SPEED SKATING CANADA

BY-LAWS

EDITION : AUGUST 2008 Ce document est aussi disponible en franais

BY-LAWS 2008-2009 SPEED SKATING CANADA BY-LAW No. 1 ARTICLE I INTERPRETATION 1. DEFINITIONS: In this By-Law the following definitions shall apply: a)

Board means the eight member Board of Directors of the Corporation consisting of a President, a Treasurer, an Athlete Director and 5 Directors at Large; Branch Member means the organization which the Corporation recognizes in accordance with this By-Law as governing the sport of speed skating in each of the Provinces and Territories of Canada; Corporation means Speed Skating Canada; Director at Large means the Directors of the Corporation other than the Directors who serve as President, Treasurer and Athlete Director; General Meeting means the Annual Meeting or a Special Meeting of the Corporation, as provided by this By-Law; Officer means the President, the Treasurer, the Secretary of the Corporation, or any other person appointed by the Board pursuant to the provisions of this By-Law (eg. Execution of Instruments provisions and the Officers provisions); The Athlete Director is the Director of the Corporation who shall be elected by National Team and National Development Team Members, from among candidates nominated by these Members in a process to be determined by these Members; The Standing Committees of the Corporation are: High Performance Long Track Committee High Performance Short Track Committee Club and Membership Development Committee Coaching Development Committee Competition Development Committee Officials Development Committee

b)

c) d) e) f)

g)

h)

BY-LAWS 2008-2009 i)

Skater Representative means any one of four (4) athlete skaters elected by National Team and National Development Team skaters from each of the four National Training Centres (NTC). One Skater Representative is elected from each of the following Centres: Long Track at Quebec NTC, Long Track at Calgary NTC, Short Track at Montreal NTC, and Short Track at Calgary NTC. Skater Representatives are elected from among National Team and National Development Team Members nominated by the athletes at their Training Centre in a process to be determined by these Members.

2.

GENERAL In this By-Law, the following interpretations shall apply: a) In this By-Law, all other By-Laws and in resolutions of the Corporation, the word person shall include individuals, proprietorships, partnerships, corporations, trusts, unincorporated organizations, governmental bodies, and other legal entities. Words imparting the singular number or the masculine gender shall, where the context requires, include the plural or the feminine or neuter genders, as the case may be and vice versa; The Chair of the Board Meeting or Meeting of the Members shall interpret this By-Law as the case may be, subject to the right of procedural challenge of the ruling of such Chair by the Directors or Voting Delegates as the case may be. The ruling of the Chair may be overturned by a resolution passed by a majority of not less than twothirds (2/3) of the votes cast by those Directors who, being entitled to do so, vote at such Board Meeting or by a two-thirds (2/3) majority of the votes cast by the Voting Delegates in the case of a Meeting of the Members. ARTICLE II BUSINESS OF THE CORPORATION

b)

3.

HEAD OFFICE The Head Office and domicile of the Corporation shall be in the City of Ottawa, in the Province of Ontario. The Board may establish such other offices as the affairs of the Corporation may require.

4.

CORPORATE SEAL The seal, an impression whereof is imprinted adjacent hereto, shall be the corporate seal of the Corporation.

BY-LAWS 2008-2009 5. FINANCIAL YEAR

The financial year of the Corporation shall be April 1 to March 31 of the following year. 6. BANKING ARRANGEMENTS The banking of the Corporation, or any part thereof, shall be transacted with such banks or trust companies as the Board may determine. All such banking business, or any part thereof, shall be transacted on the Corporations behalf by such Officer(s) and/or other person(s) as determined by resolution of the Board. 7. BORROWING POWERS For the purpose of carrying out the objects of the Corporation, the Board may borrow or raise or secure the payment of money in such a manner as it deems fair, and may issue debentures provided that the debentures shall not be issued without the sanction of a special resolution of the Members of the Corporation. 8. CHEQUES, DRAFTS, AND NOTES All cheques, drafts or orders for the payment of money and all notes and acceptances of bills of exchange shall be signed by Officers, Directors or those persons authorized to do so by resolution of the Board as set out in s. 11 hereunder. 9. SHARES AND SECURITIES All the shares or other securities carrying voting rights of any other company or corporation held by the Corporation may be exercised at any and all meetings of shareholders, bondholders, debenture holders or holders of other securities (as the case may be) of such other company or corporation and by such person or persons as the Board shall determine. 10. AUDITOR The auditor of the Corporation shall be appointed each year on the basis of an approved motion at the General Meeting. The auditor must have the necessary qualifications to perform an audit and must be independent from the Corporation. Their responsibilities are: a) b) To express an opinion on the fairness with which the Financial Statements present the financial position of the Corporation; To report results of operations and changes in financial position;

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BY-LAWS 2008-2009 c) d) e) To make suggestions as to the form and content of the Statements; To comply with generally accepted auditing standards;

4 Financial

To seek reasonable assurance that the Financial Statements taken as a whole are not materially misstated.

11. EXECUTION OF INSTRUMENTS a) Contracts, documents or instruments in writing which require the signature of the Corporation may be signed by the President or Treasurer together with another Officer of the Corporation authorized by the Board, and all contracts, documents or instruments in writing so signed shall be binding upon the Corporation without any further authorization and formality. The Board is authorized from time to time by resolution to appoint any Officer or Officers, or any other person or persons, to sign and deliver on behalf of the Corporation either contracts, documents and instruments in writing generally, or specific contracts, documents and instruments in writing. The seal of the Corporation may, when required, be affixed to contracts, documents and instruments in writing signed as aforesaid. The terms contracts, documents and instruments in writing as used in this By-Law shall include deeds, mortgages, hypothecs, charges, conveyances, transfers and assignments of property, real or personal, immovable or movable, agreements, releases, receipts and discharges for the payment of money or other obligations, conveyances, transfer and assignment of shares, bonds, debentures or other securities and all paper writings. In particular, without limiting the generality of the foregoing, the President or Treasurer together with the other person authorized by the Board are authorized to sell, assign, transfer, exchange, convert or convey any and all shares, bonds, debentures, rights, warrants or other securities owned or registered in the name of the Corporation and to sign and execute (under the Corporate seal of the Corporation) all assignments, transfer, conveyances, powers of attorney and other instruments that may be necessary for the purpose of selling, assigning, transferring, exchanging, converting or conveying any such shares, bonds, debentures, rights, warrants or other securities.

b) c)

d)

12. ENACTMENT, AMENDMENT, AND REPEAL OF A BY-LAW The By-Law of the Corporation not embodied in the letters patent may be repealed or amended by By-Law, or a new By-Law relating to the

BY-LAWS 2008-2009

requirements of subsection 155(2) of the Canada Corporations Act may be enacted by a majority vote of its current Directors at a Meeting of the Board and sanctioned by an affirmative vote of at least two-thirds (2/3) of the votes being exercised by Voting Delegates, Directors, and Skater Representatives at a meeting duly called for the purpose of considering the said By-Law, provided that the repeal or amendment of such By-Law shall not be enforced or acted upon without the approval of the Minister of Industry. Only By-Laws relating to the requirements of subsection 155 (2) of the Canada Corporations Act require the approval of the Minister. Proposed By-Law changes shall be delivered to all Members who are entitled to notice, at least fourteen (14) days prior to the time fixed for the meeting duly called. 13. PROCEDURES AND REGULATIONS The Board may prescribe Procedures and Regulations consistent with this ByLaw relating to the management and operation of the Corporation as it may deem expedient, provided such Procedures and Regulations shall have force and effect only until the next Annual Meeting of the Members of the Corporation when they shall be confirmed, and in default of confirmation at such Annual Meeting of Members, shall at and from that time cease to have force and effect. 14. BOOKS AND RECORDS The Board shall ensure that all necessary books and records of the Corporation required by the By-Law of the Corporation or any applicable Statute or Law are regularly and properly kept. 15. OFFICIAL LANGUAGES The official languages of the Corporation shall be English and French. The Language of Record for this By-Law as of June, 2008 is English. For all subsequent By-Law amendments the Language of Record for those amendments shall be the language in which the amendment is submitted. This By-Law shall be published in both official languages. ARTICLE III MEMBERSHIP 16. CLASSES OF MEMBERS a) Branch Members The Branch Members of the Corporation shall be duly constituted

BY-LAWS 2008-2009

Provincial or Territorial Associations/Federations that are responsible for the management of speed skating within provincial or territorial boundaries and have the primary responsibility for representing their Members at the Annual Meeting of the Corporation. b) Ordinary Members Ordinary Members obtain membership in the Corporation by becoming members of a Club that is affiliated with a Branch Member, or by becoming a member of a Branch Member directly, as the case may be. The types of Ordinary Members are described in the Procedures and Regulations of the Corporation. Honorary Members Honorary Membership shall be given only to a person who has made an outstanding contribution to the welfare of the Corporation, and such membership shall be by election by a simple majority at the Annual Meeting upon the recommendation of the Board of Directors. The rights, duties, duration and privileges of Honorary Members may be fixed by the resolution naming them to such membership. Partner Members Partner Membership shall be granted to any person, group, association, or corporation wishing to contribute to the development of Speed Skating and who makes application to the Corporation and whose application is accepted by the Board. Partner Membership may also be offered without application, at the discretion of the Board, to any person, group, association, or corporation making a contribution to the development of Speed Skating in Canada. Independent Members Independent Membership shall be available to Members of the Corporations Board of Directors. Officials (Level 3 and above) may also register directly with the Corporation as Independent Members without joining a Club or a Branch. Special Event Members Special Event Members will be those individuals who become noncompetitive Members on a single-event basis. That is, they are Members only for the duration of an event. Furthermore, they can only take out such a membership once per season. To formally take part in more than one speed skating event in a season, they must register as an Ordinary Member. The Special Event Membership class is meant to accommodate volunteers who may assist at only one event a year. These individuals would not formally participate in speed skating at any other time. It is also meant for those individuals who come out to try speed skating once on a trial basis whether through a clinic, drop-in class, try-out class, or camp.

c)

d)

e)

f)

BY-LAWS 2008-2009 17. CONDITIONS OF MEMBERSHIP a)

Any adult person who has attained 18 years of age who accepts membership in the Corporation shall be deemed to have undertaken to abide by the provisions of the By-Laws of the Corporation. A person under the age of eighteen (18) years may be admitted as a Member of the Corporation but cannot be elected or appointed to any Standing Committee or as an Officer or Director therein. No Member under the age of eighteen (18) years shall be entitled to vote at any meetings of the Corporation. A Corporation, Society, or Association admitted to membership in the Corporation may be represented by some person authorized on behalf of the said Corporation, Society or Association in accordance with the provisions of this By-Law.

b)

c) d)

18. MEMBERSHIP FEES a) The membership fees shall be set by the Board and shall become effective only when approved by the Members at an Annual or other General Meeting. A Member shall be deemed to be in good standing upon payment of the current annual membership fee. A season begins April 1 of any given calendar year and shall last until st March 31 of the following calendar year. Membership paid in one st season expires on December 31 of the following season. If a Member fails to pay the membership fee in full when due, or otherwise fails to abide by the provisions of the By-Law of the Corporation, the Board may in its discretion and subject to such terms and conditions as it deems appropriate: i) ii) e) Suspend the voting or such other privileges of such Member; or Impose such further or other penalty, including fines, as the Board may determine.
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b) c)

d)

Memberships are not transferable.

19. TERMINATION OF MEMBERSHIP Membership in the Corporation automatically terminates:

BY-LAWS 2008-2009 a) b) c) d)

If an individual Member resigns or a Branch Member withdraws in writing to the head office of the Corporation; Upon the individual Members death or in the case of a Branch Member, the Corporation or Organization ceases to exist; If an individual Member is expelled from the Corporation; When the period of membership expires.

20. SUSPENSION AND EXPULSION The Board of Directors may, by resolution passed by at least two-thirds (2/3s) of its current Directors, suspend or expel any individual Member of the Corporation, provided that the circumstances of the suspension or expulsion have been reviewed under the Corporations existing Conduct Review procedures, and all other avenues of appeal have been exhausted. In meeting to make such a decision, the Board will allow the Member in question to make a presentation to the Board before a final suspension/expulsion decision is made. The final decision of the Board cannot be appealed. ARTICLE IV MEETINGS OF THE MEMBERS 21. COMPOSITION The Annual Meeting shall be composed of: a) b) c) The Board; Voting Delegates appointed by Branch Members to attend the Meeting in accordance with this By-Law; and The four Skater Representatives, each representing National Training Centres and elected respectively by National High Performance athlete groups (Long Track Long Track at Calgary NTC, Short Track at Montreal Track at Calgary NTC). one of the four each of the four at Ste-Foy NTC, NTC, and Short

22. VOTING DELEGATES a) Each Branch Member in good standing shall be entitled to appoint Voting Delegates to all Annual or Special Meetings of the Corporation based on the number of Ordinary Members the Branch Member has as of st March 31 immediately preceding the Meeting, as per the following:

BY-LAWS 2008-2009 Members 1-100 101-200 201-500 501-1000 1001-1500 1501-2000 2001-2500 2501-3000 3001-3500 3501-4000 4001-4500 4501-5000 5001+ b) Delegates one (1) two (2) three (3) four (4) five (5) six (6) seven (7) eight (8) nine (9) ten (10) eleven (11) twelve (12) thirteen (13)

Chairs and Elected Members of Standing Committees of the Corporation shall not be permitted to be a Voting Delegate for any Branch Member.

23. VOTING a) Every question submitted to any meeting of Members shall be decided by a majority vote of the combination of Voting Delegates, Directors, and Skater Representatives, given by a show of hands, or by a roll call vote, or ballot when requested by any Voting Delegate, Director, or Skater Representative present, unless otherwise specifically provided for in the Procedures and Regulations or in this By-Law. At any meeting, unless a roll call or ballot is demanded, a declaration by the Chair that a resolution has been "carried" or "carried unanimously" by a particular majority or "lost" or "not carried" by a particular majority shall be conclusive evidence of the fact without proof of number or proportion of votes recorded in favour of or against the motion. If a roll call or ballot is demanded at any meeting, it shall be taken forthwith without adjournment: i) ii) iii) c) A roll call or ballot may be demanded either before or after any vote by show of hands by any Voting Delegate at a meeting; The results of a roll call or ballot shall be deemed to be the final resolution of the question at which the roll call or ballot was demanded; A demand for a roll call or ballot may be withdrawn.

b)

Except in the case of the election of Directors, an election in which Directors shall not have a vote, each Director shall be entitled to one vote at any Meeting of the Members, excluding the President or designated Chair who shall only be entitled to vote in case of a tie of votes, in which case the President or Chair shall cast the deciding vote.

BY-LAWS 2008-2009 d) e) f)

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Voting Delegates, Directors and Skater Representatives must be Members in good standing of the Corporation. Motions or resolutions may only be presented at a Meeting of Members by accredited Voting Delegates, a Director or a Skater Representative. Any Voting Delegate or Skater Representative may appoint a proxy holder to attend and vote at a specific Meeting of the Members, provided that: i) ii) iii) iv) v) vi) A written proxy is submitted no later than at Meeting registration; The proxy-holder is a Member of the Corporation; The proxy is granted to a Member who is not a Director nor a Committee Chair; A Branchs Voting Delegate cannot carry a proxy for a Branch other than the one with which they are affiliated; A Voting Delegate or Skater Representative may carry a maximum of 2 proxies; A Skater Representative may grant a proxy to a current skater from a National Team or National Development Team.

24. ANNUAL MEETING a) The Annual Meeting of the Corporation shall be held at such place as designated by a majority decision of the Voting Delegates at the Annual Meeting two years previous, on a date near mid-June as designated by the President of the Corporation. The general business to be considered at such Meetings shall include the report of the President, elections, presentation of the annual Financial Statements, appointment of auditors, and such other business, if any, as may properly come before the Meeting.

b)

25. SPECIAL MEETING Special Meetings of the Corporation may be called by any four (4) Directors of the Corporation, or by any four (4) Branch Members. A call for a Special Meeting must be delivered in writing to the President or Director General, requesting that a Special Meeting be called. The call must be signed by each of the four (4) Directors or four (4) Branch Members, and set forth the purpose for which such Meeting is called. Upon receipt of such written request, the President or the Director General by the direction of the President, shall within five (5) business days, send out such notice as required to call a Meeting of the Members set out in Notice of Meetings provisions herein. Such notice must

BY-LAWS 2008-2009 a) b)

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include the purpose and objectives of the Special Meeting, and include sufficient information to allow Members to make an informed decision. Special Meetings shall be held at such place as designated by the Board.

