Microsoft Word shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Word. See the computer shortcut page if you are looking for other shortcut keys used in other programs. Shortcut Keys Ctrl + 0 Ctrl + A Ctrl + B Ctrl + C Ctrl + E Ctrl + F Ctrl + I Ctrl + J Ctrl + K Ctrl + L Ctrl + M Ctrl + P Ctrl + R Ctrl + T Ctrl + U Ctrl + V Ctrl + X Ctrl + Y Ctrl + Z Ctrl + Shift + F Ctrl + Shift + > Ctrl + ] Ctrl + Shift + < Ctrl + [ Description Adds or removes 6pts of spacing before a paragraph. Select all contents of the page. Bold highlighted selection. Copy selected text. Aligns the line or selected text to the center of the screen. Open find box. Italic highlighted selection. Aligns the selected text or line to justify the screen. Insert link. Aligns the line or selected text to the left of the screen. Indent the paragraph. Open the print window. Aligns the line or selected text to the right of the screen. Create a hanging indent. Underline highlighted selection. Paste. Cut selected text. Redo the last action performed. Undo last action. Change the font. Increase selected font +1pts up to 12pt and then increases font +2pts. Increase selected font +1pts. Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. Decrease selected font -1pts.

Ctrl + / + c Ctrl + ' + <char> Ctrl + Shift + * Ctrl + <left arrow> Ctrl + <right arrow> Ctrl + <up arrow> Ctrl + Del Ctrl + Backspace Ctrl + End Ctrl + Home Ctrl + Spacebar Ctrl + 1 Ctrl + 2 Ctrl + 5 Ctrl + Alt + 1 Ctrl + Alt + 2 Ctrl + Alt + 3 Alt + Ctrl + F2 Ctrl + F1 Ctrl + F2 Ctrl + Shift + > Ctrl + Shift + < Ctrl + Shift + F6 Ctrl + Shift + F12 F1 F4 F5

Insert a cent sign (). Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key. View or hide non printing characters. Moves one word to the left. Moves one word to the right. Moves to the beginning of the line or paragraph. Deletes word to right of cursor. Deletes word to left of cursor. Moves the cursor to the end of the document. Moves the cursor to the beginning of the document. Reset highlighted text to the default font. Single-space lines. Double-space lines. 1.5-line spacing. Changes text to heading 1. Changes text to heading 2. Changes text to heading 3. Open new document. Open the Task Pane. Display the print preview. Increases the highlighted text size by one. Decreases the highlighted text size by one. Opens to another open Microsoft Word document. Prints the document. Open Help. Repeat the last action performed (Word 2000+) Open the find, replace, and go to window in Microsoft Word.

Ctrl + <down arrow> Moves to the end of the paragraph.

F7 F12 Shift + F3 Shift + F7 Shift + F12 Shift + Enter Shift + Insert Shift + Alt + D Shift + Alt + T

Spellcheck and grammar check selected text or document. Save as. Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word. Runs a Thesaurus check on the word highlighted. Save. Create a soft break instead of a new paragraph. Paste. Insert the current date. Insert the current time.

In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts. Mouse shortcuts Double-click Double-click Double-click Triple-click Ctrl + Mouse wheel Description If double-click a word, selects the complete word. Double-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned. Double-clicking anywhere after text on a line will set a tab stop. Selects the line or paragraph of the text the mouse triple-clicked. Zooms in and out of document.

Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.

Microsoft Excel shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Excel. See the computer shortcut page if you are looking for other shortcut keys used in other programs. Shortcut Keys F2 F5 F7 F11 Description Edit the selected cell. Go to a specific cell. For example, C6. Spell check selected text or document. Create chart.

