desperate, things like that
did sometimes happen against our will and I’m afraid, they continue to
do so.
Dear Mr. Eduardo Rojo, we had found your company’s e-mail address
and its website in the Internet. To find more about us, you can open the
attachment enclosed herewith. Anyway, we can briefly inform you of
our activities in Vietnam. Hoang Chau Ltd. is a private company
specializing in supply of medium-and-low-voltage transmission gears,
equipment to the local power industry, however, the high voltage area
has begun being of our concerns, it holds an important place in our
business policy now as we begin to expanse the scale of our activities.
In addition to the aspect of power transmission we also provide design
and installation of voltage surge protection systems to industrial and
public assets as well as private property. In parallel with being in its
capacity as a local supplier, Hoang Chau Ltd. also acts as the sole sale
agent or the marketing representative in Vietnam for several foreign
businesses.
In the meantime we remain dear and try to keep in touch with you.
Best regards,
------------------------------------------------
------------------------------------------------
I sent a brief reply to your urgent e-mail message yesterday. I’m indeed
sorry for having kept you waiting so long for my answer, but it was out
of my hands because I was out of the country for nearly a week.
Anyway, we’re really appreciative of your very prompt reply to our
request, but we fail you this time, as I had already indicated in my
previous letter to you that our gleam of hope was very faint because
time was not on our, mine and yours, side.
Dear Ms. Malathy, after studying your letter and documentation sent to
me via air express service, we have arrived at the conclusion that. This
time we cannot meet our customer’s requirements for the project in
question, however, what have been done by you, though it exhausted
you very much in terms of urgency, is worth every minute of yours and
all your efforts are, as we strongly believe, not in vain.
Well, I would like, now, to talk about our cooperation in the sincerest
way if you don’t mind reading a lengthy letter of mine. As for your
capacity to supply products for an international tender here in
Vietnam, we would like you to cooperate with your customers or
business partners who will join hands with you in provision of all groups
of products required for one contract, in this case, in addition to the
Load Break Fuses Cut Out 22kV-200A, the other groups of products,
Surge Arresters 12kV and Dead-end Insulators 22kV must be included
in the same supply contract. That is to say, if possible, we would like to
have all groups of products required for a contract bid be provided by
one and only one supplier who, in this case Fusegear, would have their
subcontractors joining hands with them. This way we will have things
much facilitated.
The second thing we would like to talk about here is the readiness of
your side to act promptly in future for other international contract bids
(ICBs). For Fusegear to sail smoothly into Vietnamese market, the
entirety of your products select for this market should gain the upper
hand as against those to be provided by other suppliers or
manufacturers. To do so we recommend that these products should
undergo the quality tests made by local Quality and Standards Test
Authority in Vietnam despite the fact that these products of yours had
already passed tests much stricter, accepted and recognised by other
countries with higher standards system. This is rather subtle issue
because next to the price, the quality is the utmost; and to have
advantage over your competitors is be able show some things in store
that others don’t have or are not promptly available for them to use, in
this case, they are quality certificates for your products locally issued
to you which it takes months or longer to get. Costs for individual
product to under go and pass the required test vary differently, we’ll
let you know on the case basis, but as far as we know, it’s not more
than you can afford.
For the purpose of reference and for you to have a clear picture of
international contract bids in Vietnam, we include here-in-after the
brief information of some of ICBs currently offered to international
bidders, in which you may have interest, as well as the costs in
relation to having someone representing your company for a particular
project:
Dear Ms. Malathy, before I leave you, I’d like to state that we’re very
much looking forwards to receiving you reply regarding your opinion
and comment on the above-mentioned things.
Best regards,
------------------------------------------------
Dear Mr. Mukesh, after one day of enquiry into the above-
said project in Vietnam, we have arrived at the conclusion
that the project closing time is drawing near and the project
location is nearly 2,000 km away from our headquarters,
things as well as business in Vietnam do not go as quick as
in the western countries which include India. And this is has
been substantially slowed down by our one-week-long Tet
Holiday that has often been proceeded with one week
before as preparation and followed with one week after as
aftertaste. For all those reasons we regret to say that our
effort to join you in this particular project, as we afraid,
would be of little value and if you persist in purchasing the
bid file, we could get it provided that further information on
this project should be sent to us. However, we would like to
give you some information on bidding for a project in
Vietnam as well as one currently project invited by EVN, the
state-owned power corporation, in which you may have
interest.