26. NOTICE OF MEETING a) Notice shall be delivered to all Members who are entitled to notice, at least fourteen (14) days prior to the time fixed for the Meeting, and will specify the place, day and hour of the Annual or Special Meeting although any Meeting so called may be held at any time and for any purpose, without notice, if all Members entitled to vote are present or represented by proxy or have waived notice of the Meeting either before or after the Meeting. Notice shall be served either personally or by sending it through post or digital transmission (eg. facsimile or email) addressed to such Branch Member, Skater Representative, Director or Auditor at their contact information as it appears in the books of the Corporation. Notice sent by post shall be sent by registered mail, and with respect to digital transmission a confirmation receipt shall be sufficient to prove that the notice was properly delivered. The signature of any notice may be written, electronically signed or stamped. Any Annual or Special Meeting shall not be invalidated by any inadvertent accident, error or omission in giving notice, or make void any proceeding taken thereat.

b)

c)

d) e)

27. QUORUM A quorum shall consist of a majority of votes held by the Voting Delegates and Skater Representatives. Provided a quorum is present at the commencement of the Meeting, the Meeting may continue even though Voting Delegates and Skater Representatives who leave may reduce the numbers to less than a quorum. Voting Delegates and Skater Representatives who have declared a conflict of interest shall be counted in determining the quorum. 28. POWERS In addition to the powers conferred upon them by law or these regulations, the Voting Delegates and Skater Representatives in attendance at an Annual or Special Meeting may determine the general policies and direction of the Corporation, although this role shall fall to the Board of Directors in the normal

BY-LAWS 2008-2009 course of business. 29. CHAIR

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In the absence of the President, the Voting Delegates and Skater Representatives present at any Meeting of Members shall choose another Director as Chair. If no Director is present, or if all the Directors present decline to act as Chair, the Voting Delegates and Skater Representatives present shall choose from their numbers a Chair. 30. ADJOURNMENTS Motions for adjournment can be called and voted upon at Meetings of the Members, as per the current meeting procedures of the Corporation, notwithstanding the lack of a quorum. ARTICLE V BOARD 31. SELECTION The President, Treasurer and five (5) Directors at Large shall be elected by a combination of the votes of the Voting Delegates and Skater Representatives at the Annual Meeting, and the Athlete Director shall be elected as per Paragraph 1 g). Nominations for the Board of Directors close 30 days prior to the commencement of the AGM. Nominations from the floor at the AGM may only be made if the total number of nominees submitted 30 days prior to the AGM is less than the number of positions that are up for election. Directors whose nomination is unopposed shall be declared elected by acclamation. Where more than one nomination for a specific office is received, election shall be conducted by means of ballot, and the successful candidate will be determined by a simple majority of votes held by the combination of Voting Delegates and Skater Representatives present. 32. TERM OF OFFICE Directors are elected for a two-year term. On even years, the President, two (2) Directors at Large and the Athlete Director will be elected. On odd years, the Treasurer and three (3) Directors at Large will be elected. a) A President may serve not more than three (3) consecutive and full twoyear terms.

BY-LAWS 2008-2009 b)

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A Treasurer and Directors at Large may serve not more than four (4) consecutive and full two year terms.

33. BOARD VACANCIES Any Board position shall be automatically vacated: a) If a Director resigns from office by delivering a written resignation to the Board or to the Board through the President or Director General; b) If a Director becomes of unsound mind or is found to be mentally incompetent or is physically unable to carry out the duties required; c) On the death of a Director; or d) When a Director is removed from office. When any vacancy occurs on the Board, the remaining Directors may, by resolution, fill the vacancy with a Member in good standing if it sees fit to do so. Otherwise, such vacancy shall be filled at the next meeting. Any Member appointed or elected to fill such vacancy shall hold office for the unexpired term. In the case of the Athlete Director, such appointment shall be done in consultation with Members of the National Teams and National Development Teams. 34. REMOVAL OF DIRECTOR The Members of the Corporation may, by resolution passed by at least twothirds of the votes cast by those Delegates entitled to participate in the election of the Board of Directors, at an Annual or Special Meeting of which notice specifying the intention to pass such a resolution has been given, remove any Director from office before the expiration of that Directors term of office, on any of the following grounds: a) Lack of interest or dereliction of duty; b) Incompetence; c) Behaviour or conduct harmful to the best interest of the Corporation; or d) The special skills or qualifications that the Director first had when recommended for the position, have been lost. Those Delegates entitled to participate in the election of the Board of Directors may elect any qualified Member as a replacement for the remainder of that Directors term.

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The Athlete Director may be removed from office by resolution passed by at least two-thirds (2/3) of the Members of the National Teams and National Development Teams on any of the above noted grounds. The Teams Members may then elect any qualified Member as a replacement for the remainder of that Directors term. 35. MEETINGS a) Meetings of the Board shall be called by the President or any other three (3) Directors. Notice of such Meeting shall be provided a minimum of fourteen (14) days in advance. Conditions of notice as determined for Meetings of Members shall apply with modifications as appropriate (ie. Members shall mean Board Members and Meeting shall mean Meeting of the Board, etc.). A Board Meeting shall be constituted by a face-to-face meeting, or by a telephone conference call, or by other communications facilities that are accessible by all Directors. b) A quorum for the transaction of business of Meetings of the Board shall be five (5) Directors. c) Questions arising by way of motion at any Meeting of the Board shall be decided by a majority of votes of the Directors present. In the case of an equality of votes, the Chair shall have the deciding vote. Each Director is authorized to exercise one (1) vote. Proxies are not accepted at a Meeting of the Board: i) The Board may be polled by registered mail, facsimile or electronic mail for a decision of any nature to determine a course of action or financial expenditure; for such action to be undertaken or such expenditure to be made, a resolution in writing signed by a majority of the Directors is required; When a Director is polled, the motion under consideration must be clearly set out in whatever form of communication is used to poll Directors and all background material made available to Directors, must be made available to all Directors; When a Director is polled, provision must be made for declaring a conflict of interest.

ii)

iii) 36. POWERS

The Board shall exercise all the powers which are conferred upon it by law or By-Law. The Boards responsibilities shall include: a) Fulfilling the duties and responsibilities given it at the Annual Meeting; b) In addition to the powers conferred upon the Board of Directors by law or these regulations, the Board shall, in the absence of specific directives

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c) from the Members, determine the Policies and direction of the Corporation; d) Hiring and evaluating the performance of the Director General of the Corporation; e) Establishing and regulating committees; f) Ensuring payment of loans or other Corporation debts, and this may from time to time, include borrowing funds and pledging any assets allowed by law for these purposes;

g) Delegating, as deemed necessary, any or all powers, duties, and authority of the Board that may be lawfully delegated, to any committee, Officer or other person. 37. REMUNERATION OF DIRECTORS Directors shall not receive any financial remuneration for their services, but they shall be entitled to be reimbursed for their traveling and other expenses properly incurred by them in connection with the affairs of the Corporation, and in attending meetings of the Corporation. 38. QUALIFICATIONS A Director must be an individual with power under law to contract who is at least 18 years of age and a Member in good standing of the Corporation. ARTICLE VI OFFICERS 39. OFFICERS The Officers of the Corporation shall be the President, Treasurer and the Secretary and such other Officers as the Board may determine from time to time. a) The President shall be the Chief Executive Officer of the Corporation and shall preside at all Meetings of the Corporation and of the Board. The President shall act as the chair and the spokesperson for the Board and the Corporation. The President shall carry out the decisions and policies of the Annual Meeting and exercise general supervision and management of the affairs of the Corporation. The President shall, when present, preside at all Meetings of the Directors; or he may appoint a Chair to preside at such Meetings.

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b) The Treasurer shall have general charge of the finances of the Corporation. The Treasurer shall be responsible for the deposit of all money and other valuable effects of the Corporation in the name and to the credit of the Corporation in such banks or other depositories as designated by the Board, and shall render to the Board, whenever directed by the Board, a report of the financial condition of the Corporation and all transactions as Treasurer; and as soon as possible after the close of each financial year, the Treasurer shall make and submit to the Board a financial report for such financial year. The Treasurer shall have charge and custody of and be responsible for the keeping of the books of account required to be kept pursuant to the laws governing the Corporation. c) The Chief Operating Officer who is the Director General, serves as the Secretary of the Corporation. The Secretary shall attend to the giving and service of all notices of the Corporation and shall keep in safe custody the Corporate seal of the Corporation. The Secretary shall have charge of the corporate records of the Corporation including a register containing the names and addresses of Members of the Corporation and the Members of the Board, together with copies of all reports made by the Corporation and such other records and papers as the Board may direct. Further, the Secretary shall be responsible for the taking and reproducing of all Minutes for General Meetings and Board Meetings, and for maintaining a Minute Book, and further for the keeping and filing of all books, reports, certificates and other documents required by law to be kept on file by the Corporation. d) The Board of Directors may appoint such additional Officers and agents as it shall deem necessary which shall have such authority and shall perform such duties as may from time to time be prescribed by the Board. 40. OFFICER VACANCIES The position of an Officer shall be automatically vacated: a) If an Officer resigns by delivering a written resignation to the Board through the President or Director General; b) If an Officer becomes of unsound mind or is found to be mentally incompetent or physically unable to carry out the duties required; c) On the death of an Officer; or d) When an Officer is removed from office. Should a vacancy occur, the Board of Directors may appoint an Officer to fill such a vacancy.

BY-LAWS 2008-2009 41. REMOVAL OF OFFICERS a)

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The Board of Directors may, by resolution passed by at least two-thirds (2/3s) of its current Members at a Meeting of the Board, of which notice specifying the intention to pass such a resolution has been given, remove any Officer from Office before the expiration of that Officers term of Office, on any of the following grounds: i) ii) iii) iv) Lack of interest or dereliction of duty; Incompetence; Behaviour or conduct harmful to the best interests of the Corporation; or The special skills, qualifications, or position that the Officer first had when recommended for the position, have been lost.

The Board may then appoint a qualified Member as a replacement for the remainder of that Officers term. b) The Members of the Corporation may, by resolution passed by at least two-thirds of the votes cast by those Delegates entitled to participate in the election of the Board of Directors, at an Annual or Special Meeting of which notice specifying the intention to pass such a resolution has been given, remove any Officer from office before the expiration of that Officers term of office, on any of the above noted grounds relating to removal of an Officer by the Board. The Members of the Corporation may by an ordinary vote of the Members, elect any qualified Member as a replacement for the remainder of that Officers term. 42. POWERS All Officers shall sign such contracts, documents or instruments in writing as require their respective signatures, and shall respectively have and perform all powers and duties incident to their respective offices as assigned to them by the Board. 43. DELEGATION OF DUTIES In the absence or inability to act on the part of the President or any Officer of the Corporation or for any other reason that the Directors deem sufficient, the Directors may delegate all or any of the powers of such Officer to any other Officer or to any Director for the time being. 44. REMUNERATION OF OFFICERS Officers shall not receive any financial remuneration for their services as an

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Officer, but they shall be entitled to be reimbursed for their traveling and other expenses properly incurred by them in connection with the affairs of the Corporation, and in attending Meetings of the Corporation. Any Officer who is a bona fide employee of the Corporation (whether full-time or part-time) may be paid remuneration with respect to services performed as an employee. ARTICLE VII COMMITTEES 45. CONSTITUTION OF COMMITTEES The Board shall constitute such committees as it deems necessary in carrying out the affairs of the Corporation, and shall prescribe the duties of such committees. A Member of the Board shall not be eligible to be appointed to any of the Standing Committees. 46. MEETING OF THE COMMITTEES The Committees may meet for the transaction of business, adjourn and otherwise regulate their Meetings as they see fit, provided however that a majority of Members of each Committee shall constitute a quorum thereof for transaction of business. Questions arising at any Meeting of a Committee shall be decided by a simple majority vote of the Members present, and in the case of an equality of votes, the Chair shall have the deciding vote. 47. REMUNERATION Members of the Committees shall not receive any stated financial remuneration for their services as a Committee Member, but they shall be entitled to be paid for their traveling and other expenses properly incurred by them in connection with the affairs of the Corporation, and in attending Meetings of the Corporation. 48. REMOVAL OF COMMITTEE MEMBERS The Members of a Committee may, by resolution passed by at least two-thirds of the Committee Members at a Meeting of the Committee of which notice specifying the intention to pass such a resolution has been given, remove any Committee Member from office before the expiration of that Members term on the Committee, on any of the following grounds: a) Lack of interest or dereliction of duty;

BY-LAWS 2008-2009 b) Incompetence; or c) Behaviour or conduct harmful to the best interests of the Corporation.

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Committee Members may also be subject to removal from their duties as a Committee Member by the Branch Members who appointed them to their position if in constituting a Committee, the Board asked a Branch to appoint a Committee Member. ARTICLE VIII PROTECTION OF DIRECTORS, OFFICERS, AND OTHERS 49. INDEMNITY Directors, Officers, Officials, and Committee Members of the Corporation, and their heirs, executors, and administrators, and estate and effects, respectively, shall, from time to time and at all times, be indemnified and saved harmless out of the funds of the Corporation, from and against: a) All costs, charges, and expenses whatsoever that such Director, Officer, Official or Committee Member reasonably sustains or incurs in or about any action, suit or proceeding which is brought, commenced or prosecuted against them for or in respect of any act, deed, matter or thing whatsoever, made done or permitted by them in or about the execution of the duties of their office; and All other costs, charges and expenses that such Director, Officer, Official or Committee Member reasonably sustains or incurs in or about or in relation to the affairs thereof, except costs, and charges and expenses as are occasioned by such individuals own wilful neglect or default.

b)

50. LIMITATION OF LIABILITY No Director, Officer, Official or Committee Member of the Corporation shall be liable for the acts, receipts, neglects or defaults of any other Director, Officer, Official or Committee Member, employee, or for joining in any receipt, act for conformity, or for loss, damage or expense happening to the Corporation through the insufficiency or deficiency of title to any property acquired by the Corporation, or for, or on behalf of, the Corporation, or for the insufficiency or deficiency of any security in or upon which any moneys of, or belonging to, the Corporation shall be placed out or invested, or for any loss or damage arising from bankruptcy, insolvency or tortuous act of any person, firm or corporation deposited, or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of their respective office, or trust, or in relation thereto, unless the same shall happen by, or through, their own wilful

BY-LAWS 2008-2009 act or through such individuals own wilful neglect or default. 51. RESPONSIBILITY FOR CORPORATE ACTS

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The Directors of the Corporation shall not be under any duty or responsibility in respect of any contract, act or transaction whether or not made, done, or entered into, in the name, or on behalf of, the Corporation, except such as shall have been submitted to and authorized, or approved by, the Board. 52. INSURANCE The Corporation may purchase and maintain such insurance for the benefit of its Directors, Officers, Officials and Committee Members as the Board may from time to time determine. 53. CONFLICT OF INTEREST It is the duty of every Director or Officer of the Corporation who is in any way, whether directly or indirectly, interested in a contract or proposed contract with the Corporation to declare his interest at any Meeting of the Corporation and, except as permitted by the laws governing the Corporation, to refrain from voting in respect of any contract or proposed contract in which such Director or Officer is so interested, and otherwise to observe the provisions of said laws. ARTICLE IX PARLIAMENTARY AUTHORITY 54. AUTHORITY The Corporation shall be governed by the rules and procedures contained in nd Call to Order (2 ed), Perry H & S (2004) [ISBN 0-9691683-2-2] in all cases in which they are applicable, provided they are not inconsistent with this By-Law or any special rules of order the Corporation may adopt. 55. EFFECTIVE DATE All previous By-Laws of the Corporation are repealed as of the coming into effect of this By-Law. The repeal shall not affect the previous operation of any By-Laws so repealed, or affect the validity of any act done, or right, privilege, obligation or liability acquired or incurred under, or the validity of any contract or agreement made pursuant to, or the validity of any Articles or predecessor charter documents of the Corporation obtained pursuant to any such By-Laws before its repeal. All Officers and persons acting under any By-Laws so repealed shall continue to act as if appointed under the provisions of this

BY-LAWS 2008-2009

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By-Law, and all resolutions of the Members or the Board of Directors or a committee of the Board with continuing effect passed under any repealed ByLaws shall continue to be good and valid except to the extent they are inconsistent with this By-Law and until amended or repealed. This By-Law shall come into force when confirmed by the Members and upon approval of the Minister of Industry in accordance with the Canada Corporations Act.