Ctrl + Shift + ; Ctrl + ; Alt + Shift + F1 Shift + F3 Shift + F5 Ctrl + A Ctrl + B Ctrl + I Ctrl + K Ctrl + U Ctrl + 5 Ctrl + P Ctrl + Z Ctrl + F9 Ctrl + F10 Ctrl + F6 Ctrl + Page up Ctrl + Page down Ctrl + Tab Alt + = Ctrl + ' Ctrl + Shift + ! Ctrl + Shift + $ Ctrl + Shift + # Ctrl + Shift + % Ctrl + Shift + ^ Ctrl + Shift + @ Ctrl + Arrow key Ctrl + Space Shift + Space

Enter the current time. Enter the current date. Insert New Worksheet. Open the Excel formula window. Bring up search box. Select all contents of the worksheet. Bold highlighted selection. Italic highlighted selection. Insert link. Underline highlighted selection. Strikethrough highlighted selection. Bring up the print dialog box to begin printing. Undo last action. Minimize current window. Maximize currently selected window. Switch between open workbooks / windows. Move between Excel work sheets in the same Excel document. Move between Excel work sheets in the same Excel document. Move between Two or more open Excel files. Create a formula to sum all of the above cells Insert the value of the above cell into cell currently selected. Format number in comma format. Format number in currency format. Format number in date format. Format number in percentage format. Format number in scientific format. Format number in time format. Move to next section of text. Select entire column. Select entire row.

Basic PC shortcut keys

The below basic shortcut keys are a listing of shortcut keys that will work with almost all IBM compatible computers and software programs. It is highly recommended that all users keep a good reference of the below shortcut keys or try to memorize the below keys. Doing so will dramatically increase your productivity. Shortcut Keys Alt + F Alt + E F1 Description File menu options in current program. Edit options in current program Universal Help in almost every Windows program.

Ctrl + A Select all text. Ctrl + X Cut selected item. Shift + Del Ctrl + Ins Shift + Ins Home Ctrl + Home End Ctrl + End Shift + Home Shift + End Ctrl + Left Cut selected item.

Ctrl + C Copy selected item. Copy selected item

Ctrl + V Paste Paste Goes to beginning of current line. Goes to beginning of document. Goes to end of current line. Goes to end of document. Highlights from current position to beginning of line. Highlights from current position to end of line. Moves one word to the left at a time.

arrow Ctrl + Right arrow Moves one word to the right at a time.

Top 10 keyboard shortcuts everyone should know

Using keyboard shortcuts can greatly increase your productivity, reduce repetitive strain, and help keep you focused. For example, highlighting text with the keyboard and pressing Ctrl + C is much faster than taking your hand from the keyboard, highlighting the text using the mouse, clicking copy from the file menu, and then putting your hand back in place on the keyboard. Below are our top 10 keyboard shortcuts we recommend everyone memorize and use. Ctrl + C or Ctrl + Insert Copy the highlighted text or selected item. Ctrl + V or Shift + Insert Paste the text or object that's in the clipboard. Ctrl + Z and Ctrl + Y Undo any change. For example, if you cut text, pressing this will undo it. This can also often be pressed multiple times to undo multiple changes. Pressing Ctrl + Y would redo the undo. Ctrl + F Open the Find in any program. This includes your Internet browser to find text on

the current page. Alt + Tab or Alt + Esc Quickly switch between open programs moving forward. Press Ctrl + Tab to switch between tabs in a program. Adding the Shift key to Alt + Tab or Ctrl + Tab will move backwards. For example, if you are pressing Alt + Tab and pass the program you want to switch to, press Alt + Shift + Tab to move backwards to that program. Windows Vista and 7 users can also press the Windows Key + Tab to switch through open programs in a full screenshot of the Window. Ctrl + Back space Pressing Ctrl + Backspace will delete a full word at a time instead of a single character. Ctrl + Left arrow / Right arrow Move the cursor one word at a time instead of one character at a time. If you wanted to highlight one word at a time you can hold down Ctrl + Shift and then press the left or right arrow key to move one word at a time in that direction while highlighting each word. Ctrl + Home / End Move the cursor to the beginning or end of a document. Ctrl + P Print the page being viewed. For example, the document in Microsoft Word or the web page in your Internet browser. Page Up / Space bar and Page Down Pressing either the page up or page down key will move that page one page at a time in that direction. When browsing the Internet pressing the space bar will also move the page down one page at a time. If you press Shift and the Space bar the page will go up a page at a time.