The costs of participating in a tender incurred inside
Vietnam without costs of enquiring trips to our
country made by your staff includes the following:
• purchase price of a tender file (Bid file cost)
• overhead costs for the bid file procurement, that
cover money transfer cost, communication cost,
air express service;
• service charge by us that includes charge by our
law firm for doing a research for information
needed for landing the tender in question and
for their representing us and our foreign
partners in a court of law in the event of
unexpected development which often arises in a
country notorious for nontransparent way of
doing business, especially in the Southeast
Asian region.
• Bid bond, the expense will be made and incurred
only after your taking the decision to go ahead
with the project.
-------------------------------------------------
Dear Mr. Mukesh,
We have just received your urgent messages via e-mail very recently,
exactly about two hours ago. Our receptionist also received a phone
call from your company telling the same message; taking a phone call
in English is still rather difficult to the staff outside our division,
Vietnam is still in the transition stage when it comes to doing business
with foreign partners, you know. Our receptionist understood the
content of the message but talking to an English speaking person on
the phone is still a challenge to staff of private businesses here
because we are deemed underdogs as compared to state-owned
enterprises that enjoy many things varying from credit policy to equal
treatment …. so far not available to us in the private sector. Therefore
the mindset of people is still biased in favour of state-owned
businesses seeing them as the destination with sources of stable
employment but without toil and hardship at work. In other words for
the young people the government’s enterprises or institutions and
foreign businesses or joint-ventures with foreign partners are high on
their list of job opportunities.
Well, back to your primary concerns, we’ll apply for the visa for your
CEO’s visit to Vietnam by sending our company’s request with printed
forms filled in with his personal data and information as sent to us by
you in your previous e-mail. The application will be approved by
Vietnam’s Immigration Authority in Hanoi first and then sent to our
embassy in your capital city. All what your CEO has to do is go to
Vietnam’s embassy in New Delhi to show his passport and pay fee for
his visa grant, after several days he shall show up again and pick up
his passport and the last thing to do is to board an airplane bound for
Hanoi and to meet us here in Hanoi.
I’m looking to hear from you and seeing your CEO’s in Vietnam.
Best regards,
-------------------------------------------------
Hanoi, 4/03/2005.
O. Ref: Intr_Emba_India/2005/001
Dear Sir,
Subject: Enquiry of Projects Funded with Credit Granted
by The Government of India On Behalf of Jaguar Overseas
Ltd. from India
Yours sincerely,
We had paid a visit to Mr. Makhijani’s office in Indian Embassy here in Hanoi
but failed to be seen by him, despite the fact that I had already sent a fax to
his office informing your request and our desire to pay him a visit which was
already arranged on phone by his local staff prior to our arrival; and instead
we were given a rather cool 5-minute reception by, Mr. Pham Manh Thang, his
local staff, who also arranged our visit. The information released by him is
actually of a very little use, though his knowledge of the US$27 million credit
from India is apparently comprehensive, but somehow he didn’t want to let
on us by saying that he was not in the position to reveal it. Our failure to get
further information for you seems, as we understand, to be due to the lack of
proper introduction of us by you to Mr. Makhijani or any official in your
Embassy in Hanoi.
Dear Mr. Mukesh, we did try our best to get things done as instructed by you
on your side’s behalf, but to my sorry, this way of doing business has proved
unsuccessful, at least here in Vietnam and so far. Please, for the better, we
recommend that any further contact by us with any one or any business or
any body on your company’s behalf should be carried out only after you or
your company previously making a proper contact with the former and in
addition to that we should be “armed” with your letter of introduction that we
can use to pass every door whenever our presence is needed.
Well, let’s come back to the issue of your uttermost concern, the entirety of
US$27mil credit-line granted by the government of India for the year of 2005
was said by Mr. Thang in Indian Embassy to have already been allocated to
where it should have gone. However, for information on the next year’s term
of that credit-line, you may contact Mr. Sudhir Kumar via his email:
econom@netnam.vn whose name and contact address were given by Mr.