Dated this 14 day of June, 2008, as approved at SSCs Annual General Meeting

SPEED SKATING CANADA

PROCEDURES AND REGULATIONS

EDITION : AUGUST 2008 Ce document est aussi disponible en franais

PROCEDURES AND REGULATIONS 2008-2009

TABLE OF CONTENTS Section A (Pink) Article 1 Interpretation Article II Business of the Corporation - Finance procedures Article III Membership - Association (Branch) Membership - Individual Membership - Unattached Skaters - Other Direct Registration - Associate Life Membership - Revocation of Membership or Registration - Authorization of Skaters Entry into Meets A-1 A-1 A-1 A-2 A-2 A-3 A-5 A-5 A-5 A-6 A-6 Article IV Meeting of Members A-6 - General A-6 - Annual General Meeting A-8 - Special General Meeting A-9 - Voting Delegates A-10 - Paid up Members A-10 Article V Board of Directors A-10 Article VI Officers A-12 Article VII Committees A-12 - High Performance Committees A-12 - Other Committees A-15 Article VIII Protection of Directors officers and others A-24

Section K - Competitions (Green) A Canadian Championships and Ranking Competitions - Sanctions - Entries Age of Classes for Canadian Championships - Medals and Class Awards - Reporting Procedures - Program - Duration of Meets - Definition of an Amateur Skater - Coaching B Meets Other than Canadian Championships - Sanctions - Eligible Meets - Age Class - Programs - Reporting of Results - Combined Activities K-37 - Waiver Forms K-37 C North American Championships - Sanctions K-38 - Sanctions Fees K-38 - Entries K-38 - Age Classification K-39 - Medals K-40 - Medallions K-40 - Reporting of Results K-41 - Program (Long Track) K-41 - Program (Short Track Mass Start) K-42 - Points K-43 D Marathon Skating Events K-43 E Canada Winter Games - Eligibility K-44 - Program K-44 - Appeals K-44

K-25 K-26 K-28 K-29 K-30 K-31 K-32 K-33 K-33 K-34 K-34 K-34 K-34 K-35 K-37

PROCEDURES AND REGULATIONS 2008-2009

Section N Rules (Yellow) Rules / General Officials Clerk of the Course Timers Referee N-45 N-46 N-46 N-46 N-47 Special Rules for long track Mass Start Competitions Special Rules for Short Track Competitions Special Rules Olympic Style Special Rules for Marathon N-47 N-48 N-51 N-51

Section U Records (Blue) Records Conditions for Recognition of Records Skated in Canada Conditions for Recognition of Records Skated Outside Canada U-55 U-56 U-57 Conditions for Recognition of North American Records Recognition of Records U-58 U-58

Annexes (White) B. 400m Track Measurement C. Short Track Measurement D. Short Track Placement of Protective Mats E. ISU Rule 102 - Eligibility F. SSC Policy Amateur Status H. Information on the Use of SSC Logo I. Schedule of SSC Fees J. USS / SSC Alliance K. Hosting Policy World Championships L. Glossary M. AGM Hosting Schedule O. Regulations for Special Olympics

PROCEDURES AND REGULATIONS 2008-2009 ARTICLE I - INTERPRETATION

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I-100 Aim The aim of this manual is to provide Speed Skating Canada (SSC) Members, Directors, Officers, Committees and Staff with a clear understanding of the lines of communication, areas of responsibility, limitations of authority, and financial controls within the Corporation. I-101 Interpretation All questions of the policy, regulations or guidelines contained in this manual must be directed to the President for action by the Board of Directors. ARTICLE II - BUSINESS OF THE CORPORATION Finance Procedures II-100 Budgeting The Board shall ensure that appropriate guidelines are established to allow the High Performance, Competitions Development, Coaching Development, Officials Development and the Club and Membership Development Committees to prepare and submit their budget in a timely fashion. The Treasurer shall present a consolidated Corporation budget to the Board for its approval. II-101 Emergency Powers The Board is empowered to suspend any or all program activities if anticipated revenues are not forthcoming or cannot be guaranteed in advance of project/program implementation. II-102 Financial Controls The Board exercises the ultimate financial control by virtue of the powers of budget approval vested in the Board. II-103 Contracts In keeping with By-Laws of the Corporation, all contracts must be approved by the Board. II-104 Payments (Expenses, Honoraria, and Salaries) Any payment is governed by the following: Officers, Board of Directors and Committee Members Travelling expenses of the Directors in attending AGM or Board meetings or travelling expenses of any committee or committee member in attending a meeting when such expenses are authorised by the President MAY be paid by the Corporation. No expenses will be considered for any meeting or function that has not been properly called by the President or Committee Chairs. Directors and Committee members will be specifically advised in advance of all meetings as to expense status;

PROCEDURES AND REGULATIONS 2008-2009

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Corporation Staff Corporation staff travelling on Corporation business within approved budget constraints and in accordance with the rates in effect shall be paid with approval of the Director General. II-106 Budget Reallocation SSC presently works under a system of responsibility budgeting, whereby the individuals responsible for the expense of funds are also responsible for ensuring that the years expenses do not exceed the amount budgeted. SSC is divided into six (6) areas of responsibility, delineated by program, those being: High Performance Short Track High Performance Long Track Competitions Development Coaching Development Officials Development Club and Membership Development Each of these program areas has a Chair who is responsible (with the input of their respective committees) for budget maintenance. The budgets for the six (6) areas are developed at the committee level, based upon the Policy and Procedures of the Corporation, and brought to the Board of Directors for approval. Once the Board has approved the program budgets, there should be no interference in the program budgets by the Board of Directors (excepting the possibility of exogenous variables). This dictum is based upon the management principle that states, when agreement is reached, the budget becomes a commitment between the Board and the program committee. The committee is to accomplish the planned objectives within the spending limits specified in the budget, and the Board is committed to regarding such an accomplishment as representing satisfactory performance. The only instance where a responsible Board should interfere with the administration of a program budget would be if the committee was not adhering to the Policy and Procedures of the Corporation. Nevertheless, under any circumstance, the Board must be notified of any internal reallocation of funds (i.e. within any program budget). ARTICLE III - MEMBERSHIP Association (Branch) Membership III-100 Branch Membership The following provinces and territories are eligible for Association (Branch) membership in SSC:

PROCEDURES AND REGULATIONS 2008-2009 British Columbia Alberta Saskatchewan Manitoba Ontario Quebec Nunavut New Brunswick Nova Scotia Prince Edward Island Newfoundland / Labrador Northwest Territories Yukon Territory

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III-101 Branch Charter SSC shall issue to each Branch Association a Charter confirming the Branch's territorial jurisdiction and conditions of membership and this shall remain in force as long as annual dues are paid. III-102 Branch By-Laws Branch Associations shall supply, with payment of annual dues, a copy of their latest Constitution and By-Laws and Procedures and Regulations to the Director General of SSC. III-103 Branch Association Annual Dues The annual dues of each active Branch Association of this Association shall be established from time to time by the Board of Directors of this Association and ratified by st an annual meeting; dues shall be payable on or before December 1 of the current skating season to cover the current season and should be directed to the office of Speed Skating Canada. III-104 Unpaid Dues If dues of any Branch Association are unpaid two months after the due date, the member shall be suspended. If such dues remain unpaid six months after the next Annual General Meeting of the Association, the Branch Association shall be expelled from the Association. Any Branch Association suspended or expelled may be reinstated at the discretion of the Board of Directors upon payment of arrears. III-105 Membership Reallocation In the event that any Branch Association of the Association is expelled from this Association, its membership and territorial jurisdiction may be re-allocated at the discretion of the Board of Directors. Individual Membership III-200 Forms of Ordinary Membership There shall be (4) four forms of Individual Ordinary Membership: a) Competitive Skater: A member who competes in sanctioned meets in Canada. This type of skater is eligible to hold Canadian and North American records. A Competitive Skater may only register as such, with one Branch at a time. A Competitive Skater who wishes to change the Branch with which they are registered must first notify the Branch from which they are departing. Foreign

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skaters that are members of other ISU members can compete in any Open meet in Canada, but they cannot hold Canadian/NA records. b) Recreational skater: An individual who takes part on a regular basis in club speed skating activities or eligible to skate in club meets. This category of skater is not entitled to skate in meets sanctioned by SSC or any Branch. Recreational skaters are not eligible to hold a Canadian or North American record. Associate member: An individual who supports, assists or has an interest in speed skating. This membership category includes coaches and officials. Special event member: An individual who takes part on an infrequent and/or one-time basis in speed skating. This category includes the following programs: Beginner-Learn to Skate, power skating, school programs, triathlon, marathon, introduction clinics, etc.

c) d)

III-201 Citizenship To be a competitive skating member of Speed Skating Canada individuals must be Canadian citizens or Landed Immigrants. III-202 Registration Branch Associations shall be responsible for registering individuals residing in their territories with SSC, observing all SSC procedures, requirements and exemptions for such membership. III-203 Membership Fees Affiliated Branch Associations shall pay an annual fee to SSC for each of their skaters and associate members in an amount established from time to time by the Annual General Meeting of the Association. SSC will assign a permanent membership number and will issue a membership card registering said skaters and associates. III-204 Membership Lists The Branch Associations shall supply to the Association up-to-date lists of registered skaters and associate members on printed forms or on computer disks supplied by SSC st starting on October 1 of each skating season and continuing each month on or around th the first of that month up to March 15 when registration for the current season will st cease. These forms will be issued to the Branch Associations by August 1 and the distribution of these forms will be outlined for the Branch Associations by the Director General of SSC. III-205 Registration Deadline th All skater and associate members must be registered with SSC by March 15 of each st skating season. The registration expires on December 31 of each year. III-206 Payment of Fees Monies for payment of the registration fees must be sent along with the copy of the required form to the office of Speed Skating Canada.

PROCEDURES AND REGULATIONS 2008-2009

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III-207 Registration Number For administrative purposes only, the registration number printed on the membership card will serve to identify a skater at provincial/territorial and national levels. Control procedures for issuing of cards will fall under the authority of the national office of Speed Skating Canada but the cards will be issued by the registrar or other delegated persons in each Branch Association. III-208 Responsibility for Registration It is the responsibility of the Branch Association to ensure that skaters who are entering a competition at the international, national or provincial/territorial level have Branch authorisation, are members of SSC and have been duly registered. Prior to competition, the skater's SSC registration and fee must be duly sent to the office of Speed Skating Canada. Unattached Skaters III-300 Independent Members Individuals who reside in an area where no Branch Association exists may enter into competition sanctioned by SSC or obtain membership in SSC by requesting such membership in SSC and on payment (as stated in Annex "I") to Speed Skating Canada. Such members will be known as "Independent Members". III-301 Application for Membership To become an independent member, the candidate shall submit a written application giving his full name, address and age and signed by him to Speed Skating Canada who will submit such applications to the Board of Directors for approval. This application shall be voted on by ballot - two negative ballots being sufficient to reject any candidate. III-302 Retention of Membership Individuals who have become members of SSC in fulfilment of section III-300 and III-301 may retain their membership by paying an annual fee (as stated in Annex "I") to Speed Skating Canada. Other Direct Registration III-400 Other Direct Registration Members of SSC Board of Directors and National Referees and Starters may be granted the right to register directly with SSC without joining a club or Branch Association. Procedure would be the same as for "Independent Members". Associate Life Member III-500 Life Members Individual life membership will be available from SSC on payment of an approved fee. Such membership will be know as "Associate Life Members". An appropriate permanent membership card will be issued to life members.

PROCEDURES AND REGULATIONS 2008-2009 Revocation of Membership or Registration

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III-600 Revocation of Membership Any member Branch Association, skater or associate member whose conduct shall be pronounced by a vote of two-thirds of the Board of Directors to have endangered or to be likely to endanger welfare, interest or character of this Association, may have the membership or registration with this Association revoked on accordance with By-law 20. Authorisation of Skaters Entry into Meets III-700 Authority for Canada and USA Meets Branch Association authorisation (SSC authorisation in the case of independent members) is required for a skater to enter and participate in any meet in Canada and in the United States of America. Authorisation may be implicit or explicit as required. III-701 Authority for International Meets SSC authorisation is required for a skater to enter and participate in any other international competition and must be obtained in writing from the Chairman of the relevant High Performance Committee prior to the start of competition. III-702 Interdiction Interdiction must be specifically communicated to meet co-ordinators to ensure enforcement. Interdiction of skaters named as members of National Teams for National and North American Championships, National Team Trials and International Competitions cannot be enforced without prior agreement of the President of SSC ARTICLE IV - MEETINGS OF THE MEMBERS General IV-100 Number of Meetings The number of Meetings shall be: a) b) c) AGM annually; Board of Directors as required; Committees as designated by the respective Chair according to their functions, responsibilities and available funding.

IV -101 Attendance All members should attempt to attend AGM meetings, however, as funding is limited, provision is made for proxy voting (see By-Law 24 (e)). Members of the Board of Directors are expected to attend all Board Meetings. IV-102 Agendas Agendas and documentation for all meetings are to be circulated fourteen (14) days in

PROCEDURES AND REGULATIONS 2008-2009

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advance of the meeting. Exceptions may be granted at the Committee level if noted in their book. Agendas for Board of Directors Meetings shall be forwarded to all Provincial/Territorial Presidents. IV-103 Minutes All minutes of each body are to be kept in the Minute Book of that body. A copy is always to be kept on file in the SSC National Office. IV-104 Quorum Quorums for meetings are established as follows: a) AGM a quorum shall consist of a majority of voting delegates present or represented by proxy and shall represent at least one-half the branch members present plus one; b) Board a majority of voting members constitute a quorum; c) All other committees will employ the simple majority ruling unless otherwise stated in the Minute Book. IV-105 Proxies Proxy votes are established as follows: a) Proxy votes are allowable at the AGM and Special General Meetings. Branch members are allowed to carry two (2) proxy votes per attending delegate. No individual may represent by proxy more than one Branch member other than the one to which they are affiliated (i.e. one Province/Territory cannot carry the vote(s) for another Province/Territory). Any such proxy must be registered with the secretary prior to the commencement of the meeting. b) No proxies shall be voted at any time at meetings of the Board of Directors. c) No proxies shall be voted at any time at meetings of the Committee members. IV-106 Voting When voting, the following criteria must be applied: a) Amendments of By-Laws The By-Laws of the Association may be amended by a two-thirds majority of person present having the right to vote at the Annual General Meeting or at a Special Meeting, provided that any amendment of By-Laws enacted in Letters Patent shall not be enforced or acted upon until approval of the Minister has been obtained. b) Amendments to P &Rs Except as stipulated in article IV-106(c) the Procedures and Regulations may be altered or amended at any Annual General or Special General Meeting of this Association at which a quorum is presented by a vote of two-thirds of the Voting Delegates present. c) Amendments to P&Rs - Sections K, N and U-Records Amendments or alterations to sections K, N and U-Records of the Procedures and Regulations manual shall be by simple majority vote of a committee of the Annual General or Special General Meeting. Committee composition will be one voting delegate per Branch Association with the SSC Chair of Officials Development Committee or

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Competitions Development Committee chairing. The committee will sit concurrently with the main Annual or Special General Meeting for as long as necessary to decide on all proposals before it. d) Motions All motions and/or issues except those listed above will be passed by a simple majority of the members present; Annual General Meeting IV-200 Authority and Responsibility The Annual General Meeting provides the ultimate authority of the Association. The AGM is responsible for the policy and direction of the Association. a) Policy All matters of a General Policy nature at variance with the By-Laws of the Association must be brought before, and voted upon, at the AGM or at a Special Meeting. b) Fees and Levies The authority of the AGM is limited to the establishment of such fees or any other type of levy as are stipulated in Articles III-203 of these Procedures and Regulations. IV-201 Official Languages Simultaneous translation for both official languages of Canada shall be provided whenever possible or feasible as embodied in the constitution. IV-202 Report of Directors The Board of Directors shall make a report of their activities during the previous year and recommend such activities as they may deem advisable. IV-203 Treasurers Report The Treasurer or designate alternate shall present an up-to-date financial statement st based on the fiscal year ending March 31 . IV-204 Order of Business The order of business shall be as follows: 1. Roll Call. 2. Minutes of previous meeting or Annual General Meeting. 3. Business arising therefrom. 4. Reports and communications. 5. The Election of Directors. 6. New Business. IV-205 Preparation for the Annual General Meeting Typewritten reports from each of the following must be in the office of the Speed Skating Canada five (5) weeks prior to the Annual General Meeting:

PROCEDURES AND REGULATIONS 2008-2009 a) b) c) d)

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Branch Associations Reports on season's activities showing championships staged and the number of participants, number of skaters and associate members and related branch activities including clinics and novice meets. Committee Chairpersons From all SSC standing committees showing activities and plans. Skater Representatives Short Track and Long Track Members of the Board of Directors

ALL PROPOSED CHANGES to the By-laws of the Association or to the Procedures and Regulations must also be submitted at this time. IV-206 Naming of Attending Delegates The member delegates who are appointed by their Provincial/Territorial body to attend the meeting are to be named by their province/territory at least (2) two weeks prior to the AGM. This information (name and address) is to be communicated to the National Office by the respective Provincial/Territorial Association. All agendas, minutes, and correspondence pertaining to or affecting the decisions of the AGM will be sent to the individuals named. IV-207 Notice of Meeting Notice of the Annual General Meeting of the Association shall be mailed to each of the following at least fourteen (14) days prior to the meeting date: Board of Directors Branch Association Presidents Branch Association Secretaries Skater Representatives SSC Permanent Staff Meeting Chairperson ALL PROPOSED CHANGES to the By-laws of the Association or to the Procedures and Regulations shall be mailed at this time. Special General Meeting IV-300 Calling of Meeting A Special General Meeting shall be called by the President of SSC whenever the President has been requested to do so in writing by any four (4) Directors or group of members representing ten (10) voting delegates as required in By-Law 26. IV-301 Notice of Meeting Notice of the Special General Meeting shall be mailed to the same persons as notice for an Annual General Meeting. IV-302 Purpose of Meeting Notice of the purpose of the Special General Meeting shall be given in the notice mailed to the required list.

