Government of Haryana

DEPARTMENT OF MEDICAL EDUCATION & RESEARCH, HARYANA

Tender for Printing of various type of Forms for

Kalpana Chawla Government Medical College,
(Trauma Centre Building, General Hospital)

KARNAL

DUE ON 13.09.2012 {11:00 A.M}

Government of Haryana
DEPARTMENT OF MEDICAL EDUCATION & RESEARCH, HARYANA
No. KCGMCK/2012/Printing/240 Dated: 24.08.2012

TENDER NOTICE
Kalpana Chawla Government Medical College, Karnal, being planned as a tertiary care institute, intends to outsource the work pertaining to printing of various types of forms, required for its day-to-day use, for one year. Accordingly, sealed tenders are invited from the reputed companies/firms/agencies/ co-operative societies latest by 13.09.2012 upto 11:00 A.M. The tender must accompany earnest money of Rs.30,000/- ( Rs. Thirty thousand only) in the form of demand draft of any scheduled bank at Karnal payable to Director, Kalpana Chawla Government Medical College, Karnal. The tenderers are required to prepare the Technical Bid together with prescribed earnest money deposit and other documents/certificates and the Price Bid (Annexure-D). The Technical Bid, after signing each page, should be put in a sealed envelope which should be superscribed Technical Bid for printing of various forms for Kalpana Chawla Government Medical College & Hospital, Karnal and the complete name of the tenderer must be written on it. Similarly, after signing of each page, the price bid should be put in another sealed envelope which should be superscribed as Price Bid for printing of various forms for Kalpana Chawla Government Medical College & Hospital, Karnal and the complete name & address of the tenderer must be written on it. Both the envelopes are kept in one sealed cover indicating Tender for printing of various forms for Kalpana Chawla Govt. Medical College Hospital, Karnal and should be sent to the office of Director, Kalpana Chawla Government Medical College, 1st floor, Trauma Centre Building, General Hospital Karnal. The tender will be opened on 13.09.2012 at 02.30 P.M in the office of Diretor Kalpana Chawla Government Medical College, Karnal in the presence of tenderers or their authorized representatives who wish to participate in the bidding process. If the opening date happens to be a closed day/holiday, the tender will be opened on the next working day. The tender application along-with other related documents can be obtained from the office of Director, Kalpana Chawla Government Medical College, Karnal on any working day between 10:00 AM to 4:00 PM up to 12.09.2012 on payment of non refundable amount of Rs.1,500/- (Rs. One Thousand five hundred only) in the shape of demand draft of any scheduled bank payable at Karnal in favour of Director, Kalpana Chawla Government Medical College, Karnal or can be downloaded from www.dme.gov.in . Application not accompanied by requisite value of demand draft or short of it shall be rejected out rightly. The samples of specimen forms to be printed can be seen/inspected in the office of Director, KCGMC, Karnal. Director, Kalpana Chawla Government Medical College, Karnal reserves the right to accept / reject any or all the tenders without assigning any reason. Director, Kalpana Chawla Govt. Medical College, Karnal

KALPANA CHAWLA GOVERNMENT MEDICAL COLLEGE HOSPITAL, KARNAL

TENDER DOCUMENT i) ii) No. Name and Address of the Party to whom the tender is sold. iii) Tender document for KCGMC/2012/-printing ___________________________________ ___________________________________ ___________________________________ Printing of various types of forms for Kalpana Chawla Government Medical College Hospital, Karnal. Rs. 30,000/- (Rupees Thirty Thousand only) Rs. 1,500/- (Rs One thousand five hundred only) .. . . 13.09.2012 at 11.00 A.M. 13.09.2012 at 02.30 P.M.

iv) v) i)

Earnest Money Cost of Tender Particulars of the receipt against which this document has been sold.

vii) viii)