Thang from Indian Embassy in Hanoi. As to Mr. Makhijani, three days have
passed since my fax had reached his office without me hearing a single word
from him or his office about his failure to receive us. That denial of a proper
reception has seemed to be due to our request for the meeting being at short
notice, however, the subsequent silence on that matter may be deemed that
Jaguar Overseas Ltd.’s weight thrown around for such a contact has not
sufficed, at least the way it was done so far. I have to beg your pardon for my
very sincere and too direct comment, however, your side and our company
have to work more closely and in a more concerted way to lay out a different
approaching strategy not only for this particular issue but for others to come
as well if we do want things go positively as expected.
Regarding your CEO’s Vietnam visa, we did not know his birthday, the
purpose of his visit or his working schedule or his stay inside Vietnam or with
whom he would meet and work with during his business trip to Vietnam at
the very time of our applying for his visa, out of all those crucial details only
his birthday had gotten known to us just two hours before closing time last
Friday. Lacking them we did have difficulties while dealing with the
immigration authority, but fortunately enough we now can rely on a local
business partner of ours which will surely secure your CEO’s Vietnam visa on
behalf of us sometime early next week. His entry visa shall be picked up at
Vietnamese embassy in New Delhi. However, there is a small formal change
due to our failure to have all above-mentioned details regarding Mr. Konanur
Suryanaranappa Aswathanrayana’s personal data. The name of the real local
inviter, the official company inviting your CEO to come to Vietnam, is
MINH HA TRADING AND PHARMACEUTICAL Ltd., a trading house with
office address at 54-bis Gai-Phong Road, Tel. 844-8525838 and its
registration number: 0102003424.
Mr. Aswathanrayana, if granted visa, has not to see anyone from which
company or work with it. We hope that the change of his inviter does not
affect the purpose and the agenda of his trip to Vietnam except for a week of
delay.
Finally, we wish your CEO a successful trip to Vietnam and also hope that this
extremely sincere letter will not affect our relation but make it more thriving.
I’m looking to hearing from you with due respect and warm regards,
Besides the technical elements needed to satisfy the local users, the
other issues around the influence and impacts on the budding process
are rather complicated, you company’s sales staff or your CEO will find
out when they make their business trips to Vietnam. You can also get
more information about doing business in Vietnam through your fellow-
men who did or do business here or through some Indian businesses
previously or currently involved in projects in Vietnam.
Best regards,
To lessen your concerns, my assistant had, in my absence, sent you an e-mail including the
Vietnamese translation of Vietnam’s Immigration Authority’s two letters, one sent to our business
partner, MINH HA COMPANY Ltd which actually invites him to Vietnam on our behalf, we had
troubles there with Vietnam’s Immigration Authority when applying for your CEO’s visa to Vietnam
because we did not know his birthday and heard no word about his trip to Vietnam from your side.
That’s why, for quickening the application procedure, we request that MINH HA COMPANY Ltd.
play host and apply for your CEO’s visa, the other sent to Vietnamese Embassy’s Immigration
Office in New Delhi informing it of their approval of the application and demand it to grant your
CEO one-time entry visa to Vietnam valid between 10/03/2005 and 25/04/2005. We, through our
business partner, MINH HA COMPANY Ltd, have been confirmed early this week that, the second
letter had already reached our embassy in New Delhi. In addition to this e-mail, I had Vietnam’s
Immigration Authority’s second letter sent via fax by our staff to you at the fax. number given by
Mr. Mukesh just minutes after having his call from India, in which letter I have circled your CEO’s
visa code number that shall be shown to the officer on duty at Vietnamese Embassy’s
Immigration Office upon your CEO’s or any staffer’s of yours arrival there. Knowing that number
will very much facilitate him in his search for your CEO’s visa grant permission through his
computer’s database.
Dear Madam and Sir, we do understand your concerns and know that time is now substantially
important to you, and your CEO’s Vietnam visit has already been planned which, depending on
the time of acquiring his visa, may start as early as next week. As your would-be local partner,
we, in response to these concerns of yours, did all in our capacity to speed up your CEO’s visa
procedure and make his Vietnam visit a success.