PROCEDURES AND REGULATIONS 2008-2009 Voting Delegates

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IV-400 Determination of Delegates Each Branch shall be entitled to appoint voting delegates to all Annual General or Special General Meetings of the Association as provided in By-Law 23 a). IV-401 Skaters Representatives Voting The four skaters representatives shall have the right to vote on all questions at all Annual General and Special General Meetings. IV-402 Directors Voting Directors have the right to vote on all matters on which a vote is taken except for the vote related to the election of Directors. A Director may not carry a proxy vote on behalf of any voting group. IV-403 Committee Chairs Voting Committee Chairs who have been funded by SSC to attend the Annual General Meeting or other general meeting of the Association are not permitted to carry a branch vote. Paid Up Members IV-500 Eligibility to Vote All Voting Delegates must be paid up members of SSC - (By-Law 24 d)). ARTICLE V - BOARD OF DIRECTORS V-100 Term of Office Directors run for office and are elected for a two (2) year term. On even years, the President, two (2) Directors at Large and the Athletes Director will be elected. On odd years, the Treasurer and three (3) Directors at Large will be elected. The Athletes Director shall be elected by skaters on the national team list for both Short Track and Long Track from among candidates nominated by these same skaters for a term of two years, and the results of this election will be announced at the AGM. V-101 Voting Procedures Nominations and voting for the office of President and Treasurer will occur independently at the Annual General Meetings. Directors at Large shall be elected on a single ballot with those nominees receiving first and second place voting being elected directors on even years and nominees receiving first, second and third place voting being elected directors on odd years. V-102 Geographical Limitations A maximum of two of the Board of Directors consisting of President, Treasurer and 5 Directors at Large, will be from a single province or territory.

PROCEDURES AND REGULATIONS 2008-2009 V-103 Powers The powers of the Board of Directors are those assigned under By-Law 38.

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V-104 Vacancies Should any vacancy occur, the Board of Directors may fill such a vacancy at its discretion for the remaining period of the term. V-105 Interpretation The Board of Directors shall have the power to decide questions not governed and determined by the Constitution and By-Laws. V-106 Roles and Responsibilities Board of Directors The Board of Directors is accountable to the AGM and the membership at large, and shall function as a policy board and the roles and responsibilities of the Board include those as described below, but do not exclude any role or responsibility which is consistent with its role as a policy board. It is expected that the Board of Directors will carry out its responsibilities in a consultative fashion. a) Establish purpose, values and philosophy of the Association b) Establish goals for the Association c) Create, promote, protect and modify the vision of the Association d) Develop long range plans and monitor their results e) Evaluate results that the Association achieves f) Provide leadership to the Association and enforce values and ethics g) Develop organisational policies which govern the course of action of committees and professional employees; provide guidelines for conduct; express how values and philosophies of the association are to be enacted; and outline results to be achieved and how they contribute to the purpose of the Association h) Ensure SSC meets all legal requirements as established by-law and the organisations By-laws and constitution i) Establish and update constitution and By-laws j) Receive annual report of auditors k) Receive and approve operating budget on an annual basis l) Ensure the long-term financial stability of the Association m) Identify need for new or revised organisational policy n) Ensure the hiring, supervision and evaluation of the Director General o) Determine SSCs representation with international and national organisations and links with other communities p) Develop a long-term strategy for securing international competitions q) Plan leadership to ensure quality, succession and continuity (orientation of new board members, board training and development) r) Ensure a nominations process for the Annual General Meeting s) Evaluate the function and performance of the Board t) Act as the appeal body for the Association except in respect to its own actions u) Provide for the recognition of members through annual awards process v) Promote SSCs programs to its members, public sponsors and the media

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V-107 Roles and Responsibilities President The roles and responsibilities of the President include those described below, but do not exclude any role or responsibility which is not consistent with the role of a president of a policy board. a) Official head of the association and represents it as required b) Act as official spokesperson for SSC c) Serves as the Chair of the Board and ensures that the Board behaves consistently with its own rules and those legitimately imposed upon it from outside the organisation d) Ensures board meetings discuss only those issues which belong to the board and not to the Operations e) Ensures the boards deliberations are fair, open and thorough but also efficient, timely and orderly f) Ensures notices of meetings and agendas for the Board and Annual General Meeting are circulated g) Ensures that board members are informed of all critical matters h) Ensures that branch presidents are informed of all critical matters i) Ensures that committee members are informed of all critical matters j) Directly oversees the work of the Director General, and ensures that annual performance appraisal of Director General is carried out V-108 Committee Ineligibility A member of the Board of Directors shall not be eligible to be appointed to any of the Competitions Development, Coaching Development, Officials Development, Club and Membership Development, Short Track High Performance or Long Track High Performance Committees. ARTICLE V1 OFFICERS VI-100 Appointment of Officers In accordance with the Societies Act of Canada the Corporation shall appoint officers to represent the interests of the Association. VI-101 Officers The officers of the Corporation shall be the President, Treasurer and the Secretary. ARTICLE VII - COMMITTEES High Performance Committees VII-100 Committee Composition Long Track The Long Track High Performance Committee will be composed of all national program coaches at National Training Centres Sainte-Foy and Calgary; one current National or Development Team skater from each National Training Centre; and 3 members at large elected by the delegates at the Annual General Meeting. In the event that an athlete representative is not available to attend a scheduled meeting they may nominate a substitute from the respective National Training Centre. The HPC can invite other

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coaches, athletes or appropriate contributors to attend a scheduled meeting however these persons have no voting rights on the Committee. VII-101 Committee Composition Short Track The Short Track High Performance Committee will be composed of all national program coaches at National Training Centres Montreal and Calgary; one current National or Development Team skater from each National Training Centre; and 3 members at large elected by the delegates at the Annual General Meeting. In the event that an athlete representative is not available to attend a scheduled meeting they may nominate a substitute from the respective National Training Centre. The HPC can invite other coaches, athletes or appropriate contributors to attend a scheduled meeting however these persons have no voting rights on the Committee. VII-102 Athlete Representatives The election of athlete representatives to the High Performance Committees shall be done by the Canadian athletes at each respective National Training Centre by the time of the AGM. VII-103 Term of Office The three Members at Large, for each High Performance Committee, will serve three year terms and will be elected in a rotating sequence, such that only one Member at Large is elected at any Annual General Meeting. VII-104 Roles and Responsibilities The roles and responsibilities of each of the Short Track and Long Track High Performance Committees and the shared responsibilities of the two committees shall be those outlined below: Each committee will have these responsibilities: a) Monitor and evaluate high performance programs plans for the discipline b) Plan, develop and implement a high performance athlete development system c) Develop a budget for the national team program d) Establish a philosophy, policies and criteria for the ranking of skaters and selection of skaters for teams and major games and carry out the selection of skaters, coaches and support staff for competitions e) Establish policies and criteria for selection of support staff for teams f) Resolve special situations affecting individual skaters in that discipline g) Provide advice to the Board of Directors on hosting of international and selection Competitions Development governing conduct of those competitions h) Identify needs for organisational policies The Long Track and Short Track High Performance Committees combined have the following responsibilities:
a) Develop and manage strategic and long-term plans for high performance programs

b) c)

Plan and co-ordinate the development of national training centres Review and evaluate the effectiveness of science and research programs/services to ensure they meet the needs of national training

PROCEDURES AND REGULATIONS 2008-2009 d) e) f) g) h)

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programs Ensure there are qualified coaches to serve the needs of high performance athletes Provide for the ongoing professional development of national coaches Provide advice to the Board of Directors on hosting of international and selection Competitions Development governing conduct of those competitions Plan joint training camps when desirable and feasible Provide input for high performance marketing and sponsorship (including clothing and equipment)

VII-105 Terms of Reference The terms of references for the Long Track High Performance Committee and the Short Track High Performance Committee shall be completed by the following terms: Required Skills, Experience, Knowledge for Members at Large Exposure to national-level, and if possible international-level, events in a technical capacity (Trials, Canadian Open Championships, World Cups or World Championships held in Canada). Technical capacity includes competing, coaching or officiating (preferred specialities are referee or meet coordinator). Members at Large should ideally have a broad-based technical background. Committee Chair One of the three Members at Large serves as the chair. The Chair is elected annually by the members of the committee. The duties of the chair will include: a) Establishing the agenda for annual committee meeting, in consultation with national association staff b) Chairing any committee meetings c) Representing the committee to the athletes and membership d) Representing the respective high performance committee in operations planning and budgeting e) Preparing reports of decisions and progress in annual plan to Board of Directors and Annual General meetings f) Attending selection competitions or if unable to attend, ensuring that Committee identifies an alternate representative from among the other two members at large g) Ensuring selection criteria are appropriately applied by the coaches h) Maintaining contact with other High Performance Committee Chair Staff Support Each High Performance committee will have the support of the High Performance Director, or other assigned staff, who will attend their meetings and assist with administrative needs. Authority The committee will develop and implement program policies and guidelines related to the selection, support, training and competition programs of the senior and junior national team and the selection and preparation of world championship, Olympic and

PROCEDURES AND REGULATIONS 2008-2009 major games teams.

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Accountability The High Performance committees are responsible to the Board of Directors for observing the priorities established in the strategic plan, the values guiding SSC operations, and the organisations policies. In addition, they are responsible to the Board to meet their approved budgets. The committees are responsible to observe any operational policies established by the Director General and to accomplish their annual plan within the approved budget. They are responsible to negotiate any material budget changes with the Director General. The committees are responsible to the Board of Directors for the development and implementation of national team programs in accordance with strategic and long-term plans and for consulting with the general membership on whom its actions may impact. Reporting The committees will report their progress in written reports to the Board of Directors and Annual General meetings and at the request of the Director General. The long-term planning orientation of these responsibilities requires the two committees, or representatives of the two committees to come together. These strategy-setting responsibilities are undertaken on a biennial basis through a planning activity called by the Director General. In the years where this occurs, the committees might meet on a combined basis before separating to complete annual evaluation and planning for their discipline. Alternatively, the committees might meet in advance of the annual meeting or at such other mutually agreed to time, which meets budget limits for this activity. Other Committees VII-200 Composition The composition of each of the Competitions Development Committee (Domestic), the Coaching Development Committee, the Officials Development Committee, and the Club and Membership Development Committee shall be the following: 1 member named by the Far West (Yukon, British Columbia) 1 member named by the West (Northwest Territories, Alberta, Saskatchewan, Manitoba) 1 member named by Central (Ontario & Nunavut) 1 member named by Quebec 1 member named by the Atlantic (New Brunswick, P.E.I., Nova Scotia, Newfoundland) VII-201 Term of Office Committee members for the Coaching Development Committee, the Competitions Committee, the Club and Membership Development Committee, and the Officials Development Committee are named on a biennial basis and those members are

PROCEDURES AND REGULATIONS 2008-2009 confirmed by the appointing regions at the Annual General Meeting.

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The selection of members for the Coaching Development Committee, the Competitions Committee, the Club and Membership Development Committee and the Officials Development Committee in subsequent years, starting in 2004, be as follows: In even years Far West, Ontario and Atlantic; in odd years, West and Quebec. VII-202 Terms of Reference Coaching Development The terms of reference for the Coaching Development Committee shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: Mandate The goals of the Coaching Development Committee are to ensure the development of NCCP material, training of Learning facilitators and Master Learning Facilitators, and implementation of NCCP in the branches; to initiate additional coaching education activities which provide for ongoing development of Canadian long track and short track speed skating coaches; and to evaluate the status of coaching development. Membership The Coaching Development Committee is an operations committee. Its membership comprises one member named by each of five regions: Far West (Yukon, British Columbia), West (Northwest Territories, Alberta, Saskatchewan, Manitoba), Central (Ontario & Nunavut), Quebec and Atlantic (Nova Scotia, Prince Edward Island, Newfoundland & Labrador and New Brunswick). Members are named biennially. There is no limit on the number of successive terms to which a member can be named. Members of the committee should have experience as members of a provincial-level coaching development committee or experience in leading coaching development programs and activities. If a region is unable to name a qualified member, the remaining members of the committee will name a committee member from among qualified second nominations from other regions or, if there are no additional qualified nominations, from among any qualified individual. Where a branch does not have a member on the committee, a branch liaison may be named to be a corresponding member for the committee. A branch liaison may be supported by their branch to attend committee meetings although the liaison will not be considered a member of the committee even when he is in attendance. Chair The Chair of the Committee will be elected from among its members by its members. The term of the Chair will be one year. There is no limit on the number of consecutive terms which a Chair can serve. The duties of the chair will include: a) Establishing the agenda for committee meetings in consultation with national office staff supporting the committee b) Chairing committee meetings c) Communicating the committees decisions and actions to the Director General

PROCEDURES AND REGULATIONS 2008-2009 d) e) f) g) h)

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and to the branch liaisons Soliciting feedback and input from the committees branch liaison members Representing the committee to the membership Representing the committee in operations planning and budgeting Preparing reports of decisions and progress on annual plan for submission to Board of Directors and Annual General meetings Staying informed of the relevant organisation policies.

Staff Support The committee will have the support of the Sport Development Director and Sport Program Coordinator, and/or other assigned staff, who will attend their meetings and act as the associations liaison with the Coaching Association of Canada. Authority The committee can develop program policies and guidelines related to obtaining Levels 1-5 technical and practical certification; training and recognition of course conductors; education support for Level 4 and 5 coaches; and upgrading of coaching qualifications. Accountability The committee is responsible to the Board of Directors for observing the priorities established in the strategic plan, the values guiding SSC operations, and the organisations policies. In addition it is responsible to the Board to meet its approved budget. The committee is responsible to observe any operational policies established by the Director General and to accomplish its annual plan within the approved budget. It is responsible to negotiate any material budget changes with the Director General. The committee is responsible to the Board for furthering coaching development in accordance with the strategic and long-term plans, and for consulting with the general membership on whom its actions may impact. Reporting The committee will report its progress in a written report to the Board of Directors and Annual General meetings and at the request of the Director General. Responsibilities: a) Plan program delivery strategies b) Develop plans for coaching development consistent with associations strategic plan c) Approve program/service changes (new, revisions, discontinued) d) Identify need for new or revised organisational policy e) Develop annual priorities f) Monitor work plans to ensure agreed tasks are completed g) Submit all program and budgetary requirements for annual budget development h) Develop coaching education programs, resources, workshops etc. i) Ensure there are qualified coaches to meet the needs of athletes

PROCEDURES AND REGULATIONS 2008-2009 j) k) l) m)

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Plan Speed Skating NCCP programs Oversee the development and implementation of coaching programs and services Identify need and priorities for development of resource material related to coaching and athlete development Develop programs and projects which will encourage greater participation of women in coaching at all levels.