Last date of receipt of tender Date of opening of tender

Sealed tenders are hereby invited from reputed companies/firms/agencies/ co-operative societies having their own printing press and have atleast one year experience in the field of printing of various type of forms/printing work. The tender should reach in the office of the Director, Kalpana Chawla Govt. Medical College, Trauma Centre Building, General Hosptial, Karnal on or before 13.09.2012 upto 11.00 A.M and the technical bid will be opened on 13.09.2012 at 02.30 P.M in the presence of the tenderers or their representatives whosoever may be present at that time. In case of any doubt, the same may be got clarified by visiting the office of the Director, Kalpana Chawla Govt. Medical College, Karnal from 10.00 am to 4.00 p.m. on any working day. The Tenders received after the due date and time will not be entertained. The tenderers have to furnish the offer in two separate envelopes clearly mentioning envelope Number -I Technical Bid and envelope Number-2 Financial Bid. Both the envelopes should indicate description of tenders, date of opening and then both the envelopes be kept in one sealed cover indicating Tender for printing of various type of forms for Kalpana Chawla Government Medical College Hospital, Karnal.

TECHNICAL BID
(In separate sealed Cover-I super scribed as Technical Bid) 1 2 3. Name of the Tendering Firm/Agency Address of the Tendering Firm/Agency Nature of firm/company/agency with registration No.: i). Sole Proprietor ii). Partnership Iii). Any other 4 5 6 7 8 9 10 11 12 13 14 15 Phone number Mobile Number Fax No. Email address PAN No. & ITR for the last one year Service Tax Registration No. with proof of service tax paid in the last one year. Detail of DD Rs. 30,000/- (Rs. Thirty thousand only) towards bid security (EMD) Detail of DD/ cash receipt No. and date of Rs 1,500/- for purchase of tender document An affidavit on the stamp paper of Rs. 10/- duly attested by 1st Class Magistrate/Notary Public as per Annexure-A. Solvency certificate from a scheduled bank of an amount of Rs. 50,000/(Rs. fifty thousand only) Experience of at-least one year in the relevant field with Certificate & satisfactory performance thereof in Annexure-B Average turnover which should be of at-least Rs. 25 lacs of the bidder in the last one financial year, duly attested by CA. Proof of having own printing press

16.

The Financial Bids of only those firms shall be opened who qualify in Technical Bid as above. All the above conditions are mandatory/compulsory. Therefore, all the relevant documents indicated as above are invariably required to be attached with the Technical Bid failing which the Price Bid shall not be considered at all. FINANCIAL BID The rate should be quoted in words and figures in the relevant columns of the format indicating size of paper and quantity of forms attached at Annexure-D with this tender document which should be duly signed and stamped by the authorized person. Overwriting & cutting will not be accepted.

GENERAL TERMS & CONDITIONS:1. The tenderer shall have to furnish earnest money amounting to Rs.30,000/- (Rupees Thirty thousand only) in the shape of bank draft of any scheduled bank payable at Karnal in favour of Director, Kalpana Chawla Govt. Medical College, Karnal. No interest shall be paid on earnest money which will remain with the Medical College and the same shall be refunded with in one month from the date of finalization of the tender. The approved contractor shall have to furnish security of Rs 50,000/- (Rs. Fifty thousand only) in the shape of FDR duly pledged in the name of Director, Kalpana Chawla Govt. Medical College, Karnal which will be refunded after 3 months of successful completion of contract. The offer shall be valid for minimum 90 days from the date of opening of tenders. Any direct or indirect attempt of negotiation on the part of a tenderer with the authority to whom he will submit the tender or the tender accepting authority before the finalization of tenders will render him liable for disqualification. Only valid viable offer covering all aspects of tender will be considered. Director, Kalpana Chawla Govt. Medical College, Karnal reserves the right to reject any or all the tenders without assigning any reason thereof. No enquiry, verbal or written, shall be entertained in respect of acceptance/rejection of the tender. The tender bearing cutting/poor writing / overwriting will not be entertained. Submission of tender will bound the bidder to the acceptance of all terms and conditions laid down in the tender document and the bidder will have to sign a declaration annexed at-C. Conditional Tenders and tenders not on prescribed Performa shall not be accepted. The tender form is not transferable. There should be no case pending with the police against the Proprietor/Firm/Partner or the Company (Agency) and the firm should not be blacklisted. An undertaking to this effect on firm letterhead should be attached. 11. In case of breach of any tender condition and submission of any fake or forged document with the tender, delay or non-performance of work, poor quality of work, Director, Kalpana Chawla Govt. Medical College, Karnal may take all or any of the following actions :A. B. C. D. E. Forfeiture of EMD Forfeiture of Security deposit. Cancellation of contract. Barring in participation of all future tenders of Kalpana Chawla Govt. Medical College, Karnal for a period of three years or more. Black listing of contractor.