Regarding Mr. Mukesh’s request that your CEO be picked up by us at Hanoi’s Noi-Bai
International Airport to his hotel, taking care of this is, in fact, the easiest thing we can do for you
now, however, as I already said above, to make his visit a success, we would like to be sent a
copy of his working schedule here in Vietnam or any information relative to his visit such as when
he would be arriving, where he would stay during his visit to Vietnam, with whom he is expected
to work and what is on his agenda …. These details are indeed of no-small import to us, the
sooner we know them the better we can assist your CEO during his working trip to Vietnam
because, you know, we are in the middle of repairing our company’s headquarters which of
course makes us rather busy for the moment.
Well, we hope that things will go positively and smoothly for you there.
Best regards,
P.S. the e-mail previously sent to you was written by my assistant, however, she did, for a
moment of confusion as to what to do next, sign my name on it instead, I’m very sorry for this and
please, excuse us for any inconvenience caused.
-------------------------------------------------
Dear Madam/Sir,
Referring to Mr. Mukesh’s e-mailed letter dated 22/03/2005, we would like to restate our
position regarding enquiries earlier requested by him as follows:
We shall make a visit to or enquiry with any person or any entity on your company’s
behalf either by a phone call or an e-mail or by post only after your previously making a
contact with that person or entity in which you did address in writing the issue of your
interest and mention our company’s name as your local business partner that shall make
a visit or an enquiry on your behalf if needed. This prior contact by you will be
strengthened by a letter of introduction of yours that shall be addressed and sent to us
and that shall be bought by us anywhere to which we will make an enquiring visit on your
company’s behalf.
Dear Madam/Sir, we very much regret that we have to repeat our stance regarding
making enquiries on behalf of any business partner of ours. The reason behind this
position of ours is that we did, in your case, already make two enquiries on your
company’s behalf, one by a phone call, and the other in person, but in both places to
which we made a phone call and a visit, on the first occasion we were not given a true
and sincere answer and on the second one we were denied a proper reception which
any business of good name should deserve. Consequently, we are of an opinion that
any further attempt by us to make enquiries in such an unprofessional manner shall be
in vain and shall also be at the expense of your company because, as we do know, time
is not on your side meanwhile your CEO has been waiting to visit Vietnam at the earliest.
We do apologise for this strong remark, but we also hope that this is truly sincere from
our side. And as you know, friends always tell each other the truth.
We look forward to hearing from you and seeing your CEO here in Vietnam.
Best regards,
-------------------------------------------------
First of all I’d like to introduce myself and our company to you before any further probe into your company’s
range of products of our concern.
My name is Tao Duy Linh, I’m in charge of the Projects and New Markets Division at TAN HOANG CHAU
Ltd., a private trading house specialising in building materials and items used in real property development
with 10-year experience in the local market. After years of success in cooperating with local and foreign
partners from America, Europe and India, we’re now in the new stage of extension to new markets and
search for new business partners in East Asia.
It was very nice that we’d had an opportunity to se each other during 2005’s Construction and Building
Materials Exhibition in Shanghai last week, and consequently your offer letter came as no surprise to me,
however, what took me by surprise is the promptness of your offer which has taught us a precious lesson
on how to do business in general and how to win the heart of potential customers/clients in particular. Now
I’d like to get back to the area of our prime concern which has many to do with your newly developed
product that is the fingerprint identification door locks in this case. As you have mentioned in your letter that
there are two kinds of algorithms for fingerprint identification. We’ll be very appreciative of further
information, especially technical details, on this specific issue with which I hope you undoubtedly will provide
us at your earliest convenience.
The last but not least is the financial terms of an order, the percentage of possible defective products for a
100-piece batch, the terms of delivery and payment, the warrantee policy and after-sales service as well as
the basic training for a new customer’s workers for each new product developed by your company. We will
certainly be pleased if the liquidated damages are also found on the contract draft that, for sure, will hedge
us, both sides, against any possible but avoidable dispute over a default by any party to the contract, if
signed of course. As I understand this is of great import and is very beneficial to the two sides, if we raise the
issues in question very early at the beginning for the benefit of our long-term business relationship between
our two companies.