VII-203 Terms of Reference Officials Development The terms of reference for the Officials Development Committee shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: Mandate The goals of the Officials Development Committee are to ensure the availability of qualified officials through the education and accreditation; to appoint and designate qualified officials at national and international levels; and to ensure the technical regulations are consistent with I.S.U. and appropriate to national development of sport. Membership The Officials Development Committee is an operations committee. Its membership comprises one member named by each of five regions: Far West (Yukon, British Columbia), West (Northwest Territories, Alberta, Saskatchewan, Manitoba), Central (Ontario & Nunavut), Quebec and Atlantic (Nova Scotia, Prince Edward Island, Newfoundland & Labrador and New Brunswick). Members are named biennially. There is no limit on the number of successive terms to which a member can be named. Members of the committee should have experience as members of a provincial-level officials' development committee or experience in leading officials' development programs and activities. If a region is unable to name a qualified member, the remaining members of the committee will name a committee member from among qualified second nominations from other regions or, if there are no additional qualified nominations, from among any qualified individual. Where a branch does not have a member on the committee, a branch liaison may be named to be a corresponding member for the committee. A branch liaison may be supported by their branch to attend committee meetings although the liaison will not be considered a member of the committee even when he is in attendance. Chair The Chair of the Committee will be elected from among its members by its members. The term of the Chair will be one year. There is no limit on the number of consecutive terms which a Chair can serve. The duties of the chair will include: a) Establishing the agenda for committee meetings in consultation with national office staff supporting the committee b) Chairing committee meetings c) Communicating the committees decisions and actions to the Director General

PROCEDURES AND REGULATIONS 2008-2009 d) e) f) g) h)

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and to the branch liaisons Soliciting feedback and input from the committees branch liaison members Representing the committee to the membership Representing the committee in operations planning and budgeting Preparing reports of decisions and progress on annual plan for submission to Board of Directors and Annual General meetings Staying informed of the relevant organisation policies.

Staff Support The committee will have the support of the Sport Development Director and Sport Program Coordinator, and/or other assigned staff, who will attend their meetings. Authority The committee can develop program policies and guidelines related to accreditation and appointment of officials, and development of technical regulations. Accountability The committee is responsible to the Board of Directors for observing the priorities established in the strategic plan, the values guiding SSC operations, and the organisations policies. In addition it is responsible to the Board to meet its approved budget. The committee is responsible to observe any operational policies established by the Director General and to accomplish its annual plan within the approved budget. It is responsible to negotiate any material budget changes with the Director General. The committee is responsible to the Board for furthering officials' development in accordance with the strategic and long-term plans, and for consulting with the general membership on whom its actions may impact. Reporting The committee will report its progress in a written report to the Board of Directors and the Annual General meetings and at the request of the Director General. Responsibilities: a) Plan program delivery strategies for all officials development programs b) Approve program/service changes (new, revised or discontinued programs) c) Identify the need for organisational policies d) Develop annual priorities for officials development e) Monitor work plans to ensure agreed to tasks are completed f) Prepare annual program and budgetary requirements g) Develop multi-year plans for committee as part of SSCs long term plan h) Oversee the application of officiating rules and hearing appeals i) Plan and ensure availability of qualified officials j) Develop educational program for officials, including workshops, resource material etc. k) Implement and monitor officials' accreditation system

PROCEDURES AND REGULATIONS 2008-2009 l) m) n) o)

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p) q)

Appoint major officials to national competitions Recommend designation of qualified Canadians as I.S.U. officials Ensure required support services are provided to all officials Ensure ongoing review and update of technical regulations and rule books, coordinate input from other committees and branches, and prepare recommendations for rule changes to be presented to the Annual General Meeting Develop programs and projects which will encourage greater participation of women in officiating at all levels Oversee the evaluation of high performance officials (Level 3 and above).

VII-204 Terms of Reference Competitions Development The terms of reference for the Competitions Development Committee (Domestic) shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: Mandate The goal of the Competitions Development Committee (Domestic) is to ensure an annual competitions' calendar and to facilitate the development and implementation of competition standards, format and rules for domestic competitions. Membership The Competitions Development Committee (Domestic) is an operations committee. Its membership comprises one member named by each of five regions: Far West (Yukon, British Columbia), West (Northwest Territories, Alberta, Saskatchewan, Manitoba), Central (Ontario & Nunavut), Quebec and Atlantic (Nova Scotia, Prince Edward Island, Newfoundland & Labrador and New Brunswick). Members are named biennially. There is no limit on the number of successive terms to which a member can be named. Members of the committee should have experience as members of a provincial-level competition's committee or experience in organising national-level competitions. If a region is unable to name a qualified member, the remaining members of the committee will name a committee member from among qualified second nominations from other regions or, if there are no additional qualified nominations, from among any qualified individual. Where a branch does not have a member on the committee, a branch liaison may be named to be a corresponding member for the committee. A branch liaison may be supported by their branch to attend committee meetings although the liaison will not be considered a member of the committee even when he is in attendance. Chair The Chair of the Committee will be elected from among its members by its members. The term of the Chair will be one year. There is no limit on the number of consecutive terms which a Chair can serve. The duties of the chair will include: a) Establishing the agenda for committee meetings in consultation with national office staff supporting the committee

PROCEDURES AND REGULATIONS 2008-2009 b) c) d) e) f) g) h)

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Chairing committee meetings Communicating the committees decisions and actions to the Director General and to the branch liaisons Soliciting feedback and input from the committees branch liaison members Representing the committee to the membership Representing the committee in operations planning and budgeting Preparing reports of decisions and progress on annual plan for submission to Board of Directors and Annual General meetings Staying informed of the relevant organisation policies

Staff Support The committee will have the support of the Sport Development Director and Sport Program Coordinator, and/or other assigned staff, who will attend their meetings. Authority The committee will develop program policies and guidelines related to annual competitions' calendar, bidding procedures for competitions, conformity with existing competition standards and develop new competition standards. Accountability The committee is responsible to the Board of Directors for observing the priorities established in the strategic plan, the values guiding SSC operations, and the organisations policies. In addition it is responsible to the Board to meet its approved budget. The committee is responsible to observe any operational policies established by the Director General and to accomplish its annual plan within the approved budget. It is responsible to negotiate any material budget changes with the Director General. The committee is responsible to the Board for furthering competitions in accordance with the strategic and long-term plans, and for consulting with the general membership on whom its actions may impact. Reporting The committee will report its progress in a written report to the Board of Directors and the Annual General meetings and at the request of the Director General. Responsibilities: a) Plan program delivery strategies for all competitions development programs b) Approve program/service changes (new, revised or discontinued programs) c) Identify the need for organisational policies d) Develop annual priorities for competitions e) Monitor work plans to ensure agreed to tasks are completed f) Prepare annual program and budgetary requirements g) Develop multi-year plans for committee as part of SSCs long term plan h) Establish an annual calendar of competitions i) Annually revise Hosting Manual

PROCEDURES AND REGULATIONS 2008-2009 j) k) l) m) n)

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Develop and update competitions policies and procedures Annually review technical regulations and recommend changes, in conjunction with the Officials Development Committee, to the Annual General Meeting to rules affecting the conduct of competitions Ensure national championships meet ISU, ASU and SSC standards Establish a bidding procedure for the hosting of championships in Canada Provide technical support for the Canada Winter Games on behalf of SSC

VII-205 Terms of Reference Club and Membership Development The terms of reference for the Club and Membership Development Committee shall be the following, without excluding other responsibilities consistent with the mandate and role of the committee: Mandate The goals of the Club and Membership Development Committee are to facilitate the development of clubs by developing membership and skater development programs and materials and promoting the sport of speed skating; and to establish membership registration practices. Membership The Club and Membership Development Committee is an operations committee. Its membership comprises one member named by each of five regions: Far West (Yukon, British Columbia), West (Northwest Territories, Alberta, Saskatchewan, Manitoba), Central (Ontario & Nunavut), Quebec and Atlantic (Nova Scotia, Prince Edward Island, Newfoundland & Labrador and New Brunswick). Members are named biennially. There is no limit on the number of successive terms to which a member can be named. Members of the committee should have experience in program and membership development at club or provincial level committees. If a region is unable to name a qualified member, the remaining members of the committee will name a committee member from among qualified second nominations from other regions or, if there are no additional qualified nominations, from among any qualified individual. Where a branch does not have a member on the committee, a branch liaison may be named to be a corresponding member for the committee. A branch liaison may be supported by their branch to attend committee meetings although the liaison will not be considered a member of the committee even when he is in attendance. Chair The Chair of the Committee will be elected from among its members by its members. The term of the Chair will be one year. There is no limit on the number of consecutive terms which a Chair can serve. The duties of the chair will include: a) Establishing the agenda for committee meetings in consultation with national office staff supporting the committee b) Chairing committee meetings c) Communicating the committees decisions and actions to the Director General and to the branch liaisons

PROCEDURES AND REGULATIONS 2008-2009 d) e) f) g) h)

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Soliciting feedback and input from the committees branch liaison members Representing the committee to the membership Representing the committee in operations planning and budgeting Preparing reports of decisions and progress on annual plan for submission to Board of Directors and Annual General meetings Staying informed of the relevant organisation policies.

Staff Support The committee will have the support of the Sport Development Director and Sport Program Coordinator, and/or other assigned staff, who will attend their meetings. Authority The committee can develop program policies and guidelines related to membership registration and club and membership development programs. Accountability The committee is responsible to the Board of Directors for observing the priorities established in the strategic plan, the values guiding SSC operations, and the organisations policies. In addition it is responsible to the Board to meet its approved budget. The committee is responsible to observe any operational policies established by the Director General and to accomplish its annual plan within the approved budget. It is responsible to negotiate any material budget changes with the Director General. The committee is responsible to the Board for developing clubs and membership in accordance with the strategic and long-term plans, and for consulting with the general membership on whom its actions may impact. Reporting The committee will report its progress in a written report to Board of Directors and the Annual General meetings and at the request of the Director General. Responsibilities: a) Plan program delivery strategies b) Develop plans for club and membership development consistent with associations strategic plan c) Approve program/service changes (new, revisions, discontinued) d) Identify need for new or revised organisational policy e) Develop annual priorities f) Monitor work plans to ensure agreed tasks are completed g) Submit all program and budgetary requirements for annual budget development h) Develop club and membership education programs, resources, workshops etc. i) Develop policies and procedures relating to membership registration practices j) Plan, develop and implement athlete development system

PROCEDURES AND REGULATIONS 2008-2009 k) l) m)

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Develop resource materials to be used by clubs and branches in the development of the sport Develop resources for the promotion of speed skating Develop programs and projects which will encourage greater participation of under-represented populations as club officials and members

ARTICLE VIII - PROTECTION OF DIRECTORS, OFFICERS AND OTHERS VIII-100 Risk Management The President shall, with respect to the SSC program of risk management, ensure that the following shall be complied with: 1. Members of he Board, Committees and SSC employees shall be protected from personal liability for any actions they take in the legal and ethical conduct of their duties on behalf of the Association. Adequate insurance policies and related coverage shall be maintained which limit the Associations liability in several areas including but not restricted to the following: 3. injury to participants injury to third parties damage to office contents allegations of wrong doing

2.

No insurance coverage shall be terminated without having replacement coverage which offers equal or greater protection immediately in effect upon such termination unless such termination has been prudently considered and approved by the Directors. An annual Risk Management report and update on the SSC Risk registry and work plan shall be presented to the Board which will include the current status of insurance coverage, any recommendations for modifying the coverage and the implications of any such modifications.

4.

Original Revised Revised Revised Revised Revised Revised

September 11, 1998 August 20, 2000 July 31, 2002 July 31, 2003 July 30, 2004 August 20, 2007 July 8, 2008

PROCEDURES AND REGULATIONS 2008-2009 SECTION K COMPETITIONS A CANADIAN CHAMPIONSHIPS AND RANKING COMPETITION SANCTIONS

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K1-100 The following Canadian Championships shall be held every year: The Canadian Single Distances, The Canadian Junior Long Track Championship, the Canadian Junior Short Track Championship, the Canadian Age Class Long Track Championship, the Canadian Open Short Track Championship and the Canadian Age Class Short Track Championship. In addition, the following meets will be held for ranking purposes: Short Track National Team Selections, and Canada Cups. K1-101 At the above meets, SSC will pay a minimum of 50% of the travel costs of two (2) Referees, two (2) Starters and one (1) Level 3 Bilingual Announcer*. The hosting organization will be responsible for meal and accommodation expenses for the appointed Referees, Starters and Announcer as well as for the meet facilities and for providing normal meet organization including all other officials. * Effective 2009-2010 season. K1-102 Whenever possible, the following Championships will be held on these dates: Canadian Junior Short Track Championship Canadian Single Distances Championship Canadian Junior Long Track Championship Canadian Age Class Long Track Championship Canadian Open Short Track Championship Canadian Age Class Short Track Championship Mid December Last week of December Last weekend of January Early February Mid January Last weekend of March

K1-103 Sanction fees for Canadian Championships and National Ranking Meets are set prior to the AGM by the Board of Directors and are payable to the Director General of SSC. K1-104 Sanction applications, along with the appropriate fees, should be received at the SSC office by July 31, prior to the event. No written sanction shall be issued until payment of the fee is received. K1-105 The Association reserves the right to revoke or cancel any sanction after issue. K1-106 Entry forms and announcements must be sent to the SSC office at least 60 days before the date of each Championship, Canada Cup or Selections by electronic mail for

PROCEDURES AND REGULATIONS 2008-2009

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approval. Distribution will be done by the SSC office electronically. The announcement and entry form will also be available on the SSC website. K1-107 Programs and entry forms for the SSC sanctioned meets must contain the following notice, "Sanctioned by Speed Skating Canada". K1-108 No Organizing Committee shall state on entry forms that the meet has been sanctioned by SSC until the sanction fee has been paid and the sanction form received. K1-109 The sanction form is to be held by the Meet Co-ordinator who must be able to produce it on request. K1-110 When sanction is given for a Canadian, North American or higher level championship, a technical inspection of facilities and equipment should be carried out by the Chief Referee or the Technical Representative of the Association, and his approval should be given before the start of the competition. ENTRIES K2-100 Only skaters registered with SSC as Competitive skaters are allowed to skate in the Canadian Championships. All skaters must show their SSC registration cards before skating in a sanctioned meet or have their Team Leader produce an official letter from the Branch listing all entries with their SSC numbers. If neither of the above is produced, a penalty of double the entry fee shall be assessed if a properly completed Entry Form has been received. If a properly completed Entry Form has not been received prior to the close of check-in time, the skater shall not be allowed to skate in the Canadian Championships K2-101 a) For the Canadian Age Class Short Track Championships, each Branch may enter a maximum of four (4) skaters in the midget, juvenile, junior, intermediate and senior categories. All entrants in these meets must provide a seed time. No entry, whether by mail or phone, will be accepted without a seed time. Members of the National Teams are excluded from the Branch quota. b) For the Canadian Age Class Long Track Championships, in any one class, each branch may enter a maximum of four (4) skaters, or more than four (4) skaters up to a maximum of six (6), providing all skaters have recorded times during the current season within five percent (5%) of the existing Canadian records in at least two (2) of the distances to be skated. Either or both of the two qualifying times for these five (5) or six (6) skaters may be skated indoors or outdoors. Where the time is set outdoors it must be within five percent (5%) of the Canadian Outdoor record,

PROCEDURES AND REGULATIONS 2008-2009

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where the time is set indoors, it must be within five percent (5%) of the Canadian Covered Oval record. For the first qualifying round of the first distance, a maximum of two skaters per province is permitted. Seed times (2nd shortest distance) submitted for the Canadian Age Class Long Track Championships must be skated outdoors. Where no outdoor seed time is provided, the skater will be ranked after all other skaters. K2-102 The Canadian Senior Sprint, Senior All Round and Junior Long Track Championships shall be open to the number of skaters that can be effectively handled by the sponsors of the meet and this number is at the discretion of the Meet Co-ordinator. K2-103 Entries may be made on the official entry blank in the real name of the applicant with age, address, name of club, name of association and SSC registration number. Pseudonyms are permitted but must be accompanied by the correct name. K2-104 Entries are not finalised until the fee is paid in full and the form is received carrying a valid SSC registration number. K2-105 The entry fee for the SSC Championships, Canada Cups and National Team Selections shall be as set from time to time by the Board of Directors. K2-106 For all competitions listed under Rule K1-100, forms and registration fees should be sent and guaranteed by the Branch and should be sent to the organizers seven (7) days before the championship and any entries that are late will be assessed at double the regular rate at the discretion of the Meet Co-ordinator. Telephone, fax or electronic mail entries are permissible but any fee covering such skaters so registered must be guarantee by the home Branch of the skater. Furthermore, the amount paid to the organizers will be calculated according to the number of registrations received by the organizers and not according to the number of competitors having participated in the competition. If a Branch has a selection meet one week prior to the Championship competition, an exemption will be made without penalty. In such cases, the information must be sent on the Monday preceding the Championship. K2-107 For the skater not showing at a competition, after having registered, the registration costs will not be reimbursed and will become due if these were not paid. However, a reimbursement will be made only if the skater does not attend the competition for medical reasons and with proof from a doctor or a health professional.

