Pay Related Orders

General criteria for giving exemption from NET

UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 F. 1-1/2003 (PS) Meeting December 9, 2004 The Registrar (All Universities) All Sate/ Union Territories Education Secretaries Sir The Commission at its meeting held on 13th August, 2004 considered the recommendations of the Exemption Committee and approved the General criteria formulated by the Exemption Committee for giving exemption from NET and also decided to consider individual cases for NET exemption based on the criteria evolved as under : 1. NET Exemption is not allowed and candidates for lectureship must clear NET in the subject or in the relevant subject. 2. However, NET Exemption may be granted in view of clearly spelt out special circumstances, which may be any of the following : a. No NET Examination is held in the subject. b. NET/SLET qualified/exempted candidates were not available when interviews were held following due procedures. 3. In case, NET Exemption is granted in view of special circumstances, the candidates be compulsorily required to clear the NET within a period of two years from the date of issue of communication of exemption by UGC. 4. The Commission also reiterates the position as conveyed vide UGC Circular No. F.33/2000 (PS) of the 17th July, 2003. The main contents of the same are once again reproduced here below : "No person shall be appointed to a teaching post in University (or)in any of the institutions including constituent or affiliated Colleges recognized under Clause (f) of the Section 2 of UGC Act, 1956 (or) in an institution deemed to be University under Section 3 of the said Act in a subject if she/he does not fulfill the requirements as to the qualifications for the appropriate subjects as prescribed by the Commission". At present the Universities/Colleges are following the practice of first appointing the candidate who are not qualified as per UGC Regulations and then sending their proposals for

exemption. The appointments are made before the clearance is received from the UGC. This leads to several litigations. To avoid this, all the State Governments/Universities/Colleges are advised not to appoint such candidates till the clearance is received from UGC. The proposals may be sent to the UGC immediately after the selection of the candidates by the Selection Committee in the prescribed proforma alongwith sound justification (through the University in the case of affiliated colleges) for relaxation/exemption as per UGC norms in a particular subject in which NET/SLET is not being conducted or sufficient number of candidates are not available with NET/SLET qualifications for a specified period only. The appointment letter shall be issued only after receiving the relaxation from the UGC. This may also be brought to the notice of the colleges affiliated to your University. Yours faithfully, (Mrs. Shashi Munjal ) Under Secretry

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Teachers having Ph.D Degree availing exemption from NET
Dr. (Mrs.) Pankaj Mittal Joint Secretary UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 No F 3-1/2002 (PS) 15 th July, 2003 The Vice-Chancellor (All Universities) Dear Sir/Madam, This is in supersession to this office letter No. F.3-1/2002 dated 16th January, 2003 regarding withdrawal of increments from the teachers who have been appointed after availing the exemption from NET on account of having a Ph.D Degree. The above circular shall be kept in abeyance until further orders. Consequently, the universities may continue to give increments to the above category of teachers till they hear a word on it from the University Grants Commission. This may also be brought to the colleges affiliated to your University. Yours faithfully, (Dr. (Mrs.) Pankaj Mittal) Deputy Secretary

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Orientation/Refresher Courses to Regular Permanent Part-Time Teachers
UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110 002 15th May, 2002 F.6-1 / WRO / 02 (PS) The Registrar All Universities (As Per List Attached) Sub : Providing UGC orientation / Refresher Courses to regular permanent part-time teachers. Dear Sir / Madam, It has come to the notice of the UGC that regular permanent part time teachers are not being allowed to complete / admit the Orientation / Refresher Courses by the Academic Staff Colleges. As such the Academic Staff Colleges are requested to admit / allow the regular permanent part time teachers to complete orientation / refresher Courses, as they are also eligible to be considered for Sr. Grade (Lecturer) and Selection Grade (Lecturer) under Career Advancement Scheme. The Universities / Institutes are also requested not to appoint part-time teachers and wherever required Guest Faculty could be appointed on per lecture basis. Yours Sincerely,