2.

3. 4.

5. 6.

7. 8.

9. 10.

12.

The successful Tenderer after depositing Security Deposit shall be required to execute an agreement on a non judicial stamp Paper of Rs twenty only at his own cost. In the event of failure of the Tenderer to sign the agreement within seven days of being called upon to do so after acceptance of tender, or in the event of failure to start the work as stipulated, the earnest money and/ or initial Security Deposit shall stand forfeited to the Kalpana Chawla Govt. Medical College, Karnal and the acceptance of the tender shall be considered as revoked. Any amount which becomes due and recoverable from the contractor on account of any matter relating to this contract, shall, also be recoverable from any sum that is due or any sum that may become due to the contractor out of this contract with the Kalpana Chawla Govt. Medical College, Karnal. In the matter of settling any claim for losses/damages cost of expenses to which the Kalpana Chawla Govt. Medical College, Karnal may be put by reasons of default or negligence of contractors, the decision of the Director, Kalpana Chawla Govt. Medical College, Karnal will be final and binding on the contractor. The Director, Kalpana Chawla Govt. Medical College, Karnal has right to terminate the contract either partly or fully at any stage without assigning any reason by giving 10 days notice in writing to that effect and shall not be liable to pay any compensation to the contractor thereof. That any dispute is subject to jurisdiction of Karnal only. In the event of any dispute, the same shall be referred for arbitration to the Director, Kalpana Chawla Govt. Medical College, Karnal or to any person appointed by him. The award of the arbitrator shall be final and binding on both the parties. That the contractor shall conform to the provisions of Central/State Act(s) or the regulations of the Act as well as terms and conditions of the contract. He will be liable for the deduction of TDS and other taxes at source as per the provisions of the various Acts/Rules. The contractor shall not sublet or transfer the contract to any other party. In case of legal dispute, the legal jurisdiction will be Karnal only. In case of death of contractor during the period of contract, Director, Kalpana Chawla Govt. Medical College, Karnal may at his opinion either immediately terminate the agreement or may require the surviving partner/legal heir of the contractor to complete the contact as per the original agreement. Each page of tender documents should be signed by the Tenderer. Non filling of information as required, non-signing of page of tender documents or non-furnishing the required documents may render the offer liable to be rejected. Delivery should be made (at the places within administrative Jurisdiction of Director, Kalpana Chawla Govt. Medical College, Karnal) within a time schedule given the supply order. No extra payment will be made on account of transportation of the stationery material at the site.

13.

14.

15.

16.

17.

18. 19. 20.

21.

22.

23.

If the contractor desires an extension of time for supply on the grounds of unavoidable delay in its executions or on any other grounds, he shall apply in writing to Director, Kalpana Chawla Govt. Medical College, Karnal immediately explaining reason for such a requirement. In such cases, decision of Director, Kalpana Chawla Govt. Medical College, Karnal will be final and binding. The tendering firm must be in possession of machinery and equipments that are required for quality printing work. The contractor will furnish bills for payment to Director, Kalpana Chawla Govt. Medical College, Karnal in Triplicate along with a copy of delivery challan duly certified by the officer who received the supply. Officer concerned will give certificate regarding good quality and correct quantity on delivery challan itself at the time of receipt of supply. He will take the supply on his stock register and indicate it on the delivery challan. No interest is payable on account of any delay in payment of bills. 90% payment will be made on contractors pre-receipted bill on submission of the following documents. (i) Bill (ii) Delivery challan (iii) Receipt from consignee The balance 10% payment will be made after three month if there is no damage or shortage and material is taken over under good quality certificate from consignee.