Dear Mr. Lee, I beg your pardon for my language if it is too direct or if it sounds a bit offensive, but I also
hope that the directness and sincerity in business is something that is welcome and appreciated by any
businessperson.
Finally, I’d like to wish your company a big success with an enlarged market and new customers among
whom is our company as well, because the security item using biometrics is indeed growing very fast in the
world as you previously asserted in your letter.
Best regards,
Project Manager
TAN HOANG CHAU Ltd.
P.S. a website of yours might be very informative and updated then please give us its address, thank you for
your cooperation.
-------------------------------------------------
Dear Sir,
The first thing in a business relation-seeking letter is, of course, to introduce oneself and one’s company to
one’s potential partner, and our case is no exception either.
Before any further probe into your company’s range of products of our concern and seeking a possible deal
that might be struck between us, we would like to give you a brief information on our firm and myself, my
name is Tao Duy Linh, I’m in charge of the Projects and New Markets Division at TAN HOANG CHAU Ltd., a
private trading house specialising in building materials and items used in real property development with 10-
year experience in the local market. After years of success in cooperating with local and foreign partners
from America, Europe and India, we’re now in the new stage of shifting to new markets and search for new
business partners in North East Asia.
It was very nice that we’d had an opportunity to see each other during 2005’s Construction and Building
Materials Exhibition in Shanghai last month, and consequently over a month of studying the potential market
of your company’s products here in Vietnam we have arrived at a conclusion that “Made-in-China” industrial
products will certainly gain a foothold in our country once people’s sentimental attachment to western makes
such as US, European or Japanese brands is prevailed by the competitiveness of Chinese products. The
bias of Asian people against products of local or regional makes is quite easy to understand and an age-old
tradition or custom is certainly hard to get rid of, however, as true businesspeople, to tackle this thorny
problem we’d better seek to win back people’s heart and not to lose any further customer of ours to western
rivals by beating our competitors at their own game. What I have in mind is that after the price of a product
its quality and durability are the next to catch customers’ heed therefore these features of your products
must be no less equal as against the ones of western brands’ products. To be successful, as it is our belief,
we must be cooperative and frank to one another at the very beginning of establishing a long-term business
relationship between our two companies.
Now I’d like to get back to the area of our prime concern which has many to do with your newly developed
product that is a wide variety of items used in the communication and power industries such as
communication heat-shrinkable products, power cable connectors, power cable branch boxes as well as
cold-shrinkable / heat-shrinkable products. We’ll be very appreciative of any further information, especially
technical details, on this specific issue with which I hope you undoubtedly will provide us at your earliest
convenience.
The last but not least is the financial terms of an order, the percentage of possible defective products for a
100-piece batch, the terms of delivery and payment, the warrantee policy and after-sales service as well as
the basic training for a new customer’s workers for each new product developed by your company. We
would be very pleased if the liquidated damages are also found on the contract draft that, for sure, will
hedge us, both sides, against any possible but avoidable dispute over a default by any party to the contract,
if signed of course. As I understand, this is of great import and is very beneficial to the two sides, if we raise
the issues in question right from the beginning.
Dear Sir, I beg your pardon for my language if it is too direct or if it sounds a bit offensive, but I also hope
that the directness and sincerity in business is something that is welcome and appreciated by any
businessperson.
Finally, I’d like to wish your company a big success when breaking into a new potential market and
wining new customers among whom is our company as well, in other words, this is your company, among
others from China, will show the West and the rest of the world that once a sleeping dragon awakes out of a
centuries-long hibernation, it will bring back its awestruck pictures reminiscent of an unparalleled civilization,
that came into being two thousand years ago, and that used to be known to the world as the Middle
Kingdom at the very centre of our universe.
-------------------------------------------------
Dear Mr. Chen, we would very much appreciative of any assistance of yours
which could speed up the promotion campaign. It would be better if you could
meet each other in person either to talk more about our cooperation which we
could not picture more clearly otherwise. We have currently planned a trip to
Fujian Province sometimes next month to visit your company’s headquarters and
factory.