(Narain Singh) Under Secretary

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Exemption from Refresher/Orientation Courses for Teachers Holding Ph.D Degrees in Universities/Colleges from Promotion Under Career Advancement Scheme
UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110 002 17th May, 2001 No. F.2-9/97 (PS) The Registrar All Universities The Education Secretaries (All State Governments) The Officer In charge (All Regional Offices of UGC) Dear Sir / Madam, The UGC has been receiving repeated queries regarding exemption from Orientation / Refresher Courses for teachers holding Ph.D degree in University / Colleges for promotion under Career Advancement Scheme to Lecturer (Sr. Scale). The matter has been examined. The following decisions has been taken in this regard. 1. A Ph.D. holder may be exempted for not having attended one course whether refresher or orientation courses as regards the eligibility for promotion under the Career Advancement Scheme to Lecturer (Sr. Scale) 2. M.Phil. can not be equated to Ph.D in this regard. Yours faithfully,

(Dr. (Mrs.) Pankaj Mittal) Deputy Secretary

Pay Related Orders

Regulation on minimum qualification for appointment for Career Advancement of Lecturers, Readers and Professors in Universities and Colleges (Relaxation for Ph.D Degree holders)
Dr. (Mrs.) Pankaj Mittal Joint Secretary UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 D.O.No.F.1-7/98 (PS) 26 th July, 2001 The Registrar, (All Universities) Subject : Guidelines for counting of past service for promotion from Reader to Professor under Career Advancement Scheme. Dear Sir/Madam, In continuation to this office letter number F.3-1/2000 (PS) dated 4th April, 2000 and F.16/98 (PS) dated 24.4.2000 vide which the UGC Regulations on minimum qualifications for appointment for Career Advancement of Lecturers, Readers and Professors in Universities and Colleges were issued, it is to inform you that the Ph.D. degree holders whose examinations were completed by 19th September, 1991 (irrespective of date of declaration of results) shall be eligible for relaxation of 5% of marks from 55% to 50% to appear in Net. This may also be brought to the colleges affiliated to your University. With Regards, Yours faithfully, (Pankaj Mittal) Joint Secretary

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Extention of Date for Participation in Refresher Courses for Eligible Teachers
UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110 002 17th October, 2002 F.2-16/2002 (PS) The Registrar (All Universities) Secretary, MHRD, Education Secretaries All State Governments & Union Territories Dear Sir / Madam, The Commission at its meeting held on 25th September, 2002 considered the issue to extend the date for participation in Refresher Courses beyond 31.2.2000 in respect of eligible teachers for the purpose of promotion / placement under Career Advancement Scheme and decided as under :1. Date for joining Refresher Courses may be extended upto 31st December, 2004. 2. The teachers who are superannuating within the next three years be exempted from attending Refresher Courses This may please be brought to the notice of the Colleges affiliated to your University. Yours faithfully,

(Dr. K. P. Singh) Deputy Secretary

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Proforma for Seeking Relaxation in the Minimum Qualifications Prescribed by the UGC for Appointment to the Post of Lecturer
UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110 002 (The Universities and colleges should furnish the following information for obtaining approval of the Commission while seeking relaxation in qualifications as per UGC Regulations 1991) 1. 2. 3. 4. 5. 6. Name of the University/College : Name of the candidate for whom the relaxation is being sought his qualification : Number of posts approved : Relaxation/Exemption sought : Special reason/merit of the candidate for selection to the post with justification(s) : Whether the post was advertised in all the leading newspapers, Employment News, Rojgar Samachar and Doordarshan etc. (A copy of the advertisement may be Attached) : Whether the post was reserved for SC/ST or any other category : Number of candidates called for interview : Number of candidates interviewed with their respective bio-data : Number of candidates having NET qualifications out of the interviewed candidates : Number of candidates exempted from NET out of interviewed candidates : Number of candidates having more than 55% marks at Master's level out of interviewed candidates : Composition of the Selection Committee and members present (as per UGC's norms) : Recommendations of the Selection Committee along with a copy of the Minutes of the Selection Committee :

7. 8. 9. 10.