24. 25.

26.

That Director, Kalpana Chawla Govt. Medical College, Karnal or his authorized representative shall not, in any manner, be concerned with the internal affairs of the tenderer that is dispute and dissolution etc. or affairs concerning any other third party that the tenderer may be having. That the terms and conditions mentioned in this tender document shall be binding and operative between the tenderer and the Director, Kalpana Chawla Govt. Medical College, Karnal. That in the event of any loss to the institution by the tenderer, the amount will be recovered from the monthly payment or from subsequent payment / dues. That the rate quoted by the tenderer shall not be enhanced in any case till the period of agreement. That the Director, Kalpana Chawla Govt. Medical College, Karnal or his authorized representative shall have absolute rights and powers for the enforcement / encashment of said FDR in breach of any clause of this contract without any prior notice to the contractor and no claim whatsoever on this account shall be entertained. No party shall be allowed to be represented by a lawyer during any investigations, enquiry, dispute or appeal. Tenderer should indicate that he has not done printing work of any government department in the past at the rate lower than that quoted in the price bid. After evaluation, the work shall be awarded to the Agency fulfilling all the conditions and who has quoted the lowest rate in terms of percentage.

27.

28. 29. 30.

31. 32. 32.

Signature of the tenderer SPECIAL TERMS AND CONDITIONS 1. Tenderer should quote the rates for the printing of the items mentioned in Annexure-D taking into account the cost of Paper of A-Grade Paper Mill or above standard Paper only. Successful Tenderer shall ensure accuracy, quality and workmanship in accordance with the established standard for printing jobs. Tenderer should note that in case of non-compliance of order within the time schedule, Director, Kalpana Chawla Govt. Medical College, Karnal shall be free to get the work done through any outside agency and losses / inconvenience incurred on this account by Kalpana Chawla Govt. Medical College, Karnal shall be recovered from the Security Deposit or pending dues of the contractor. Items of printing include composing, designing, setting and any other related jobs required in the process of printing. No separate charges for any other type of work in this process shall be payable separately. Director, Kalpana Chawla Govt. Medical College, Karnal will not supply any material including Paper for the job. Tenderer should ensure that rates quoted are inclusive of the cost of Paper and other material required for the work. The Quantity indicated in annexure-D is tentative. It may vary as per the actual requirement from time to time. The Tenderer shall quote the composite rates including all taxes (Both in figures & words). Supply Schedule: The supplier will give his local telephone & local fax numbers on which requirement of printing of forms etc. can be intimated. (i) Supply order of printed forms & printed stationery items will be placed on the contractor by the Director, Kalpana Chawla Govt. Medical College, Karnal. Contractor shall arrange to supply printed forms & printed stationery items to the consignee as per terms and conditions of the supply order.

2.

3.

4.

5.

6.

7.

8.

9.

Delivery Period Preferably 10 days but not later than 15 days Contractor will submit the print proof & Supply of printed material will get authentication of this from the authorized representative of KCGMC for bulk printing Within 5 days of issue of supply order Within 10 days from the date of issue of supply order