PROCEDURES AND REGULATIONS 2008-2009 AGE CLASSES FOR CANADIAN CHAMPIONSHIPS

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K3-100 th A skater's racing class shall be determined by his/her age on June 30 prior to the st competition. The skating season starts on July 1 of one calendar year and ends on th June 30 of the succeeding calendar year. Class Midget Juvenile Junior Intermediate Senior Masters 30 Masters 35 Masters 40 Masters 45 Masters 50 Master 55 Master 60 Master 65 Master 70 Master 75 Mastet 80 Master 85 10-11 on June 30 prior to the competition. th 12-13 on June 30 prior to the competition. th 14-15 on June 30 prior to the competition. th 16-17 on June 30 prior to the competition. th 18 and over on June 30 prior to the competition. th 30-34 on June 30 prior to the competition th 35-39 on June 30 prior to the competition th 40-44 on June 30 prior to the competition th 45-49 on June 30 prior to the competition th 50-54 on June 30 prior to the competition th 55-59 on June 30 prior to the competition th 60-64 on June 30 prior to the competition th 65-69 on June 30 prior to the competition th 70-74 on June 30 prior to the competition th 75-79 on June 30 prior to the competition th 80-84 on June 30 prior to the competition th 85+ on June 30 prior to the competition
th

K3-101 The Canadian Masters Olympic Style Championship will have its own championship and will not be combined with another championship. K3-102 a) For Olympic style, a senior skater is a skater who has reached the age of 19 before st July 1 of the skating season during which the competition is held. A junior skater st is a skater who has not reached the age of 19 on July 1 of the skating season during which the competition is held. b) For Junior Short Track Team Trials, a junior skater is a skater who has not reached st the age of 19 on July 1 of the skating season during which the competition is held. For International Junior Short Track competitions, a skater must have reached the st age of 14 before July 1 preceding the competition. SKATING SEASON 29 18 18 18 June 30 18 18 19 July 1 18 19 19 2 19 19 19 Skater category Junior Junior Senior

Age Age Age

PROCEDURES AND REGULATIONS 2008-2009

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K3-103 In any Canadian or North American Age Class Championship, a skater is limited to the events of any one age class. If a skater competes in a particular age class in one Canadian or North American Championship he/she cannot return to a lower age class for future championships. This last point does not apply to Masters events. Long track and Short Track will be considered separate disciplines so that movement in one discipline shall not affect the other. Juvenile, Junior and Intermediate skaters may skate in any sanctioned Olympic Style competition and return to the lower age class without penalty. Any skater, regardless of age, may compete in any Short Track Open Class event, and return to skating in the appropriate age class at a Canadian or North American Age Class Championship without penalty. MEDALS AND CLASS AWARDS K4-100 Medals for all Canadian Championships shall be purchased by the Organizing Committee from the National Office. K4-101 There must be three medals for each final event including Relays and Pursuits at the st nd rd Canadian Championships, a Gold for 1 , a Silver for 2 and a Bronze for 3 . K4-102 st If there is a tie for 1 place, two Gold medals shall be awarded and one bronze medal for the next skater. If there is a tie for second place each skater receives Silver medals st nd and no Bronze medal is awarded. If there is a tie for 1 and for 2 , Gold and Bronze st nd rd medals are awarded to the four skaters. If there is no tie for 1 or 2 but a tie for 3 place, Bronze medals are awarded to all those tied. K4-103 A class champion at Short Track Championships and at Long Track Mass Start Championships will be decided on the basis of points accumulated in the individual events. The All-points system to be used is below. FINAL POINTS
Rank 1 2 3 4 5 6 7 8 9 10 Points 1000 816 666 543 443 362 295 241 196 160 Rank 11 12 13 14 15 16 17 18 19 20 Points 130 106 86 70 57 46 37 30 25 24 Rank 21 22 23 24 25 26 27 28 29 30 Points 23 22 21 20 19 18 17 16 15 14 Rank 31 32 33 34 35 36 37 38 39 40 Points 13 12 11 10 9 8 7 6 5 4 Rank 41 42 43 Others Points 3 2 1 1

PROCEDURES AND REGULATIONS 2008-2009 A tie for 1 nd A tie for 2 rd A tie for 3 th A tie for 4
st

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1000 points each, the next skater 666 points 816 points each, the next skater 543 points 666 points each, the next skater 443 points 543 points each, the next skater 362 points etc.

K4-104 Suitable overall class awards are to be purchased by the host committee for each class champion. If a class has fewer than three participants, no overall award will be given. In the event of a tie for the class championship, duplicate awards are to be made. In the case of a three-way tie, four-way tie etc., the contestants are required to skate off the middle distances, if there was an odd number of events, or the shorter of the two middle distances if there was an even number of events. The winner of the skate-off is declared the class champion. When possible the skate-off is to be held shortly after the end of the meet. K4-105 At Canada Cup competitions, senior and junior skaters may be paired together. Awards for Canada Cup winners will be per distance only. Awards for junior skaters will be from the total points of the junior distances. At the Canadian Senior Long Track Championships, medals are given for the top 3 skaters per race and for the top 3 overall winners in total points for ladies and men. At the Canadian Junior Long Track Championships, juniors must compete against juniors in all official junior distances. Awards will be given for the top 3 juniors in each distance and the top 3 overall winners in total points for ladies and men. REPORTING PROCEDURES K5-100 The sponsoring branch or club for any competition listed in Rule K1-100 is responsible for preparing a complete set of results of the meet and must circulate these to the clubs concerned, all branches, and to the SSC Sport Program Assistant within fourteen (14) days after the meet. This protocol should include the name of, and contact information for, the meet coordinator. The protocols for Canada Cup series and any national ranking meet should list juniors in a separate list or have them marked somehow in the protocol. K5-101 The official SSC representative and the Meet Co-ordinator shall within thirty (30) days of the completion of the meet send their reports to the Chairperson of the Competition Committee on the manner in which the Championship was conducted. A list of the competition officials must accompany the Meet Co-ordinator's report.

PROCEDURES AND REGULATIONS 2008-2009 PROGRAM

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K6-100 Canadian Single Distance Championships Male: 500m x 2, 1000m, 1500m, 5000m, 10,000m Female: 500m x 2, 1000m, 1500m, 3000m, 5000m The distances for the Canadian Single Distance Championship are set from time to time by the High Performance Long Track Committee and published in the High Performance Bulletin. Canadian Championship medals are awarded for each distance. Canadian Junior Long Track Championships Male: 500m, 1500m, 3000m, 5000m Female: 500m, 1000m, 1500m, 3000m Canadian Championship medals are awarded for each distance. K6-101 Canadian Age Class Long Track Championships Master Men and Women 500, 1000, 1500, 3000m Senior Men and Women 500, 1000, 1500, 3000m Intermediate Men and Women 500, 1000, 1500, 3000m Junior Men and Women 500, 1000, 1500, 3000m Juvenile Boys and Girls 300, 500, 1000, 1500m Midget Boys and Girls 300, 500, 800, 1000m Midget and Juvenile (Boys and Girls Combined) Open 3000m Junior, Intermediate and Senior (Men and Women Combined) Open 5000m Upon completion of the official age class competition, all male and female Midget and Juvenile skaters are eligible to skate in an Open 3000m. All male and female skaters, Junior, Intermediate and Senior are eligible to skate in an Open 5000m, which shall be called the Dave Thomson Memorial 5000m. No points will be awarded for these events. In the event that time or conditions (e.g. weather) precludes the opportunity to have both heats and finals for the longest distance at a Long Track Mass Start Competition, the competitors will be seeded into the finals based on their previous performance in the current meet. The ranking for the final distance will be based on fastest times from all the finals raced. The primary final will be raced last, secondary final second last and so forth. Master Men and Women (Olympic Style) K6-102 Canadian Age Class Short Track Championship Senior Men and Women Intermediate Men and Women 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m

PROCEDURES AND REGULATIONS 2008-2009 Junior Men and Women Juvenile Boys and Girls Midget Boys and Girls 500, 777, 1000, 1500m 500, 666, 777, 1000m 333, 500, 666, 777m

K-32

Canadian Open Short Track Championship Open Class Men and Women The distances for the Canadian Open Championships and Trials #1 are set from time to time by the High Performance Committee Short Track and published in the High Performance Committee Bulletin. K6-103 Branch competitions in relay racing shall be held as part of the Canadian Age Class Short Track Championships with each branch entitled to enter two girls' teams and two boys' teams in each of the following classes: a) b) Midget/Juvenile relay teams of four skaters containing at least one Midget skater and one Juvenile skater. Junior/Intermediate/Senior relay teams of four skaters from the Junior, Intermediate and Senior classes containing at least one Junior and one Intermediate skater.

No relay race shall be held in a class for which only one branch has entered a team or teams. Records will be kept for the four relay events. Official SSC medals shall be awarded for the relay races. Distances for relay races: Midget and Juvenile Junior, Intermediate and Senior 1500m 3000m

No skater may be a member of more than one relay team in a given Canadian Championship. Relay races shall be conducted according to I.S.U. rules. When a hearing impaired skater is involved in a relay, both a red flag and a gunshot must be used to signify 3 laps remaining for the leading team. All relay events at the Canadian Age Class Short Track Championships will be raced in heats with qualification to the final. Heats and finals will not be held on the same day. Seeding for the heats will be based upon the cumulative 500m times of the four fastest skaters submitted on the relay team entry form. Each team may have 5 members listed on the entry form. DURATION OF MEETS K8-100 For the Canadian Senior Long Track, the Canadian Junior Long Track, and Canada

PROCEDURES AND REGULATIONS 2008-2009

K-33

Cups the formats are determined by the HPCLT prior to the event as outlined in the HP Bulletins. This includes distances to be raced, race format, and seedings for all of the above competitions. Recommended format for the order of races: For the Canadian Age Class Long Track Championships, the format will be determined by the Competitions Committee in consultation with the Meet Organizers. Saturday Sunday 2nd distance 1st distance 3rd distance 4th distance

The order of races on each day can be determined by the Meet Organizing Committee. DEFINITION OF AN AMATEUR SKATER K9-100 An amateur skater is one as defined under the International Skating Union's rule 102 reproduced as an Appendix to these P & R's. COACHING K11-100 At all Canadian Championships and National Ranking Competitions, the list of coaches provided by the branches must be submitted to the meet coordinator prior to the meet. All coaches must be fully certified Level 2 in speed skating. The coaches not fully certified at Level 2 will not be allowed in the coaches' box and/or on the ice surface and will not be allowed to talk to the referee. Such certified coaches will be provided with identification and must wear such identification visibly while in the coaching box. Where a Branch does not have or is unable to send a Level 2 certified coach, the Branch must make application for an exemption from this rule. Such application must be made, to the National Office, thirty (30) days prior to the first day of the competition. MISCELLANEOUS K12-100 A banquet is not required for SSC Championships. K12-101 In all outdoor competitions, the temperature guide attached as Annex B-6 will be utilized to determine if the weather conditions that exist at the time of the competition and so described in Annex B-6 are suitable and appropriate for racing to commence or continue. In ranking competitions, championships and other events that are listed in the High Performance Bulletin (HPB), the High Performance Jury, as defined by the HPB, if in attendance, will determine if the conditions outlined in the temperature guide exist. If the HP Jury is not in attendance and for all other sanctioned events, the Chief Referee

PROCEDURES AND REGULATIONS 2008-2009 will make the determination and act accordingly. B - MEETS OTHER THAN CANADIAN CHAMPIONSHIPS SANCTIONS

K-34

K20-100 An SSC sanction is available for meets other than Canadian Championships provided that they follow the rules of the Association. a) Canadian skaters must have Competition 1 memberships in SSC. b) Other entries shall be members of a recognised National organisation of an I.S.U. member country. c) A minimum of three distances in each category is included in the program. A sanction is also available for ability meets provided the rules of the Association, other than sections K22-100 + K22-101 are followed. An ability meet is defined as a competition in which seeding is done primarily on ability. That is to say that seed times prevail, for seeding purposes, over sex and age. In ability competitions skaters of different ages classes and sex may be grouped together. ELIGIBLE MEETS K20-101 Provincial and International meets held by branches are eligible for Canadian sanction for record purposes, except for ability meets as defined in section K20-100 B and as per rule U2-103. Sanction may be granted to hosting clubs or branches for open or closed short track and long track competitions. The host club or branch may apply to SSC, at least fourteen (14) days before the meet, submitting the appropriate sanction fee. At least one-third of all SSC sanctioned meets in a province must be open to skaters from other provinces. For such sanction to be valid, entry forms must be sent to the provincial/territorial branches not less than ten (10) days before the meet. AGE CLASS K21-100 th A skater's racing class shall be determined by his/her age on June 30 prior to the competition. Peewee 6-7 Bantam 8-9 Midget 10-11 Juvenile 12-13 Junior 14-15 Intermediate 16-17 Senior 18 and over

PROCEDURES AND REGULATIONS 2008-2009 Olympic Style Skating th Junior 18 and under on June 30 prior to the competition th Senior 19 and over on June 30 prior to the competition For further explanation see K3-102. Masters (1) 30 and over (2) 40 and over (3) 50 and over (4) 60 and over (5) 70 and over

K-35

PROGRAMS K22-100 A) Long Track Mass Start Competitions

The approved distances for each category are as follows: Master Men Master Women Senior Men and Women Intermediate Men and Women Junior Men and Women Juvenile Boys and Girls Midget Boys and Girls Midget and Juvenile Skaters Junior, Intermediate and Senior Skaters Masters Skaters 500, 1000, 1500m, any of the three distances for the fourth 500, 1000, 1500m, any of the three distances for the fourth 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m 300, 500, 1000, 1500m 300, 500, 800, 1000m Open 3000m (optional) Open 5000m (optional) Open 3000m (optional)

The Open 5000m and Open 3000m may be run at the completion of the official competition. Peewees and Bantams may be included in the program at the discretion of the Host club. The following are the recommended distances: Peewee Boys and Girls Bantam Boys and Girls B) 100, 200, 300, 400m 200, 300, 400, 600m

Long Track Olympic Style Competitions

The approved distances for each category are as follows: Junior Men Junior Women 500, 1500, 3000, 5000m 500, 1000, 1500, 3000m

PROCEDURES AND REGULATIONS 2008-2009 Senior Men Senior Women Masters Men Masters Women 500, 1000, 500, 1000m (Sprint) 500, 1500, 3000, 5000m (All Round Short) 500, 1500, 5000, 10 000m (All Round Long) 500, 1000, 500, 1000m (Sprint) 500, 1000, 1500, 3000m (All Round Short) 500, 1500, 3000, 5000m (All Round Long) 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m

K-36

Awards will be given over four races. The 100m Sprint may be added to the following age categories: Junior Men/Women Senior Men/Women Inclusion of the 100m sprint distance is at the discretion of the Organizing Committee. It should not be included in the final point total. The Team Pursuit may be added to the following age categories: Junior Women/Senior Women 6 lap pursuit Junior Men/Senior Men 8 lap pursuit Inclusion of the Team Pursuit is at the discretion of the Organizing Committee. It should not be included in the final point total. C) Short Track Competitions

The approved distances for each category are as follows: Masters Men/Women Senior Men/Women Intermediate Men/Women Junior Men/Women Juvenile Girls/Boys Midget Girls/Boys 500, 777, 1000, 1500m 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m 500, 777, 1000m, 1500m 500, 666, 777, 1000m 333, 500, 666, 777m

Peewees and Bantams may be included in the program at the discretion of the host club. The following are the recommended distances: Peewee Bantam 111, 222, 333, 500m 222, 333, 500, 666m

K22-101 At the discretion of the Meet Coordinator, the 3000m in Short Track competitions may be limited to the top 8 competitors (plus ties).