11. 12.

13. 14.

Note : Comprehensive list of candidates, decision, criterion and recommendations of the Committee to be enclosed. Signature of Principal With seal Signature of Registrar With seal

I.

II. a. b. c. d. e. f.

g. h. i. j. k. l. m. III.

IV.

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Guidelines for implementation of the Merit Promotion Scheme for College Teachers
UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 L.O.No.F.1-87 / 78 (CP) Part I 31 st December, 1982 Dear Vice - Chancellor, The role of the teacher is crucial in the maintenance of academic standards and discipline in an educational institution. A great responsibility therefore, lies on the teacher to ensure that proper academic atmosphere is maintained in the institution and that all academic work is carried out efficiently and with devotion to duty as on full-time employees of the institution. Every profession, for its orderly progress, needs certain rules of professional ethics, and education is no exception. In order to do justice to this challenging task, the teacher has to be devotedly involved in programmes of teaching, research, examination and extension: activities taken as a whole. There should be regular assessment of his work and also of the institution. At the same time, it is necessary that teachers are provided reasonable opportunities for career advancement, and recognition of merit. a). Objective A scheme of Merit Promotion is to be introduced during the 6th Plan Period, with a view to providing suitable opportunities to the teachers working in the Colleges for career advancement in recognition of their significant contributions in the field of teaching, research and allied educational activities. The scheme is intended to be in the nature of a flexible complementing scheme where a teacher after critical assessment of his work at the end of a specified period can be promoted to the next higher level and the position thus held by him is treated as personal to the incumbent and no resultant vacancy is required to be filled. It is falt that such a scheme would go in a long way in encouraging the teachers in colleges to engage in teaching, research and allied educational activities and make a distinct contribution to the teacher profession and thus help to improve the quality and standards of higher education. b). Method of Implementation I. Teachers working in colleges affiliated to a university and included under section 2(f) and which come within the purview of Section 12(A) of the UGC Act who have made

significant contribution and achievement in the field of the teaching and research may be considered for Merit Promotion, if they have put in a minimum of eight years of permanent service as a teacher of which at least four years have been in the institution where he / she is being considered for such assessment for merit promotion. II. A teacher who has been considered and not selected for merit promotion in the initial presentation could, however, submit his / her work again only after a lapse of three years.

III. College teachers wishing to have their work assessed and considered for Merit Promotion should present the details of their work to their college latest by 31st December, each year. For this purpose, the institutions may keep the profile of teachers with them in which the teachers may at the end of each year indicate the details of their contributions of teaching, research, curriculum development, educational reforms, innovative teaching and other forms of academic work done in the institution as well as the work done in the field of extension and continuing education, sports and cultural activities etc. Improvement of academic qualifications should also be recorded. The enclosed proforma (Annexure) could be used for this purpose and these profiles may be submitted by the college to the university concerned, along with the proposal of the teacher who are seeking assessment of their work, a consolidated report for the period of preceding eight years may be made available, incorporating the major contributions made by the teacher. IV. The Vice-Chancellor or his nominee should refer the proposal of the teacher to at least 2 experts in the subject / discipline concerned out of a panel of names prepared by the University according to the procedure prescribed by the University for such Selection Committees. The evaluation reports from the experts should be kept confidential and should be made available at least three weeks in advance of the Selection Committee. The Selection Committee would consist of the Vice-Chancellor or his nominee, two experts other than the referees and the Principal of the College where the lecturer is working. Merit Promotion be given by the appointing Authority to a teacher only if the Selection Committee recommends the same. V. While considering the proposal of a teacher for Merit Promotion, only merit as defined in Para III may be taken into account. All other factors being equal, seniority may be given due consideration.