The above criteria will be applicable if supply order is placed for printing in bulk. However, the contractor may be asked to supply the printed material within two or three days on urgent requirement for a single item. 10. Penalties I) Once requirement for printing of forms has been placed on the supplier, the supplier shall ensure supply of these items preferably within 10 days but in no case later than 15 days. In case supply is not made within 10 days a penalty @ 1% of the bill amount (for delay supplied items) per day will be imposed on the contractor. It will be deducted from the bill / security of contractor. In case printed material is not supplied within 10 days. Director, Kalpana Chawla Govt. Medical College, Karnal will have the material printed from open market & difference of rates will be deducted from the next bill/security of contractor. This will be in addition to per day penalty @ 1% beyond 10 days of delivery period as above. In case such situation occurs more than 3 times. Director, Kalpana Chawla Govt. Medical College, Karnal will deduct an additional penalty of Rs.500/- per occasion for such repeated failure to supply items in time & it will lead to cancellation of agreement & security will be forfeited. If due to unavoidable circumstances, contractor applies for extension of delivery period. Director, Kalpana Chawla Govt. Medical College, Karnal may extend the delivery period. Decision of Director, Kalpana Chawla Govt. Medical College, Karnal will be final and binding on the contractor in this regard. 11. The material should be of specifications approved by this office. The material of any other specifications will not be acceptable. The material which is found to be of inferior quality or not according to the specification, or shows poor workmanship will be rejected at the cost of the supplier. The rejected goods are to be replaced free of charges immediately failing which no risk will be devolve on the consignee. The rejected material will have to be removed by the contractor immediately. Kalpana Chawla Govt. Medical College, Karnal will not be held responsible for any reason whatsoever if it is not lifted within two days. No payment will be made to the contractor for the materials rejected on spot. No extra charges such as Octroi and transportation etc. will be allowed.

II)

III)

IV)

12.

13.

14.

15.

16.

The security of the Tenderers who fail/refuse to supply the goods accordingly to the specifications within prescribed period is liable to be forfeited at the discretion of the Director, Kalpana Chawla Govt. Medical College, Karnal.

17.

Director, Kalpana Chawla Govt. Medical College, Karnal reserves the right to suspend any contract of scheduled work temporarily or permanently. The rates will remain valid for one year entering into agreement by the successful Tenderer/Tenderers with Kalpana Chawla Govt. Medical College, Karnal. In case the contractor fails to commence the work within stipulated period then the earnest money already deposited with the Director, Kalpana Chawla Govt. Medical College, Karnal shall be forfeited on this account. The sample of specimen forms for printing can be seen/inspected in the office of Director, Kalpana Chawla Government Medical College situated at 1st floor Trauma Centre Building, General Hospital, Karnal.

18.

19.

20.

Signature of the tenderer

Annexure-C DECLARATION BY THE TENDERER

This is to certify that I/We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ourselves to abide by them.

(Signature of Tenderer with seal)

Name Address

Phone No Moblile No Fax No. E-mail Place Date

Annexure-A

AFFIDAVIT
I/We owner of firm/society/company situated at ________________do hereby solemnly affirm and declare as under:1. 2. That I/we shall abide by the terms and conditions laid down in the tender document. That I/we offer to execute the work of printing of various types of forms in conformity with the specifications, conditions of the contract as may be ascertained in accordance with the price indicated in Annexure ______ forming part this bid. That I/we shall execute the work in accordance with the specifications, time limit and ensure accuracy quality workmanship in accordance with the established standard for printing jobs. That in the event of acceptance of bid, I/we shall submit the security as mentioned in the tender document. That I/we agree to abide by this bid for a period of 90 days from the date of opening of bids and it shall remain binding upon us and may be accepted at any time before the expiry of that period. That I/we possess the machinery and equipments required for quality printing of various type of forms.

3.

4.

5.

6.

Date: Place:

Deponent

(Name of the Firm/Society/company) VERIFICATION:Verified that the contents stated above are correct & true to the best of my/our knowledge and belief and nothing has been concealed therein.

Date: Place:

Deponent

(Name of the Firm/Society/company)

Annexure-B

(ON ORGANIZATIONAL LETTER HEAD)

EXPERIENCE AND SATISFACTORY PERFORMANCE CERTIFICATE It is certified that M/s_____________________________________has provided services relating to printing of various forms concerning this organization from_____________ to_____________. It is, further, certified that the printing services of

M/s___________________________________during the above period has satisfactory.