Microsoft Windows shortcut keys

Below is a listing of all the major Windows shortcut keys and the versions of Microsoft Windows they are supported in. See the computer shortcut page if you are looking for other shortcut keys or the how to navigate Windows using a keyboard page for steps on using the keyboard to navigate Windows. Shortcut Keys Alt + Tab 3.x 9x ME NT 2K XP Vista 7 Description X X X X X X X X X X X X X X X Switch between open applications. Switch backwards between open applications.

Alt + Shift + X Tab Alt + double-click

Display the properties of the object you double-click on. X For example, doing this on a file would display its properties. Switches between program groups or document windows X in applications that support this feature. X Same as above but backwards.

Ctrl + Tab X Ctrl + Shift + Tab Alt + Print Screen Ctrl + Print Screen Ctrl + Alt + Del Ctrl + Shift + Esc Ctrl + Esc X X X X X X X X X X X X X X X X X

X X

X X

X X

X X

X X X X X

X X X X X

X X X X X

Create a screen shot only for X the program you are currently in. X Creates a screen shot of the entire screen

Reboot the computer and X brings up the Windows task manager. X Immediately bring up the Windows task manager.

Bring up the Windows Start menu. In Windows 3.x this X would bring up the Task Manager.

Alt + Esc F1 F2 F3 F4 F5 Ctrl + F5 F10 Shift + F10 F4 X X X

X X X X X X

X X X X X X

X X X X X X

X X X X X X

X X X X X X

X X X X X X X

X X

Switch Between open applications on taskbar. Activates help for current open application.

X Renames selected Icon. X Starts find from desktop. X X X Opens the drive selection when browsing. Refresh Contents to where you were on the page. Refreshes page to the beginning of the page. Simulates right-click on selected item.

X X X

X X X X X X X X

X X X X X X X X X X X X

X X X X X X X X X X X X

X X X X X X X X X X X X

X X X X X X X X X X X X

X Activates menu bar. X

Select a different location to X browse in the Windows Explorer toolbar. X Closes Current open program. X Closes Window in Program. X X Move cursor to different Windows Explorer pane. Drops down the window control menu.

Alt + F4 Ctrl + F4 F6 Alt + Space bar Ctrl + (the '+' key on the keypad) Alt + Enter Alt + Space bar Shift + Del

X X

X X X

Automatically adjust the X widths of all the columns in Windows explorer X X Opens properties window of selected icon or program. Open the control menu for the current window open.

X X X

X X X X

Delete programs/files without X throwing them into the recycle bin. X Boot Safe Mode or by pass system files as the computer is

Holding Shift

booting. Holding Shift Enter Alt + Down arrow * (on the keypad) + (on the keypad) - (on the keypad) X X X X X X X X X X X X X X X X X X X X X X X X X When putting in an audio CD, X will prevent CD Player from playing. X X Activates the highlighted program. Display all available options on drop down menu.

Expands all folders on the X currently selected folder or drive in Windows Explorer. Expands only the currently X selected folder in Windows Explorer. Collapses the currently X selected folder in Windows Explorer.

Windows key keyboard shortcuts Below is a listing of Windows keys that can be used on computers running a Microsoft Windows operating system and using a keyboard with a Windows key. In the below list of shortcuts, the Windows key is represented by "WINKEY". Shortcut Keys WINKEY WINKEY + F1 WINKEY + F3 WINKEY + D WINKEY + M WINKEY + SHIFT + M WINKEY + E WINKEY + Tab WINKEY + F WINKEY + Description Pressing the Windows key alone will open Start. Opens the Microsoft Windows help and support center. Opens the Advanced find window in Microsoft Outlook. Brings the desktop to the top of all other windows. Minimizes all windows. Undo the minimize done by WINKEY + M and WINKEY + D. Open Microsoft Explorer. Cycle through open programs through the taskbar. Display the Windows Search / Find feature. Display the search for computers window.