PROCEDURES AND REGULATIONS 2008-2009 REPORTING OF RESULTS

K-37

K23-100 The host branch or club for a meet sanctioned by SSC must submit, within fourteen (14) days, a full set of results to each branch and to the Sport Program Assistant at SSC. COMBINED ACTIVITIES K24-100 SSC sanctioned speed skating competitions can be held in combination with figure skating or ice dancing or carnivals as long as the rules and regulations of SSC are observed. WAIVER FORMS K25-100 Entry blanks for all SSC sanctioned meets must include the standard waiver form viz.: In consideration of my accepting this entry, I hereby, for myself, my heirs, executors, administrators and assigns, waive and release any and all rights and claims for damages I may have against the....................... its Agents, Officers or members, for any and all injuries suffered by me at said contest to be held...............(date) at....................... In witness whereof, I have hereunto set my hand and seal this............... day of .................20.............Signature of Contestant............................ Registration number................................Address............................................ The Entry blank waiver form is to list specifically (and release claim against) SSC, the Branch Association (.......................), Club and (other organisations concerned), their Agents, Officers or members................. K26-100 If needed, due to a large number of entries, a meet coordinator may split a race format over a three day period as long as the accepted order of distances is respected. The accepted order of distances for mass start is the two middle distances on the first day, followed by the long and short distances on the second day. The order on each day is at the discretion of the meet organising committee. C- NORTH AMERICAN CHAMPIONSHIPS In accordance with Articles of Alliance between U.S. Speed Skating and Speed Skating Canada, there shall be held if possible every year a Long Track, a Short Track and a Marathon competition to determine the best skaters in the USA and Canada. The duration of the Long Track Championship shall be limited to two days of competition. The duration of the Short Track Championship shall not exceed three days. In the absence of any applicable rule in the Articles of Alliance between the USS and SSC, the rules of the hosting organisation shall apply. In May 2002 United States Speedskating (USS) confirmed that they would honour this Alliance.

PROCEDURES AND REGULATIONS 2008-2009 SANCTIONS

K-38

K40-100 Sanction for holding the North American Speed Skating Championship (Short Track, st Long Track or Marathon) shall be requested from both USS and SSC by July 31 of the current speed skating season.. SANCTION FEES K41-100 Sanction fee for the North American Speed Skating Championship (Short Track, Long Track or Marathon) shall be established by the Board of Directors and payable to SSC st (for all North American Championships events in Canada) by July 31 of the current speed skating season. When the North American Championships (Short Track or Long Track) are held in Canada, SSC will pay a minimum of 50% of the travel costs of the Referee and Starter. The hosting organisation will be responsible for the remainder of the travel costs, if any, meal and accommodation expenses for the Referee and Starter, as well as for the meet facilities and for providing normal meet organisation including all other officials except for the Assistant Referee and Starter, who will be provided by the United States. ENTRIES K42-100 Entry is open to any approved skater from an I.S.U. Member Country. All data information and entry forms should be sent to the Host Organizing Committee. K42-101 All entries to a North American Championship must be approved by Provincial/Territorial, State or National Association and must be signed either by the President or Secretary of those Associations. Entries from other I.S.U. countries must be approved by the President or Secretary of the I.S.U. member Association. K42-102 Entry fee for the North American Championship when held in Canada shall be the amount established by the Board of Directors. K42-103 Each Member Association of United States Speedskating and Branch Association of SSC may enter a maximum of four (4) skaters in any one class for a North American Speed Skating Championship (short track). Such skaters will be ranked on their entry forms as of their standing within their respective Member Association or Branch Association age class. Accurate times shall be provided by the member associations to assist in the seeding of entrants. NOTE: National Team members are exempt from provincial/association quotas.

PROCEDURES AND REGULATIONS 2008-2009

K-39

K42-104 The host association of a North American Championship shall be granted the privilege of entering an additional two skaters from their association in each class. K42-105 The defending champion in each class, when still a member of that class, shall be entitled to enter a North American Championship as an additional entry over and above the quota allowed for his/her association. K42-106 All entries shall be made upon an official entry blank in the real name of the applicant, with age and address, name of club and association and registered or membership number. Pseudonyms are permitted, but must be accompanied by the correct name. K42-107 Entries must be received 7 days prior to the scheduled start of the competition. Entries shall not be received, or acknowledged, until the entry fees are paid in full and the skaters national or provincial/territorial registration number (allocated by SSC, USS or another ISU member country) is recorded on the official entry form. If a Branch has a selection meet one week prior to the Championship competition, an exception will be made without penalty. In such cases, the information must be sent by noon on the Monday preceding the Championship. The host organization may assess double entry fee for late entries. K42-108 Entry forms for the North American Short Track must include SSC rule N4-103, as the equipment requirements in Canada differ from those in the U.S. AGE CLASSIFICATION K43-100 For Speed Skating competitions, a skater's age shall be the age he has attained prior to st July 1 of the skating season during which the competition or meet is held. For purpose st of this article, a skating season shall commence on July 1 of one calendar year and end on June 30 of the succeeding calendar year. Age classes for NA Long and Short Track: Midget Juvenile Junior Intermediate Senior Masters 1 Masters 2 Masters 3 10-11 12-13 14-15 16-17 18 and over 30-39 40-49 50-59

(See example in K3-102)

PROCEDURES AND REGULATIONS 2008-2009 Masters 4 Masters 5 60-69 70 and over

K-40

For Marathon competitions the age classes shall be: 29 and Under 30 49 50 and over K43-101 Exhibition races for Peewees (age 6 and 7) and Bantams (age 8 and 9) are allowed at the discretion of the meet organizers. MEDALS K44-100 The official medals for the North American Championships shall be provided by the agency, club or association who have received the sanction for holding same. (When the championship is held in the US, the medals will be furnished by US Speedskating). North American medals can be ordered from the Sport Program Assistant at the National Office of SSC. K44-101 There must be three prizes for each final event, including Relays, at a North American Championship meet: First prize to be a Gold medal Second prize to be a Silver medal Third prize to be a Bronze medal K44-102 st If there is a tie for 1 place, two gold medals shall be awarded as well as a bronze medal. K44-103 If there is a tie for first place and a tie for second place in the same event, gold and bronze medals are to be awarded to the four skaters respectively. MEDALLIONS K44-104 North American medallions shall be awarded to the winner of each category. In Canada, the North American Medallions shall be purchased by the Organizing Committee from SSC National Office. When the championship is held in the U.S., the medallions shall be furnished by USS.

PROCEDURES AND REGULATIONS 2008-2009

K-41

For any class to receive a medallion, the class must have at least three participants. If a class has fewer than three participants, then it will be run as an exhibition class, and/or combined with other classes. At the North American Marathon championship, only two North American medallions will be awarded, one to the fastest male out of any category, and one to the fastest female out of any category. Winners will be those skaters with the fastest cumulative times over the two championship distances. REPORTING OF RESULTS K45-100 The host association accepts the responsibility of preparing within fourteen (14) days after the meet a protocol of full listings of results and of circulating copies directly or via branches to participating clubs and to the National Office of SSC and USS. In addition, the Association/Club receiving such sanction shall send a full set of results to the Sport Program Assistant of SSC and the Chairperson of the Records Committee of US Speedskating, along with a certification of track measurement from the track surveyor. K45-101 The official SSC and US Speedskating representatives and the Meet Coordinator (when the meet is held in Canada) shall, within thirty (30) days of the completion of the meet, send their reports to the Chairperson of the SSC Competitions Committee, and to US Speedskating, on the manner in which the Championships were conducted. PROGRAM (LONG TRACK) K46-100 The event will be held in early February over 3 days. The competition shall recognize skaters in the following categories, using the Olympic Style (Metric) format: Senior Junior A Junior B Junior C 19 and over 17-18 15-16 13-14

Distances 2 x 500, 2 x 1000, 1500, 3000 Ladies, 3000m Junior Men, 5000 Men Pursuit Male 8 lap, 3-4 skaters per team Pursuit Female 6 lap, 3-4 skaters per team Each country may enter up to two senior male and two senior female pursuit teams as well as two junior male and two junior female pursuit teams (combined Junior ISU categories) i.e. in total, 4 male teams and 4 female teams per country.

PROCEDURES AND REGULATIONS 2008-2009 PROGRAM (SHORT TRACK MASS START) K47-100 List of Classes and Races Mass Start Midget Boys/Girls Juvenile Boys/Girls Junior Men/Women Intermediate Men/Women Senior Men/Women Masters 1 (30-39) Masters 2 (40-49) Masters 3 (50-59) Masters 4 (60-69) Masters 5 (70+) 333, 500, 666, 777m 500, 666, 777, 1000m 500, 777, 1000, 1500m 500, 1000, 1500, 3000m 500, 1000, 1500, 3000m 500, 777, 1000, 1500m 500, 777, 1000, 1500m 500, 777, 1000, 1500m 500, 777, 1000, 1500m 500, 777, 1000, 1500m

K-42

Contestants entering a North American Short Track Championship must skate all events in their age class, if they are to be considered for the class championship. K47-101 Whenever feasible, an international class featuring Canadian and USA national teams and other invited national teams will be incorporated in the North American Short Track Championships. Distances skated will conform with World Short Track distances. Points accumulated by all USA and Canadian skaters including the International class shall count towards the American Skating Union trophy for overall excellence in the meet. K47-102 Relay races are medal competitions that will be held in the North American Short Track Championships. Points will not count for class winners. Each Branch/ Association may enter two (2) male teams and two (2) female teams in each of the following categories: Four-member midget/juvenile relay team with at least one midget skater and one juvenile skater; Four-member junior, intermediate and senior relay team with at least one junior skater. There will be no combined Branch or Association teams. Relay race distances: Midget and Juvenile: 1500m Junior, Intermediate and Senior: 3000m K47-103 At least one final per class must be held on the first day of all North American Championships.

PROCEDURES AND REGULATIONS 2008-2009 POINTS

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K48-100 All championship events will be determined by the greatest number of points won in all final events by one of the contestants. K48-101 Class champions will be decided on the basis of accumulated points obtained in the individual events. The All Points system will be used in Canada and the U.S. It is shown below. FINAL POINTS
Rank 1 2 3 4 5 6 7 8 9 10 Points 1000 816 666 543 443 362 295 241 196 160
st

Rank 11 12 13 14 15 16 17 18 19 20

Points 130 106 86 70 57 46 37 30 25 24

Rank 21 22 23 24 25 26 27 28 29 30

Points 23 22 21 20 19 18 17 16 15 14

Rank 31 32 33 34 35 36 37 38 39 40

Points 13 12 11 10 9 8 7 6 5 4

Rank 41 42 43 Others

Points 3 2 1 1

A tie for 1 nd A tie for 2 rd A tie for 3 th A tie for 4

1000 points each, the next skater 666 points 816 points each, the next skater 543 points 666 points each, the next skater 443 points 543 points each, the next skater 362 points etc.

K48-102 In a North American Championship meet, class championship awards based on total points will be awarded. In the case of a tie for the championship, the contestants so tying shall be known as co-champions and duplicate awards will be awarded. MISCELLANEOUS Skater protective equipment shall be as specified in the host country rules. The ISU Short Track starting procedure will be in effect at all North American pack style championships. D - MARATHON SKATING EVENTS K49-100 SSC may sanction open and/or closed championships in mass start marathon skating events, which are defined as skating events in excess of 10km.

PROCEDURES AND REGULATIONS 2008-2009

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K49-101 Applications for a sanction of a marathon skating event are subject to the following conditions: a) Skaters must be registered members of SSC, or members of a recognized National Organization of an ISU member country. b) The sanction application is received by SSC Office at least fourteen (14) days before the meet. c) The sanction fee for Marathon Events is submitted with the application. d) The rules of the association, including N6 - 100-104, are followed. K49 102 Medal distances: 25K and 50 K Age Classes when in Canada: 29 and under 30 49 50 and over E - SPECIAL RULES FOR CANADA WINTER GAMES K50 100 Eligibility th Competitors who have reached the age of 14 on June 30 but have not reached the age th of 19 on June 30 prior to the start of the Games. K50 101 Program Long Track Olympic Style Women: 100m, 500m, 1000m, 1500m, 3000m, 6 lap team pursuit Men: 100m, 500m, 1500m, 3000m, 5000m, 8 lap team pursuit Short Track Women: 500m, 1000m, 1500m, 3000m and 3000m Relay Men: 500m, 1000m, 1500m, 3000m and 3000m Relay K50 102 Appeals SSC Appeals procedures will be used for the Canada Winter Games as defined in Annex F Revised Revised Revised Revised Revised Revised August 1, 2002 August 3, 2004 June 29, 2005 July 6, 2006 July 19, 2007 July 8, 2008

PROCEDURES AND REGULATIONS 2008-2009 SECTION N RULES

N-45

The following rules shall apply to all SSC sanctioned meets, unless reference to a Canadian Championship is made, or other restrictions are specified. Short track and long track Olympic style competitions will follow ISU rules unless indicated otherwise in this section or, in cases involving the format of national-level competitions, in the appropriate High Performance Bulletin. The Memorandum of Agreement between SSC and United States Speedskating may also contain rules specific to N-Am Championships. Thus, Section N contains SSC-specific rules that differ from corresponding ISU rules. In each case, there is a documented need for a uniquely Canadian approach or to state a practice that considers simply convention. Officiating procedures are contained in officials manuals appropriate to the specialty concerned. The ISU Regulations book numbers rules for Olympic Style skating from 200 to 276 while Short Track rules are numbered 280 to 297. GENERAL N1-100 The track measurements shall be certified prior to the meet by a qualified engineer or surveyor, and written proof of this certification must be submitted to the Referee prior to the commencement of the meet. N1-101 Track measurements and markings for OS competitions will conform to ISU rules 203207. N1-102 Electronic time-keeping shall be used during all Canadian Junior and Senior Long Track Championships, at any other competitions that serve as a selection meet for the National Short and Long Track Teams, for the pursuit at Short Track Team Trials, for the Canadian Age Class Short Track Championship, and for Long and Short Track competitions at the Canada Winter Games. Skaters responsibilities N1-104 Competitors are responsible for reporting promptly at the start of each of their races without being notified. N1-105 In a sanctioned meet, if an entrant fails to compete in any race for which he is qualified, the Referee shall suspend him from further competition in that days events unless adequate reason is given for his not having competed. N1-106 During an event sanctioned by Speed Skating Canada the athletes must not wear a

PROCEDURES AND REGULATIONS 2008-2009

N-46

competition uniform (skin suit) identified as belonging to a country team (including Canada and abbreviations) unless he or she belongs to that team at the time of the competition. OFFICIALS N2-100 The following officials at the Canadian Championship event or a SSC sanctioned meet must hold a current SSC Membership Card: Announcer, Meet Coordinator, Referee, Assistant Referee, Clerk of the Course, Starter, Assistant Starter, Chief Finish Line Judge, Chief Timer, Track Stewards and Chief Recorder. Clerk of the Course N2-101 a) Prior to the competition, the Chief Recorder and Meet Coordinator may share with the Clerk of the Course part of the responsibility for making up the heats for each event. b) During the competition, the Clerk of the Course, in consultation with the Referee and/or Meet Coordinator and/or Chief Recorder, may change the heats if the number of competitors in a division is reduced to a point where this is feasible. The Clerk of the Course or designated assistant shall supervise the draw for starting positions in each race, unless such positions are computer generated.

c)

Timers N2-102 a) Backup time keeping should be provided by manual timekeepers and in the event the electronic time keeping fails, the manual time plus 0.20 seconds shall be accepted. b) The reading on three (3) watches shall be the minimum requirement for establishing a record. There shall be three (3) watches for each of the first and second places, and two (2) watches for third place. In addition to the official watches, there should be one or more specifically designated spare watches, to be read officially only if one or more of the official watches is mishandled. Each Timer should use only one watch. When two watches show the same time and the third a different one, the time of those in agreement shall be taken. When all watches show different times, the time of the intermediate watch is taken as the result. If for any reason only two Timers have taken the time, the mean time of their watches is to be taken as the result. If the mean time is not the multiple of one hundredth of a second, the lower hundredth of a second is taken. Hand held electronic type watches with digital read-out shall be used.

c)

d)

PROCEDURES AND REGULATIONS 2008-2009 Referee N2-103 The Referee may call out of a race any competitor who he disqualifies.