been found

Signature with name and Seal

Annexure-D
PRICE BID Printing of Forms for Kalpana Chawla Government Medical College, Karnal
Sr. No 1 2 Description of Form Director Pad Admission File No of Pages 01 1-44 Paper Size A4 Paper Size (70 GSM) A4 Paper Size (70 GSM) First & last unnumbered page 120 GSM. A4 Paper size (70 GSM) A4 Paper size (70 GSM) Envelope C-5 paper size (70 GSM) Envelope C-5 paper size (70 GSM) A4 Paper Size (70 GSM) A4 Paper Size (70 GSM) A4 Paper Size (70 GSM) Quantity Required 500 copies Booklet Form 30000 Copies Rate Amount Paper Type -Front & Back (Unnumbered first page & last page use hard paper (120 GSM) Front & Back ----Front & Back Two colour (white & yellow) alternative in booklet form --Front & back (Both Side) (6 page booklet) Use Hard Paper (Both Side) Front & Back Use Hard Paper ---

3 4 5 6 7 8 9

10 11 12 13 14 15

Department of Biochemistry Department of Pathology X-Ray Reporting Form X-Ray Requisition Form C T Scan Report C T Requisition Form Laboratory Form for Sputum Examination Referral Slip Ultrasound Report Discharge & Followup-Card Booklet Out Patient Card (Two Pages Booklet) Investigation Requisition Form Haematology Section Reporting format USG Requisition Form (ANC) USG Requisition Form Serology SectionReporting Format Urine SectionReporting Format Stool SectionReporting Format Semen SectionReporting Format Receipt Call Book Police Information / RUKKA (Three Colours)

02 01 01 01 01 02 02

10000 Copies 10000 Copies 5000 Copies 5000 Copies 5000 Copies 5000 Copies 5000 x 2 = 10000 Copies 5000 Copies 5000 Copies 30000 Copies 30000 Copies 10000 Copies 5000 copies

01 01 1-12 04 01 01

Envelope C-5 paper size (Portrait) (70 GSM) A4 Paper Size (70 GSM) Half of A4 Paper Size (80 GSM) Half of A4 Paper Size (120 GSM) Envelope Monarch size Half of A4 Paper Size (70 GSM) Envelope Monarch size (70 GSM) Envelope Monarch size (70 GSM) Half of A4 Paper Size (70 GSM) Half of A4 Paper Size (70 GSM) Half of A4 Paper Size (70 GSM) Half of A4 Paper Size (70 GSM) Envelope C-5 paper size (Landscape) (70 GSM) Envelope C-5 paper size (Landscape) (70 GSM) Half of A4 Paper Size (70 GSM)

16 17 18 19 20 21 22 23 24

01 01 01 01 01 01 01 01 03

5000 copies 5000 copies 5000 Copies 10000 copies 5000 copies 5000 copies 100 books of 100 leafs 50 books of 100 leafs 2000 x 3 = 6000 copies 50 x 3=150 pages 40 booklet

--------White Police Copy Yellow Doctor Copy Pink Office Copy (Three coloured one after one in booklet form)

Note:1. 2. 3. 4.

The rates are inclusive of all taxes and levies. The paper of A-Grade Mill will only be accepted. The paper should be clean, neat and spotless and as per color indicated above. KCGMC, Karnal logo will be printed in all the jobs, it will be colored for color printing and b/w for b/w printing or specified otherwise.

Signature & Seal of Bidder

DOCUMENTS TO BE ATTACHED WITH THE TENDER (MANDATORY)

1. 2. 3.

Attested copy of registration of the firm as proprietary, partnership etc. Attested copy of Service Tax Registration. Attested copy of Registration with Income Tax Department for permanent income tax code.

4. 5. 6. 7.

Attested copy of financial turnover, duly attested by CA. Attested copy of Income Tax Return. Attested copy of Service Tax paid. An undertaking on organization letter head to the effect that there is no case pending with the police or any investigating agency against the Proprietor/Firm/Partner or the Company (Agency) and the firm has not been Black Listed by the Government or Non Government organization.

8. 9.

Affidavit, duly signed by 1st class Magistrate/ Notary Public as per annexure-A. Performance and Experience certificate(s) from employer to whom the services have been provided as per Annexure-B.

10. 11. 12.

Declaration as per annexure-C. Earnest Money in the shape of bank draft of Rs. 30,000/-(Rs. Thirty thousand only). Proof of having own printing press.