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August 2011
Agenda
Google Apps Control Panel Enhancements Google Apps Mail Enhancements Collaboration Enhancements Google-Wide Design Update Tools: Google Apps Directory Sync Google Apps Migration for Lotus Notes
Sales
Sales
Read Receipts
Administrators can enable sending of read receipts for the domain
Default behavior: Do not allow email read receipts to be sent Configure if read receipt is automatic or if recipient is prompted to confirm Help Center article
Note:
Receives confirmation
Note:
Description
Email policy or filter based on word lists that you create in the Google Apps control panel. You choose whether messages containing certain words (obscenities, for example) are rejected or delivered. You have the option to notify others when the filter is triggered. Email policy or filter based upon predefined sets of words, phrases, text patterns, or numerical patterns. Content Compliance filters scan messages for content that matches one or more of the rules that you set within the policy. You can choose whether these messages are rejected or delivered. You have the option to notify others when the filter is triggered. Restrict who your users can exchange mail with. You list the domains that your users are allowed to exchange email with. They can send mail to or receive mail from only email addresses at the listed domains. For example, a school might want to allow its students to exchange mail with the faculty and other students, but not with people outside of the school. Also known as the "Walled Garden" affect and configured as an Advanced tools setting.
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Messages to Affect
Messages to affect allows you to set the policy specifically for:
Inbound: Messages received by your users from senders outside the domain Outbound: Messages sent by your users to recipients outside the domain Internal -sending: Messages sent by your users to recipients within the domain Internal -receiving: Messages received by your users from senders within the domain Default: All are selected
Conditions
Conditions determine what content is filtered in the message:
Objectionable content - list of objectionable words Compliance content - an expression or set of expressions
Conditions continued
Compliance content expressions can be simple and advanced:
Simple - plain text Advanced - more complex content policy
Location: what part of the message to locate content Match type: what type of match Content to look for or regular expression
Location
Match type
Conditions continued
Compliance content expressions can match regex:
A regular expression is a pattern of text to match Powerful string-matching tool Guidelines for Using Regular Expressions Websites: www.regular-expressions.info and www.regexlib.com
Consequences
Consequences specify the action to take when a filter is triggered:
Modify message as well as notify others Reject message
Protect Yourself from Email Scams Two security enhancements to protect you from phishing attempts:
http://gmailblog.blogspot.com/2011/06/protect-yourself-from-scams-by-knowing.html
Sender's email address is visible next to display name for senders who are not in your Contact's list Gmail alerts you if it suspects that sender may have spoofed a Gmail address
In addition to setting default signature for a user with plain text You can set HTML signature using Email Settings API For more information:
http://code.google.com/googleapps/domain/email_settings/developers_guide_protocol.html#GA_email_signature_main
Description
This is the default inbox style most people are used to. In the Classic inbox, messages are ordered chronologically, with your most recent email at the top. Important and unread messages appear at the top of your inbox, then starred messages, then everything else. Each section can be customized further, so you can create your own inbox style. This style puts important mail at the top of the page (both read and unread messages). Everything else is in its own section at the bottom of your inbox. You may have noticed that we turned on importance arrows for everyone a few weeks ago; this inbox style separates messages with these arrows from those without. Simple: unread mail at the top; everything else at the bottom. Starred messages at the top; everything else at the bottom.
Must have "Call Phone" functionality in Gmail Make multiple outgoing calls Receive multiple incoming calls Switch between calls using Resume button Available for now in the US only
Receives confirmation
Note:
Collaboration Enhancements
Preview ZIP and RAR archives without downloading them Eliminates unnecessary clutter when downloading files you want to preview Browse through files contained in archive Also works with Google Docs for mobile List of supported file types:
https://docs.google.com/support/bin/answer.py?answer=1189935
Supported converted file types: ppt, pps, pptx Complete list of supported files types for all Docs: https://docs.google.com/support/bin/answer.py?answer=186466
Evolving Google Design and Experience You may notice things look different across Google products:
http://googleblog.blogspot.com/2011/06/evolving-google-design-and-experience.html
New Look for Apps: Latest Updates Stay informed with the latest updates to the new look:
http://whatsnew.googleapps.com/new-look
Try it out using two new Gmail themes: Preview Preview (dense) Note: You can switch themes at any time
Switch between new and classic looks: Try the new look Use the classic look
Google Apps Directory Sync Google Apps Directory Sync is a one-way sync:
1. Queries your LDAP server 2. Queries your Google Apps account 3. Compares the two lists and generates list of changes 4. Updates Google Apps to match your LDAP settings
LDAP
Directory Sync
Querie s Response s
Port: 389
Firewal l
planning
Improved calendar coexistence Ability to override out of office agent checks Download Site: http://www.google.com/support/a/bin/answer.py?hl=en&answer=154630
Stay Informed
Thank You