SAP Purchasing

Prepared by Lavanya .M
Purchasing
%he R/3 System consists of a number of components that are completely integrated with one
another. %his integration allows the various departments and units of an enterprise to share and
maintain the same information.
Purchasing is a component of Materials Management (MM). %he Materials Management (MM)
module is fully integrated with the other modules of the SAP System. t supports all the phases of
materials management: materials planning and control, purchasing, goods receiving, inventory
management, and invoice verification.
%he tasks of the MM Purchasing component are as follows:
External procurement of materials and services
Determination of possible sources of supply for a requirement identified by the materials
planning and control system or arising directly within a user department
Monitoring of deliveries from and payments to vendors
Good communication between all participants in the procurement process is necessary for
Purchasing to function smoothly.
Purchase Order Processing
%he Purchasing system adopts information from
the requisition and the quotation to create a
purchase order.
As with purchase requisitions, we can generate POs
or have the system generate them automatically.
Vendor scheduling agreements and contracts (in
the SAP System, types of longer-term purchase
agreement) are also supported.
Purchasing Process
Create a requisition
First release of requisition
Create RFQ with reference to requisition
Create PO with reference to RFQ
Department receives material ordered
(GR)
Department pays invoice (MRO).
reate Purchase Requisition
reate PR - ME51 (Transaction code)
Enter the Document Type and click on Enter
reate Purchase Requisition (ontd..)
Enter the mandatory details and press enter
reate Purchase Requisition (ontd..)
Enter the valuation Price and
click enter
reate Purchase Requisition (ontd..)
lick on Save
Purchase Requisition is created
reate Purchase Requisition (ontd..)
Release purchase Requisition
Enter the Purchase Requisition
no. and release code.
Release PR - ME54 (Transaction code)
Release purchase Requisition (ontd..)
lick on Release + save button
Purchase Requisition is changed
Release purchase Requisition (ontd..)
reate Request for Quotation
Enter the Mandatory details
and click on Enter
reate Request for Quotation (ontd..)
Enter the Details in the screen
and lick on enter
reate Request for Quotation (ontd..)
Enter the details of material and
vendor and lick on Enter
reate Request for Quotation (ontd..)
Enter the Details in the screen
and lick on Save
RFQ is created
reate Request for Quotation (ontd..)
reation of Purchase Order
reation of Purchase Order - ME21n (Transaction code)
Enter the details of Purch Org, Group and
ompany code
reation of Purchase Order (ontd.)
Enter the Payment Terms
reation of Purchase Order (ontd.)
Purchase order details displayed
reation of Purchase Order (ontd.)
PO is created, Message is displayed with the document
number.
Create nvoice
reate Invoice - MIRO (Transaction code)
Enter the Purchase order no. and click on
Enter, to display the material details.
Enter the Required details
in all Tabs
reate Invoice (contd..)
lick the check box, to calculate the Tax
reate Invoice (contd..)
Enter the Amount and click on save
reate Invoice (contd..)
Invoice is created
SAP Reports
- Reports are collection of records that are
helpful for arriving at important decisions.
- Reports can be filtered based on requirements
parameters. For e.g., Tode MM60 we can filter
based on Material as Plant or Material or it can
even be a blind filter.
Purchasing Reports
ME53N - Display Purchase Requisition
ME5A - Purchase Requisitions: List Display
ME5J - Purchase Requisitions for Project
ME5K - Requisitions by Account Assignment
MELB - Purch. %ransactions by %racking No.
ME56 - Assign Source to Purch. Requisition
ME57 - Assign and Process Requisitions
ME58 - Ordering: Assigned Requisitions
ME59 - Automatic Generation of POs
ME54 - Release Purchase Requisition
ME55 - Collective Release of Purchase Reqs.
ME47 Maintain Quotation
ME49 Price Comparison
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