Exporting Contacts from Outlook Express to Comma Separated Values File Open Outlook Express, open your contacts

folder, and perform the following: 1. Open the File Menu and go to Export 2. Select Other Address Book 3. You will see a dialogue box will open called Address Book Export Tool. Click once on Text File(Comma Separated Values) to highlight. 4. Click on Export 5. A dialogue box will open called CSV Export. Beside Save exported file as click on Browse to choose a folder where you would like to save the file. 6. Choose a file name and save this file. ( It will be saved as a Comma Separated Values ie *.csv) 7. The CSV Export dialogue box will come up again showing the directory that this file is saved in. Click Next. 8. Another CSV Export box will appear again. Here you must Select the fields you wish to export. Make sure to choose all that may apply. 9. Click Finish. A box will come up saying Address book export completed. Click OK. 10. The Address Book Export Tool dialogue box will appear again. Click on Close. At this point, you have created a Microsoft Excel Comma Separated Values File with your contact information exported from your Outlook Express Address book. Preparing the Excel File Open the file saved above with Excel. In the dialogue box, click the drop down arrow beside File of Types and choose Text Files(which include the *.csv extension) and then click Open. Replace each Outlook Express Field Name with its Lotus Notes equivalent listed below. Field Names not listed do not need to be changed. Outlook Express Lotus Notes MiddleName MiddleInitial Company CompanyName BusinessStreet OfficeStreetAddress BusinessCity OfficeCity BusinessState OfficeState BusinessPostalCode*** OfficeZip BusinessCountry OfficeCountry HomeStreet StreetAddress HomeCity City HomeState State HomePostalCode*** Zip HomeCountry Country BusinessFax OfficeFaxPhoneNumber BusinessPhone OfficePhoneNumber CarPhone CellPhoneNumber CompanyMainPhone OfficePhoneNumber HomeFax HomeFaxPhoneNumber HomePhone PhoneNumber MobilePhone CellPhoneNumber AssistantsName Assistant EmailAddress MailAddress EmailDisplayName MailAddress Managers Name Manager Notes Comment WebPage WebSite *** You are required to perform the following for both postal code columns to convert them to text fields for Lotus Notes if they are not already: 1. Highlight the entire column (zip code column) by double clicking the column header 2. Open the Format Menu and select Cells 3. Click the Number Tab 4. Make sure the Category is set to TEXT, then click OK 5. Do these steps for both columns If there are contacts that contain only a first name, ensure that you complete the last name field. Now we need to save the File as a Lotus 1-2-3 file, (this is the only format that Lotus Notes uses for importing purposes).

1. Open the File Menu and select Save As 2. Under Save type use the drop down arrow to find wk4(1-2-3) (*.wk4), select it 3. Make a note of the file name and location of this new spreadsheet/contact list 4. Click the Save button You will most likely receive an error that tells you that some features in the spreadsheet may not be compatible with Lotus 1-2-3 file. Click Yes, at this point to accept the incompatibilities. You may be prompted to save the document again. Remember the file name and location for the next step. We are now at the home stretch of this exercise. Importing Contacts into Notes Open your personal address book in Lotus Notes. You should see Contacts in Version 5.0 and Business Cards if you are using Version 4.6. 1. Open the File Menu and choose Import 2. Click Browse to select the file that you just saved (*.wk4), highlight it, then click Next 3. Make sure youve selected the following options: Use Form: Contact (Business Card if you are using Version 4.6) Column Format: WKS Title Defined Calculate fields on form during document import (make sure this is checked) Import as: Main Document(s) 4. Click OK At this point you will see a percentage complete status in the Lotus Notes TaskBar. Once the import process completes, your contacts are now visible in the view. If you are using version 5.0, the process is complete. Your personal address book should now include those entries from your Outlook Express address book. If you are using Version 4.6x you are not finished. Some of your contacts may not have the name field filled in. This is unavoidable, but can be corrected by doing the following: 1. Highlight the contact in View 2. Click Edit Card to go into EDIT mode. 3. Click Save and Close. Lotus Notes performs a recalculation and corrects the name field, bringing the appropriate name into view.