N-47

N2-104 The Referee may disqualify any competitor for abusive language towards the officials, for dangerous behaviour or actions towards other competitors, or for misconduct, for part or the whole of the competition. In the last case, a report will be sent to the SSC National Office for further action, if warranted. A referee may prohibit any competitor, official, coach from attending the balance of a meet due to abusive language, demonstration of disrespect or for dangerous behavior/actions towards officials or competitors. N2-105 The Referee shall have the power to ensure that no other than authorized skaters and officials are on the skating track during the race. SPECIAL RULES FOR LONG TRACK MASS START COMPETITIONS N3-100 Short Track rules will apply in situations not covered in this section, unless common sense dictates otherwise. For instance, problems specific to skating outdoors (ice quality, protection, skater equipment, etc) should be resolved by reference to Olympic Style practice. N3-101 The racing area on all long track mass start tracks shall be no less than 6.0m in width. For: Skating Ovals with a radius of less than 27 meters from the inner track (see Annex B-3): Paint a mark on the start line at the intersection of the 500m start line and the straight. Place a cone at the same position and remove after the start. Skater, who has drawn position #1 take his or her position at the mark. If the 500m start line is not perpendicular to the inside lane allow for one of the following options: 1. 2. If the start line is less than six (6) meter, allow the number of skaters at the line to a maximum of one (1) per meter. Move the finish line by the same distance (between 500m mass start and 100m) as indicated on the diagram (Annex B-3) and move the start line at the same time.

PROCEDURES AND REGULATIONS 2008-2009

N-48

N3-102 At the Canadian Age Class Long Track Championships, a maximum of six (6) skaters will be allowed at the first starting line. For tracks with a racing area wider than 6 meters, a maximum of seven (7) will be allowed. N3-103 Skaters falling at the start, or within five (5) m of the start in races of 200 m or less, or within ten (10) m of the start in all other races, may be given another trial by calling the heat or race no race at the discretion of the Starter. Disallow three-point start for mass start racing. All skaters must wear gloves or mitts made of leather or a cut resistant material for mass start racing. N3-104 Each competitor shall wear on their back at or near the waist, their racing number (Provincial/Territorial or meet racing number assigned by the organizers) at all times during a sanctioned meet. Use of caps will also be permitted. a) The numbers on the back shall be at least 8 cm high and should consist of lines at least 2 cm wide and shall be of a colour which contrasts with its background. The numbers shall be firmly affixed to the uniform in such a way that they are clearly visible to the judges at the finish line. A competitor may be disqualified for failure to wear his racing number so that it is visible to officials.

b) c)

N3-105 A competitor who is lapped in an long track mass start race of 1500 m or under, or during the last 1600 m of a race longer than 1500 m, shall be declared distanced and shall withdraw from the race unless he is in a position to gain points or to win an award. SPECIAL RULES FOR SHORT TRACK COMPETITIONS N4-100 At Canadian Short Track Championships, Team Trials and I.S.U. Short Track meets held in Canada, a medical doctor or certified paramedic shall be on duty at all times. A fully equipped first aid room must be available in the arena. N4-101 a) The ice surface for the Canadian Open Championships, Short Track Ranking Meets, Canadian Junior Championships, Canadian Age Class Championships and Canada Winter Games Short Track shall meet the minimum requirements of the ISU Championships track (30m x 60m).

PROCEDURES AND REGULATIONS 2008-2009 b)

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Track used at Canadian Championships shall conform to ISU approved measurements and markings, and as a minimum padding will conform with the Rule N4-102, with the following exceptions for meets held in rinks smaller than 30m by 60m: tracks will be offset by .75 m rather than 1 m, and the five dots marked on the start lines per ISU rule 280.2c will be measured thus: the first will be marked 50 cm from the inner side of the track, the fifth 1 m from the boards, with the other three evenly spaced between them.

N4-102 The protective padding for Short Track competitions quoted in regulation K1-100 as well as for the Canada Games shall extend from a point three (3) meters or less before the finish line continuously back along the side and entire back board and the mirror image of a diagonal across the ice surface. When an electronic timer is attached to the board at the finish line, the padding shall extend to butt against the timer. All such padding shall be at least the height of the boards, a minimum of 20cm in thickness, and made of medium or high density foam covered with a cut and water resistant material. Full-height mats must be attached to the boards or to one another. Any attachment used shall be placed such that a skate cannot be caught by it. Mats must lie with their weight on the ice. (See diagram in Annex D). N4-103 a) Safety-type headgear which has a seal of certification meeting the actual ASTM F 1849 standards and which must be securely fastened under the chin, cut-resistant and water-resistant gloves or mitts, shin guards, knee pads and long-sleeved clothing must be worn by all competitors. b) All skaters must wear a neck protector during short track competitions. The neck protector must be of a bib type design covering the neck and all the soft parts of the upper chest area. It must be made with ballistic nylon as the main material. The neck protector must be securely fastened and tucked into the skin suit. The rear and front tips of all skates shall be rounded to a minimum radius of 1cm. This may be achieved by grinding the metal of the blade and/or by adding a hard smooth cap firmly attached to the skate blades.

c)

N4-104 In short track national championships, each competitor shall wear an assigned number on both sides of the helmet which shall be different from the number worn by any other competitor. The number must be clearly visible to the referee at all times while a skater is on the ice (before the start, during the race, until the skater leaves the ice surface after the race), must be at least 6cm in height and each line must be a solid width of at least 1.5 cm. The number shall be on a contrasting background so that it is clearly visible.

PROCEDURES AND REGULATIONS 2008-2009

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N4-105 Prior to each race, the starting position of the skaters shall be decided by lot. The skater with the lowest number takes the inner starting position and those with the higher numbers take progressively outer positions. N4-106 For competitions held on an International ice surface (30mx60m); For the shortest distance, no more than four (4) skaters shall be allowed at the starting line for earlier qualifying rounds. For the second shortest distance, a maximum of five (5) skaters shall be allowed at the starting line for earlier qualifying rounds. For the shorter of the two longer distances, a maximum of six (6) skaters shall be allowed at the starting line for earlier qualifying rounds. For the longest distance, a maximum of six (6) skaters will be allowed at the starting line, except for the 3000m where ISU regulations prevail. For competitions held on an ice surface smaller than International (30mx60m); No more than four (4) skaters for earlier qualifying rounds, semi finals and finals will be allowed at the starting line for the shortest distance. For the two middle distances, a maximum of five (5) skaters will be allowed at the first starting line. For the longest distance, a maximum of six (6) skaters will be allowed at the starting line, except for the 3000m where the ISU regulations prevail. N4-107 If, during a Canadian Championship event, it is determined after the first days activities that two or more of the fastest skaters in a division have been placed in the same heat, the Chief Recorder shall report this to the Referee and the Meet Coordinator and effect changes according to the Referees direction. N4-108 Skaters who are shown a Yellow Card would, as a minimum, be out of the competition for that distance and the next distance. N4-109 During sanctioned competitions, excluding board-less facilities, competition organizers and officials must use security resurfacing along a specified path. This path must be used for each resurfacing at the competition, including the resurfacing immediately following the morning warm-up session. This path is established according to the standard described in Diagram 1 (Annex C-2) and illustrated in Diagram 2 (Annex C-3). In order to ensure that the ice resurfacing operator follows the path exactly, it is recommended that five (5) blocks (tennis balls cut in half and painted fluorescent orange) must be placed on the spots painted on the ice for this purpose (i.e., points 2 to

PROCEDURES AND REGULATIONS 2008-2009 6 in Diagram 1).

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In cases where the security path has not been respected and a part of the deceleration zone was resurfaced, the resurfacer will have to redo, without adding water, the part of the deceleration surface that should not have been resurfaced with the exception of the ice resurfacing machine exit point (cut, but do not water). A period of 30 minutes must elapse before continuing with the races. SPECIAL RULES FOR OLYMPIC STYLE COMPETITIONS N5-100 If the second-place skater is within five (5) meters of the first-place skater at the finish and the official time of the second-place skater is faster than that of the first-place skater: a) b) c) the Chief Timer and the Chief Finish Line Judge are responsible for determining the correct time for the skaters according to l.S.U. Rules 241.2 and 242.2 the time of the first-place skater is the official time for that skater the official time of the second-place skater shall be determined by adding .10 second per meters to the official time for first place. SPECIAL RULES FOR MARATHON N6-100 Long Track Mass Start rules will apply in situations not covered in this section. N6-101 The races will be held on: a) a standard 400m speed skating oval on natural or artificial ice (Annexes B-1, B-2); or b) a longer track at least 5m in width, which is covered a number of times; or c) a racing tour route over one specified course The maximum number of competitors for a 400m oval is 100 per race. For 100m prior to the start, a track width of 10m is recommended. The track measurements must be certified by GPS or surveyor and submitted to the referee. Natural lake, river or canal ice must be at least 18cm thick over the entire track. Dangerous sections of ice must be clearly marked. The starting and finishing lines must be a minimum of 5cm wide and clearly visible. A start/finish banner and clock must be visible at the start/finish line.

PROCEDURES AND REGULATIONS 2008-2009

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N6-102 Skaters shall provide their own responsible lap scorer, who will record, on an official check sheet, the elapsed time from the official time clock, every time the skater crosses the finish line. The scorer will also advise the skater of the number of laps remaining. N6-103 All competitors shall have the number tags provided by the meet organizers clearly displayed on the side of their leg or hip visible to the place judges. N6-104 a) Slower skaters must track to the right to allow the lead peleton to pass on the inside of the track. Skaters will be warned if not complying. Repeat offenders will be removed from the track. b) b) Skaters who are behind the leader in a pack must move ahead and take the lead, if the lead skater pulls outside and relinquishes the lead. Competitors who are lagging behind may not attach themselves to any who have broken away from the main group; neither may they take part in any frontline work; they must leave a minimum distance of 10m between themselves and those who have broken away (this does not apply to the main group). Competitors leaving the race must report to the judges at once, and remove their competition number or make it invisible.

c)

N6-105 No coaching or skater assistance is permitted from inside the track. N6-106 Facility requirements for natural ice competitions: Start and finish lines should be clearly marked perpendicular to the track. The finish line should be located at least 100m after a bend or corner of the track. N6-107 Infractions will be reported to the chief referee. The referee will decide if it is a warning or disqualification. A warning is given for: Cross tracking in the sprint Obstructing a skater who is passing; also known as impeding A disqualification results from: Unsportsmanlike behavior towards other skaters or officials

PROCEDURES AND REGULATIONS 2008-2009 N6-108 The referee decides if a de-classification or a disqualification is necessary.

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A de-classification is the placement of a skater in last place of a group. This action occurs when: One skater impedes upon another Skater is kicking out at the finish line Skater is cross tracking Skaters are off-track A disqualification occurs when: Instructions from officials are not followed One skater pushes another to gain advantage over the field No protest can be lodged against a declassification or disqualification. A report on the de-classification or disqualification will be submitted by the chief referee to the organizing committee and Speed Skating Canada.

PROCEDURES AND REGULATIONS 2008-2009 SECTION U

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RECORDS U1-100 SSC records will be recognised for men and women in the following categories and age classes: a) b) c) d) e) f) g) h) Canadian Long Track, Olympic style by a Canadian athlete (C.L.T.O.) Junior, Senior, and Masters age classes. Canadian Long Track, mass start, by a Canadian athlete skated on an outdoor oval (C.L.T.M.) SSC age groups. Canadian Long Track, mass start, by a Canadian athlete skated in a covered oval.(C.L.T.M.C.) SSC age groups. North American Long Track, mass start, by an athlete in a North-American Championships on an outdoor oval (N-A.L.T.M.) North American age groups. North American Long Track, mass start, by an athlete in a North American Championships on covered oval (N-A.L.T.C.) North American age groups. Canadian Short Track on a 111.12 metres track by a Canadian athlete (C.S.T.111.12) SSC age groups (pee wee to intermediate) and open class. North American Short Track on 111.12 metres track by an athlete during a North American championships. (N.A.S.T.111.12) North American age groups. North American Long Track Olympic Style, by age groups.

U1-101 SSC records will be recognised in the following distances: a) Long Track - Olympic Style:

Senior I.S.U. distances, plus the 10000m Women and for the total number of points over four (4) distances in one and the same competition. Men 500+500+1000+1000m 500+1500+3000+5000m 500+1500 +5000 +10000m 500+500+1000+1000m 500+1000+1500+3000m 500+1500+3000+5000m

Women

PROCEDURES AND REGULATIONS 2008-2009 Junior Men Women 500+500+1000+1000m 500+1500+3000+5000m 500+500+1000+1000m 500+1000+1500+3000m

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b) Long Track - Mass Start: In accordance with distances listed in K22-100 A). c) Short Track - 111.12m Oval Distances in accordance with Rule K22-100. d) North American North American Championships distances: Long Track rule K46-100, Short Track rule K47-100. e) Archived Records Archive all records for those distances that are no longer skated. CONDITIONS FOR RECOGNITION OF RECORDS SKATED IN CANADA U2-100 The meet must be sanctioned by SSC and advertised a minimum of fourteen (14) days before the event. U2-101 The meet must be conducted according to SSC Procedures and Regulations or in another format which conforms to U2-103. U2-102 The record must be applied for on the approved SSC "Application for Record" form and substantiated by the following documents: i) ii) iii) The original time slip for the event showing the reading of three (3) watches plus the official time signed by the Chief Timer and Referee. The original Judges slip for the event showing the order of placing and signed by the Chief Finish Line Judge. A certificate from a qualified engineer or surveyor that the measurements of the track used for the event comply with the standard track measurements approved by SSC plus a diagram of the track. The program of the meet plus a full set of results. Copy of SSC sanction.

iv) v)

PROCEDURES AND REGULATIONS 2008-2009 vi)

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When a photo finish result is available, the manually recorded times will not be required.

U2-103 a) SSC will recognize mass start records when all skaters in the event are the same age class and gender or in an open class of the same gender. b) The restriction noted in a) shall not apply for the purpose of recognizing masters records provided that masters skaters are skating in a grouping consisting solely of the other masters age groups of the same gender. Current national team members and former national team members who have been off the team less than two years are ineligible to hold a master record.

c)

U2-104 If the existing record is broken by more than one skater in the same competition only the best time from the meet will be recognised. U2-105 For new distances the best time over the first season will be recognised as the established record. U2-106 Any competitor who equals an existing record shall receive recognition for that time through the award of a certificate. U2-107 Only SSC Competitive 1 skaters may set a SSC record. U2-108 Competitions held in Canada with an ISU sanction may submit the paperwork as outlined in ISU Rule 273.3. CONDITIONS FOR THE RECOGNITION OF RECORDS SKATED OUTSIDE OF CANADA U3-100 The competition must be sanctioned by the I.S.U. or by a recognised national organisation of an I.S.U. member country. U3-101 The record can be applied for to SSC's appropriate Committee, by an official of an affiliated Branch or Club or by the skater. U3-102 The application must be supported by the complete protocol of the competition including names of the Referee and Chief Timer.

PROCEDURES AND REGULATIONS 2008-2009 CONDITIONS FOR THE RECOGNITION OF NORTH AMERICAN RECORDS

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U4-100 Records in this category may be obtained only in North American Long Track Championships or North American Short Track Championships which are sanctioned by SSC and United States Speedskating in compliance with the Articles of Alliance between the two Associations. U4-101 The record must be applied for in accordance with the required procedures of the hosting Association for the recognition of records. RECOGNITION OF RECORDS U5-100 a) An application for records will be for the current year only and shall be submitted to the Sport Program Assistant at SSC within thirty (30) days following the specified meet and in accordance with the required procedures as outlined in Rule U2-102. b) In the event that a record has been missed at an SSC sanctioned competition st due to clerical error or omission, recognition shall be granted up to December 31 of the following year. A skater may make an application through their branch to the Sport Program Assistant. Records will be accepted provided all documentation outlined in U2-102 can be provided. U5-101 Following receipt of record applications, the records shall be immediately up-dated and these shall be known as the official records of this Association. U5-102 Recognition for Canadian Records will be in the form of a certificate suitably inscribed with the skater's name, club, class, distance, record category and record time. Such certification will be issued by the Sport Program Assistant and mailed to Branch Associations for distribution to the skaters concerned. U5-103 Recognition for North American Records in the years following the establishment of metric records will be in the form of a certificate designed and approved by SSC and USS, suitable inscribed and signed by the President and Secretary of the Host country. Such certificates will be issued to the Records Committee of the appropriate country for distribution to the skaters concerned.