VI. The University should generally take a decision on the proposal of a teacher for Merit Promotion as far as possible before the beginning of the next academic year so that such promotions can become effective from the date of the beginning of the next academic session. VII. The promotion given to a person would be personal to the incumbent concerned for the period he serves the institution where he has been granted promotion. VIII.The promotion on merit to a teacher under this scheme will not entitle him to any other responsibility, administrative or otherwise such as Head of Department / Principal, except where he is even other wise to be considered and will also not lead to any other

reduction in this teaching or other work. IX. While promotion a teacher on merit, his salary may be fixed in the prescribed scale of pay for the next higher post with marginal adjustment nearest to the salary being drawn by the promotee, as per usual rules of pay fixation. Since most teachers in the colleges would be in the scale of lecturer i.e. 700-1600, the teacher, on selection for Merit Promotion may be placed in the scale of Rs.1200-50-1300-60-1900 and be designated lecturer in Merit Promotion Selection Grade. X. The financial involvement will vary from State to State but the Commission would assist the Institution in the implementation of the Merit Promotion Scheme by making available on average contribution at the rate of Rs. 600/- per annum per teacher promoted to the next higher level in accordance with the guidelines laid down by the Commission up to 31st March, 1985 only, on the condition that the institution concerned continues implementation of the scheme and meets expenditure on the salary of the person concerned as committed expenditure from 1st April, 1985 out of its own resources or with the assistance of grant-in-aid from the State Government as the case may be.

XI. No. person promoted by the college prior to the introduction of the UGC Scheme and not in conformity with the guidelines laid down by, the commission will qualify for assistance from the Commission. XII. The University would furnish to the UGC, every year latest by 15th August, necessary particulars of the persons promoted in the colleges under its jurisdiction, under the Merit Promotion Scheme for college teachers alone with the evaluation report of the experts and the recommendations of the Selection Committees and also the names of all the persons considered from each colleges, to enable the Commission to consider remitting grants due to the concerned colleges. General The number of teachers promoted under Merit Promotion Scheme will not exceed 33% of the total number of permanent posts in the College, spread over a period of 3 years.

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UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 L.O.No.F.1-87 / 78 (CP) Part I Dear Vice - Chancellor, 1. 2. Kindly refer to my d.o letter of even number dated November 23, 1982 regarding the Merit Promotion Scheme for University appointed teachers in the Universities. The Commission had also under Consideration the implementation of a similar scheme for college appointed teachers and a copy of guidelines for the implementation of Merit Promotion Scheme for these teachers as accepted is enclosed. The Commission would make a contribution of Rs. 600/- per annum for each person promoted under the above scheme, in accordance with these guidelines for the remaining period f the Sixth Plan only after which the expenditure involved under the scheme would be taken over as committed expenditure out of the college own resources or with the assistance of grant-in-aid from the State Government as the case may be. Any scheme which the University may already have for merit / personal promotion for college teachers and persons already promoted under which a scheme prior to the present scheme of the UGC becoming effective will not qualify for UGC assistance. The University would supply to the UGC necessary particulars, each year, of the persons considered under the scheme, the referees evaluations and recommendations along with minutes of the Selection Committees and persons finally promoted. I shall be grateful if the University kindly give an assurance after consulting State Government concerned to the effect that the recurring additional liability for implementation of the scheme would be met by the college, concerned or with the assistance form the State Government concerned with effect from 1-4-1985. The scheme should be introduced by the University only after obtaining the above assurance from the State Government. 31 st December, 1982

3.

4.

5.

6.

With regards, Yours Sincerely,

Sd/<< Back

Pay Related Orders

UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MARG NEW DELHI 110 002 F.NO. 7-2/2004(PS) January 14, 2005 The Registrar All Universities. Subject:- Leave Rules Prescribed by the UGC for Teachers of the Universities / Colleges Dear Sir, The Commission vide its Notification dated 24 December, 1998 on revision of pay scales, minimum qualifications for the appointment of teachers in universities and colleges, and other measures for the maintenance of standards has laid down service conditions (including leave rules) for teachers. It may please be noted that while issuing this notification, it was expected that entire scheme of revision of pay scales, together with all the conditions attached to it, would be implemented as a composite scheme without any modifications. It has now been brought to the notice of the UGC that some of the universities have not given effect to the Leave Rules prescribed by the UGC as an integral part of the revised pay scales. For implementation of the Leave Rules, it is necessary for the Universities to suitably amend the relevant statutes / ordinances / rules / regulations as may be required. A copy of the Leave Rules is enclosed for your kind reference. May I request you to kindly confirm if your university has implemented the prescribed leave rules. In case, your university is yet to implement the revised leave rules, you may please initiate action for its implementation forthwith. You may also advise the colleges affiliated to your university to follow the prescribed leave rules. I would appreciate if you could send me a status on the same. If you require any clarifications from us on this issue, please feel free to do so. Yours faithfully,