Best regards,
Two weeks ago I sent an e-mail letter to you, in which I had acknowledged our
receipt of you letter and other materials you sent us by post. Thank you very
much for your assistance. Also in this letter I had presented our intention to
promote your company’s products in Vietnam, pictures and main features of
which are now presented by us to our customers. However, the number of
customers to whom we would like to send this graphic description is on the rise,
and so far, we have only two set of pictures describing your products. Any of
reprint of your of materials by us for whatsoever purpose, including the good will
of promoting your company products, is illegal; that’s why we asked you in our
previous letter, which was sent to you about two weeks ago, to provide us a
hundred of brochures, mainly the pictures of several types of gates so that our
customers may imagine how the product they are going to purchase will look.
These materials are of great importance to us, please understand our position in
this business.
Also in our previous letter, I told you that I would go to Fuzhou City to visit your
factory sometime this month of the next one but due to poor weather conditions
with all kinds of typhoons and floods in the coastal provinces of China, a trip of
this kind is forced to be cancelled. I hope that you will excuse us for this force
majeure.
We are looking forwards to hearing from you, and believe that our demand is not
beyond your capacity, and that this will serve interests of our two companies.
Best regards,
No sooner had I clicked the “check mail” window in my e-mail account upon my
return to Vietnam, I saw your letter that I could have replied earlier if I had not
gone to southern China. Is that two weeks ago I let you know of my family’s trip
to the province of Quangxi before I embarked on it? Anyway, I’m very sorry for
having kept you waiting for such a long time.
As to your proposal and invitation that my colleague and I would visit your
company’s headquarters and your factories in Fuzhou to see the production of
the products of our concern, and to have business talks with you as well as take
catalogues of the products in question so that we could further promote your
products in Vietnam, we are very much indeed appreciative of your sincere
suggestion, we also hope that we would be able to go to Fuzhou sometime this
autumn. Last week, I took my daughters to Quangxi province for a week-long
vacation trip, there we visited the city of Qui Lin and the province’ capital of
Nanning instead of previously planned destinations among which were the cities
of Quang Chau, Macau, and Shenzhen. If such a planned trip had been realised,
I could have easily made for the city of Fuzhou for a couple of days, and
consequently you and I might have a talk in person. Well, if my memory serves
me right, I had already told you of my last minute change of mind. Though I failed
to tell you what made me come to such a sudden decision, I’m certain that you
know or may guess it. It was due to the weather forecast of a hurricane’s
imminent landfall on China’s southeastern coastal provinces. The meteorology
bureau would have been awarded for its doing a good job, and during our stay in
China, we saw on Chinese television channels the devastation caused by the
hurricane to Fuzhian province and Fuzhou, its capital, was badly battered. I hope
that you now might understand our concern over the success of the journey and
the safety of our staff whenever they set out for a business trip.
Dear Mr. Chen, truth be told, your country, China, has become the most favourite
spot in my list of travel destinations; and as far as I know, many of my
acquaintance think the same. Given its unique history and the sheer size in area
together with various pattern of its climate, China has remained well worth
multiply visiting and exploring. In addition, the achievements and progresses
made over recent years reflected in the country’s economic growth rate that is
among the world’ highest ones have vaulted China into the rank of the world’s
powers that the country first enjoys since the wane of China’s first emperor
Shihuangdi’s dynasty. Is that an over-2,000-year hibernation of the Eastern
Dragon right in the middle of the universe? And now you know there’s plenty of
reasons for and opportunities of my visiting China in the time to come and of
course, the next planned trip of ours to China will certainly include your Fuzhou.
Well, it is of great import to keep you informed of how we are in progress with
assisting you in breaking into a new market in Vietnam. We’re now in the middle
of preparing a new showroom that is to open early next year, and among its
exhibits, as we hope, there will be some of your products’ samples. We would
like to have many things in store for our customers, both regular and potential, if
you lend us a hand with the preparation. We are very keen on having more
designs and patterns of those gates with remote-controlled lock now
manufactured at your factory up there. For the time being, there’s no need for
life-sized products, it’s my opinion that the miniatures together with brochures
and posters may suffice. You can send them either by regular post service or via
an express delivery one.
Please accept our heartfelt thanks for your assistance and sincere invitation. I
hope that we’ll see each other face to face soon.
Best regards,
Yours sincerely,