CTRL + F WINKEY + R Open the run window. WINKEY + Pause Open the system properties window. / Break key WINKEY + U WINKEY + L WINKEY + P Open Utility Manager. Lock the computer and switch users if needed (Windows XP and above only). Quickly change between monitor display types. (Windows 7 only)

WINKEY + LEFT Shrinks the window to 1/2 screen on the left side for side by side ARROW viewing. (Windows 7 only) WINKEY + RIGHT ARROW WINKEY + UP ARROW WINKEY + DOWN ARROW Shrinks the window to 1/2 screen on the right side for side by side viewing. (Windows 7 only) When in the side by side viewing mode, this shortcut takes the screen back to full size. (Windows 7 only) Minimizes the screen. Also, when in the side by side viewing mode, this shortcut takes the screen back to a minimized size. (Windows 7 only)

What are the F1 through F12 keys?

Question
What are the F1 through F12 keys?

Answer
Commonly known as "function keys", F1 through F12 may have a variety of different uses or no use at all. Depending on the installed operating system and the software program currently open will change how each of these keys operate. A program is capable of not only using each of the function keys, but also combining the function keys with the ALT or CTRL key, for example, Microsoft Windows users can press ALT + F4 to close the program currently active. Below is a short-listing of some of the common functions of the functions keys on computers running Microsoft Windows. As mentioned above not all programs support function keys and may perform different tasks then those mentioned below. If you are looking for more specific shortcut keys and function key examples we suggest seeing our shortcut key page. F1

Almost always used as the help key, almost every program will open the help screen when this key is pressed. Enter CMOS Setup. Windows Key + F1 would open the Microsoft Windows help and support center. Open the Task Pane.

F2

In Windows commonly used to rename a highlighted icon or file. Alt + Ctrl + F2 opens a new document in Microsoft Word. Ctrl + F2 displays the print preview window in Microsoft Word. Enter CMOS Setup.

F3

Often opens a search feature for many programs including Microsoft Windows. In MS-DOS or Windows command line F3 will repeat the last command. Shift + F3 will change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word.

F4

Open find window. Repeat the last action performed (Word 2000+) Alt + F4 will close the program currently active in Microsoft Windows. Ctrl + F4 will close the open window within the current active window in Microsoft Windows.

F5

In all modern Internet browsers pressing F5 will refresh or reload the page or document window. Open the find, replace, and go to window in Microsoft Word. Starts a slideshow in PowerPoint.

F6

Move the cursor to the Address bar in Internet Explorer and Mozilla Firefox. Ctrl + Shift + F6 opens to another open Microsoft Word document.

F7

Commonly used to spell check and grammar check a document in Microsoft programs such as Microsoft Word, Outlook, etc. Shift + F7 runs a Thesaurus check on the word highlighted. Turns on Caret browsing in Mozilla Firefox.

F8

Function key used to enter the Windows startup menu, commonly used to access Windows Safe Mode.

F9

Opens the Measurements toolbar in Quark 5.0.

F10

In Microsoft Windows activates the menu bar of an open application. Shift + F10 is the same as right-clicking on a highlighted icon, file, or Internet link. Access the hidden recovery partition on HP and Sony computers. Enter CMOS Setup.

F11

Full-screen mode in all modern Internet browsers. Ctrl + F11 as computer is starting to access the hidden recovery partition on many Dell computers. Access the hidden recovery partition on eMachines, Gateway, and Lenovo computers.

F12

Open the Save as window in Microsoft Word. Shift + F12 save the Microsoft Word document. Ctrl + Shift + F12 prints a document in Microsoft Word.

Earlier IBM computers also had F13 - F24 on the keyboards. However, because these keyboards are no longer used they are not listed on this page.