sd/(Ved Prakash) Secretary Encl : as stated above Copy to: State Secretaries of Higher Education with the request to ensuring the implementation of the aforesaid Leave Rules in all the Universities and Colleges in the state. Addl. Secretary, Department of Secondary and Higher Education, Ministry of Human

Resource Development, Shastri Bhawan, New Delhi necessary action.

110002 for his kind information and

sd/(Ved Prakash) Secretary

Pay Related Orders

Revision of Pay Scale and Minimum Qualification of Teachers (Eligibility at Master's Level)
UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 No.F.1-13/99 (PS) Pt.File 27 Nov, 2001 To The Vice Chancellors of all the Universities The Educational Secretaries of all the States (As per list attached) Dear Sir/Madam, In continuation to the UGC Notification dated 24.12.1998 and Regulation No.F.3-1/2000 (PS) dated 4.4.200 regarding revision of pay scale and minimum qualification of teachers, I would like to inform you that the minimum requirement of 55% marks at Master's level shall not be insisted upon for Principals, Professors, Readers, Registrars, Deputy Registrars, Librarians, Deputy Librarian, Directors of Physical Education, Deputy Director of Physical Education for the existing incumbents who are already in the university system. The minimum requirement in their case shall be at least 50% of marks at Master's level. However, 55% of marks at Master's level should be insisted upon for those entering the system from outside and those at the entry point of Lecturers, Assistant Registrars, Assistant Librarians, Assistant Director of Physical Education. Yours faithfully, (Dr. (Mrs.) Pankaj Mittal) Joint Secretary

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Appointment of Substitute Teachers Under Faculty Development Programme

UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110002 No. F 3-8/2000 (PS) TFPD February, 2001 Dear Sir/Madam, This has reference to UGC's earlier correspondence / letters regarding appointment of substitute teacher under Faculty Development Programme (Teachers Fellowship) during IXth Plan Period. In this connection, I am to say that the substitute teacher against the vacancy of teacher fellow, may be made from the candidates, who fulfil the qualifications prescribed by the UGC as per UGC Regulations - 2000. The college should first appoint the qualified teachers only, as per the guidelines of the Faculty Development Programme (Teacher Fellowship), and the teacher fellow should be allowed to join the research place thereafter. In case the qualified substitute teachers are not available within a period of one year, teacher fellowship should be withdrawn. The above decision will be applicable on teacher fellow(s) to whom the approval / award letter(s) are yet to be issued. The teacher fellowship may not be withdrawn for those teachers fellows who have already joined the research place. You are requested to comply with the above decision and also circulate the above decision to all the colleges under jurisdiction for immediate compliance. Yours faithfully, (Dr. (Mrs.) Pankaj Mittal) Deputy Secretary

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Appointment of Retired Teachers in Universities/Colleges

UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MAG NEW DELHI - 110 002 NARAIN SINGH UNDER SECRETARY D.O.No.F.3-1 / 97 (PS) 9th March, 2002 The Registrar All Universities Dear Sir / Madam, It has been brought to the notice of UGC that some of the Universities are appointing retired teachers to the statutory and non-statutory bodies of the University. The matter has been examined by the UGC and it is decided that no retired teachers after the age of 62 years be appointed on any statutory or even non-statutory position, in Universities / Colleges. This is for your information and necessary action. With regards, Yours Sincerely,

(Narain Singh)